PWS-Requirement-Salient_Characteristics.docx

Performance Work Statement (PWS) Preventive Maintenance and Repair Services Stationary and Mobile Equipment Army Research Laboratory Aberdeen Proving Ground, MD 11 May 2016

C.1. Background –

C.1.1. The Army Research Laboratory (ARL) of the U.S. Army Research Development and Engineering Command (RDECOM) is the Army's corporate, or central, laboratory. Its diverse assortment of unique facilities and dedicated workforce of government and private sector partners make up the largest source of world-class integrated research and analysis in the Army. The mission of ARL is to “Provide innovative science, technology, and analyses to enable full spectrum operations.” ARL provides the technological underpinning to the systems being developed by ARL’s customers and perform research that will result in new product lines and technology breakthroughs to ensure the Army’s technological superiority. ARL’s vision is to be America's Laboratory for the Army: Many Minds, Many Capabilities, and Single Focus on the Soldier:

C.1.1.1. Acknowledged for scientific, technical and analytical excellence;

C.1.1.2. Recognized as the bridge between the scientific & technical community and the Army;

C.1.1.3. Leader in providing innovative solutions for the current and future Army.

C.2. Objective –

C.2.1. The contractor shall furnish all labor, tools, supplies, repair parts, oil, grease, filters, etc., to perform effective standard inspection, preventive maintenance (PM), and service calls for repair service when required, for mobile (Attachment 1) and stationary (Attachment 2) equipment listed at the end of this Performance Work Statement. The equipment is located across various Army Research Laboratory (ARL) Experimental Facilities located throughout the Aberdeen Proving Ground (APG), MD 21005.

C.3. Acronyms/Definitions –

C.3.1. Contract Line Item Number (CLIN) – C.3.1.1. The numerical number assigned to a controlled account.

C.3.2. Contracting Officer (KO) – C.3.2.1. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

C.3.3. Contracting Officer Representative (COR) – C.3.3.1. The COR will act as the daily Government point of contact (POC) for the contractor to obtain authorizations for repairs, moving of equipment, and so forth. The COR is not authorized to modify or terminate the contract nor obligate the Government.

C.3.4. Equipment Management Office Personnel (EMOP) – C.3.4.1. Individuals with authority to act as a representative of the Contracting Officer's Representative to receive notification of deficiencies, receive service work order requests, make service calls, etc. perform specific contract administrative functions within the scope. The Equipment Management Office Personnel are not authorized to modify or terminate the contract nor obligate the Government by signing contract modifications.

C.3.5. Preventive Maintenance (PM) – C.3.5.1. The routine checking of hardware that is performed by a field engineer/mechanic/ technician/electrician on a specific scheduled basis. PMs include visual and operational inspection of all operational components and any repair of adjustment necessary to ensure proper operation in accordance with Original Equipment Manufacturer (OEM) specifications. This includes, but is not limited to: lubrication of forklifts and cranes, brake repair, check and fill if necessary, proper levels of brake fluid, engine oil: lubricants and grease, check hydraulic lines, fittings and fluid levels: check radiator, cap, core, gasket and hoses for leakage: change anti-freeze on annual basis, ensure equipment is kept in safe operation and meets all OSHA guidelines. The PM schedule shall be disclosed by the contractor and agreed to by the government.

C.3.6. On-Site – C.3.6.1. Location of equipment’s utilization, i.e. experimental facilities.

C.3.7. Repair Service Call – C.3.7.1. A repair service call that is required due to a malfunction of the equipment.

C.3.8. Repair – C.3.8.1. Accomplishes the operations that are authorized to restore a vehicle to serviceable condition.

C.4. Requirement – The contractor shall furnish all labor, tools, supplies, repair parts, oil, grease, filters, etc., to perform effective standard inspection, PM, and service calls for repair service when required, for mobile (Attachment 1) and stationary (Attachment 2) equipment. The equipment is located on various Army Research Laboratory (ARL) Experimental Facilities located throughout the Aberdeen Proving Ground (APG), MD 21005.

C.4.1. The contractor shall perform all unscheduled repairs and scheduled standard inspections and PM services: annual, semi-annual, to include lift tests and Occupational Safety and Health Administration (OSHA) inspections for the machine tools in accordance with all applicable documents and manufacturer’s procedures, OSHA inspections for all equipment in accordance with all applicable documents and manufacturer’s procedures and recommendations to include testing of equipment and repair or replacement of defective parts and components. The contractor shall be required to comply with all applicable environmental protection regulations (see paragraph C.4.22. Environmental Protection).

C.4.2. Points of Contact – The contractor shall provide the COR and EMOP with a designated point(s) of contact and make arrangements to enable its maintenance representative to receive such notification or provide an answering service or other continuous telephone coverage to permit the COR and EMOP to make such contact. The contractor shall also provide secondary points of contact in the event that the primary points of contact are not available.

C.4.2.1. If contact cannot be made by COR within thirty (30) minutes using office or cellular phones after initial attempt and a message is left, the contractor shall contact the COR by return call by close of business day (4:00pm EST)

C.4.3. Repair/Service Request – The contractor shall make available to the COR and the EMOP the status of any or all repair work in progress upon request. All service/repairs require cost estimates to be provided to the COR as follows:

C.4.3.1. Cost estimates shall be submitted in writing by the contractor to the COR. The contractor shall follow Paragraph C.4.3.3.or C.4.3.4. with regard to the start of work. Cost estimates shall include:

C.4.3.1.1. Estimated hours by category of labor, repair parts, and any other anticipated costs C.4.3.1.2. An up to date published price list for all the parts required C.4.3.1.3. As well as a published price list of labor required.

C.4.3.1.4. Written approval from the COR in the form of electronic mail (e-mail) is acceptable. Approval by telephone is not acceptable.

C.4.3.2. The cost estimate shall be provided to the COR and EMOP within one (1) business day (weekends and Federal holidays excluded) from notification by the COR and EMOP that repair work is required. Equipment down time is prescribed in Paragraph 4.7. Downtime.

C.4.3.3. Cost estimates less than $3,000.00 shall be approved by the COR prior to commencing any work or ordering necessary parts. The COR will authorize the cost estimates in writing. Electronic mail (E-mail) format is acceptable.

C.4.3.4. Cost estimates equal to or greater than $3,000.00 shall be approved by the Contracting Officer (KO) with concurrence from the COR prior to commencing any work or ordering necessary parts. The contractor shall not commence any work or order necessary parts without prior written authorization from the KO.

C.4.4. Service Completion – Upon COR approval of the estimated repair cost, the contractor shall complete service/repairs as follows:

C.4.4.1. Ordering parts required: within five (5) business days (weekends and Federal holidays excluded) of receiving the necessary parts from the supplier call repairs/service shall be completed.

C.4.4.1.1. The contractor should use the most efficient method of shipping to complete service/repair taking into account cost of shipping and necessity of equipment. The contractor may ask the COR if the repair is considered urgent.

C.4.4.2. Parts on hand: within two (2) business days (weekend and Federal holidays excluded), when it is not necessary to order parts, the repairs/service shall be completed.

C.4.5. Cause of Failure – Should the contractor’s personnel be unable to determine the cause of equipment failure within two (2) business days (weekends and Federal holidays excluded), and cannot make equipment operational, the contractor shall be required to obtain additional assistance, either in the form of “specialists” contractor personnel or authorized manufacturer personnel for resolution of the problem. Equipment shall be made operable to the original equipment manufacturer manual.

C.4.5.1. If repairs cannot be accomplished within the period of time prescribed in Paragraph C.4.4 COR Approval, the contractor shall supply rental units at fair market rates. Backup documentation such as actual invoices for any equipment rental shall be submitted by the contractor at invoice submission.

C.4.6. Unsatisfactory Performance – If performance/repair work is found to be unsatisfactory by the COR and not in accordance with the requirements of this contract, the contractor shall begin correcting unsatisfactory work as soon as possible but not later than the first three (3) hours of the following regularly scheduled Government workday. Rework or corrective work shall be performed at the expense of the contractor and shall not be billable to the Government.

C.4.7. Downtime – Downtime for each item failure shall be measured by those intervals between the time the Government makes an attempt to contact the contractor’s representative at the prearranged contact point and the time that the item is returned to good operating condition. Travel time shall be included in the calculation of downtime.

C.4.8. Scheduled Preventative Maintenance (PM) – In accordance with the inspection schedule at Attachments 1 and 2, the contractor shall perform all PM services on-site to minimize equipment downtime in accordance with CFR1910.179, Paragraph (l). PM is the routine checking of hardware that is performed by a field engineer/mechanic/technician/electrician on a specific scheduled basis as proposed by the government equipment management.

C.4.8.1. PMs include the following at a minimum but are not limited to:

C.4.8.1.1. Visual and operational inspections, C.4.8.1.2. Top off all fluid levels, all gear cases, and all hydraulic reservoirs, C.4.8.1.3. Clean and adjust breaks, C.4.8.1.4. Clean and adjust electrical contacts, adjust/tighten loose components, including rail clips, C.4.8.1.5. Lubrication of axles, fittings, all bearings such as, but not limited to wheels, pivot bearings, support pins, and shaft blocks, C.4.8.1.6. Repairs, C.4.8.1.7. Change oil on the following gears: main hoist, creep hoist, and travel units, change filters (fuel, air, oil), C.4.8.1.8. Change grease in travel gearbox and the protective cap of the last stage of gearing on the monorail hoist carriages (to include oil changes completed during the duration of the contract), C.4.8.1.9. Checking of hydraulic lines, C.4.8.1.10. Clean accumulated dirt from open gearing and re-grease, C.4.8.1.11. Clear wire rope or chain, and re-grease, C.4.8.1.12. Remove accumulated oil, dirt, and debris, C.4.8.1.13. Adjustments and replacements that are necessary to maintain operational equipment, and C.4.8.1.14. Record keeping in accordance with this PWS.

C.4.8.1.15. The contractor shall be responsible for the correct mixture of anti-freeze to prevent freezing during cold weather. All PMs to include those items that have been received under warranty must be performed in accordance with the OEM’s specifications and appropriate manufacturers manuals. The costs of the following items shall be included in the cost for preventive maintenance: oil, grease/lubricants, fluids, anti-freeze, oil filters, air filters, fuel filters and fittings. The cost of repair parts will be reimbursed on a monthly basis in accordance with the parts CLINs.

C.4.9. Emergency Repairs – Any deficiency reported as a result of routine inspection or maintenance and not correctable through preventive maintenance procedures, Paragraph C.4.8. Preventative Maintenance shall be considered emergency repair work. During regular business hours, Monday through Friday, 0700 to 1600 (7:00am – 4:00pm) local time, the Contractor shall be at the site ready to perform repair work within two (2) hours after notification by the COR or EMOP that service is required. The Contractor shall immediately notify the COR and the EMOP of any deficiency not correctable through preventative maintenance, and when appropriate, recommend to the COR and EMOP de-rating or shutdown of any crane which poses a safety hazard. Contractor shall not charge repair of the same defect within ninety (90) days after completion of repairs. Manufacturer’s equipment warranties shall accrue to the Government.

C.4.9.1. Procedures for Emergency Repairs/Modifications

C.4.9.1.1. Emergency Repairs or modifications may be requested by the COR or EMOP at any time. The contractor shall notify the COR with a need for repairs in accordance with Section C.4.3. Repair/Service Request, the contractor shall contact the COR and EMOP immediately after inspection or maintenance procedures have taken place. Procedures outlined in Paragraph C.4.3.3 and C.4.3.4. shall be followed. The amount obligated shall not exceed the amount of the Time and Material CLIN of the contract.

C.4.9.1.2. After review of inspection or maintenance deficiencies and review of the repair cost estimate by the EMOP, the COR will request approval or disapproval from the Contracting Office prior to the Contractor beginning repairs.

C.4.9.1.3. When repairs are completed, the contractor shall document the repair action. All parts removed shall be made available for inspection upon request by the COR or EMOP prior to disposal by the contractor. See Paragraph C.6. Documentation for documentation and record keeping requirements.

C.4.10. Load Test after Repair – Any repair work, which may affect the load carrying ability of a crane, shall require a load test of the unit. A load test shall not be performed without prior written approval of the COR and EMOP. All load tests shall be documented on the record of repair. The contractor shall be paid on a Time and Material basis. The contractor shall provide all weights.

C.4.11. Inspections –

C.4.11.1. Inspections shall be performed to comply with OSHA Standards 1910.179 (Overhead and Gantry Cranes), applicable ANSI Standards as related to the equipment (example: ANSI B30.2-1996 - Overhead and Gantry Cranes) and ASME B30 series as related to slings, hooks, monorails, hoists and gantry cranes, etc.).

C.4.11.2. Semi-annual inspection for cranes specified in Attachment 2 shall include:

C.4.11.2.1. The provisions of OSHA requirements as well as the requirements of ANSI and ASME B30 series standards.

C.4.11.2.2. If tram marks have not previously been installed on the hook, the contractor shall install these marks upon first inspection, and note the inspection sheet accordingly.

C.4.11.2.3. Record keeping in accordance with this specification.

C.4.11.3. Yearly inspections shall include:

C.4.11.3.1. Non-destructive crack testing of hook and nut/shank, where detachable.

C.4.11.3.2. A visual on all shackles, rings, spreader bars, ropes, slings (chains and cables), shall be performed and noted on the inspection sheet as to the condition at time of inspection.

C.4.11.3.3. Re-stencil of equipment to show load rating and “NEXT INSPECTION DUE DATE” (yearly inspection). Stencil shall be of sufficient size to be clearly visible from the ground. Stencil shall be composed of black lettering on a white background.

C.4.11.3.4. Record keeping in accordance with this specification in Paragraph C.6 Documentation.

C.4.12. Additional Inspections – Contractor shall perform annual inspections and load test, if required by CFR 1910.179, of lifting devices and strands which are not part of the basic operational test such as slings, wire rope, fiber rope, rings, chains, chain slings, jacks, stands, shackles, spreader bar, etc. These inspections shall be at the request of the COR.

C.4.13. Repair/Service Calls – A repair service call shall be required due to a malfunction of the equipment. The hourly rate for repair services shall begin upon the arrival at the work site. Repair service calls include but are not limited to repairs on an as required basis to replace or overhaul unserviceable components, assemblies, sub-assemblies, and electrical components to keep the equipment fully operational. Repairs/service calls shall be in accordance with Section C.4.3. Repair/Service Request.

C.4.13.1. The Contractor shall furnish to the COR and the EMOP information below for authorization of work performed and time expended upon completion of each repair. The service request will include, as a minimum:

C.4.13.1.1. Date/time of service request C.4.13.1.2. Name of Government personnel requesting service C.4.13.1.3. Identify if a PM or Remedial Service Request C.4.13.1.4. Date/time of response (sign-in) C.4.13.1.5. Date/time of service completed C.4.13.1.6. Equipment identification number, model number, serial number of the malfunctioning equipment C.4.13.1.7. Description of equipment malfunction C.4.13.1.8. Repair affected C.4.13.1.9. Replacement part nomenclature, model number and serial number C.4.13.1.10. The cost of each part replaced C.4.13.1.11. Number of hour(s) incurred when remedial maintenance services are provided C.4.13.1.12. Name of the technical representative performing the PM or remedial services C.4.13.1.13. Printed Name, Signature and Date of the Government POC accepting the Completed services

C.4.14. Parts and Materials –

C.4.14.1. Parts and Materials used by the contractor in performance of this contract shall be new and conform to the OEM’s or re-manufacturer’s specifications unless otherwise approved by the COR. Re-built assemblies shall only be used with prior approval of the COR when it is a standard industry practice and the rebuilt assembly or subassembly carries the same manufacturer’s or re-manufacturer’s warranty as a new assembly or subassembly. Any part removed is Government property and shall be returned upon request of the COR unless the replacement part is predicated upon an exchange basis with the part being replaced or unless given to the contractor to dispose of said part. The contractor shall provide all repair parts and supplies necessary for preventive maintenance and repair of requirement and will be reimbursed by the Government for actual cost on a monthly basis. No type of material handling fee shall be applied to parts and materials. Only the actual costs of the Parts or Materials will be determined acceptable for payment. Backup documentation such as receipts or invoices shall be submitted with invoices containing parts or materials in accordance with Paragraph C.6 Documentation.

C.4.14.2. Parts or components damaged by the contractor shall be repaired or replaced at the expense of the contractor to a level deemed acceptable by the COR in coordination with the EMOP.

C.4.15. Major Component Repairs – Major component repairs such as engine overhaul, power train repair, etc., shall require the contractor to perform a technical inspection and provide a report with the name of the major component, cause of component breakdown, cost to repair and estimated time for repair prior to proceeding with the repair. The contractor shall submit a cost estimate as soon as possible but not later than five (5) business days after notification from the COR or EMOP. The contractor shall not proceed with repair(s) until receiving written approval from the Government COR in accordance with Section C.4.3 Repair/Service Request except Paragraph C.4.3.2.

C.4.16. Uneconomical Repairs – If determined during a repair service call that it is not cost effective to repair a particular piece of equipment, the COR or EMOP may request the contractor to perform an inspection to determine the equipment’s overall condition and service ability. These inspections include efforts such as: a thorough inspection of the equipment such as engine, transmission, other major components, controls, mast, cables, chains, hoses, electrical, air, and boom hydraulic systems to determined disposition of the equipment. The Contractor shall include an estimated cost for labor and materials required to return the equipment to an operating condition in accordance with Section C.4.3 Repair/Service Request except Paragraph C.4.3.2. The contractor shall complete this cost estimate within two (2) business days after the service call date.

C.4.17. PM and repair schedule – The contractor shall contact the Equipment Manager to schedule equipment inspections in a timely manner to allow time for work to be scheduled around range operations. Repair service calls shall be performed as required but within one (1) business day the COR sends e-mail notification for the repair service calls.

C.4.18. The Not to Exceed amount in the bid schedule/contract is an amount of funding set aside for the payment of parts or services that is not to exceed the ceiling price (total amount) shown in the contract. The Contractor is to not exceed this price unless notified by the KO through a modification to the contract that increases the ceiling value. The Government shall not be obligated to pay the contractor any amount in excess of the price in the Schedule, and the contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the contract unless and until the Contracting Officer has notified the Contractor in writing that the ceiling price has been increased and shall have specified in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract.

C.4.19. Invoicing: Invoicing shall be submitted each month for services completed the previous month. The invoices shall be submitted by the 3rd work day of the month after completion of work on the previous month. As an example, for work completed during the month of July, all invoices for work completed during the month of July shall be submitted to the COR by the 3rd work day of August.

C.4.20. Adjustments to Equipment Inventory requiring PM and repairs - Unless and until the contract is modified to incorporate costs associated with any PM to be performed on the revised list, the Contractor shall only provide PM for the equipment covered by the contract price and outlined in the current equipment list. New equipment that is added to the list shall be repaired and maintained in accordance with the applicable warranty when applicable. Equipment shall only be added or deleted from the contract equipment list via bilateral modification.

C.4.21. Contaminated Equipment – Equipment on Attachment 1 mobile equipment list, designated with an *, are determined to be contaminated with the depleted uranium. The Government reserves the right to increase or decrease the list of contaminated equipment. If additional equipment is determined to be contaminated or becomes contaminated during the course of the contract, the Government will evaluate the contractor’s request for equitable adjustment.

C.4.22. Employee Qualifications –

C.4.22.1. All personnel performing services shall be capable of reading, writing, and speaking the English language and must be citizens of the United States, either native-born or naturalized.

C.4.22.2. All effort provided under this contract shall be conducted by factory trained personnel with knowledge in the areas of preventative maintenance and service call repairs of commercial industrial equipment as specified on the attached list. All personnel shall have not less than three (3) years of experience or have current certification of appropriate training. Personnel performing hook inspection on the stationary equipment shall be certified to a minimum of Level II. Any maintenance performed by apprentices shall be under the direct supervision of the journeyman personnel.

C.4.23. Security Requirements –

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. This will allow for employees to have unescorted access to restricted areas for maintenance and repair equipment. The requirements under this PWS are not deemed classified and employees will not be exposed to classified material. A security clearance is not required to have access to the work areas under the contract. Escorts will not be provided beyond the first forty-five (45) days of contract performance: therefore contractor personnel must be capable of qualifying for Access Control Cards at time of contract award. A vendor not able to meet the security requirements of this contract will be determined not responsible.

C.4.23.1. Contractor employees and all associated sub-contractors employees requiring access to Army installations, facilities and controlled access areas shall complete Anti-Terrorism (AT) Level I awareness training within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I awareness training is available at the following website: http://jko.jten.mil.

C.4.23.2.

The Contractor and all associated sub-contractors shall insure that all their employees participate in local training as required by the COR based on the local ATO (Anti-Terrorism Officer) requirements, such as local iWatch training, to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within seven (7) calendar days after completion of training by all employees and subcontractor personnel. This includes new contractor employees as they are assigned.

C.4.23.3. Contractor employees and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the COR as Government Furnished Information {GFI} at contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable) such as wearing of Access Control Cards, etc. The contractor shall also provide all information locally required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by the COR based on Department of Defense (DOD), Headquarters, Department of the Army (HQDA) and/or local policy. In addition should the Force Protection Condition (FPCON) at any individual facility or installation change, the COR may require changes in contractor security matters or processes. During FPCON Charlie and Delta and other required postures such a Lockdown, Shelter-In-Place or Evacuation contractor employees will resume work as soon as possible after the FPCON has been lowered or the posture returned to normal operations. This pertains to real situations and exercises.

C.4.23.4. The Contractor and all associated sub-contractors shall insure that all local clearance procedures (i.e. return of ID badges etc. provided by the COR as Government Furnished Information {GFI} at contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable) are followed for departing contractor employees and sub-contractor employees.

C.4.23.5. Anti-Terrorism (AT)/ Operations Security Requirements:

Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.4.23.6 Threat Awareness Reporting Program. Per AR 381-12, Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in paragraph 2-4b of ARL 381-12.

C.4.23.6. Contractor employees holding restricted area Access Control Cards (ACC) shall adhere to the following:

C.4.23.6.1. ACCs or security badges cannot be passed from one employee to another for entry into restricted areas.

C.4.23.6.2. ACCs or security badges are to be worn only in the restricted area and removed from sight upon exiting the area.

C.4.23.6.3. ACCs or security badges are not to be used as a means of identification outside of the restricted area.

C.4.23.6.4. ACCs or security badges are to be protected in such a manner as to preclude unauthorized access by another individual.

C.4.23.6.5. Cameras are strictly prohibited in the restricted area, unless approved by the COR and ARL-APG Site Security Office Team Leader or other appropriate APG Official.

C.4.23.6.6. On the last day of the contract period or the last day of an individual’s employment, whichever occurs first, the contractor shall turn in the ACCs or security badges to the APG ARL Security Office.

C.4.24. Environmental Protection – In order to provide for environmental abatement and control and to prevent environmental pollution arising from the services of the contractor in the performance of this contract, the contractor shall comply with applicable federal, state and local laws and regulations concerning environmental pollution abatement and control currently in effect.

C.4.25. Clean up of Premises –

C.4.25.1. Upon completion of services provided, the contractor is required to clean up work space and remove and dispose of any parts or debris resulting from the contractor’s performance. This is required after each day of on-site performance.

C.4.25.2. Responsibility. The contractor is responsible for reporting any and all spills or leaks during the performance of this contract, which occurs as a result of, or is contributed to by the actions of its agents, employees, of subcontractors to the APG Emergency Operations Center (EOC), 911, with a follow-up contact to the ARL Risk Management Office.

C.4.26. Equipment Availability and Release – C.4.26.1.

The Government will make available to the contractor, equipment for maintenance or repairs in accordance with the provisions of the contract. The contractor upon receipt of any Government equipment shall assume the risk of and shall be responsible for any loss or damage thereto. All equipment that is turned in and/or determined Radiological Waste during the course of this contract will not be charged to the Government for inspection services and will be removed from the contract via a bilateral modification. New Government owned equipment that is added to the list shall be repaired and maintained in accordance with the applicable manufacturer warranty when applicable and shall be added to the contract equipment list via bilateral modification. If an inspection for equipment is not performed during the timeframe as indicated on the attached listings of equipment, i.e., during the scheduled month listed, the semi-annual and lift/annual will be adjusted accordingly for future inspections. Any equipment described herein to be moved from the activity shall have the prior written approval of the hand receipt holder (HRH)/point of contact (POC). Any equipment described herein to be moved from the activity shall have the prior approval of the COR.

C.4.26.2. Any equipment described herein to be moved from the activity shall have the prior approval of the COR.

C.4.26.3. All preventive maintenance activities shall be performed at APG, MD. Repairs performed by the contractor off-site of APG are not authorized without the written approval of the COR.

C.4.26.4. The contractor shall not exchange equipment without written consent of the COR. The Contracting Officer shall be notified when this service would affect a change in the serial number.

C.4.26.5. Before termination or expiration of this contract or removal of equipment contract, the equipment may be subject to an inspection by the COR or the EMOP. If the equipment is not in operating condition in accordance OEM specifications/standards upon inspection, the contractor agrees to return the equipment to operating condition. Upon termination of contract, if equipment is non-operational, the contractor shall reimburse the Government for any changes including, but not limited to, travel, parts and labor required to place the equipment in operating condition.

C.4.27. Government Furnished Facilities/Equipment/Services –

C.4.27.1. Lifting, rigging and local transport support

C.4.27.2. Equipment is located at various ARL Experimental Test Facilities throughout the Aberdeen Proving Ground, (APG) MD 21005.

C.4.27.3. Equipment List - See attached equipment list(s).

C.4.27.4. Building 1116B – Government furnished office space and bay to work on Equipment The Government will furnish or make available facilities or portions thereof as required in performance of this contract to work on equipment that cannot be repaired at the actual work site. The Contractor shall ensure that no alterations to the facilities are made without specific written approval from the COR. In the case of alterations necessary for compliance with the OSHA, such approval will not be unreasonably withheld. The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. The Government will provide preventive maintenance and repairs according to Government maintenance schedules unless otherwise required. The Contractor shall notify the COR if emergency maintenance is required.

C.4.28. Warranties – The contractor agrees that the materials and services furnished under this contract shall be covered by the most favorable commercial warranties the contractor provides to customers for such materials and services, but if not otherwise specified, not less than a minimum of ninety (90) days warranty. The contractor agrees that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the Government by any other clause of this contract. New equipment received by the Government under manufacturer’s warranty will not be repaired without prior approval of the COR. The COR may request the contractor to inspect the equipment to determine if the provisions of the manufacturer’s warranty are applicable.

C.5. Time of Performance/Scheduling –

C.5.1. The service and repairs to be performed under this contract shall be performed during regular Government business days, Monday through Friday except for Federal Holidays, between the hours of 0700 to 1600 (7:00am – 4:00pm) local time with alternating Fridays being limited to access into 30% of the buildings. If services are scheduled by the contractor to be performed on a regular federal holiday (see below), or one designated by Presidential proclamation, rescheduling shall be at the discretion of the COR. Services shall be scheduled through the COR. The COR may request that the contractor coordinate inspections thru the equipment management offices located within the organization.

*The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

C.6. Documentation –

C.6.1. Technical Manual 10-395-264-14 and P1, May 1983, Crane Mobile, Container, handling Truck Mounted 140 ton and 250 ton, 25 ton, 65 ton and 18 ton capacity.

C.6.2. Department of the Army Technical Bulletin Safety Inspection and Testing of Lifting devices, TB 43-0142.

C.6.3. All applicable Occupational Safety and Health Administration (OSHA) regulations.

C.6.4. APG Regulation 750-3 Maintenance of Supplies and Equipment Inspection, Testing and Maintenance of Lifting Devices.

C.6.5. USARL Standing Operating Procedure #385-W-197*, Change 01-Vehicle Maintenance at Experimental Test Facilities.

C.6.6. Contractor shall provide a copy of the monthly inspection and acceptance reports to the COR and EMOP that shall include status of necessary repairs. Exceptions shall be provided by the COR. The information on any preventative maintenance performed should be contained in the monthly inspection/acceptance/status reports. Records shall be kept within the building area where the equipment is operated. All records shall be updated immediately upon completion of service.

C.6.7. The contractor shall prepare and maintain complete records on all equipment maintained under the contract. These records shall be available for review by the Government during the contract period. A service report will be prepared by a contractor representative for each maintenance action.

C.6.7.1. This report, which may be handwritten, shall include at a minimum:

C.6.7.1.1. date;

C.6.7.1.2. model, serial number and local identification (tag/bar code number) of equipment;

C.6.7.1.3. description of inspection or malfunction;

C.6.7.1.4. status prior to maintenance and status after maintenance;

C.6.7.1.5. problems detected, problems corrected, and problems identified but cause not isolated;

C.6.7.1.6. non-problem maintenance performed (e.g. cleaning);

C.6.7.1.7. a written record of wire rope inspection to include rope condition and minimum rope diameter to nearest 1/64 inch;

C.6.7.1.8. a written record of hook inspection to include description of hook twist, hook opening to nearest 1/64 inch and presence/condition of hook latch;

C.6.7.1.9. a recommendation statement of each item inspected such as “GOOD”, “FAIR”, “DERATE TO ______% CAPACITY: (percent to be determined by contractor) or “DISCONTINUE USE”.

C.6.7.1.10. dates and time of notification, arrival of repairmen, and repairs completed;

C.6.7.1.11. signature of contractor representative; and C.6.7.1.12. signature of COR

C.6.7.2. Repair and Modification Record Sheets shall contain the following:

C.6.7.2.1. capacity;

C.6.7.2.2. description;

C.6.7.2.3. location; and C.6.7.2.4. manufacturer model, serial number, and tag/bar code number

C.6.7.3. Report will be provided to the COR after signatures are obtained. These reports shall be Government property at the end of contract period.

C.6.8. Uses and Safeguarding of Information – The information submitted will be treated as contractor proprietary information when associated with a contractor name or contract number.

C.6.9. Subcontract Data – The contractor shall ensure that all reportable subcontract data is timely reported to the data collection web site (citing this contract/order number). At the discretion of the prime contractor, this reporting may be done directly by subcontractors to the data collection site; or by the prime contractor after consolidating and rationalizing all significant data from their subcontractors.

C.6.10. Report schedule – The contractor is required to report the required information to the ASA (M&RA) data collection web site generally contemporaneous with submission of a request for payment (for example, voucher, invoice, or request for progress payment), but not less frequently than quarterly, retroactive to October 1, 1999, or the start of the contract/order, whichever is later. Deviation from this schedule requires approval of the contracting officer.

C.6.11. Reporting Flexibility – Contractors are encouraged to communicate with the Help Desk identified at the data collection web site to resolve reporting difficulties. The web site reporting pages include a "Remarks" field to accommodate non-standard data entries if needed to facilitate simplified reporting and to minimize reporting burdens arising out of unique circumstances. Changes to facilitate reporting may be authorized by the contracting officer or the Help Desk (under HQDA policy direction and oversight).

C.7. Manpower Reporting –

C.7.1. Scope. The following sets forth contractual requirements for reporting of contractor labor work year equivalents (also called Contractor Man-year Equivalents (CMEs)) in support of the Army, pursuant to 10 U.S.C.129a, 10 U.S.C.2461(g), Section 343 of P.L.106-65, and 32 CFR 668. Reporting shall be accomplished electronically by direct contractor submission to the secure Army Web Site: https://contractormanpower.us.army.mil. Information on the background, purposes, and significance of this reporting requirement, and the 32 CFR 668 Final Rule as published in the Federal Register, can be found at this Web Site. In addition, a Help Desk function, detailed instructions on what and how to report, FAQs, and a site demonstration are available. The Army's objective is to collect as much significant CME data as possible to allow accurate reporting to Congress and for effective Army planning. The reporting data elements should not be viewed as an "all or nothing" requirement. Even partial reporting, e.g., direct labor hours, appropriation data, place of performance, Army customer, etc., will be helpful.

C.7.2. Applicability – This reporting requirement applies to services covered by Federal Supply Class or Service codes for "Research and Development," and "Other Services and Construction." Report submissions shall not contain classified information. (Also see "Exemptions" at (C.7.4) below.)

C.7.3. Requirements – The contractor is required to report the following contractor manpower information, associated with performance of this contract action in support of Army requirements, for all covered contracts, to the Office, Assistant Secretary of the Army (Manpower and Reserve Affairs) (ASA(M&RA)), using the secure Army data collection web-site at https://contractormanpower.us.army.mil. (Other information requirements associated with the manpower data collection (contract and task or delivery order numbers; appropriation data and amounts; total estimated value of contract; federal supply class or service code; major Army organizational element receiving or reviewing work; beginning and ending date for reporting period; place of performance; name, address, and point of contract for contractor; etc.) are specified and explained at the web site.)

C.7.4. Labor Hours – Composite direct labor hours and the value of those hours. Composite indirect labor hours associated with the reported direct hours, and the value of those indirect labor hours plus compensation related costs for direct labor hours ordinarily included in the indirect pools.

C.7.4.1. Compensation costs are defined in the reporting instructions at the Army Web Site.

C.7.4.2. Rates. Alternatively, contractors may report two distinct, relevant (annualized) composite or average indirect labor rates in lieu of raw indirect labor hours and the value of those indirect hours. Such rates shall be annualized average estimates for the reporting contractor and need not be developed for each reporting period. Either method chosen should be consistently reported.

C.7.5. Exemption(s) – If the contractor is unable to comply with these reporting requirements without creating a whole new cost allocation system or system of records (such as a payroll accounting system), or due to similar insurmountable practical or economic reasons, the contractor may claim an exemption to at least a portion of the reporting requirement by certifying in writing to the contracting officer the clear underlying reason(s) for exemption from the specified report data element(s), and further certifying that they do not otherwise have to provide the exempted information, in any form, to the United States Government. The "self-exemption" will apply to all contract actions involving the contractor and will be reviewed and approved by the Deputy Assistant Secretary of the Army (Procurement), in coordination with the Deputy Assistant Secretary of the Army (Force Management and Resources), whose decision is final in this matter.

C.7.6. Uses and Safeguarding of Information – The information submitted will be treated as contractor proprietary information when associated with a contractor name or contract number.

C.7.7. Subcontract Data – The contractor shall ensure that all reportable subcontract data is timely reported to the data collection web site (citing this contract/order number). At the discretion of the prime contractor, this reporting may be done directly by subcontractors to the data collection site; or by the prime contractor after consolidating and rationalizing all significant data from their subcontractors.

C.7.8. Report schedule – The contractor is required to report the required information to the ASA (M&RA) data collection web site generally contemporaneous with submission of a request for payment (for example, voucher, invoice, or request for progress payment), but not less frequently than quarterly, retroactive to October 1, 1999, or the start of the contract/order, whichever is later. Deviation from this schedule requires approval of the contracting officer.

C.7.9. Reporting Flexibility – Contractors are encouraged to communicate with the Help Desk identified at the data collection web site to resolve reporting difficulties. The web site reporting pages include a "Remarks" field to accommodate non-standard data entries if needed to facilitate simplified reporting and to minimize reporting burdens arising out of unique circumstances. Changes to facilitate reporting may be authorized by the contracting officer or the Help Desk (under HQDA policy direction and oversight).

ATTACHMENT 1: EQUIPMENT LIST FOR MOBILE EQUIPMENT

ATTACHMENT 2: EQUIPMENT LIST FOR CRANES AND HOIST STATIONARY LIFTING EQUIPMENT