W911PT25Q0073 - Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W911PT25Q0073 18-Jun-2025

b. TELEPHONE NUMBER

5182664604

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 25 Jun 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911PT9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DANA M. GLEESON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W16H1F5037004G

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ARMY CONTRACTING COMMAND-WVA

ATTN: CCTA-HDW/BLDG 10

1 BUFFINGTON STREET

WATERVLIET NY 12189-4050

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W911PT 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ARMY CONTRACTING COMMAND-WVA

SERVICES TEAM

ATTN: CCTA-HDW/BLDG 10

1 BUFFINGTON STREET

WATERVLIET NY 12189-4050

TEL: 518-266-4535 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,000,000

NAICS:

238220

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF77

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911PT25Q0073

Section SF 30 - BLOCK 14 CONTINUATION PAGE

LOCAL NARRATIVES

A.__ NOTICE OF WATERVLIET ARSENAL INFORMATION/REQUIREMENTS

(a) IMPORTANT DELIVERY/QUALITY REQUIREMENTS:

(1) ALL OFFERORS MUST CAREFULLY REVIEW THE DELIVERY REQUIREMENT IN THE

REQUEST FOR QUOTE OR SOLICITATION. WHEN SUBMITTING AN OFFER/BID, PLEASE

ENSURE THAT YOU CAN MEET THE DELIVERY SCHEDULE.

(2) ON TIME DELIVERY IS VERY CRITICAL. THEREFORE, YOU MUST ADHERE TO THE

DELIVERY REQUIREMENTS INDICATED IN ANY RESULTANT AWARD. FAILURE TO

COMPLY WITH THE CONTRACTUAL DELIVERY SCHEDULE, MAY RESULT IN TERMINATION

OF THE ORDER OR REQUIRE CONSIDERATION IF THE GOVERNMENT ELECTS TO EXTEND

DELIVERY. (NOTE: Non-availability of raw materials, subcontractor issues, scheduling conflicts, should be considered at the time you are submitting your offer/bid. They are not acceptable excuses for failing to meet the delivery after award).

(3) PROVIDING QUALITY PRODUCTS THAT CONFORM TO THE CONTRACT ARE JUST AS

IMPORTANT AS MEETING THE REQUIRED DELIVERY. DELIVERY OF NON-CONFORMING

PRODUCTS RESULTS IN DELIVERY DELAYS AND INCREASED COSTS TO THE ARSENAL.

(4) PAST PERFORMANCE FOR QUALITY AND DELIVERY MAY BE A MAJOR

CONSIDERATION IN MAKING DETERMINATIONS FOR FUTURE CONTRACT AWARDS.

NOTICE: Throughout this document we may use the terms “we” and “you”, the term “we” means the government of the United States of America, and the term “you” means the contractor.

(b) WATERVLIET ARSENAL INFORMATION FOR CONTRACTORS:

“Watervliet Arsenal Information for Contractors” document is incorporated by reference in all solicitations and contracts. The full text version of the instructions is available at Internet address:

http://www.wva.army.mil/Documents/Contracting/WAIC.pdf Upon request, the contracting officer will make its full text available.”

POC - CONTRACT SPECIALIST/BUYER: Dana Gleeson

TELEPHONE NUMBER: 518-266-4604

E-MAIL ADDRESS: dana.m.gleeson.civ@army.mil

CONTRACTOR DUNS NUMBER/CAGE CODE/FAX NUMBER:

Please provide the following information for your company.

VENDOR NAME: ___________

VENDOR POC: ___________

POC PHONE: ___________

E-MAIL ADDRESS (see note below): ___________

DUNS NUMBER ___________

CAGE CODE (if known) ___________

TAX ID NUMBER ___________

VENDOR FAX NUMBER ___________

NOTE: Your e-mail address is required so that in the event you receive the resultant award, we can e-mail it to you.

If we experience difficulties with e-mail, it will be data faxed.

(c) AWCF BULK FUND __X__ DOES ____ DOES NOT APPLY

(d) POSTERS:

(1) Contracts for Material, Supplies, Articles and Equipment Exceeding $15,000/Service Contract Labor Standards. Orders subject to these Acts require contractors to post WH Publication 1313, “Employee Rights on Government Contracts”.

(2) Construction Orders. Orders for construction require contractors to post WH Publication 1321, “Employee Rights under the Davis Bacon” and the Office of Federal Contract Compliance poster on “Equal Employment Opportunity is the Law.”

(3) These posters can be accessed electronically at http://www.dol.gov .

(4) Hard copies of the posters will be made available upon request to the contracting officer.

(e) PAYMENTS:

Any vendor that receives an award (except those paid by credit card or accommodation check) can view invoice payments made by DFAS at https://wawf.eb.mil/ using the “my invoice” system. You will be required to register in order to view payments. Payment information is maintained for 120 days from invoice payment. Vendors can find out when invoices have been paid by Electronic Funds Transfer (EFT), etc. This website can save valuable time and frustration over billing questions and it is a free service.

(f) RELEASE OF INFORMATION:

The contractor shall not release or authorize release of DoD specifications; acceptance test results; information involving critical military technology; or any other information in which the DoD maintains proprietary rights, or is otherwise confidential or classified. This restriction includes any endorsement by the Department of Army of a contractor. Release of information under the circumstances referenced above requires the prior written approval of the Contracting Officer responsible for this contract. It is the contractor’s responsibility to be familiar with, and comply with the requirements of Chapter 5, page 22, paragraph 5-48, of AR 360-1 may be found at http://www.usapa.army.mil/pdffiles/r360_1.pdf

C._1_ Submission of Recordable Injuries and Illness Cases (Dec 2012) (ACC-Warren (WVA)) Watervliet Arsenal is pursuing OSHA Voluntary Protection Program (VPP) recognition. The VPP impacts all contractors whose employees cumulatively work more than 1000 hours per quarter within a calendar year at Watervliet Arsenal (herein referred to as “applicable contractors”).

It is the contractor’s responsibility to ensure its employees and managers are in full compliance with OSHA requirements and have a general understanding of VPP. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html . All contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of Watervliet Arsenal.

Applicable contractors are required to annually submit to Watervliet Arsenal, ATTN: TAWV-XO-S/Safety Office, Bldg. 10, 1 Buffington Street, Watervliet, NY 12189-4000 or email: usarmy.watervliet.tacom.list.wate-safety@mail.mil the following documents (covering the previous calendar year quarters) by 15 January:

- Total Case Incidence Rate (TCIR) - the number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame.

- Days Away, Restricted, and/or Transfer Case Incident Rate (DART) - Number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

- OSHA Form 300A

Applicable contractors may submit the above immediately following the completion of a quarter, if desired.

H._1_ SERVICES/CONSTRUCTION REQUIREMENTS

(a) SCHEDULE UNIT OF MEASURE NOTE: When "LOT" is stated as a unit of measure it is the equivalent to

"JOB".

(b) WORK PERFORMED ON-SITE AT WATERVLIET ARSENAL:

The contractor agrees that each employee working at Watervliet Arsenal will sign the “Contractor Personnel Agreement on Non-Disclosure of Watervliet Arsenal Technology below. Signatures must be received by the Contract Administrator before work may begin and any resultant delay won’t be considered an excusable delay to contract performance as defined in the contract clause “Default”. Additional copies of this Non-Disclosure Statement can be found on the Internet at http://www.wva.army.mil/Documents/Contracting/nondis.pdf

(d) CONTRACTOR PERSONNEL AGREEMENT ON NON-DISCLOSURE

OF WATERVLIET ARSENAL TECHNOLOGY

(1) The Undersigned, as an employee of _________________________ (Name of Firm) agrees to the following terms and conditions.

(2) Any knowledge gained, as a result of my being permitted on Watervliet Arsenal’s premises, concerning cannon production technology (as defined below) or other technology on any defense item being manufactured or developed at Watervliet Arsenal, will not be released outside of _________________________ (Name of firm) and/or the United States of America (this prohibition includes, but is not limited to, the company’s domestic and foreign subsidiaries, affiliates, etc.), nor will such technology be used to manufacture or assist another in the manufacture of cannon (as described below) or other defense items being manufactured or developed at Watervliet Arsenal, without the written prior approval of Watervliet Arsenal.

(3) Definitions:

(a) CANNON: is defined as any and all components/parts of a complete assembly consisting of a tube, breech mechanism, tube attachments, muzzle appendages, firing mechanisms, and all integral components.

It may also be a component of a weapons system of 40mm Bore or over such as tank guns, towed and self-propelled howitzers, naval guns, mortars and recoilless guns.

(b) CANNON PRODUCTION TECHNOLOGY: is defined as the technical data package and manufacturing technology.

(1) TECHNICAL DATA PACKAGE: cannon engineering drawings, specifications and standards.

(2) MANUFACTURING TECHNOLOGY: technical knowledge, documentation, assistance and equipment and machines used and/or useful in the manufacturing of cannon.

(c) TECHNICAL KNOWLEDGE: the know how collected, trade secrets, production experience and special skills necessary for the production of cannon and the technical information and inventions necessary for the manufacture of cannon and relating to the manufacture of cannon.

(d) TECHNICAL DOCUMENTATION: manufacturing technical data comprised of drawings, specifications, schemes, composition, descriptions, methods of calculations, instructions and other information necessary for the manufacture of cannon.

(e) TECHNICAL ASSISTANCE: all assistance required to make practical and economical use of the technology required to manufacture cannon, such as delivery of documentation, training of personnel, instructions, consultations and acquainting of specialists with the most economical method of using this technology in the manufacture of cannon.

(f) EQUIPMENT AND MACHINES: production machines, machine accessories, apparatuses, spare parts and tooling used for cannon manufacture.

TYPED OR PRINTED NAME, SIGNATURE DATE

TYPED OR PRINTED NAME, SIGNATURE DATE

TYPED OR PRINTED NAME, SIGNATURE DATE

(e) JOB SITE AVAILABILITY:

The work site will be available for performance during normal business hours:

Monday through Thursday Business Hours: 7:00 a.m. EST to 4:00 p.m. EST

Friday Business Hours: Every other Friday from 7:00 a.m. EST to 3:00 p.m. EST

Fridays will be staggered with every other Friday being a closed business day. The first Friday of 2025 to be closed is January 10, 2025..

Based on the above, service contractors should call contract/purchase order administrator in advance if service is scheduled for a Friday to determine if the Arsenal will be open for business.

When a federal holiday is normally observed on Friday, the Arsenal may be closed on the preceding Thursday. In this case, contact the contract/purchase order administrator in advance if scheduling service to determine if the Arsenal will be open for business.

Work at other than the above hours won’t be allowed unless the contractor makes an application at least 48 hours in advance and gets written contracting officer approval. No guarantee is made that the job site will be made available other than as stated above.

(f) CONTROL OF FOREIGN VISITORS TO WATERVLIET ARSENAL:

Offerors are advised that any employee or representative of their company who is not a U.S. citizen, (or is representing a foreign company) and is a U.S. citizen), planning on visiting the Watervliet Arsenal for the purpose of attending: bid conferences, bid openings, site visits, engineering services, or any other visit related to this solicitation will be escorted at all times by an arsenal representative while on the installation grounds.

Therefore, offerors must notify the Contracting Officer in advance (a minimum of two [2] weeks) of any proposed visit by a non-U.S. citizen or U.S. citizen representing a foreign firm, to assure proper clearance for entry into the arsenal. Failure to comply, or disclose a foreign national visitor, may subject the Contractor to the penalties set forth in 18 U.S.C.A. Section 1001, Chapter 14.

Due to manpower constraints, Watervliet Arsenal is often unable to provide escort services during contract performance. Therefore, if the resulting contract requires performance on Watervliet Arsenal property, employees, individuals or subcontractors representing the successful offeror who are not U.S. citizens may not, depending on staffing levels and the availability of escorts, be allowed access to the Arsenal for purpose of contract performance.

Be further advised that the inability of the Arsenal to provide escorts resulting in denial of access to Watervliet Arsenal of the aforementioned personnel will not be considered an excusable delay to contract performance as defined in the contract clause “Default” contained in the contract. Therefore, offerors should consider the above contingencies during offer preparation.

(h) CONTRACTOR IDENTIFICATION:

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence, and when working in situations where their actions could be construed as official government acts.

LS7002

L. __ Army Contract Writing System (ACWS) Transition Information for Offerors

a. The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Solicitation.

b. During this transition period, Offerors are hereby advised:

1. The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (e.g. solicitation amendments and awards, if any). Due to this:

i. This solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (e.g. requiring offer submission via the PIEE Solicitation Module vs. e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the Contract Specialist or Contracting Officer.

ii. If the Contracting Office switches contract writing systems prior to award, documents you receive from the Contracting Officer or view on SAM.gov or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

iii. A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued. Offerors shall review all documents carefully to locate this important information and direct any questions or concerns to the Contract Specialist or Contracting Officer.

2. The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, you, as the Offeror, may still be the first to spot such errors. Therefore, Offerors shall:

i. Notify the Contracting Officer immediately if any observed changes, removals, or additions affect your award eligibility, violate or alter existing quote/proposal terms, or could affect Contract performance post-award.

ii. Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the Solicitation and Award process.

iii. Contact the Contracting Officer listed on the first page of the solicitation or solicitation amendment for guidance if you notice or suspect any inadvertent change has occurred between document issuances.

3. The Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (e.g. the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

4. In the unlikely event a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

i. May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

ii. Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

iii. Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

iv. Will issue a complete, properly-formatted award accurately reflecting this requirement and all applicable terms and conditions once systems return to normal.

A.__ Electronic Contracting Electronic Bids/Proposals/Commercial Offers Required in Response to this Solicitation (June 2020) ACC-WVA

(a) All Army Contracting Command – Watervliet Arsenal (WVA) solicitations will be publicized on the SAM.gov website (https://sam.gov /). Any additional attachments, including Technical Data Packages, when available electronically, will be separate attachments or links embedded in the solicitation.

(b) Bids/Proposals must be submitted in electronic media. When submitting your bid/proposal electronically, the bid/proposal and any supplemental information (such as spreadsheets, backup data, technical information), can be submitted using any of the following electronic formats:

(1) Microsoft* Office Products (Watervliet can read Microsoft* Office 2007 and lower); Word, Excel, or PowerPoint. Spreadsheets must be sent in a format that includes all formulate macro and format information. Print image is not acceptable.

(2) Files in Adobe PDF (Portable Document Format). Scanners should be set to 300 dots per inch.

(3) Files in HTML (Hypertext Markup Language). HTML documents must not contain active links to live Internet sites or pages. All linked information must be contained within your electronic bid/offer and be accessible offline.

(4) Other electronic formats are not acceptable.

(c) Please select only one medium by which to transmit each bid/proposal.

(d) Timely receipt of offers/proposals:

(1) Your attention is called to the solicitation closing date and time on the solicitation is local time for the Army Contracting Command – Watervliet Arsenal (WVA). Lateness rules for electronic submissions for bids are outlined in FAR 52.214-7, “Late Submissions, Modifications, and Withdrawal of Bids,” for proposals in FAR 52.215-1, “Instructions to Offerors—Competitive Acquisition” or FAR 52.212-1, “Instructions to Offerors-Commercial Items.” Pay particular attention to the applicable clause as it relates to the timing of submissions.

(2) NOTE: There is no “expected” or “target” length of time for proposal submission; size and content may be factors, therefore offerors are strongly cautioned to submit their proposals allowing adequate time for submission.

(3) Solicitations may remain posted on the SAM.gov website after the solicitation closes. Even though the system may allow you to submit a proposal after the closing date/time, your proposal will be considered late and may not be considered for award.

(e) Security Note: If you choose to password-protect access to your bid/offer, you must provide the password to Watervliet Arsenal at least ten days prior to the opening/closing date. Contact the buyer identified in “Watervliet Arsenal Information/Requirements”. Passwords used only for the purpose of write protecting files need not be provided.

(f) Electronic bids/proposals must include, as minimum:

(1) E-mailed bids/proposals must include a signed SF 33 cover sheet, SF 1449 or SF 1442 (whichever is applicable) that can be scanned. If scanned, attach it to your e-mail offer (or first e-mail message if you are sending multiple e-mails due to length).

(2) All applicable fill-in provisions. For solicitations issued on an SF 33 or SF 1442, this would include Sections A, B, F, and K. For solicitations issued on an SF 1449, you must review the solicitation to ascertain where all of the required fill-ins are located since commercial acquisitions do not have designated sections.

(3) A statement of agreement to all the terms, conditions, and provisions of the solicitation.

(4) Any other information required by the solicitation.

(g) Please see FAR 14.406 for a description of the steps the Government shall take with regard to unreadable electronic bids received via the media described in paragraphs (b) above. See FAR 15.207(c) for a description of steps the government shall take with regard to unreadable proposals.

(h) Bidders/Offerors shall make every effort to ensure that their bid/proposal is virus-free. Bids/proposals (or portions thereof) submitted which DO reflect the presence of a virus, or which are otherwise rendered unreadable by damage in electronic transit, shall be treated as “unreadable” per paragraph (h) above. Use of any formats other than those listed above may result in the file being quarantined and will be considered by Watervliet Arsenal to be “unreadable” files.

Note (Macros): The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an email message or an email attachment may cause the email bid/offer to be quarantined. In that event paragraph (g) above applies.

*Registered trademark

C.__ REQUEST FOR QUOTE RESPONSES

ALL RESPONSES MUST BE ELECTRONIC. YOU MUST SUBMIT YOUR QUOTE RESPONSES USING

THE FOLLOWING METHODS:

(a) Email to: dana.m.gleeson.civ@army.mil

(b) Request for Quotes must be filled out completely and sent in its entirety to be considered responsive.

STATEMENT OF WORK

PERFORMANCE STATEMENT OF WORK

FIRE SUPPRESSION INSPECTION, TESTING, AND MAINTENANCE

At

Watervliet Arsenal Work Order #: 25PW016

PART 1 GENERAL

1.01 BASIC SERVICES. The contractor shall provide all management, tools, supplies, equipment and labor necessary to ensure that fire suppression systems conform to the manufacturer and commercial standards.

A. The contractor shall inspect, test, make repair to, and certify the existing fire suppression systems at Watervliet Army Arsenal, NY in accordance with manufacturer, commercial and the most current National Fire Protection Association Fire Protection Code 25 - Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems (NFPA 25).

B. The contract must comply with all Federal, State, and local laws, statue, regulations and procedures.

The contractor shall review the most current inspection and test status of all fire suppression systems included in the scope of this Performance Work Statement (PWS).

C. Inspections, testing and maintenance for all systems shall be completed prior to October 1st for the base year and each option year thereafter.

1.02 APPLICABLE DOCUMENTS. The following documents are applicable to this Statement of Work and attached appendices. The Contractor shall perform all work in accordance with (IAW) the applicable sections of, but not limited to, the following:

A. GOVERNMENT PUBLICATIONS

1. Watervliet Arsenal Information for Contractors (WAIC) http://www.wva.army.mil/Documents/Contracting/WAIC.pdf

B. OTHER PUBLICATIONS

1. National Fire Protection Association (NFPA)

a. NFPA 25 - (2017) Standard for the Inspection, Testing, and Maintenance of Water- Based Fire Protection Systems

1.03 PERSONNEL QUALIFICATION. Personnel, either individually or through their affiliation with an organization that is registered, licensed, or certified by a state or local authority, shall be recognized as qualified and experienced in the inspection, testing, and maintenance of systems addressed within the scope of NFPA 25.

A. The Contractor shall meet all fire protection system licensing and qualification requirements of the State of New York.

B. All work shall be performed by personnel certified Level III by the "National Institute for Certification in Engineering Technologies" (NICET) in "Inspection and Testing of Water-Based Systems" or under the direct on-site supervision of a NICET Level III "Inspection and Testing of Water-Based Systems" certified person. In lieu of the NICET Level 3 Certification, we will accept an inspector with NICET Level II certification with more than 5 years of experience in fire system inspection and holds a valid Sprinkler Fitters Union card/training certificate. Copies of all licenses and certifications shall be provided to the Contracting Officer prior to award of the contract.

C. Evidence of Qualification. Evidence of qualifications shall be submitted to the Government with bid.

1.04 GOVERNMENT-FURNISHED PROPERTY AND SERVICES. Contractor shall provide all facilities, materials, tools, and labor necessary to successfully comply with the requirements of this PWS. The Government will provide electric utilities; police, fire, and emergency medical services. However, any medical expenses incurred by contractor personnel shall be the responsibility of the contractor.

A. The Government will provide a Fire Department representative to assist the contractor with inspection/testing tasks, to be coordinated by the contractor no-sooner-than two (2) weeks prior to the start of inspection/testing work which involves the assistance of the Fire Department representative, with the specific intent of supplementing contractor labor and reducing contract costs to the Government.

1.05 SUBMITTALS. Submittals shall be submitted and Government approval obtained, where required, prior to any materials being purchased and/or installed. Required Submittals are consolidated below. Electronic files of each submittal shall be delivered to the Contracting Officer for the Determination of Acceptance NLT 7 days after award (unless otherwise noted). MSDS submittals shall be submitted electronically as an e-mail attachment to the Contracting Officer. The Contracting Officer will provide a Determination of Acceptance of a submittal within seven (7) workdays from the date it was received.

A. Consolidated List of Submittals. Government approval is required for submittals with a "G" designation. The following shall be submitted:

1. Signed Contractor Asbestos Notification Form

2. Personnel Qualifications; G

3. Test Plan; G

4. Inspection Schedule; G

5. MSDS for all chemicals, cleaning agents, sealants, and materials to be used on site

6. Material and Equipment Specifications

7. Routine Service Documentation; G

8. Emergency Service Documentation; G

9. Inspection and Test Reports; G

10. Hourly Rates for Routine and Emergency Service Calls; G

PART 2 PERFORMANCE

2.01 INSPECTION AND TESTING. The contractor shall inspect, repair, and certify the wet/dry fire suppression systems on Watervliet Army Arsenal, NY in accordance with manufacturer, commercial and National Fire Protection Association (NFPA) Fire Protection Code (FPC) 25. The contract must comply with all Federal, State, and local laws, statue, regulations and procedures. The contractor and the Contracting Officer Representative (COR) shall review the current inspection and test status of all wet/dry fire suppression systems included in this Performance Work Statement (PWS). The contractor shall submit a documented report on each inspection and test.

This report shall include noted discrepancies, system impairments and repair recommendations, within 7 calendar days after each building system inspection and test. All systems shall be completed prior to Oct. 1st. Perform inspections IAW NFPA 25 of all building wet and dry fire suppression systems. Perform operational system testing, with the assistance of a government provided Fire Department representative, as needed, IAW NFPA 25, and manufacturer’s instructions.

A. All inspection, testing and documentation shall be performed per the frequency and in full accordance with NFPA 25. All testing and inspection shall be performed on all building suppression wet, dry, pre-action, fire pump and standpipe systems/devices as listed in Appendices “C” through “G”, attached.

B. Where any devices/equipment are inaccessible for safety considerations (e.g., continuous process operations, energized electrical equipment, radiation, and excessive height), visual inspections and/or test procedures shall be performed during WVA annual shutdown which occurs approximately July- August each calendar year, and shall be scheduled by the Contractor in close coordination with the Government. It shall be the Contractor’s responsibility to identify devices/equipment which are inaccessible for safety considerations, and the contractor shall obtain written concurrence from the Government regarding the scheduling of inspections during WVA annual shutdown.

C. Minor discrepancies or impairments to the installed fire suppression systems discovered during scheduled inspections, (i.e. fusible link replacement, hydrostatic testing of cylinders, battery replacement, etc.) shall be corrected by the contractor on the spot. Major deficiencies costing more than $500.00, excluding labor costs, shall be approved by the COR prior to taking corrective action.

D. Contractor shall provide a test plan IAW NFPA 25. Contractor shall provide a detailed inspection schedule for Government review and approval.

E. The contractor and the Government shall review the current inspection and test status against the planned work monthly, the contractor shall provide an updated work schedule monthly if the project begins to deviate from the schedule.

F. Internal inspections of the wet, dry and pre-action systems shall be performed in accordance with NFPA 25. A 5-year internal inspection shall be performed within 5 years of the date listed in Appendix “C” through ”G”. Any system without a past inspection date shall be performed in the first year of the contract.

G. 5-year internal inspections shall include an internal inspection of the fire suppression piping, fire department connection (FDC) check valve and hydrostatic test of fire department connection (FDC) and associated piping, H. Dry and pre-action systems shall have a 3-year leakage test performed. Systems to be inspected are listed in Appendix “C” through “G”, any system that is due for inspection shall be performed by contractor.

2.02 STANDPIPES

A. The contractor shall flush all standpipes every 3 years from the year of the last flushing. Refer to

Appendix “F” for last year of system flushing.

B. Contractor shall supply all labor and equipment to perform the flushing of the standpipes. This is to include but not limited to pipe connectors and fittings, air compressors and hoses.

C. Standpipes shall be pressurized with air first (15-20 psi) to verify there are no leaks in the system.

Any leaks shall be investigated and identified by the contractor.

D. After the system has been confirmed to be airtight, the contractor shall fill the system with water through sprinkler drain lines or hydrants via fire hoses.

E. Once system is filled with water and contractor will recheck for leaks. If no leaks then contractor shall connect to the drain lines at each drop and begin flushing all the drops. All water is to be drained to exterior storm drains until water runs clear.

F. After all the drops have been flushed the standpipe system will be drained down completely

2.03 FIRE HYDRANT FLOW TESTING

A. The contractor shall perform fire hydrant flow testing of approximately sixty (60) fire hydrants located throughout post as indicated in drawing “Hydrant Map”. The flow testing shall be performed during the first year of this contract.

B. Contractor shall follow the most recent guidelines in Chapter 4 of NFPA 291, “Flow Testing”.

Hydrant flow testing shall be performed by trained, qualified personnel.

C. The contractor shall supply all tools, equipment, materials and manpower necessary to perform the flow testing. All flow testing equipment shall be certified and inspected. All discharged water shall be directed toward the nearest storm drain.

D. The data recorded shall include but is not limited to:

1. Date and time of test

2. Name of tester

3. Test Hydrant

Hydrant number Static Pressure Residual pressure Desired pressure (20 PSI) Volume at desired pressure

4. Flow Hydrants Downstream hydrant number Port diameter Friction coefficient Pitot pressure Calculated flow

E. Contractor shall notify the project COR and document in the test report, any issues and/or deficiencies with the hydrants noted during the testing.

2.04 ADDITIONAL WORK

A. The contractor shall submit labor rates for all routine service calls as well as an emergency service call rate for after hours work. These labor rates shall be submitted to the contracting officer at time of bid.

2.05 ROUTINE SERVICE CALLS. Perform routine service call repairs on all wet/dry fire suppression systems to ensure proper operational condition as requested by authorized government official. All work completed during Watervliet normal duty hours and IAW NFPA 25, and manufacturers’ listed procedures.

A. Contractor may make a site visit to plan the repairs required to accomplish routine service calls or may accomplish the repairs during the initial response to the routine service call. After all parts needed for the repairs are acquired the contractor is expected to bring all manpower, tools, equipment and parts to accomplish the routine repairs. Once the repairs are started a maximum total of two man-hours per routine service call will be allowed to acquire additional parts if necessary. If additional parts are needed while working on multiple service calls the contractor shall acquire the additional parts for the multiple service calls at the same time. The contractor shall not charge a vehicle service charge for responding to service calls.

B. Contractor shall charge man-hours for routine service calls starting upon entering WVA and cease charging man-hours upon leaving WVA. Exception: the two hours allowed for additional parts as listed in paragraph 2.05.A.

C. Contractor shall notify the Government, via telephone, upon entering WVA (start of work), upon leaving WVA for parts, and upon leaving WVA (end of work). This allows the Government to validate the man-hours used on each routine service call. The telephone notification shall include the number of Contractor personnel and the list of service calls that the contractor will repair during the visit.

D. Contractor shall generate a service order slip for each completed routine repair. The service order slip shall include the total man-hours requested for that single routine repair, and the cost of materials. If the routine repair takes multiple work shifts, the daily man hours shall be broken out on the service order slip.

2.06 EMERGENCY SERVICE CALLS. Perform emergency service call repairs for malfunctioning or inoperative wet/dry fire suppression systems during business hours, non-business hours (nights and weekends) and holidays.

Response must be within 2 hours.

A. The contractor is expected to bring all manpower, tools, equipment, and common parts to accomplish emergency service calls during the initial site visit. Once the repairs are started, a maximum total of two man-hours per emergency service call will be allowed to acquire additional parts if necessary.

The contractor shall not charge a vehicle service charge for responding to service calls.

B. Contractor shall charge man-hours for emergency service calls starting upon entering WVA and cease charging man-hours upon leaving WVA. Exception: the two hours allowed for additional parts as listed in paragraph 2.06.A.

C. Contractor shall notify the Government, via telephone, upon entering WVA (start of work), upon leaving WVA for parts, and upon leaving WVA (end of work). This allows the Government to validate the man-hours used on each emergency service call. The telephone notification shall include the number of Contractor personnel and the list of service calls that the contractor will repair during the visit.

D. Contractor shall generate a service order slip for each completed emergency repair. The service order slip shall include the total man-hours requested for that single emergency repair, and the cost of materials. If the emergency repair takes multiple work shifts, the daily man hours shall be broken out on the service order slip.

2.07 REIMBURSABLE PARTS. The Contractor shall be responsible for procuring all required parts for any repairs and will be reimbursed at Government at cost. For such reimbursements, a copy of the supplier’s original invoice shall be attached to the request for reimbursement for all purchases over $500.00. The Contractor shall seek minimum of two, preferably three competitive price quotations prior to purchasing replacement parts with an estimated value of $3,500 or more. Documentation of evidence (price quotes) shall support competitive pricing and be submitted for government approval, prior to purchase and installation. Final invoice pricing shall be submitted with requests for reimbursement.

2.08 DOCUMENTATION

A. The record of all inspections, testing, and maintenance as required by NFPA 25 and chapter 4 of NFPA 291 shall be documented using either the record of inspection and testing forms, described below, or an alternative record, approved by the project COR, which includes all applicable information.

1. Dry Pipe Systems - Department of the Army (DA) Form 3943

2. Wet Pipe Systems - Department of the Army (DA) Form 4005

3. Fire Pumps - Contractor’s standard form

4. Standpipe Systems - Contractors standard forms

5. Hydrant Flow Testing – Contractors standard forms

B. Submit a report of all wet, dry, pre-action, fire pump and standpipe suppression system tests, inspections and maintenance accomplished at the conclusion of each occurrence. Reports shall include a record of conditions, completed tests, inspection results, completed inspection form, and preventive or corrective maintenance performed on a system, and shall include all required and applicable information per NFPA 25 guidance.

C. All reports and service order slips shall be professional appearing, legible and shall include the contractor’s company name, company address, and company phone number.

D. The contractor shall annotate/highlight all locations of deficiencies, and/or any component either not properly listed on the table, or missing from the table but discovered in the field.

E. The Contractor shall inspect the project work site and may request a copy of the asbestos building inspection records to verify the location and description of asbestos-containing materials. The Contractor shall sign the “Asbestos Notification Acknowledgement Record” and submit this form to the Contracting Officer.

PART 3 QASP/SERVICE DELIVERY SUMMARY

3.01 INTRODUCTION

A. This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this PWS. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective on the Service Delivery Summary (SDS) in the maintenance contract.

This QASP is based on the premise the government desires to maintain a quality standard in operating, maintaining, and repairing facilities and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality assurance to ensure contract standards are achieved.

3.02 SERVICE DELIVERY SUMMARY

Performance Objective SOW Para

Perform Operational Tests, Inspections, and Maintenance and Repairs on Wet/Dry Suppression Systems. Systems are inspected and certified as specified. Suppression systems perform properly and efficiently.

Accurate and current reports submitted timely.

Part 2.01 - Inspection and Testing

Part 2.05 - Documentatio n

Perform Emergency Repairs.

Response is within 2 hours.

Eliminate emergency condition within 24 hours.

Part 2.03 - Emergency

Service Calls n Perform Routine Repairs.

Response is within 2 business days. Repairs completed within 10 business days.

Part 2.02 – Routing

Service Calls n

3.03 STANDARD

A. The performance thresholds established for each of the performance objectives are the number of defects permitted before the Contracting Officer Representative person notifies the contracting officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 1997) or FAR 52.246-4, Inspection of Services - Fixed Price, as appropriate.

Rework - the Government may require the Contractor to re-perform work that has been identified as being poorly performed or not performed, provided a reasonable amount of time is allowed for the rework to be completed.

3.04 SURVEILLANCE

A. Service calls – the project COR will maintain list of authorized personnel allowed to place service calls with the contractor and will notify contractor of any updates or changes. COR personnel will also maintain a log of all service calls and review all invoices and material receipts for accuracy, price reasonableness and compliance with performance standard.

B. Inspections/Tasks/Reports – The project COR will ensure the contractor is staying on approved time schedule for inspections and task completion. The COR will review the inspection reports and take appropriate action to correct deficiencies as noted in report.

3.05 PROCEDURES

A. The COR will visit the appropriate work area of the contractor and either observe the contractor performing the tasks or review documentation, as appropriate. If inspection indicates unacceptable performance, notify the contractor of the deficiencies for correction. The Contractor shall be given two hours after notification to correct the unacceptable performance, or the COR may approve additional time if the COR considers additional time appropriate. If deficiencies are not corrected within the required time frame the COR should notify the Contracting Officer for action.

PART 4 GENERAL INFORMATION

A. The contractor shall sign and submit the “Contractor Asbestos Notification / Acknowledgement Record” (to be provided at time of award) prior to starting work due to the potential of disturbing asbestos.

B. Watervliet Information for Contractors – Duty hours, safety, emergency procedures, hazard wastes and more are all addressed in document titled Watervliet Arsenal Instructions for Contractors. Strict compliance with all item listed is mandatory.

4.02 WARRANTY

A. The contractor shall be responsible for replacing any warranty/guarantee items for one year after installation. Warranty work shall be at no cost to the Government. Warranty repairs shall be completed within four business days of notification. The contractor is expected to bring all manpower, tools, equipment and parts during the initial response to accomplish the warranty work.

4.03 QUALITY CONTROL

A. Contractor shall develop and maintain a quality control program to ensure maintenance and repair service is performed in accordance with the NFPA 25 standards and the manufacturer’s instructions.

The contractor shall develop and implement procedures to identify and prevent defective conditions from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified above, Service Delivery Summary.

4.04 QUALITY ASSURANCE

A. The government shall periodically evaluate the contractor’s performance by appointing a representative to monitor performance through random monthly on-site inspections of the contractor’s quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated customer complaints. Likewise the government may decrease the number of quality control inspections if performance dictates. The government will also receive and investigate complaints from various customers located on the installation. The COR shall make final determination of the validity of customer complaint(s) in case of disagreement with customer(s).

4.05 GOVERNMENT REMEDIES

A. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997) for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

PART 5 APPENDICES

A. Asbestos Notification Acknowledgement Record Form B. Quality Assurance Surveillance Plan (QASP) C. Dry Pipe Systems D. Wet Pipe Systems E. Fire Pump Systems F. Standpipe Systems G. Pre-Action Systems H. Hydrant Map I. DA Form 3943 J. DA Form 4005

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the…