Solicitation Amendment - W911PT25Q0063-0002.pdf

W16H1F42760087

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is to provide Appendix D (Ground to Sky Trimming arial photo) and the updated Appendix E - Bid Sheet for Tree Service. Additionally, provides and incorporates the answ ers to RFIs. This solicitation is extended until, Thursday, 10 July 2025.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Jul-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911PT25Q0063

X 9B. DATED (SEE ITEM 11)

09-Jun-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Jul-2025

CODE

ARMY CONTRACTING COMMAND-WARREN (WVA)

ATTN: CCTA-HDW/BLDG 10

1 BUFFINGTON STREET

WATERVLIET NY 12189-4050

W911PT 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911PT25Q0063

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSES TO RFIS

The following Request for Information (RFI) and responses (in red):

The solicitation does not specify the size or species of plants to be installed, which can greatly affect cost.

What size plants will be required?

- Please provide pricing for the following:

o Tree (2” – 2-1/2” Caliper) EA o Tree (2-1/2” – 3” Caliper) EA o Tree (3” – 3-1/2” Caliper) EA

- Below please find a list of trees that can be used as replacements:

o Japanese Maple (2 @ 2” – 2-1/2” Caliper) o Sugar Maple (3 @ 2-1/2” -3” Caliper) o Black Maple (3 @ 2-1/2” – 3” Caliper) o Norway Spruce (1 @ 2-1/2” – 3” Caliper) o White Spruce (1 @ 2-1/2” – 3” Caliper) o Bur Oak (2 @ 3” – 3-1/2” Caliper) o Red Oak (2 @ 3” – 3-1/2” Caliper)

The solicitation includes a requirement for tree risk assessment, and work management recommendations to reduce the risk of the hazardous trees to an acceptable level. What is the acceptable level?

- These assessments are an important part of the program to determine if a tree is structurally sound or has the potential for failure. While evaluating trees for risk, the inspector should note any tree maintenance needs. The inspections can determine the timing and priority of the work required. The work should be arranged first for safety and then for overall tree health. The inspector should consider potential risk, activities around the tree, level of acceptable risk, and the needs of the WVA. This level of risk mitigation requires a process of logical options focusing on protecting the target (people, property or activities that could be injured, damaged or disrupted by tree failure) and preserving the tree, if possible. Every effort should be made to reduce the risk with proper pruning and health care practices.

Section 3.1.1. (c) In tree risk assessment, the project owner is normally responsible for determining the

"acceptable level of risk" and making the final decision on which trees have maintenance work performed on them, and not the tree risk assessor/tree contractor. Please confirm the project owner will be making those decisions.

- The primary responsibilities of the certified arborist are to assess the potential for tree failure, advise the

WVA of the consequences of failure and recommend the proper measures to prevent and abate failures to include any maintenance needs. While assessing and managing the trees, it is important to create a stability between the inherent risk a tree poses and the benefits the tree provides. Since all trees have some form of risk associated with them, these inspections will help WVA evaluate the amount of risk we are willing to assume.

W911PT25Q0063

Section 3.1.1. (i) Please confirm that the tree risk assessor will need to follow the protocols and BMPs for

Basic Level 2 risk assessment for all trees, meaning the level of detail assessed will be the same for each tree.

- Confirmed. Level 2 – Basic Visual: A basic visual assessment is a 360-degree inspection from the ground that is more thorough and typically includes height and diameter measurements. An assessor may use binoculars for crown inspections, a mallet for sounding hollows, a probe for inspecting cavities, and other common tools to conduct the inspection.

In tree risk assessment there must be a duration for the validity of any risk assessments. The industry standard is one-year though we have extended that period to 2-3 years in certain cases. What is the duration or time frame for the assessments?

- The timeframe for tree risk assessments shall be one-year to correspond with industry standards.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Jun-2025 02:30 PM to 10-Jul-2025 02:30 PM.

(End of Summary of Changes)