W911PT-25-Q-0063.pdf

SEE ADDENDUM

(No Collect Calls)

W911PT25Q0063 09-Jun-2025

b. TELEPHONE NUMBER

518-266-4641

8. OFFER DUE DATE/LOCAL TIME

02:30 PM 30 Jun 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911PT9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARIA DECRESCENZO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W16H1F42760087

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ARMY CONTRACTING COMMAND-WVA

ATTN: CCTA-HDW/BLDG 10

1 BUFFINGTON STREET

WATERVLIET NY 12189-4050

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W911PT 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ARMY CONTRACTING COMMAND-WARREN (WVA)

SERVICES TEAM

ATTN: CCTA-HDW/BLDG 10

1 BUFFINGTON STREET

WATERVLIET NY 12189-4050

TEL: 518-266-4535 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF91

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

LOCAL NARRATIVES

LOCAL NARRATIVES

A. NOTICE OF WATERVLIET ARSENAL INFORMATION/REQUIREMENTS

1 IMPORTANT DELIVERY/QUALITY REQUIREMENTS:

1.1 ALL OFFERORS MUST CAREFULLY REVIEW THE DELIVERY REQUIREMENT IN

THE REQUEST FOR QUOTE OR SOLICITATION. WHEN SUBMITTING AN OFFER/BID,

PLEASE ENSURE THAT YOU CAN MEET THE DELIVERY SCHEDULE.

1.2 ON TIME DELIVERY IS VERY CRITICAL. THEREFORE, YOU MUST ADHERE TO THE

DELIVERY REQUIREMENTS INDICATED IN ANY RESULTANT AWARD. FAILURE TO

COMPLY WITH THE CONTRACTUAL DELIVERY SCHEDULE, MAY RESULT IN

TERMINATION OF THE ORDER OR REQUIRE CONSIDERATION IF THE GOVERNMENT

ELECTS TO EXTEND

DELIVERY. (NOTE: Non-availability of raw materials, subcontractor issues, scheduling conflicts, should be considered at the time you are submitting your offer/bid. They are not acceptable excuses for failing to meet the delivery after award).

1.3 PROVIDING QUALITY PRODUCTS THAT CONFORM TO THE CONTRACT ARE JUST

AS IMPORTANT AS MEETING THE REQUIRED DELIVERY. DELIVERY OF NON-

CONFORMING PRODUCTS RESULTS IN DELIVERY DELAYS AND INCREASED COSTS TO

THE ARSENAL.

1.4 PAST PERFORMANCE FOR QUALITY AND DELIVERY MAY BE A MAJOR

CONSIDERATION IN MAKING DETERMINATIONS FOR FUTURE CONTRACT

AWARDS.

NOTICE: Throughout this document we may use the terms “we” and “you”, the term “we” means the government of the United States of America, and the term “you” means the contractor.

2 WATERVLIET ARSENAL INFORMATION FOR CONTRACTORS:

“Watervliet Arsenal Information for Contractors” document is incorporated by reference in all solicitations and contracts. The full text version of the instructions is available at Internet address:

http://www.wva.army.mil/Documents/Contracting/WAIC.pdf Upon request, the contracting officer will make its full text available.”

POC - CONTRACT SPECIALIST/BUYER: Maria Decrescenzo

TELEPHONE NUMBER: 518-266-4641

E-MAIL ADDRESS: maria.d.decrescenzo.civ@army.mil

CONTRACTOR DUNS NUMBER/CAGE CODE/FAX NUMBER:

Please provide the following information for your company.

VENDOR NAME:

VENDOR POC:

POC PHONE:

E-MAIL ADDRESS (see note below):

UNIQUE ENTITY ID

CAGE CODE (if known)

TAX ID NUMBER

VENDOR FAX NUMBER

NOTE: Your e-mail address is required so that in the event you receive the resultant award, we can e-mail it to you.

If we experience difficulties with e-mail, it will be data faxed.

3 AWCF BULK FUND DOES X DOES NOT APPLY

4 POSTERS:

4.1 Contracts for Material, Supplies, Articles and Equipment Exceeding $15,000/Service Contract Labor Standards. Orders subject to these Acts require contractors to post WH Publication 1313, “Employee Rights on Government Contracts”.

4.2 Construction Orders. Orders for construction require contractors to post WH Publication 1321, “Employee Rights under the Davis Bacon” and the Office of Federal Contract Compliance poster on “Equal Employment Opportunity is the Law.”

4.3 These posters can be accessed electronically at http://www.dol.gov .

4.4 Hard copies of the posters will be made available upon request to the contracting officer.

5 PAYMENTS:

Any vendor that receives an award (except those paid by credit card or accommodation check) can view invoice payments made by DFAS at https://wawf.eb.mil/ using the “my invoice” system. You will be required to register in order to view payments. Payment information is maintained for 120 days from invoice payment. Vendors can find out when invoices have been paid by Electronic Funds Transfer (EFT), etc. This website can save valuable time and frustration over billing questions and it is a free service.

(f) RELEASE OF INFORMATION:

The contractor shall not release or authorize release of DoD specifications; acceptance test results; information involving critical military technology; or any other information in which the DoD maintains proprietary rights, or is otherwise confidential or classified. This restriction includes any endorsement by the Department of Army of a contractor. Release of information under the circumstances referenced above requires the prior written approval of the Contracting Officer responsible for this contract. It is the contractor’s responsibility to be familiar with, and comply with the requirements of Chapter 5, page 22, paragraph 5-48, of AR 360-1 may be found at http://www.usapa.army.mil/pdffiles/r360_1.pdf

C._1_ Submission of Recordable Injuries and Illness Cases (Dec 2012) (ACC-Warren (WVA)) Watervliet Arsenal is pursuing OSHA Voluntary Protection Program (VPP) recognition. The VPP impacts all contractors whose employees cumulatively work more than 1000 hours per quarter within a calendar year at Watervliet Arsenal (herein referred to as “applicable contractors”).

It is the contractor’s responsibility to ensure its employees and managers are in full compliance with OSHA requirements and have a general understanding of VPP. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html . All contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of Watervliet Arsenal.

Applicable contractors are required to annually submit to Watervliet Arsenal, ATTN: TAWV-XO-S/Safety Office, Bldg. 10, 1 Buffington Street, Watervliet, NY 12189-4000 or email: usarmy.watervliet.tacom.list.wate-safety@mail.mil the following documents (covering the previous calendar year quarters) by 15 January:

- Total Case Incidence Rate (TCIR) - the number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame.

- Days Away, Restricted, and/or Transfer Case Incident Rate (DART) - Number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

- OSHA Form 300A

Applicable contractors may submit the above immediately following the completion of a quarter, if desired.

H._1_ SERVICES/CONSTRUCTION REQUIREMENTS

1 SCHEDULE UNIT OF MEASURE NOTE: When "LOT" is stated as a unit of measure it is the equivalent to "JOB".

2 WORK PERFORMED ON-SITE AT WATERVLIET ARSENAL:

The contractor agrees that each employee working at Watervliet Arsenal will sign the “Contractor Personnel Agreement on Non-Disclosure of Watervliet Arsenal Technology below. Signatures must be received by the Contract Administrator before work may begin and any resultant delay won’t be considered an excusable delay to contract performance as defined in the contract clause “Default”. Additional copies of this Non-Disclosure Statement can be found on the Internet at http://www.wva.army.mil/Documents/Contracting/nondis.pdf

1 CONTRACTOR PERSONNEL AGREEMENT ON NON-

DISCLOSURE OF WATERVLIET ARSENAL TECHNOLOGY

1.2 The Undersigned, as an employee of (Name of Firm) agrees to the following terms and conditions.

1.3 Any knowledge gained, as a result of my being permitted on Watervliet Arsenal’s premises, concerning cannon production technology (as defined below) or other technology on any defense item being manufactured or developed at Watervliet Arsenal, will not be released outside of (Name of firm) and/or the United States of America (this prohibition includes, but is not limited to, the company’s domestic and foreign subsidiaries, affiliates, etc.), nor will such technology be used to manufacture or assist another in the manufacture of cannon (as described below) or other defense items being manufactured or developed at Watervliet Arsenal, without the written prior approval of Watervliet Arsenal.

1.4 Definitions:

1 CANNON: is defined as any and all components/parts of a complete assembly consisting of a tube, breech mechanism, tube attachments, muzzle appendages, firing mechanisms, and all integral components. It may also be a component of a weapons system of 40mm Bore or over such as tank guns, towed and self- propelled howitzers, naval guns, mortars and recoilless guns.

2 CANNON PRODUCTION TECHNOLOGY: is defined as the technical data package and manufacturing technology.

2.2 TECHNICAL DATA PACKAGE: cannon engineering drawings, specifications and standards.

2.3 MANUFACTURING TECHNOLOGY: technical knowledge, documentation, assistance and equipment and machines used and/or useful in the manufacturing of cannon.

3 TECHNICAL KNOWLEDGE: the know how collected, trade secrets, production experience and special skills necessary for the production of cannon and the technical information and inventions necessary for the manufacture of cannon and relating to the manufacture of cannon.

(d) TECHNICAL DOCUMENTATION: manufacturing technical data comprised of drawings, specifications, schemes, composition, descriptions, methods of calculations, instructions and other information necessary for the manufacture of cannon.

(e)TECHNICAL ASSISTANCE: all assistance required to make practical and economical use of the technology required to manufacture cannon, such as delivery of documentation, training of personnel, instructions, consultations and acquainting of specialists with the most economical method of using this technology in the manufacture of cannon.

(f)EQUIPMENT AND MACHINES: production machines, machine accessories, apparatuses, spare parts and tooling used for cannon manufacture.

TYPED OR PRINTED NAME, SIGNATURE DATE

(e) JOB SITE AVAILABILITY:

The work site will be available for performance during normal business hours:

Monday through Thursday Business Hours: 7:00 a.m. EST to 4:00 p.m.

EST

Friday Business Hours: Every other Friday from 7:00 a.m. EST to 3:00 p.m. EST

Fridays will be staggered with every other Friday being a closed business day. The first Friday of 2025 to be closed is January 10, 2025.

Based on the above, service contractors should call contract/purchase order administrator in advance if service is scheduled for a Friday to determine if the Arsenal will be open for business.

When a federal holiday is normally observed on Friday, the Arsenal may be closed on the preceding Thursday. In this case, contact the contract/purchase order administrator in advance if scheduling service to determine if the Arsenal will be open for business.

Work at other than the above hours won’t be allowed unless the contractor makes an application at least 48 hours in advance and gets written contracting officer approval. No guarantee is made that the job site will be made available other than as stated above.

(f) CONTROL OF FOREIGN VISITORS TO WATERVLIET ARSENAL:

Offerors are advised that any employee or representative of their company who is not a U.S. citizen, (or is representing a foreign company) and is a U.S. citizen), planning on visiting the Watervliet Arsenal for the purpose of attending: bid conferences, bid openings, site visits, engineering services, or any other visit related to this solicitation will be escorted at all times by an arsenal representative while on the installation grounds.

Therefore, offerors must notify the Contracting Officer in advance (a minimum of two [2] weeks) of any proposed visit by a non-U.S. citizen or U.S. citizen representing a foreign firm, to assure proper clearance for entry into the arsenal. Failure to comply, or disclose a foreign national visitor, may subject the Contractor to the penalties set forth in 18 U.S.C.A. Section 1001, Chapter 14.

Due to manpower constraints, Watervliet Arsenal is often unable to provide escort services during contract performance. Therefore, if the resulting contract requires performance on Watervliet Arsenal property, employees, individuals or subcontractors representing the successful offeror who are not U.S. citizens may not, depending on staffing levels and the availability of escorts, be allowed access to the Arsenal for purpose of contract performance.

Be further advised that the inability of the Arsenal to provide escorts resulting in denial of access to Watervliet Arsenal of the aforementioned personnel will not be considered an excusable delay to contract performance as defined in the contract clause “Default” contained in the contract. Therefore, offerors should consider the above contingencies during offer preparation.

(h) CONTRACTOR IDENTIFICATION:

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence, and when working in situations where their actions could be construed as official government acts.

LS7002

L. __ Army Contract Writing System (ACWS) Transition Information for Offerors

a. The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Solicitation.

b. During this transition period, Offerors are hereby advised:

1. The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (e.g. solicitation amendments and awards, if any). Due to this:

i. This solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (e.g. requiring offer submission via the PIEE Solicitation Module vs. e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the Contract Specialist or Contracting Officer.

ii. If the Contracting Office switches contract writing systems prior to award, documents you receive from the Contracting Officer or view on SAM.gov or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

iii. A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued. Offerors shall review all documents carefully to locate this important information and direct any questions or concerns to the Contract Specialist or Contracting Officer.

2. The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, you, as the Offeror, may still be the first to spot such errors. Therefore, Offerors shall:

(i) Notify the Contracting Officer immediately if any observed changes, removals, or additions affect your award eligibility, violate or alter existing quote/proposal terms, or could affect Contract performance post-award.

(ii) Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the Solicitation and Award process.

(iii) Contact the Contracting Officer listed on the first page of the solicitation or solicitation amendment for guidance if you notice or suspect any inadvertent change has occurred between document issuances.

(3) The Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (e.g. the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

(4) In the unlikely event a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

(i) May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

(ii) Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

(iii) Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

(iv) Will issue a complete, properly-formatted award accurately reflecting this requirement and all applicable terms and conditions once systems return to normal.

A. Electronic Contracting

Electronic Bids/Proposals/Commercial Offers Required in Response to this Solicitation (June 2020) ACC-WVA

(a) All Army Contracting Command – Watervliet Arsenal (WVA) solicitations will be publicized on the SAM.gov website (https://sam.gov /). Any additional attachments, including Technical Data Packages, when available electronically, will be separate attachments or links embedded in the solicitation.

(b) Bids/Proposals must be submitted in electronic media. When submitting your bid/proposal electronically, the bid/proposal and any supplemental information (such as spreadsheets, backup data, technical information), can be submitted using any of the following electronic format:

(1) Microsoft* Office Products (Watervliet can read Microsoft* Office 2007 and lower); Word, Excel, or PowerPoint. Spreadsheets must be sent in a format that includes all formulate macro and format information.

Print image is not acceptable.

(2) Files in Adobe PDF (Portable Document Format). Scanners should be set to 300 dots per inch.

(3) Files in HTML (Hypertext Markup Language). HTML documents must not contain active links to live Internet sites or pages. All linked information must be contained within your electronic bid/offer and be accessible offline.

1.5 Other electronic formats are not acceptable.

(c) Please select only one medium by which to transmit each bid/proposal.

(d) Timely receipt of offers/proposals:

(1) Your attention is called to the solicitation closing date and time on the solicitation is local time for the Army Contracting Command – Watervliet Arsenal (WVA). Lateness rules for electronic submissions for bids are outlined in FAR 52.214-7, “Late Submissions, Modifications, and Withdrawal of Bids,” for proposals in FAR 52.215-1, “Instructions to Offerors—Competitive Acquisition” or FAR 52.212-1, “Instructions to Offerors-Commercial Items.” Pay particular attention to the applicable clause as it relates to the timing of submissions.

(2)NOTE: There is no “expected” or “target” length of time for proposal submission; size and content may be factors, therefore offerors are strongly cautioned to submit their proposals allowing adequate time for submission.

(3) Solicitations may remain posted on the SAM.gov website after the solicitation closes. Even though the system may allow you to submit a proposal after the closing date/time, your proposal will be considered late and may not be considered for award.

(e) Security Note: If you choose to password-protect access to your bid/offer, you must provide the password to Watervliet Arsenal at least ten days prior to the opening/closing date. Contact the buyer identified in “Watervliet Arsenal Information/Requirements”. Passwords used only for the purpose of write protecting files need not be provided.

6 Electronic bids/proposals must include, as minimum:

6.1 E-mailed bids/proposals must include a signed SF 33 cover sheet, SF 1449 or SF 1442 (whichever is applicable) that can be scanned. If scanned, attach it to your e-mail offer (or first e-mail message if you are sending multiple e- mails due to length).

6.2 All applicable fill-in provisions. For solicitations issued on an SF 33 or SF 1442, this would include

Sections A, B, F, and K. For solicitations issued on an SF 1449, you must review the solicitation to ascertain where all of the required fill-ins are located since commercial acquisitions do not have designated sections.

6.3 A statement of agreement to all the terms, conditions, and provisions of the solicitation.

6.4 Any other information required by the solicitation.

7 Please see FAR 14.406 for a description of the steps the Government shall take with regard to unreadable electronic bids received via the media described in paragraphs (b) above. See FAR 15.207(c) for a description of steps the government shall take with regard to unreadable proposals.

8 Bidders/Offerors shall make every effort to ensure that their bid/proposal is virus-free. Bids/proposals (or portions thereof) submitted which DO reflect the presence of a virus, or which are otherwise rendered unreadable by damage in electronic transit, shall be treated as “unreadable” per paragraph (h) above. Use of any formats other than those listed above may result in the file being quarantined and will be considered by Watervliet Arsenal to be “unreadable” files.

Note (Macros): The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an email message or an email attachment may cause the email bid/offer to be quarantined. In that event paragraph (g) above applies.

*Registered trademark

C. REQUEST FOR QUOTE RESPONSES

ALL RESPONSES MUST BE ELECTRONIC. YOU MUST SUBMIT YOUR QUOTE RESPONSES USING

THE FOLLOWING METHODS:

(a) Email to: maria.d.decrescenzo.civ@army.mil Contract Specialist email

3 Request for Quotes must be filled out completely and sent in its entirety to be considered responsive.

A. ALL OR NONE-COMMERCIAL ITEM ACQUISITION

(a) This provision serves as an addendum that modifies paragraph (h) of FAR 52.212-1, entitled INSTRUCTIONS

TO OFFERORS--COMMERCIAL ITEMS. Paragraph (h) is modified to say that the proposal or quote must offer to provide the total quantity of the items in this solicitation.

(b) Only one award will be made as a result of this solicitation. Offers submitted for less than the total quantities of all the items in this solicitation will NOT be considered for award.

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

Tree Trimming and Tree Removal Services

AT

Watervliet Arsenal

POST

Project #: WO24PW036

Installation Management, Public Works Division Facilities Engineering (TAWV-IMP-F)

PART 1 GENERAL

8.1 SUMMARY OF WORK

8.1.1 Project Description

a. The Contractor shall furnish all labor, tools, safety equipment, supervision, transportation, insurance, and all other ancillary items/services necessary to complete the following project in strict accordance with the provisions of the contract and in a manner that will maintain a healthy, thriving, attractive and professional appearance of tree landscapes here on post.

b. Work under this Contract has four broad objectives:

i. To provide for the safety of people and property.

ii. To preserve trees and to maintain them in a healthy and vigorous condition.

iii. To maintain the efficient operation of security.

iv. To maintain the aesthetics of both the trees and the environment.

8.1.2 Location of Work

a. The work is located across the installation, approximately as indicated. The exact locations will be shown by the Contracting Officer Representative (COR).

8.1.3 Standard of Performance.

a. The Contractor shall furnish all labor, tools, safety equipment, supervision, transportation, insurance, and all other ancillary items/services necessary to complete the following project in strict accordance with the provisions of this Contract.

b. The Contractor’s performance shall be in accordance with the most current standards as stated in this solicitation, as well as any other current standard prevailing in the tree removal industry.

The Contractor shall be required to perform and complete the tree removal work described in this Contract in a thorough, professional, and safe manner. Any item primary, secondary, or incidental to the performance of this Contract shall be included in this service. The Contractor shall employ individuals skilled in their respective trades. Any person the Government may deem incompetent or disorderly must be promptly removed by the Contractor and not allowed to work on the project.

3.1.4 Period of Performance

a. The Contractor shall be required to (i) commence work under this contract within 7 calendar days after the date the contractor receives notice to proceed, (ii) prosecute the work diligently, and (iii) complete the entire work ready for use not later than 60 calendar days after notice to proceed was given. The time stated for completion shall include final cleanup of the premises.

3.1.5 Hours of Operation

a. Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on Fridays. Federal holidays are non-workdays. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday is a work holiday.

b. The following holidays are observed by the Watervliet Arsenal:

Holiday Date Observed

New Years Day January 1

Martin Luther King, Jr.’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Veteran’s Day November 11

Thanksgiving Day Fourth Thursday in November

Friday after Thanksgiving Friday after Thanksgiving

Christmas Eve December 24

Christmas December 25

1.6 SUBMITTALS

1.6.1 General Submittal Requirements

a. The Contractor shall provide submittal documents via e-mail to the Contracting Officer for review and approval. Provide all physical (non-document) submittals (including but not limited to material swatches, samples, etc.) directly to the Contracting Officer for review and approval. All submittals require government approval unless otherwise explicitly stated.

b. The Contractor shall reference APPENDIX A “Consolidated List of Submittals” for the complete list of required submittals.

1.6.2 Contractor Safety Plan

a. The Contractor shall submit a safety plan which is specific to the work activity being performed under the scope of this project for Government review and approval.

3.2.3 Project Schedule

a. The Contractor shall create a project schedule and submit for Government review and approval.

b. The project schedule shall detail the phases of work and the overall timeline for the execution of the work. The contractor shall include delivery dates, appropriate milestones, and shall clearly detail any requirements for work performed outside of regular hours of operation.

3.3 GENERAL REQUIREMENTS

1.3.1 Watervliet Arsenal Information for Contractors (WAIC)

a. The Contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publicly available at:

<http://www.wva.army.mil/Documents/Contracting/WAIC.pdf>

1.3.2 Use of Premises.

a. Work hereunder shall be performed on Government property, which will include working on streets and roads, in alleyways and driveways, along fence lines and occasionally hard to reach areas.

b. The Contractor shall have full use of the work zone defined by an area that is a radius of two (2) times the height of the subject tree being pruned or removed.

c. The Contractor and their employees shall obey all local rules and regulations governing safety, parking, traffic speed and circulation while onsite. Contractor shall coordinate parking, storage and staging areas with the Project COR prior to the start of work.

d. The Contractor shall keep all roads, streets, alleyways, and other paved surfaces (to include sidewalks) within the project site free from dirt and debris. Contractor shall clean the project site of all dirt and debris resulting from the Contractor’s operations at no additional cost to the Government.

e. The Contractor shall operate machinery and equipment with discretion and with minimum interference to pedestrian and vehicle traffic. Contractor shall maintain full responsibility for equipment, machinery, supplies, and materials left on the site. The Government shall not be liable for injury, losses or damages incurred by the Contractor.

f. The Contractor shall not perform work of any kind if there is a reasonable possibility of limbs or debris damaging vehicles, private property, pedestrians, or if the worker’s safety is put at risk.

Contractor shall be held liable for all damage to vehicles, private property, and pedestrians caused by falling debris during execution of the work.

g. All damages to vehicles and property of any kind, and injuries to pedestrians, shall be reported to the Project COR immediately after occurrence.

h. The Contractor agrees that while entering upon the Arsenal to perform the work, it shall be the duty and responsibility of the Contractor and all its subcontractors to be familiar with, and comply with, all applicable OSHA sections that pertain to the job function and be familiar with its requirements while performing services resulting from this Contract.

1.3.3 Contractor Attire and Conduct.

a. Proper attire (in good taste) and personal protective equipment as applicable and in conformance with the most current version of the ANSI Z133 shall always be worn.

b. The Contractor and its employees shall wear shirts or uniforms identifying the Contractor’s company name and logo and shall always maintain photo identification on their person (this includes visitor badges or paper copies provided at the gate).

c. The Contractor and its employees are cautioned to conduct themselves in a professional manner, and shall refrain from any behavior, language or activity that is unbecoming and disrespectful to Arsenal personnel, tenants, or visitors. Contractor shall remove employees exhibiting unbecoming or disrespectful behavior from the project site at the request of the Project COR.

d. In addition, all vehicles and equipment belonging to the Contractor, its employees, and its subcontractors, shall have identification with the company’s name and phone number, along with the company’s insignia, so that the operator’s identity may be verified. The sign must be no smaller than 12 inches tall by 12 inches wide, placed on the driver and passenger side doors.

1.3.4 Safety, Barricades, Signs, and Lighting.

a. The Contractor shall provide, erect and maintain safety devices, lights, signs, and barricades constructed of appropriate material, around the work area, roads, driveways, and walkways to protect Arsenal personnel, tenants, and visitors. In addition, the Contractor shall provide flagmen in areas of congestion or reduction in traffic lane width. Acceptable devices include, but are not limited to the following:

i. 4-foot-high plastic orange safety mesh fencing.

ii. 4-foot-high plastic orange bollards with caution tape and warning signs.

b. To ensure the protection and safety of Arsenal personnel, tenants, and visitors, the Contractor shall adjust or extend the barricades, signs, etc. as directed by the Project COR at no additional cost to the Government.

c. The Contractor shall perform all work in strict accordance with OSHA requirements. Contractor shall ensure that workers have completed all applicable OSHA specification or other training needed to perform their job assignment. Training topics applicable to the scope of the current project may include, but not limited to, scaffold, fall protection, cranes, lifts, excavation, electrical safety, tools, operation of motor vehicles, and mechanized equipment.

d. The Contractor shall remove all barriers, signs, and other Contractor material and equipment from the project site at the completion of the work.

1.3.5 Noise and Dust Control.

a. Noise, dust and other disrupting activities resulting from the tree pruning and removal operations could be considered detrimental to the conduct of activities here at the Arsenal and adjacent commercial and residential properties. Therefore, the Contractor shall monitor its activities and exercise precautions whenever practical when using equipment and machinery to keep noise and dust levels to a minimum.

b. To reduce loud disruptive noise levels, the Contractor shall ensure mufflers and other devices are provided in good working condition and in conformance with the manufacturer’s operation manual on equipment, internal combustion engines, and compressors.

1.3.6 Sanitation.

a. The Contractor will be allowed use of the restroom facilities on post if this privilege is not abused.

An example of abuse is the lavatories are found soiled with dirt and debris, etc. Frequently soiled fixtures and/or facilities will be probable cause to terminate the allowed use of the facilities, and the Contractor will be responsible to find or provide sanitary facilities at no additional cost to the Government.

1.4 ON-SITE PERMITS

1.4.1 Excavation (Dig Permit)

a. The clearance of buried utilities will be performed by the Government in advance of the Contractor performing subsurface work, unless otherwise explicitly stated.

b. The Contractor shall obtain a copy of the completed Utility Clearance Permit (WVA Form 420-2-E) from the COR prior to performing subsurface work. Verify existing utility locations indicated on contract drawings, within area of work.

1.4.2 Hot Work and Confined Space

a. Obtain permit for welding, burning, use of flame, or entry into confined space from WVA Fire Department by calling (518)266-5990 each day the permit is to be used.

1.5 APPLICABLE DOCUMENTS

1.5.1 Applicable Standards and Regulations

a. All work shall be done in a thorough and professional manner in accordance with the Contract documents, specifications, and acknowledged industry standards. Deviations from the Contract documents, specifications, or industry standards shall not be permitted without the prior written consent of the Contracting Officer.

b. These standards include, but are not limited to:

i. ANSI A300 or most current revision of “Trees, Shrubs and Other Woody Plant Management—Standard Practices (Pruning).”

ii. ANSI Z133.1 or most current revision of, “Pruning, Trimming, Repairing, Maintaining and Removing Trees, and Cutting Brush - Safety Requirements.”

c. Any material, method, or procedure specified by reference to a specific standard or specification, such as a commercial standard, federal or state specification, industry or government code, trade association code or standard, or other similar standard, shall comply with the requirements in the latest revision thereof and any amendments or supplements thereto.

d. The code, specification, or standard referred to, except as modified in the specifications, shall have full force and effect as though printed in the specifications. Such specifications and standards will not be furnished to the Contractor, since manufacturers and trades involved are required to be familiar with these requirements.

1.6 CONTRACTOR’S QUALIFICATIONS

1.6.1 Contractor - General Requirements and Responsibilities

a. The Contractor shall be able to demonstrate that they currently provide or has provided Trimming & Removal Services that is similar in size and scope to this Contract.

b. The Contractor must have five references documenting previously performed Tree Trimming &

Removal Services. References shall be provided with the bid. References provided shall be current and not from an immediate family member of any Contractor employee, or of the Arsenal. The Government will be the sole judge as to whether the services performed for the references are like the scope of services contained herein, and whether the Contractor can perform such services.

c. The Contractor shall be regularly engaged in providing the services stated in this Scope of Work for a minimum of three (3) consecutive years within the last five (5) years.

d. The Contractor shall demonstrate a sound knowledge and understanding of local tree species and their growth rates, including all the tree species to be pruned within this Contract.

e. The Contractor shall hold knowledge and experience in the pruning practices and maintenance of the tree species included in this Contract.

f. The Contractor shall provide the Project COR with their General Foreman’s, or other appropriate Single Point of Contact (SPOC), name and cell-phone number. The General Foreman or SPOC shall be on-call during the hours of operation as defined by this Scope of Work. The General Foreman or SPOC shall be able to speak, read and write in English.

1.6.2 Certified Arborist – General Requirements and Responsibilities

a. The Contractor shall employ an Urban Forester who holds a degree, and/or an International Society of Arboriculture (ISA) certified arborist with who has at least five (5) years’ experience to oversee tree work.

b. The Contractor shall provide with their bid submittal copies of all certifications, degrees, or any other requested documentation that provides evidence of their Urban Forester and/or arborist’s experience and certifications.

c. Failure to provide the requested documentation may result in disqualification of Contractor’s bid.

All certifications and degrees shall be current at the time of Contract award and shall remain current and up to date throughout the life of the Contract.

d. The Certified Arborist shall demonstrate the ability and experience to supervise the Contractor and its employees to ensure the satisfactory completion of operations, including but not limited to, ensuring proper clearances, proper pruning practices, productivity, clean-up, and safety.

e. The Certified Arborist shall have the technical ability and experience in the recognition, diagnosis, and examination of trees for indications of hazardous conditions such as the presence of disease, decayed trunk or cracks, presence of termites, dead or dying trees, poor structure, and other structural stability and safety conditions, necessary prior to allowing personnel to climb and/or enter trees.

f. The Certified Arborist shall report all hazardous conditions that cannot be addressed by corrective pruning, along with a recommendation to mitigate the hazardous condition, to the Project COR for a determination on proceeding with the recommended work.

g. The Certified Arborist shall represent the Contractor and shall have the authority to act on behalf of the Contractor.

h. The Certified Arborist shall always be on-site when tree pruning is being performed and shall always remain within visual and voice communication range, and attentive of the cutting practices and progress of the employees.

i. The Certified Arborist shall determine the order of trees to be pruned (including the extent to which pruning is performed), and/or removed.

j. The Certified Arborist shall practice best management practices in conformance with applicable arboricultural industry standards and practices.

k. In the event the Certified Arborist is not present at the work site or adequately attentive during tree pruning operations, the Project COR or his/her authorized representative, shall have the right to suspend the work. In addition, the Government shall have the right to terminate the Contract during any phase of the work, for the Contractor’s non-compliance with the requirements of this Contract.

The work may resume upon approval of the Project COR following the satisfactory resolution of the Contractor’s non-compliant performance issues. Any losses resulting from work delays due to the Contractor’s noncompliant performance shall be the sole responsibility of the Contractor.

1.7 CONTRACTOR EQUIPMENT

1.7.1 General Contractor Equipment Requirements.

a. All safety equipment required by OSHA, Federal, state, or local guidelines shall be in place and in proper operating condition. OSHA must approve all safety equipment for the purpose for which it is being used. OSHA-approved hard hats and any other OSHA required equipment or clothing must be worn at the worksite.

b. No ladders will be allowed at the work site.

c. All equipment used by the Contractor to perform services under this Contract shall be maintained and in good operating condition. All gasoline cans or any other equipment/container used to hold fuel shall be OSHA approved.

d. Safety ropes, tools, severed limbs, equipment, and aerial lifts shall be handled in such a way as to ensure they do not encounter any utility lines.

e. The Contractor shall inspect any climbing ropes in use at the site, from end to end, before the start of each day’s work, to ensure that there is no weakening, fraying, stressing, or other damage that constitutes a danger to the climber or workers. Similarly, all other safety equipment will be checked daily to ensure that it is in safe working condition. Any equipment defect shall be rectified immediately.

f. All aerial lifts will be insulated, maintained, and tested to ensure the safety of an employee in the bucket or at any other controls should the lift meet any energized utility line on the work site.

g. The Government prefers Contractors who demonstrate innovative approaches to reducing their impact on the natural environment through use of alternative energy, low-emission equipment, biodegradable chemicals, or items with recycled content.

h. By signing this Contract, the Contractor agrees to conscientiously review their own business processes and purchases to reduce their overall carbon footprint and the use of chemicals and equipment that are potentially harmful to the community.

1.7.2 Equipment Identification

a. The Contractor shall create and affix a label to all large equipment, dumpsters, and other mobilized property, which is weather-resistant (laminated, or within a see-thru label hanger), securely affixed to the equipment or visible through a window, and which clearly displays the General Contractor’s:

i. Company Name, POC Name (first, last), POC phone number, Project Number.

1.7.3 Waste Dumpster

a. The Contractor shall place any waste dumpsters in a manner that does not interfere with thru traffic.

b. Place waste dumpsters with a minimum of 33’ clearance from any building. The final location shall be coordinated with, and approved by the COR before any dumpsters are mobilized.

c. Cover all waste dumpsters when not in use, and before the end of each work shift. The cover shall be weather-tight.

d. The Contractor shall submit all Bills of Lading and Weight Slips associated with the disposal of all construction and demolition (C&D) debris to the Contracting Officer monthly. The contractor shall provide this information within ten (10) days of disposal of the waste.

PART 2 PRODUCTS

2.1 GENERAL

a. All work shall be in strict accordance with product manufacturer’s instructions and specifications, including but not limited to manufacturer guidance for storage, staging, application, installation, and disposal of the product. The Contractor shall submit Safety Data Sheets (SDS) for all hazardous materials to be used.

PART 3 EXECUTION

3.1 PERFORMANCE OF WORK

3.1.1 Tree Risk Assessment.

a. The purpose of this report is to provide a condition assessment of all trees here on-site (roughly 210) and note those that are a potential risk to person or property. The primary objective is to mitigate potential hazards resulting from falling trees or tree parts that may be created by subject trees.

However, while evaluating the trees, the inspector shall note any tree maintenance needs.

b. The trees shall be assessed through inspections by a qualified arborist, preferably an International Society of Arboriculture Certified Arborist. Every inspection shall be recorded and provided in an electronic file for future reference

c. This tree inspection shall identify hazardous trees in poor physiological or structural condition and the required work management recommendations to reduce the risk of the hazardous trees to an acceptable level.

d. The areas around main roads, occupied facilities, well used formal foot paths, public used features, parking lots, etc. shall be identified as a priority area.

e. The findings of this report shall provide management work recommendations with the order of work priority given to primarily address any hazardous trees or required maintenance. Management work tasks shall be identified as “Low”, “Medium”, or “High” priority.

f. All tree inspections shall be performed from the ground level with the use of an acoustic sounding hammer and probe. No invasive decay detection instruments should be used.

g. All tree inspections shall be carried out in accordance with current best practices and give a systematic, consistent, and transparent evaluation method to tree inspecting. Contractor shall review the canopy (crown), branches, and root zone to check for signs of failure. These include but are not limited to the following:

i. Dead, diseased, dying or broken branches.

ii. Thinning or poor canopy health.

iii. An unstable branching pattern overextended or weakly attached branches, or cracks in the stems.

iv. Cracks or decayed areas in the main trunk.

v. Exposed or decayed roots, heaving of the soil, fungus growth, or cracks in the soil around the root plate.

h. Where required, trees may be grouped as a whole, and tree works recommended for that group.

i. The level of detail of the inspection may vary depending on the target occupation and the size of the tree or tree groups e.g., large trees in high target occupation areas may be inspected in much greater detail than small trees in low target occupation are.

j. Individual tree characteristics shall be considered when conducting such inspections for defects or failure potential. Evaluations should include understanding the impact of such failures and outlining a plan of action to prevent and mitigate these failures.

k. There are several factors that influence tree failure potential such as soil type and saturation, wind exposure, pest damage, poor growing conditions, and poor pruning practices such as topping.

Among the characteristics to consider…