21PW046_SOW.docx

STATEMENT OF WORK (SOW)

FOR

Roof Inspection Contract

AT

Watervliet Arsenal

POST

Project #: 21PW046 Installation Management, Public Works Division Facilities Engineering (TAWV-IMP-F)

PART 1 GENERAL

SUMMARY OF WORK

1.1.1 Project Description

a. This Statement of Work (SOW) defines the effort required to provide basic roof inspection and preventative maintenance for various roofing systems at the Watervliet Arsenal. Inspections will be performed semiannually and consist of damage assessment, debris removal, and reporting of all deficiencies for all of the flat roofs on the installation. Roofs must be inspected to assure timely roof maintenance, repairs and/or replacements are made in order to avoid damage to the building envelope, interior finishes, and loss of occupant productivity.

1.1.2 Location of Work

a. The Arsenal contains approximately 72 buildings that will be included in the maintenance program totaling approximately 1.5 million SF of roofing. The buildings range from small sheds to 200,000 SF industrial buildings. The roofs vary in material and include copper (~12000 SF) and aluminum metal panel (~40000 SF), shingle (~45000 SF), Built up Roof (~10000SF), EPDM, and TPO (~1.4 MSF). The work is located across the installation, approximately as indicated. The exact location will be shown by the Contracting Officer.

1.1.3 Period of Performance

a. The contractor shall be required to (i) commence work under this contract within 7 calendar days after the date the contractor receives notice to proceed, (ii) prosecute the work diligently, and (iii) complete the entire work ready for use not later than [360] calendar days after notice to proceed was given. The time stated for completion shall include final cleanup of the premises.

1.1.4 Hours of Operation

a. Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on select Fridays (the arsenal is closed every-other Friday). Federal holidays are non-work days. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday is a work holiday.

SUBMITTALS

1.1.5 General Submittal Requirements

a. The contractor shall provide submittal documents via e-mail to the Contracting Officer for review and approval. Provide all physical (non-document) submittals (including but not limited to material swatches, samples, etc.) directly to the Contracting Officer for review and approval. All submittals require government approval unless otherwise explicitly stated.

b. The contractor shall reference APPENDIX A “Consolidated List of Submittals” for the complete list of required submittals.

1.1.6 Contractor Safety Plan

a. The contractor shall submit a safety plan which is specific to the work activity being performed under the scope of this project for Government review and approval.

1.1.7 Lockout / Tagout (LOTO) Acknowledgement

a. The Contractor shall sign and submit a “Lockout/Tagout (LOTO) Notification Acknowledgement Record” prior to working on or de-energizing any electrical equipment.

1.1.8 Asbestos Notification Acknowledgement Record

a. The contractor shall sign the “Asbestos Notification Acknowledgement Record” and submit this form to the Project COR prior to starting project work.

1.1.9 Project Schedule

a. The contractor shall create a project schedule and submit for Government review and approval.

b. The project schedule shall detail the phases of work and the overall timeline for the execution of the work. The contractor shall include delivery dates, appropriate milestones, and shall clearly detail any requirements for work performed outside of regular hours of operation.

GENERAL REQUIREMENTS

1.1.10 Watervliet Arsenal Information for Contractors (WAIC)

a. The contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publically available at:

<http://www.wva.army.mil/Documents/Contracting/WAIC.pdf>

1.1.11 Utility Outage Requests and Utility Connection Requests

a. Schedule work to minimize outages. For utility outages and connections required during the execution of work that affect existing systems, coordinate schedule with COR. Schedule utility outages and connections to minimize disruptions to the Government. No additional payment will be provided for utility outages and connections required to be performed outside the regular work hours.

b. The contractor shall notify the Contracting Specialist a minimum of two (2) business days before the contractor starts work. The contractor shall notify the COR a minimum of seven (7) business days before the shut-down of a utility or building service.

1.1.12 Safety Requirements

a. The contractor is required to provide the proper control of hazardous energy (lockout/tagout) per OSHA 29 CFR 1910.147.

b. The contractor shall inspect the project work site prior to starting work, and shall request a copy of the asbestos building inspection records to verify the location and description of known asbestos-containing materials.

ON-SITE PERMITS

1.1.13 Excavation (Dig Permit)

a. The clearance of buried utilities will be performed by the Government in advance of the Contractor performing subsurface work, unless otherwise explicitly stated.

b. The Contractor shall obtain a copy of the completed Utility Clearance Permit (WVA Form 420-2-E) from the COR prior to performing subsurface work. Verify existing utility locations indicated on contract drawings, within area of work.

1.1.14 Hot Work and Confined Space

a. Obtain permit for welding, burning, use of flame, or entry into confined space from WVA Fire Department by calling (518)266-5990 each day the permit is to be used.

APPLICABLE DOCUMENTS

1.1.15 Drawings

a. The following drawings accompany this Statement of Work and are a part thereof.

i. WVA Site Plan

1.1.16 Specifications

a. The following specifications accompany this Statement of Work and are a part thereof.

i. 07 WVA 01 - 1 Metal Roofing

ii. 07 WVA 01 - 2 TPO Roofing

iii. 07 WVA 01 - 3 EPDM Roofing

iv. UFGS 07 22 00 – Roof and Deck Insulation

v. UFGS 07 31 13 – Asphalt Shingles

vi. UFGS 07 32 14 – Clay Tile Roofing Replacement and Repair

vii. UFGS 07 51 13 – Built-Up Asphalt Roofing

viii. UFGS 07 60 00 - Flashing and Sheet Metal

1.1.17 References

a. The following references accompany this Statement of Work and are a part thereof.

i. Watervliet Arsenal Instructions for Contractors (WAIC).

ii. NFPA 70 – National Electric Code (NEC).

iii. AMC Environmental Requirements Supplement.

iv. The NRCA Roofing Manual: Membrane Roof Systems (2011)

v. The NRCA Roofing Manual: Architectural Metal Flashing, Condensation Control, and Reroofing (2010)

CONTRACTOR EQUIPMENT

1.1.18 Equipment Identification

a. The contractor shall create and affix a label to all large equipment, dumpsters, and other mobilized property, which is weather-resistant (laminated, or within a see-thru label hanger), securely affixed to the equipment or visible through a window, and which clearly displays the General Contractor’s:

i. Company Name, POC Name (first, last), POC phone number, Project Number.

1.1.19 Waste Dumpster

a. The contractor shall place any waste dumpsters in a manner that does not interfere with thru-traffic.

b. Place waste dumpsters with a minimum of 33’ clearance from any building. The final location shall be coordinated with, and approved by the COR before any dumpsters are mobilized.

c. Cover all waste dumpsters when not in use, and before the end of each work shift. The cover shall be weather-tight.

d. Note: The Contractor shall be required to retain and submit copies of all Bills of Lading and Weight Slips associated with the disposal of construction and demolition C&D) debris.

PART 2 PRODUCTS

GENERAL

a. All work shall be in strict accordance with product manufacturer’s instructions and specifications, including but not limited to manufacturer guidance for storage, staging, application, installation, and disposal of the product.

2.1.2 Hazardous Materials

a. The contractor shall submit Safety Data Sheets (SDS) for all hazardous materials to be used.

2.1.3 Asbestos, Mercury, Lead, PCB

a. Unless otherwise stated, all materials for this project shall be new. All products shall not contain any asbestos, mercury, chromium/lead paint, Class I Freon, and Polychlorinated Biphenyls (PCB), and shall state such on the manufacturer’s original packaging.

2.1.4 DoD Green Procurement Program

a. All construction materials shall meet the applicable requirements of the DoD Green Procurement Program, specifically recycled content products, environmentally preferable products and services, biobased products, energy-and water-efficient products, alternate fuel vehicles and alternative fuels, products using renewable energy, and alternatives to hazardous or toxic chemicals as found at <http://www.acq.osd.mil/dpap/cpic/cp/docs/USA001967-08-DPAP.pdf>.

2.1.5 Paint

a. To meet the Affirmative Procurement Program (Federal Government’s Buy Recycled Requirements) all paint used in the project shall adhere to the below listed requirements of the Comprehensive Procurement Guideline for recovered materials. This applies only to interior latex paint, only if available at the time of the project.

i. Reprocessed Latex Paint (White, Off-White, Pastel Colors) shall contain 20% Post consumer content.

ii. Reprocessed Latex Paint (Grey, Brown Earth tones, and Other Dark Colors) shall contain 50-99% Post consumer content.

iii. Consolidated Latex Paint shall contain 100% Post consumer content.

PRODUCTS

b. On an as needed basis per project. All materials used on the roofs shall be approved for use with the roofing system installed by that systems manufacturer. See attached roofing specifications for roof specific requirements.

PART 3 EXECUTION

ITEMS OF WORK

3.1.1 General Requirements.

a. The term “Work” includes all labor, materials, equipment and services required of the Contractor, as shown, described or inferred in the Contract Documents.

b. The Contractor is only to use its own forces and/or approved government sub-trades to undertake the work. The Contractor may not sub out further work without the prior written consent of the government, such consent to be granted at the discretion of the government.

c. The Contractor shall be required to work independently once oriented, to accomplish the work within the specified time frame. Work is to be conducted in a manner which would present the least amount of disruption.

d. The Contractor will be responsible for access to the buildings for inspection and repair. In some cases, roof access will be by ladder or lift only. The Contractor will be required to prepare and submit a Safety Plan along with documentation of their fall protection training, for review. The Contractor shall follow all OSHA Fall Protection regulations (29 CFR 1926.500 Subpart M) as well as general Safety requirements when working.

i. Walkways are provided on most of the roofs as they receive regular foot traffic for roof top equipment maintenance. However, for those that do not, the Contractor shall exercise caution when walking on the membrane. All membranes are slippery when wet!

e. The Contractor must remove and properly dispose of all debris, materials, equipment, and substances daily, at the end of the workday. Arsenal trash receptacles are not be used unless otherwise permitted by the Project COR. The Contractor shall maintain cleanliness of the property at all times.

f. Disposal of debris, materials, equipment, and substances shall be in accordance with applicable Federal/State/local and environmental laws, rules and/or regulations. The Contractor shall ensure and provide appropriate documentation to the Project COR that all applicable hazardous waste, haulers, and disposal facilities are properly certified or licensed. The Contractor shall provide shipping manifest and documentation of proper disposal of any debris, materials, equipment, and substances prior to final payment.

g. The Contractor shall request authorization from the Project COR prior to disposing of any government owned materials, equipment or property left on the roofs.

h. In the event pictures will be used to document deficiencies, needed repairs and/or leaks, a camera pass must be submitted to and approved by the Law Enforcement and Security Office prior to any photos being taken. A copy of the form has been attached to this SOW. Photography of employees, visitors, buildings or anything other than the Roofing Systems is prohibited.

3.1.2 Roof Inspections.

a. The Contractor shall be a certified industry professional with extensive experience in the roofing industry (minimum of 10 years), such as a Registered Roof Observer (RRO) or Registered Roof Consultant (RRC). The Contractor shall submit a copy of all certificates for Government review and approval prior to performing any inspection.

b. Each flat roof shall have an assessment completed no less than twice a year, within a six (6) month time span. It is anticipated that the inspections will begin on or about April 20th and October 20th of each year. Once the work begins, all inspections shall be accomplished and completed within thirty (30) calendar days.

c. The Contractor shall begin the inspection by looking at the underside of the deck, if accessible, and also at the exterior of the building. Contractor shall look for cracks, stains, rusting, watermarks, efflorescence, wet spots, spalling concrete, etc. or other signs of excessive moisture or deterioration. Contractor shall inspect for continuity of roof covering, deterioration of fascia, gutters and soffits, and performance of flashings.

d. The Contractor shall visually inspect the roofs for damage to the main roofing material, the seams, the flashing, and all other aspects of the Roofing System (e.g. insulation, walkways, coping, parapet walls, drains, etc.).

e. All metal flashings and valleys shall be examined for rust and damage that may have been caused by wind or traffic on the Roofing System, and make certain that counter flashings, metal curbs, metal ducts and valleys are well attached and sealed (watertight). Any damaged, loose, or poorly sealed materials will be repaired.

f. The Contractor shall inspect all seams and roof penetrations for leaks and voids. Roof penetrations include pipes, drains, conduits, gas lines, rain collars, pipe boots and other components that protrude through the roof surface. Roof top equipment such as air conditioners, evaporative coolers, antennas, etc. shall be checked to make sure they do not move excessively or cause an issue by leaking materials onto the Roofing System.

g. The Contractor shall examine all protective coatings and sealant; any cracked, open, flaking, crazing or blistered areas will need to be recoated or caulked. Areas that abut the Roofing System shall also be inspected. Any damaged masonry, poorly mounted counter flashing, bad mortar joints, and loose stone or tile coping which can appear to be a membrane leak shall be reported.

h. The Contractor shall use a standard roof assessment checklist approved by the Project COR for the inspections. The information contained in a completed checklist shall provide a clear understanding of the condition of each roof to include the location and severity of all issues discovered. The Contractor will compile all findings along with recommended repairs by building and provide finished reports electronically to the Project COR within thirty (30) calendar days after completion of each and every inspection.

i. In addition to the above, each of the roofs will receive a one-time Infrared Roof (IR) inspection, which will indicate areas where moisture levels have increased in the Roofing System. The intent is to identify issues that are not visible to the naked eye. Any deficiencies shall be noted in the report, and brought to the attention of the Project COR. The technician performing the inspection shall be properly trained and have a minimum of four (4) years of experience in this field. A certificate of the completed training will be required for Government review and acceptance.

3.1.3 Preventative Maintenance.

a. During the inspection, the Contractor shall remove and dispose of any debris such as grass, leaves, small branches, dirt, rocks, stains, bird droppings, bird feathers, dead birds/critters, etc. that have accumulated by sweeping the whole roof.

b. Simple washing with plain water using hoses or pressure spray equipment is usually adequate for removal of dirt, stains, bird droppings, etc. However, prior to washing any roof surface, all large scale debris shall be removed and not washed down the roof drain. If water is to be supplied by means of fire hydrant, a certified backflow preventer must be installed.

c. If cleaning with agents other than water is contemplated, the following precautions shall be noted:

i. Do not use wire brushes, abrasives, or similar cleaning tools which would mechanically abrade the coating surface, and cleaning agents should be tested in an inconspicuous area before use on a large scale.

ii. The Contractor shall provide protective materials between roofing surfaces and their hoses, tools, pressure spray equipment, other equipment, etc. to prevent roof damage.

d. The Contractor shall clean out and around all drains, gutters, down spouts, scuppers and overflows to avoid clogging.

e. The Contractor shall remove any small items/parts such as nuts, bolts, nails, screws, rags, insulation, etc. that have made their way onto the roof.

f. The purpose of this Preventative Maintenance is to rid the roof of any foreign materials that would be harmful to its membrane, reduce its life span, or cause damage due to poor drainage.

3.1.4 Leak Response and Repair.

a. A quote will be supplied to the Contracting Officer for review and approval for each and every repair made. The quote(s) shall state the location and nature of the repair, as well as the labor and materials required to complete the repair.

b. Leaks will be categorized as emergency repairs, requiring a two (2) hour response time; urgent repair, requiring forty-eight (48) hour response time; and routine repairs, requiring a five (5) day turn-around.

c. Once the Contractor responds to a leak, they shall seek out the source of the water (roof membrane leak or a wall, curb, skylight, metal ductwork or plumbing leak) and make the appropriate repair for the installed system. If the Contractor needs to order additional material to complete the repair, the roof shall be made water tight on the initial response and a follow up visit will be scheduled to complete the repair.

d. All repairs shall be made by a fully insured, authorized roofing applicator and completed in a manner consistent with manufacturer’s installation practices as well as industry standard practices (See Applicable Documents). The repair that is made shall be permanent and fulfill the life expectancy of the entire Roofing System, as well as, maintain the current Roofing System Warranty. This is to include any applicable notifications that need to be made to the manufacturer.

e. For any repairs that encounter asbestos, the Contractor must have current and appropriate asbestos certifications, per NYS Code Rule 56. The Contractor shall submit, upon awarding of this contract, medical certification that they are able to wear a respirator, and work in an asbestos area, and results of respirator fit tests.

f. The Contractor will be responsible to make all necessary repairs to the Roofing Systems to stop the infiltration of water. Any leaks found to be outside of the Roofing Systems will be reported to the COR (masonry, HVAC equipment, etc.).

i. For Shingle Roofs: The Contractor shall remove all damaged shingles in the area of the suspected leak and replace with shingles in kind to existing in color and material. Material shall be installed so that it sheds water properly and is properly integrated into flashing and surrounding materials.

ii. For EPDM/TPO Roofs: The Contractor shall patch small holes with manufacturer supplied patch materials and adhesive. Seams shall be repaired with seam tape and/or re-welding. Large sections of damaged membrane shall be repaired from seam to seam with like material. Damaged insulation shall be adhered to the deck or replaced if beyond repair.

iii. For Copper Roofs: The Contractor shall replace damaged copper panels with new panels matching the surrounding roof. All damaged and leaking seams shall be soldered.

iv. For Built-Up Roofs: The Contractor shall patch any leaking areas with new layers that are appropriate for the existing roof.

v. For Metal Roofs: The Contractor shall replace any damaged metal panels with panels that match the surrounding. Panels shall be attached and joined according to the connection detail of that roof.

vi. For Roof Drains: The Contractor shall replace any broken drain lines or reattach loose connections to eliminate any leaks in the roof drain system.

vii. For Flashing: The Contractor shall repair or replace the flashing to properly shed water away from the building. This will include fabrication of new pieces, attachment to the building, caulking, and other repair and installation tasks.

viii. Where removal of existing roofing is necessary to accomplish work, the Contractor shall have materials and workmen ready to provide adequate and temporary covering of exposed areas to protect building interior and materials and equipment from the weather at all times.

CLOSEOUT REQUIREMENTS

3.1.5 Construction and Demolition Debris

a. The Contractor shall submit copies of all Bills of Lading and Weight Slips associated with the disposal of construction and demolition (C&D) debris and/or recycled materials, under this scope of work. Submit documentation per Appendix A, “Consolidated List of Submittals”.

3.1.6 Cleanup of Work Site

a. The contactor shall clean all work areas and remove all tools, equipment, debris, materials, and all waste from the premises.

b. The contractor shall remove all debris from any remote holding locations, to include any excavation and concrete equipment chute cleanout debris.

c. The contractor shall remove their equipment from Watervliet Arsenal premises within five (5) working days after completion of project work.

3.1.7 Restoration of Work Site

a. The contractor shall repair any items, building surfaces, equipment or miscellaneous items which were damaged during the execution of this SOW. Items that cannot be repaired to restore original function or aesthetics shall be replaced in kind by the Contractor at no additional charge to the Government.

b. Grass, trees, and other vegetation affected by project work shall be restored to same or better condition as existed prior to the start of project work. The Contractor shall prepare the affected areas to eliminate uneven areas and low spots. Remove foreign materials, weeds, and damaged soil. The Contractor shall scratch the area to a depth of three (3) inches where topsoil is to be placed. Spread topsoil to a uniform, compacted depth of less than five (5) inches over areas to be reseeded. Rake until smooth. The Contractor shall seed, fertilize, and water the area to establish grass.

3.1.8 Warranty

a. The contractor shall provide a [1] year warranty on all repairs.

PART 4 APPENDICES

a. Consolidated List of Submittals

b. Quality Assurance Surveillance Plan (QASP)

c. AMC Environmental Requirements Supplement

d. 07 WVA 01 - 1 Metal Roofing

e. 07 WVA 01 - 2 TPO Roofing

f. 07 WVA 01 - 3 EPDM Roofing

g. UFGS 07 22 00 – Roof and Deck Insulation

h. UFGS 07 31 13 – Asphalt Shingles

i. UFGS 07 32 14 – Clay Tile Roofing Replacement and Repair

j. UFGS 07 51 13 – Built-Up Asphalt Roofing

k. UFGS 07 60 00 - Flashing and Sheet Metal

l. Buildings

m. Warranties

n. Bid Items

o. WVA Camera Pass Request Form

APPENDIX A: Consolidated List of Submittals

Inspection

COR

APPENDIX B: Quality Assurance Surveillance Plan (QASP)

PURPOSE

This Quality Assurance Surveillance Plan (QASP) will be used as a guide to Government Quality Assurance Personnel (QAP). It provides a systematic method to evaluate the services the contractor is required to furnish.

SURVEILLANCE PROCEDURES

Timeliness: Progress is maintained to assure compliance with completion time.

Quality: Conformance with statement of work and industry standards.

Tasks: Performed according to statement of work requirements.

Problem Resolution: Contractor submits deliverables in accordance with the contract and resolves any deficiencies identified by the government in the final submission. Following final submission, contractor resolves any additional deficiencies identified by the government and resubmits and or corrects within one week.

Delivery: Contractor submits each deliverable in accordance with the statement of work and terms of the contract.

PERFORMANCE AREAS

Management Responsiveness: Evaluate the adequacy of the contractor’s responsiveness and their ability to keep the government informed of work progress and provides for early problem identification and effective corrective action plans.

Schedule Control: Evaluate the contractor’s adherence to completion schedule.

Performance: The contractor will be evaluated as to the workmanship and adherence to the statement of work.

EVALUATION CRITERIA

(Outstanding). Indicates performance clearly exceeds contractual requirements. The area of evaluation contains few minor problems for which corrective actions appear highly effective.

(Satisfactory). Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

(Unsatisfactory). Indicates the contractor failed to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains serious problems for which the corrective actions were ineffective.

DOCUMENTATION

Documentation used to perform surveillance will consist of random government inspections and inspection records, as well as the evaluation of final work product delivery by the project COR/COTR.

RATING

Contractor will be given an overall rating of Outstanding, Satisfactory, or Unsatisfactory by the Government Technical point of contact or Contracting Specialist Representative, if appointed, using the above 3 evaluation criteria.