DA_PAM_6PW040_1511172429__2905__Draft.docx

Department of the Army Pamphlet 290-5 Cemeteries Administration, Operation and Maintenance of Army National and Post Cemeteries Headquarters Department of the Army Washington, DC x XXX 2015

UNCLASSIFIED

SUMMARY of CHANGE

DA PAM 290-5

Administration, Operation and Maintenance of Army National and Post Cemeteries

This major revision, dated TBD—

· Changes the title of the Pamphlet.

· Changes the proponent of the Pamphlet to the Executive Director, ANMC.

· Incorporates major changes to the procedures and operations for Army National Military Cemeteries and Army Post Cemeteries to account for realignment of responsibilities, modern technologies, and innovation across cemetery business operations to ensure Army cemeteries are operated and maintained as the current industry standard.

· Incorporates merged policies for Army National Military Cemeteries, Post Cemeteries, and USMA Cemetery into executable procedures for all types of cemeteries within the Army.

· Adds a Cemetery Organization Inspection Program Appendix and Inspection Checklist.

UNCLASSIFIED // PRE-DECISIONAL

DRAFT Department of the Army Pamphlet 290-5, Administration, Operation and Maintenance of Army National and Post Cemeteries (as of 109 November 2015)

· Adds a Cemetery Responsible Official Training and Certification Program Appendix.

DRAFT – UNCLASSIFIED // PRE-DECISIONAL – DRAFT

By order of the Secretary of the Army:*DA PAM 290-5 Effective TBD Headquarters Department of the Army Washington, DC x XXX 2016

Cemeteries—General

Army Cemeteries

MARK A. MILLEY

General, United States Army Chief of Staff

Official:

GERALD O’KEEFE

Administrative Assistant to the Secretary of the Army

History. This publication is a major revision.

Summary. This pamphlet outlines procedures and systems for the operation, maintenance, administration, and inspection of cemeteries for which the Department of the Army is responsible.

Applicability. This pamphlet applies to all headquarters and organizations leading and supporting cemeteries for which the Army is responsible, including Army national and post cemeteries; Army-controlled plots in private cemeteries used to re-inter those originally interred in an Army Cemetery; cemeteries and burial plots located on Army property that were originally established to inter enemy prisoners of war; Army cemeteries originally established to inter persons who died while criminally incarcerated; private cemeteries on Army property; private cemeteries on private land; and not otherwise defined cemeteries; including within the Active Army, U.S. Army Reserve, and cemeteries on Department of Defense property for which the U.S. Army National Guard is responsible.

Proponent and exception authority. The proponent of this pamphlet is the Executive Director, Army National Military Cemeteries. The proponent has the authority to approve exceptions or waivers to this pamphlet that are consistent with controlling law and regulations. The proponent may delegate this approval authority, in writing, to a division chief within the proponent agency or its direct reporting unit, in the grade of colonel or the civilian equivalent. Activities may request a waiver to this pamphlet by providing justification that includes a full analysis of the expected benefits and must include formal review by the activity’s senior legal officer. All waiver requests will be endorsed by the commander or senior leader of the requesting activity and forwarded through their higher headquarters to the policy proponent. Refer to AR 25-30 for specific guidance.

Army Internal Control Process. This pamphlet contains internal control provisions and identifies key internal controls that must be evaluated as part of command or garrison Organization Inspection Programs. (see appendix D).

Suggested improvements. Users are invited to send comments and suggested improvements on DA Form 2028 (Recommended Changes to Publications and Blank Forms) directly to Executive Director, Army National Military Cemeteries, Arlington National Cemetery, Arlington, VA 22211-5003.

Distribution. This pamphlet is available in electronic media only and is intended for command levels A, B, C, D, and E for the Active Army, the Army National Guard of the United States, and the U.S. Army Reserve.

° *This publication supersedes DA PAM 290-5, Administration, Operation, and Maintenance of Army Cemeteries, dated 1 May 1991.

DRAFT – UNCLASSIFIED // PRE-DECISIONAL – DRAFT

i

Contents (Listed by paragraph and page number)

Chapter 1 Introduction, page 1 Purpose • 1-1, page References • 1-2, page Explanation of abbreviations and terms • 1-3, page Background • 1-4, page

Chapter 2 Honor the Fallen through Burial, page General • 2-1, page Authorized representatives • 2-2, page Determination of eligibility • 2-2, page Burial systems of record • 2-4, page Conduct of funeral services • 2-5, page Viewing of remains in Army Cemeteries • 2-6, page Group burials • 2-7, page Exceptions and disinterment’s • 2-8, page Records accountability and Quality Assurance/Quality Control • 2-9, page DA Form 2122, Record of Interment • 2-10, page Army Cemetery Operations Reports • 2-11, page

Chapter 3 Chain of Custody, page General • 3-1, page Receiving remains • 3-2, page Cremated remains storage and transfer • 3-3, page Affixing tags to caskets or urns • 3-4, page Marking of grave and urn liners • 3-5, page Verification of chain of custody • 3-6, page Chain of custody photographs • 3-7, page

Chapter 4 Government and Private Markers, page

Section I Government Headstones and Markers General • 4-1, page Government headstones and markers • 4-2, page Delivery and receipt • 4-3, page Headstone and marker erection and storage • 4-4, page Maintenance • 4-5, page Headstone resetting and realignment • 4-6, page Replacement • 4-7, page

Contents—Continued

Disposition of headstones and markers • 4-8, page

Section II Private Markers Authority for installation • 4-9, page Stipulation of contracts • 4-10, page Emblems and insignia • 4-11, page Specifications • 4-12, page Delivery and acceptance • 4-13, page Erecting a monument • 4-14, page

Section III Memorials and Commemorative Tablets General • 4-15, page Application for memorial headstone or marker • 4-16, page Memorial sections • 4-17, page Delivery and inspection • 4-18, page

Chapter 5 Grounds Management, page

Section I Interment Operations General • 5-1, page Assignment of gravesites • 5-2, page Layout of gravesites • 5-3, page Excavation of gravesites • 5-4, page Closing of gravesites • 5-5, page Preserving the integrity of gravesites • 5-6, page Cemetery maps and gravesite layout plans • 5-7, page

Section II Horticulture General • 5-8, page Turf maintenance • 5-9, page Maintenance and installation of planting beds • 5-10, page Maintenance and planting of trees and shrubs • 5-11, page Sustainable landscape practices • 5-12, page Invasive species management • 5-13, page General grounds maintenance • 5-14, page Application of floral regulations • 5-15, page

Section III Facilities and Infrastructure Buildings and structures • 5-16, page Utility systems • 5-17, page Roads, drives, walks, drains, and other features • 5-18, page Signage • 5-19, page

Section IV Construction Project Planning • 5-20, page Project oversight • 5-21, page

Chapter 6 Equipment, page General • 6-1, page Allowances • 6-2, page Preventive Maintenance • 6-3, page Scheduled Maintenance and Repair • 6-4, page Equipment Tracking • 6-5, page Scheduled Maintenance and Repair • 6-6, page

Chapter 7 Maintain and Communicate the Army Cemeteries’ Living History, page Visitors • 7-1, page Memorial services and ceremonies • 7-2, page Use of the Flag • 7-3, page Flags used on Memorial Day • 7-4, page Photographs and videotaping/filming • 7-5, page Historical activities • 7-6, page

Chapter 8 Training and Education, page Training and education • 8-1, page Understanding grief and resiliency • 8-2, page Conduct and appearance of cemetery employees • 8-3, page

Chapter 9 Safety, page General • 9-1, page Protective clothing and equipment • 9-2, page Accident reporting • 9-3, page Accident prevention measures • 9-4, page Fire prevention and protection • 9-5, page

Chapter 10 Acquisitions and Resource Management, page General • 10-1, page Applicability • 10-2, page ANMC Acquisition Management and Oversight (AMO) program • 10-3, page ANMC responsibilities • 10-4, page CRO responsibilities • 10-5, page

Chapter 11 Inspections and Assessments, page General • 11-1, page ANMC Organizational Inspection Program (OIP) • 11-2, page

Contents—Continued

Appendixes

A. References

B. Army National Military Cemeteries Organizational Inspection Program

C. Army National Military Cemeteries Cemetery Responsible Official Certification Program

D. Gravesite Layout Example

E. Grave/Niche Marker Template Example

Glossary

Index

Chapter 1 Introduction

1-1. Purpose This DA pamphlet provides procedures, processes and delineates responsibilities for implementing cemetery policy as described in AR 290-5. It serves as a guide to aid in discharging duties for the accomplishment of the overall Army cemetery mission. This pamphlet also provides references to cemetery administrative policies, other Army regulations, procedures, and technical requirements.

1-2. References Required and related publications and prescribed and referenced forms are listed in appendix A.

1-3. Explanation of abbreviations and terms Abbreviations and special terms used in this pamphlet are explained in the glossary.

1-4. Background

Chapter 2 Honor the Fallen through Burial

2-1. General The purpose of Army Military Cemeteries is to inter eligible veterans and their eligible loved ones with dignity and honor. 32 CFR § 553 contains governing laws and authorities for eligibility policy for burial in Arlington National Cemetery (ANC) and the Soldiers’ and Airmen’s Home National Cemetery (SAHNC). 32 CFR § 554 contains governing laws and authorities for eligibility policy for Army Post Cemeteries. Procedures and approval authorities for requests for exceptions to eligibility policy are covered in AR 290-5, Chapter 3-7.

2-2. Authorized representatives Requests for burial in Army cemeteries must be submitted by the decedent’s person authorized to direct disposition of human remains (PADD) or primary next of kin (PNOK) as defined in DoDI 1300.18. Casualty Assistance Officers will refer to AR 600-8-1, Army Casualty Program, for specific details and instructions. Normally the PNOK has the authority to direct disposition. AR 638–2, Care and Disposition of Remains and Disposition of Personal Effects, provides specific guidance to determine who is authorized to direct disposition.

2-3. Determination of eligibility Per AR 290-5, determination of eligibility is an inherently governmental function and must be approved by a Federal Government employee. Additional procedures not found in the code of federal regulations or AR 290-5 are described below.

(2) In addition to ensuring the decedent meets eligibility criteria as described above, CROs will make reasonable efforts to verify, through their local Provost Marshall Office (PMO) if necessary, that decedents who might otherwise be eligible for interment in an Army cemetery, are not rendered ineligible for having been convicted of a Capital Crime as described 38 USC 2411.

2-4. Burial systems of record The Army currently uses two automated systems for interment scheduling and documentation— Army post cemeteries are using the Research Tool to upload interment documentation (with a back-up manual system using DA Form 2122, Record of Interment) while the Army National Military Cemeteries are using the Interment Services System (ISS) for scheduling and documentation. It is anticipated that in the near future, all cemeteries will transition to an upgraded version of ISS. In accordance with AR 290-5, Army Cemeteries, Chapter 5-4 each cemetery will use one of these systems to schedule and record interment services.

2-5. Conduct of funeral services

(b) Military honors detail

(2) It is the responsibility of the CRO, to see that the flag is presented in accordance with 10 USC § 1482 and AR 638-2 Chapter 15-3 and other regulations as applicable.

2-6. Viewing of remains in Army Cemeteries Viewing of remains in Army cemeteries is not authorized. Refer to AR 290-5 for more detailed guidance.

2-7. Group burials

2-8. Exceptions and disinterments

(4) A legal review from the garrison or local legal office to ensure compliance with applicable state and local laws and regulations.

e. In lieu of the documents required in paragraph d., above, an order of a court of competent jurisdiction will be recognized. As this is a matter among Family members, the Army or cemetery officials should not be made parties to any court action.

2-9. Records accountability system and Quality Assurance/Quality Control(QA/QC)

2-10. DA Form 2122, Record of Interment