W911PT-16-Q-0134.pdf

ARMY CONTRACTING COMMAND-WARREN (WVA)

SERVICES TEAM

ATTN: CCTA-HDW/BLDG 10

1 BUFFINGTON STREET

WATERVLIET NY 12189-4000

TEL: 518-266-4535 FAX:

W16H1F605500JE

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W911PT-16-Q-0134 18-Jul-2016 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

ARMY CONTRACTING COMMAND-WARREN (WVA)

ATTN: CCTA-HDW/BLDG 10

1 BUFFINGTON STREET

WATERVLIET NY 12189-4000

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

25-Jul-2016(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

(518) 266-4643RONALD ASCHER

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W911PT-16-Q-0134

Section A - Solicitation/Contract Form

SITE VISIT NOTICE:

This is a short-notice requirement. The intent is to have this on award by July 26, 2016. Therefore, per FAR provision 52.236-37 Alt 1 below, a site visit will be held at 11 a.m. on Tuesday, July 19, 2016. Quotes will be required no later than noon, Monday, July 25, 2016. See the provision for further details.

CLAUSES INCORPORATED BY FULL TEXT

52.0000-4002 REQUEST FOR QUOTE RESPONSES (Aug 2015) (ACC-WRN (WVA))

*** NOTICE – Vendors should not use the ASFI Bid Response System for submitting quote responses to this office as of 10 August 2015****

ALL RESPONSES MUST BE ELECTRONIC. YOU MAY SUBMIT YOUR QUOTE RESPONSES USING ONE

OF THE FOLLOWING METHODS:

Email to: ronald.a.ascher.civ@mail.mil

Fax to (no longer available)

As of 10 August 2015, you may use the Federal Business Opportunities (FBO) System. Offers received after this date using the ASFI Bid Response System (ASFI BRS), may be deemed non-responsive.

(c) Requirements for the online FBO bid submission:

(1) Vendors must login to the FBO System to be able to submit electronic responses for opportunities.

(2) Vendors must also registered in the System for Award Management (SAM) at www.sam.gov (a Federal Government owned and operated free web site) and have a CAGE Code and CCR Marketing Partner Identification Number (MPIN).

(3) Once logged into the FBO System, vendors will be asked to enter basic information and then will be directed to upload one or more files containing the offer and any additional information as outlined in the solicitation.

(4) FBO will send an email to the email address on file for the user confirming the electronic submission.

(5) For additional information on submitting electronic bid responses via the Federal Business Opportunities

System reference the FBO Vendor Guide – Section 4.3.1 Submitting an Electronic Response Topic (https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf).

REQUEST FOR QUOTES MUST BE FILLED OUT COMPLETELY AND SENT IN ITS ENTIRETY TO BE

CONSIDERED RESPONSIVE.

(END OF NOTICE)

52.0000-4950 Disclosure of Unit Price Information (Jun 2004) (ACC-WRN (WVA))

This constitutes notification pursuant to Executive Order 12600, Pre-Disclosure Notification Procedures for Confidential Commercial Information (June 23, 1987), of our intention to release unit prices of the awardee in response to any request under the Freedom of Information Act, 5 USC 552. Unit price is defined as the contract price per unit or item purchased. We consider any objection to be waived unless the contracting officer is notified of your objection to such release prior to submission of initial proposals.

END OF CLAUSE

52.0000-4960 Contractor’s Representative (Jul 2007) (ACC-WRN (WVA))

Contractor’s Representative: A competent foreman or superintendent, with authority to act on behalf of the Contractor, must be present at the job site at all times that work is going on. The name of the foreman or superintendent will be furnished in writing to the Contracting Officer. If the foreman or superintendent is changed during the life of the contract, the Contracting Officer shall be notified accordingly.

(End of Provision)

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot FSC: Z2QA Name: Cemetery Project

FFP

To provide all labor, material, parts and equipment to repair deficiencies on cemetery fencing at Watervliet Arsenal. All work will be performed in accordance with Statement of Work under project 6PW040, which is attached and incorporated.

Wage Determination General Decision Number: NY20150002 applies and is incorporated.

Magnitude of this Project is Less than $25,000..

Technical Point of Contact is Dan Clough.

MID: 4247255

FOB: Destination

NSN: AASSVC605500JE

MILSTRIP: W16H1F605500JE

PURCHASE REQUEST NUMBER: W16H1F605500JE

NET AMT

STATEMENT OF WORK 6PW040

Cemetery Repairs Post

Work Order #: 6PW040

AAS#: 160490006

Watervliet Arsenal

Installation Management, Public Works Division Facilities Engineering (TAWV-IMP-F)

Revision #1

21 April 2016

PART 1 GENERAL

1.01 Scope.

A. This Statement of Work (SOW) defines the effort required for the correction of various deficiencies noted during a recent inspection of the post cemetery. The Army National Military Cemeteries’ (ANMC) inspection team rated the Watervliet Arsenal Post Cemetery “Satisfactory” for the initial OIP Inspection. Of the 36 areas assessed, 13 areas received “Green” or “Go” rating, 4 areas “Amber”, and 1 area “Red” or “No Go”.

1.02 Existing Conditions.

A. The cemetery is approximately 30 feet in length and comprised of a single row of 11 gravesites and 18 decedents.

1.03 Submittals.

A. The contractor shall e-mail all submittals to the Contracting Specialist for review and approval. All submittals require government approval unless otherwise explicitly stated.

B. The contractor shall reference APPENDIX A “Consolidated List of Submittals” for complete list of required submittals.

1.04 Hours of Operation.

A. Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on select Fridays (the arsenal is closed every-other Friday). Federal holidays are non-work days. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday is a work holiday.

1.05 General Requirements.

A. The contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publically available at:

http://www.wva.army.mil/Documents/Contracting/WAIC.pdf

B. The contractor shall supply all tools, materials, supplies, equipment, labor, temporary utilities and supervision necessary for the complete execution of the requirements within the contract documents and requirements of this SOW.

C. The contractor shall, prior to submitting a proposal, review (i) all contract documents, and (ii) the project work site, and shall provide written notice to Contracting Specialist detailing any discrepancies that are found between the contract documents and the project work site.

D. The contractor shall notify the Contracting Specialist a minimum of two (2) business days before the contractor starts work. The contractor shall notify the COR a minimum of seven (7) business days before the shut-down of a utility or building service.

E. The contactor shall clean all work areas, at the end of each work day, to remove all tools, equipment, debris, materials, and all waste from the work site.

1.06 Safety Requirements.

A. The contractor shall be responsible for complying with all DOD, Army, Federal, and State health and safety requirements which are applicable to this project, and shall use all means and precautions available to ensure the safety of the occupants and protection to the existing buildings and structures.

B. The contractor shall inspect the project work site prior to starting work, and shall request a copy of the asbestos building inspection records to verify the location and description of known asbestos-containing materials. The contractor shall sign the “Asbestos Notification Acknowledgement Record” and submit this form to the Contracting Specialist.

1.07 Period of Performance.

A. The contractor shall be required to (i) commence work under this contract within 7 calendar days after the date the contractor receives notice to proceed, (ii) prosecute the work diligently, and (iii) complete the entire work ready for use not later than [30] calendar days after notice to proceed was given. The time stated for completion shall include final cleanup of the premises.

1.08 Project Schedule.

A. The contractor shall create a project schedule and submit for Government review and approval. The project schedule shall detail the phases of work and the overall timeline for the execution of the work.

The contractor shall include delivery dates, appropriate milestones, and shall clearly detail any requirements for work performed outside of regular hours of operation.

1.09 Equipment Identification.

A. The contractor shall create and affix a label to all large equipment, dumpsters, and other mobilized property, which is weather-resistant (laminated, or within a see-thru label hanger), securely affixed to the equipment or visible through a window, and which clearly displays the General Contractor’s:

1. Company name

2. POC name (first, last)

3. POC phone number

4. Project Number: “6PW040”

1.10 Applicable Documents.

A. Watervliet Arsenal Instructions for Contractors (WAIC).

B. Department of the Army Pamphlet 290-5 C. Occupational Safety and Health Administration (OSHA)

PART 2 PRODUCTS

2.01 General.

A. Unless otherwise stated, all materials for this project shall be new. All products shall not contain any asbestos, mercury, chromium/lead paint, Class I Freon, and Polychlorinated Biphenyls (PCB), and shall state such on the manufacturer’s original packaging.

B. All work shall be in strict accordance with product manufacturer’s instructions and specifications, including but not limited to manufacturer guidance for storage, staging, application, installation, and disposal of the product.

C. All construction materials shall meet the applicable requirements of the DoD Green Procurement Program, specifically recycled content products, environmentally preferable products and services, biobased products, energy-and water-efficient products, alternate fuel vehicles and alternative fuels, products using renewable energy, and alternatives to hazardous or toxic chemicals as found at <http://www.acq.osd.mil/dpap/cpic/cp/docs/USA001967-08-DPAP.pdf>.

2.02 Products.

A. Wrought Iron Fence

1. Classic Iron Fence, manufactured by Iron Fence Shop, or approved equivalent

a. Fence shall be traditional grade

b. Panels shall be 4’ tall x 8’ wide

c. Pickets shall be ½” square, 18 gauge

d. Pickets shall have a 4” tall x 1” wide finial welded on top

B. Flyer Box

1. Outdoor Flyer Box, RPC150, manufactured by Innovative Plastics, or approved equivalent

a. Flyer box shall be 4.25” wide by 8.5” tall

b. Flyer box shall be able to fit a 2” thick stack of material

c. Flyer box shall have a spring loaded lid to always remain closed

C. Post Sleeve:

1. Veranda Regency/Enclave 4”x 4” x 48” White Capped Composite Sleeve or equivalent

a. Sleeve shall be mold and mildew resistant

b. Sleeve shall be made of high strength material with excellent durability

c. Sleeve shall resist cracking, peeling, or blistering

d. Sleeve shall be easy to clean

D. Post Cap:

1. Veranda Regency/Enclave White 4” x 4” Plastic Post Sleeve Cap or equivalent

a. Cap shall be made from sturdy material, with a smooth finish and ergonomic design

b. Cap shall require no painting or staining

2.03 Materials.

A. Topsoil

1. Containing from 5 to 10 percent organic matter as determined by the topsoil composition tests of the Organic Carbon, 6A, Chemical Analysis Method described in DOA SSIR 42. Maximum particle size, ¾”, with maximum 3% retained on ¼” screen. The pH shall be tested in accordance with ASTM D4972.

2. Topsoil shall be free of sticks, stones, roots, and other debris and objectionable materials.

B. Seed

1. Pennington Tall Fescue Grass Smart Seed or equivalent

a. Seed shall have excellent drought tolerance and disease resistance, very good sun tolerance and moderately fine texture.

C. Fertilizer:

1. Pennington Lawn Starter Fertilizer or equivalent

a. Fertilizer shall be formulated specifically for starting new lawns

b. Fertilizer shall have high phosphorous level for starting young plants

c. Fertilizer shall be for cool season grasses like fescue and bluegrass

D. Backfill:

1. Rock City Egg Rock or equivalent

2. Kolor Scape Patio/Paver Base or equivalent

a. Materials specified by the concrete paver institute E. Wall Block:

1. Allegheny Olde Manor Concrete Retaining Wall Block or equivalent

a. Common Size: 12” x 4”, Actual Size: 11.5” x 3.5”

F. Construction Adhesive:

1. LOCTITE PL Premium Polyurethane Tan Construction Adhesive or equivalent

a. Adhesive shall be 100% Polyurethane

b. Adhesive shall be water and weatherproof

c. Adhesive shall bond to all construction materials

G. Concrete:

1. Concrete shall have 3,500 psi compressive strength in 28 days.

PART 3 ITEMS OF WORK

3.01 Realign Headstones.

A. The contractor shall perform all work in accordance with DA Pam 290-5, attached.

B. Headstones shall be carefully removed from their existing setting. The void shall be re-dug and shaped so that the headstone can be reset on the gravesite centerline at the head of the grave with inscription facing the grave. They shall be reset plumb and aligned laterally, transversely, and diagonally with the headstones at other graves.

1. Contractor shall use a top and back string line to ensure uniformity, leveling and alignment.

2. Headstones shall be set 24-26 inches from the finished grade to the top of the arc.

3. All headstones removed during a single work day shall be reset on the same workday.

a. Headstones realigned and reset during each workday will be spot checked by the Project COR prior to close of business that day to ensure headstones are properly aligned.

C. Headstones removed after setting shall be placed to rest on its long edge in a vertical free standing position behind the gravesite, NOT placed against any other headstone.

D. Headstones shall be lifted, transported, and set by at least two persons unless government approved one-man devices are available. Contractor shall ensure that all Occupational Safety and Health Administration (OSHA) regulations are followed when handling headstones.

E. The contractor shall exercise utmost care to prevent headstones and markers from being chipped, marred, or damaged.

F. Flat marker headstones shall be set on a gravesite with its top edge 7 inches from the head of the gravesite and centered on the width of a grave. The face of the marker shall be set one inch above the parallel to the surface of the ground.

G. All resultant debris, i.e. soil, stones, rocks, boulders, shall be removed from the area to a designated disposal area.

1. The soil around each headstone shall be tamped to full compaction and filled to 3 inches below ground level. The remaining 3 inches is to be filled in to ground level with topsoil and left in a clean state, free of stones.

2. Contractor shall provide and rake in seed and fertilizer around the headstones. Caution must be taken to avoid chipping or damaging the headstone.

3. All headstones shall be cleaned after resetting, using clean water and a fiber brush to remove any mud or grass stains.

H. The contractor shall ensure consistent placement of any historic bronze veteran emblems that were removed with those that are currently in place.

3.02 Level Turf Grade.

A. The contractor shall ensure that all precautions are taken prior to grading to prevent damage to existing gravesites. Corrective action to repair damage through daily operations shall be initiated by close of business the same day.

B. The contractor shall ensure a level turf grade within the cemetery that matches the surrounding terrain.

1. Turf shall have adequate drainage and be free of standing water.

2. Any sunken graves shall be filled and turf established on the gravesite.

3. The grade of every gravesite shall blend in with adjacent grade levels.

C. The contractor shall provide soil preparation, fertilizing, seeding, and surface top dressing of all newly graded finished earth surfaces, unless otherwise indicated, and at all areas inside or outside the limits of construction that are disturbed.

D. The contractor shall provide a minimum of 4 inches of topsoil to meet finish grade.

E. The contractor shall remove all construction debris, rocks, stumps, brush, and any other undesirable vegetation prior to grading the lawn site. Debris and stones larger than ¾ of an inch in any dimension remaining on the surface after finish grading shall be removed.

F. The contractor shall protect finished topsoil areas from damage by vehicular or pedestrian traffic.

G. The contractor shall apply seed within 24 hours after site preparation. Contractor shall ensure proper grass seed germination or “seed to soil” contact.

H. Immediately after seeding, the contractor shall firm entire area except for slopes in excess of 3 to 1 with a roller not exceeding 90 pounds for each foot of roller width. Note: If seeding is performed with cultipacker-type seeder or by hydroseeding, rolling may be eliminated.

I. The contractor shall be responsible to water areas seeded as required by temperature and wind conditions. Water shall be applied at a rate sufficient to insure thorough wetting of soil to a depth of 2 inches without runoff.

1. During the germination process, the seed is to be kept actively growing and not allowed to dry out.

J. Once the seed planting is complete, the contractor shall work lawn starter fertilizer into the seed bed.

1. Contractor shall avoid using any of the weed and feed fertilizers as these can damage or kill newly planted grass while it is trying to establish itself.

K. The contractor shall follow all manufacturer’s specifications during application of the seed and fertilizer.

3.03 Install Flyer/Brochure Box.

A. The contractor shall furnish and install an outdoor brochure/flyer box at the location indicated, to hold the cemeteries floral and visitor policy pamphlets.

1. Product shall be Outdoor Flyer Box, RPC150, as offered by Innovative Plastics or a government approved equivalent. Reference the following website for features and details:

https://www.plasticfab.com/flyerboxRPC150.htm.

B. The contractor shall inspect flyer box for cracks, defects, or other evidence of unsuitability that may have occurred during processing, shipping or handling, and notify project COR if any of the aforementioned items are found.

C. The contractor shall protect the flyer box against damage during all phases of work.

D. The contractor shall clean flyer box, as required, after final installation.

E. The contractor shall provide permanent mounting of the flyer box by embedding a 4 inch by 4 inch post in a concrete foundation.

1. Post shall be of sufficient length to allow for a 24 inch embedment into concrete and a minimum of 3 inches of concrete below the bottom of the post.

2. Foundation shall be a minimum of 8 inches in diameter.

3. Top of foundation shall be trowel finished and sloped to shed water away from post.

F. The contractor shall install a durable, low maintenance, composite sleeve and plastic cap over the post. Post sleeve shall be Veranda Regency/Enclave 4 inch by 4 inch White Capped Composite Post Sleeve or equivalent. Cap shall be Veranda Regency/Enclave White 4 inch by 4 inch Plastic Post Sleeve Cap or equivalent.

G. The contractor shall affix the flyer box to the post/sleeve using the supplied hardware. Contractor shall apply a small amount of silicone sealant around each mounting hole prior to inserting the fastener to provide a tight waterproof seal.

H. The contractor shall be sure to follow all manufacturers printed instructions.

3.04 Install Signage.

A. The contractor shall furnish and install visitor/floral policy signage at the location specified.

Specifications for size, color, and wording of the sign is shown on SK-2, attached.

B. The contractor shall protect signage against damage during all phases of work.

C. The contractor shall clean signage, as required, after final installation.

D. The contractor shall provide permanent mounting of the sign by embedding posts in a concrete footing.

1. Posts shall be of sufficient length to allow for an 18 inch embedment into concrete and a minimum of 3 inches of concrete below the bottom of the posts.

2. Footing shall be a minimum of 8 inches in diameter.

3. Top of footing shall be trowel finished and sloped to shed water away from post.

E. The contractor shall prime and paint wooden frame. Finished coat shall be white in color.

1. Paint and primer shall not be applied to wet or damp wood.

2. Painting application shall include one coat of primer and two coats of topcoat.

3. Primer and top coat shall be exterior grade specified for use outdoors and in the conditions and substrates it will be applied.

4. All paint shall be new with no signs of deterioration.

5. All surfaces shall receive a uniform coating with each layer. This is to include edges and corners. The dried coat shall be free of runs, waves, brush marks, voids, and variations in color, texture, and finish.

6. The application of the primer coat shall completely cover all previous coatings and repairs and provide a uniform surface for the topcoat.

7. Contractor shall allow for proper drying time between coats.

F. The contractor shall build a raised stone planting bed around the sign. This will provide added protection against damage from lawn mowers as well as an aesthetically pleasing architectural element.

1. Contractor shall mark out the perimeter of a 6 foot circle and excavate a trench at least

12 inches wide and 4 inches deep. Trench may need to be deeper if the ground is sloped.

2. Contractor shall place 4 inches of paver base in the trench, being sure to level and compact.

3. After the second course of block is complete, contractor shall install a bead of construction adhesive on the top of it prior to placement of the third and final course.

4. Contractor shall backfill stone bed with egg rock.

3.05 Replace Cemetery Fencing (WO#5PW249).

A. The contractor shall remove existing vinyl extruded fence and associated components.

1. Contractor shall be responsible to fill in remaining footing holes with soil and compact to provide a solid surface.

B. The contractor shall furnish and install a new traditional wrought iron fence.

1. Fence shall be Iron Fence Shop’s Classic Style or an approved government equivalent.

2. Fence panels shall measure 4 feet tall by 8 feet wide.

3. Contractor shall install fence in accordance with all manufacturer’s instructions and the attached layout, SK1.

C. In preparation of install, the contractor shall measure and mark out the location of each post hole to see what utilities are buried below.

1. The government will provide markings for any underground utilities. No digging shall occur prior to completion of the Dig Permit.

D. The contractor shall dig post holes roughly three (3) times the diameter of the post. Depth of holes shall be 39 inches.

1. Contractor shall place 3 inches of gravel in the bottom of each hole for drainage and to lessen the chance of post heaving/sinking due to freezing ground or excessive water.

E. The contractor shall encase posts with concrete in a continuous pour. Concrete shall be trowel finished and slope downward to direct water away.

1. Contractor shall mix concrete following manufacturer's instructions and NOT using the “dry bag” method of placing dry concrete mix in the ground and pouring water on top.

2. Concrete shall have attained at least 75 percent of its minimum 28-day compressive strength, but in no case sooner than 7 days after placement, before rails, tension wires or fabric are installed. Fabric and wires shall not be stretched or gates hung until the concrete has attained its full design strength.

3. Contractor shall ensure posts are plumb and set at the correct height.

F. The contractor shall install a walk gate in the center of the 50 foot fence line.

1. Gate shall be three 3 feet tall by 5 feet wide, matching all aspects of the surrounding fence.

2. The contractor shall install all gate frame hinges, gate post hinges, and latch assembly in accordance with manufacturer’s specifications.

G. After installation, the contractor shall go back and touch up any scuffs, scratches, or bare metal spots that occurred during shipping or installation.

1. If surface rust has occurred due to damage, contractor shall use a wire brush to take the rust off, clean the area of dust/dirt and then use satin black paint with rust-inhibitor to touch up the area.

PART 4 CLOSEOUT REQUIREMENTS

4.01 Cleanup of Work Site.

A. The contactor shall clean all work areas and remove all tools, equipment, debris, materials, and all waste from the premises.

B. The contractor shall remove all debris from any remote holding locations, to include any excavation and concrete equipment chute cleanout debris.

C. The contractor shall remove their equipment from Watervliet Arsenal premises within five (5) working days after completion of project work.

PART 5 APPENDICES

A. Consolidated List of Submittals B. Quality Assurance Surveillance Plan (QASP) C. DA Pam 290-5 D. SK1 – Cemetery Layout E. SK-2 – Floral & Grounds Policy Signage

APPENDIX A: Consolidated List of Submittals

Line Item Submitted Submittal Needed By Submittal Reviewed By (Office)

1 Safety Data Sheets for Hazardous Materials

(SDS)

NLT 7 Calendar Days After Award

Safety Office

2 Signed Contractor Asbestos Notification Form NLT 7 Calendar Days After Award

Environmental Office

3 Signed Lockout/Tagout (LOTO) Notification Acknowledgement Record

NLT 7 Calendar Days After Award

Safety Office

4 Project Schedule NLT 7 Calendar Days After Award

COR

5 Wrought Iron Fence Cutsheet NLT 7 Calendar Days After Award

COR

6 Concrete Specification NLT 7 Calendar Days After Award

COR

7 Flyer Box Cutsheet NLT 7 Calendar COR

Days After Award 8 Seed/Fertilizer Product Data NLT 7 Calendar

Days After Award

COR

9 Paint/Primer Product Data NLT 7 Calendar Days After Award

COR

10 Backfill Product Data NLT 7 Calendar Days After Award

COR

11 Wall Block Product Data NLT 7 Calendar Days After Award

COR

12 Construction Adhesive Product Data NLT 7 Calendar Days After Award

COR

APPENDIX B: Quality Assurance Surveillance Plan (QASP)

PURPOSE

This Quality Assurance Surveillance Plan (QASP) will be used as a guide to Government Quality Assurance Personnel (QAP). It provides a systematic method to evaluate the services the contractor is required to furnish.

SURVEILLANCE PROCEDURES

Timeliness: Progress is maintained to assure compliance with completion time.

Quality: Conformance with statement of work and industry standards.

Tasks: Performed according to statement of work requirements.

Problem Resolution: Contractor submits deliverables in accordance with the contract and resolves any deficiencies identified by the government in the final submission. Following final submission, contractor resolves any additional deficiencies identified by the government and resubmits and or corrects within one week.

Delivery: Contractor submits each deliverable in accordance with the statement of work and terms of the contract.

PERFORMANCE AREAS

Management Responsiveness: Evaluate the adequacy of the contractor’s responsiveness and their ability to keep the government informed of work progress and provides for early problem identification and effective corrective action plans.

Schedule Control: Evaluate the contractor’s adherence to completion schedule.

Performance: The contractor will be evaluated as to the workmanship and adherence to the statement of work.

EVALUATION CRITERIA

(Outstanding). Indicates performance clearly exceeds contractual requirements. The area of evaluation contains few minor problems for which corrective actions appear highly effective.

(Satisfactory). Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

(Unsatisfactory). Indicates the contractor failed to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains serious problems for which the corrective actions were ineffective.

DOCUMENTATION

Documentation used to perform surveillance will consist of random government inspections and inspection records, as well as the evaluation of final work product delivery by the project COR/COTR.

RATING

Contractor will be given an overall rating of Outstanding, Satisfactory, or Unsatisfactory by the Government Technical point of contact or Contracting Specialist Representative, if appointed, 3 using the above evaluation criteria.

52.0000-4200 NOTICE OF WATERVLIET ARSENAL INFORMATION/REQUIREMENTS (Dec 2014) (ACC-

WRN(WVA)):

IMPORTANT DELIVERY/QUALITY REQUIREMENTS:

ALL OFFERORS MUST CAREFULLY REVIEW THE DELIVERY REQUIREMENT IN THE REQUEST

FOR QUOTE OR SOLICITATION. WHEN SUBMITTING AN OFFER/BID, PLEASE ENSURE THAT

YOU CAN MEET THE DELIVERY SCHEDULE.

ON TIME DELIVERY IS VERY CRITICAL. THEREFORE, YOU MUST ADHERE TO THE DELIVERY

REQUIREMENTS INDICATED IN ANY RESULTANT AWARD. FAILURE TO COMPLY WITH THE

CONTRACTUAL DELIVERY SCHEDULE, MAY RESULT IN TERMINATION OF THE ORDER OR

REQUIRE CONSIDERATION IF THE GOVERNMENT ELECTS TO EXTEND DELIVERY. (NOTE:

Non-availability of raw materials, subcontractor issues, scheduling conflicts, should be considered at the time you are submitting your offer/bid. They are not acceptable excuses for failing to meet the delivery after award).

PROVIDING QUALITY PRODUCTS THAT CONFORM TO THE CONTRACT ARE JUST AS

IMPORTANT AS MEETING THE REQUIRED DELIVERY. DELIVERY OF NON-CONFORMING

PRODUCTS RESULTS IN DELIVERY DELAYS AND INCREASED COSTS TO THE ARSENAL.

PAST PERFORMANCE FOR QUALITY AND DELIVERY MAY BE A MAJOR CONSIDERATION IN

MAKING DETERMINATIONS FOR FUTURE CONTRACT AWARDS.

NOTICE: Throughout this document we may use the terms “we” and “you”, the term “we” means the government of the United States of America, and the term “you” means the contractor.

WATERVLIET ARSENAL INFORMATION FOR CONTRACTORS:

“Watervliet Arsenal Information for Contractors” document is incorporated by reference in all solicitations and contracts. The full text version of the instructions is available at Internet address:

http://www.wva.army.mil/Documents/Contracting/WAIC.pdf Upon request, the contracting officer will make its full text available.”

POC - CONTRACT SPECIALIST/BUYER: Ron Ascher

TELEPHONE NUMBER: 518-266-4643

E-MAIL ADDRESS: ronald.a.ascher.civ@mail.mil

CONTRACTOR DUNS NUMBER/CAGE CODE/FAX NUMBER:

Please provide the following information for your company.

VENDOR NAME: _________________________

VENDOR POC: __________________________

POC PHONE: ____________________________

E-MAIL ADDRESS (see note below): __________________________

DUNS NUMBER _______________________

CAGE CODE (if known) __________________

TAX ID NUMBER ________________________

VENDOR FAX NUMBER ________________

NOTE: Your e-mail address is required so that in the event you receive the resultant award, we can e-mail it to you.

If we experience difficulties with e-mail, it will be datafaxed.

AWCF BULK FUND X DOES ____ DOES NOT APPLY

POSTERS:

Walsh-Healey Act/Service Contract Act. Orders subject to these Acts require contractors to post WH Publication 1313, “Employee Rights on Government Contracts”.

Construction Orders. Orders for construction require contractors to post WH Publication 1321, “Employee Rights under the Davis Bacon Act” and the Office of Federal Contract Compliance poster on “Equal Employment Opportunity is the Law.”

These posters can be accessed electronically at http://www.dol.gov .

Hard copies of the posters will be made available upon request to the contracting officer.

PAYMENTS:

Any vendor that receives an award (except those paid by credit card or accommodation check) can view invoice payments made by DFAS at https://wawf.eb.mil/ using the “my invoice” system. You will be required to register in order to view payments. Payment information is maintained for 120 days from invoice payment. Vendors can find out when invoices have been paid by Electronic Funds Transfer (EFT), etc. This website can save valuable time and frustration over billing questions and it is a free service.

RELEASE OF INFORMATION:

The contractor shall not release or authorize release of DoD specifications; acceptance test results; information involving critical military technology; or any other information in which the DoD maintains proprietary rights, or is otherwise confidential or classified. This restriction includes any endorsement by the Department of Army of a contractor. Release of information under the circumstances referenced above requires the prior written approval of the Contracting Officer responsible for this contract. It is the contractor’s responsibility to be familiar with, and comply with the requirements of Chapter 5, page 22, paragraph 5-48, of AR 360-1 may be found at http://www.apd.army.mil/pdffiles/r360_1.pdf

(END OF CLAUSE)

52.0000-4201 SERVICES/CONSTRUCTION REQUIREMENTS (Jan 2016) (ACC-WRN(WVA)):

SCHEDULE UNIT OF MEASURE NOTE: When "LOT" is stated as a unit of measure it is the equivalent to

"JOB".

APPOINTMENT FOR SITE VISIT*:

To make an appointment for a site visit contact Ron Ascher Telephone No. (518) 266-4643 (NO COLLECT CALLS) between the hours of 8:00 a.m. to 3:00 p.m. Monday thru Thursday.

*FOR CONSTRUCTION SEE FAR CLAUSE 52.236-27, Site Visit (Construction).

WORK PERFORMED ON-SITE AT WATERVLIET ARSENAL:

The contractor agrees that each employee working at Watervliet Arsenal will sign the “Contractor Personnel Agreement on Non-Disclosure of Watervliet Arsenal Technology below. Signatures must be received by the Contract Administrator before work may begin and any resultant delay won’t be considered an excusable delay to contract performance as defined in the contract clause “Default”. Additional copies of this Non-Disclosure Statement can be found on the Internet at http://www.wva.army.mil/Documents/Contracting/nondis.pdf

CONTRACTOR PERSONNEL AGREEMENT ON NON-DISCLOSURE

OF WATERVLIET ARSENAL TECHNOLOGY

1. The Undersigned, as an employee of _________________________ (Name of Firm) agrees to the following terms and conditions.

2. Any knowledge gained, as a result of my being permitted on Watervliet Arsenal’s premises, concerning cannon production technology (as defined below) or other technology on any defense item being manufactured or developed at Watervliet Arsenal, will not be released outside of _________________________ (Name of firm) and/or the United States of America (this prohibition includes, but is not limited to, the company’s domestic and foreign subsidiaries, affiliates, etc.), nor will such technology be used to manufacture or assist another in the manufacture of cannon (as described below) or other defense items being manufactured or developed at Watervliet Arsenal, without the written prior approval of Watervliet Arsenal.

3. Definitions:

a. CANNON: is defined as any and all components/parts of a complete assembly consisting of a tube, breech mechanism, tube attachments, muzzle appendages, firing mechanisms, and all integral components. It may also be a component of a weapons system of 40mm Bore or over such as tank guns, towed and self-propelled howitzers, naval guns, mortars and recoilless guns.

b. CANNON PRODUCTION TECHNOLOGY: is defined as the technical data package and manufacturing technology.

(1) TECHNICAL DATA PACKAGE: cannon engineering drawings, specifications and standards.

(2) MANUFACTURING TECHNOLOGY: technical knowledge, documentation, assistance and equipment and machines used an/or useful in the manufacturing of cannon.

(a) TECHNICAL KNOWLEDGE: the know how collected, trade secrets, production experience and special skills necessary for the production of cannon and the technical information and inventions necessary for the manufacture of cannon and relating to the manufacture of cannon.

(b) TECHNICAL DOCUMENTATION: manufacturing technical data comprised of drawings, specifications, schemes, composition, descriptions, methods of calculations, instructions and other information necessary for the manufacture of cannon.

(c) TECHNICAL ASSISTANCE: all assistance required to make practical and economical use of the technology required to manufacture cannon, such as delivery of documentation, training of personnel, instructions, consultations and acquainting of specialists with the most economical method of using this technology in the manufacture of cannon.

(d) EQUIPMENT AND MACHINES: production machines, machine accessories, apparatuses, spare parts and tooling used for cannon manufacture.

TYPED OR PRINTED NAME, SIGNATURE DATE

TYPED OR PRINTED NAME, SIGNATURE DATE

TYPED OR PRINTED NAME, SIGNATURE DATE

JOB SITE AVAILABILITY:

The work site will be available for performance during normal business hours:

Monday through Thursday Business Hours: 7:00 a.m. EST to 4:00 p.m. EST

Friday Business Hours: Every other Friday from 7:00 a.m. EST to 3:00 p.m. EST

Fridays will be staggered with every other Friday being a closed business day. The first Friday of 2016 to be closed is January 8, 2016.

Based on the above, service contractors should call contract/purchase order administrator in advance if service is scheduled for a Friday to determine if the Arsenal will be open for business.

When a federal holiday is normally observed on Friday, the Arsenal may be closed on the preceding Thursday. In this case, contact the contract/purchase order administrator in advance if scheduling service to determine if the Arsenal will be open for business.

Work at other than the above hours won’t be allowed unless the contractor makes an application at least 48 hours in advance and gets written contracting officer approval. No guarantee is made that the job site will be made available other than as stated above.

CONTROL OF FOREIGN VISITORS TO WATERVLIET ARSENAL:

Offerors are advised that any employee or representative of their company who is not a U.S. citizen, (or is representing a foreign company) and is a U.S. citizen), planning on visiting the Watervliet Arsenal for the purpose of attending: bid conferences, bid openings, site visits, engineering services, or any other visit related to this solicitation will be escorted at all times by an arsenal representative while on the installation grounds.

Therefore, offerors must notify the Contracting Officer in advance (a minimum of two [2] weeks) of any proposed visit by a non-U.S. citizen or U.S. citizen representing a foreign firm, to assure proper clearance for entry into the arsenal. Failure to comply, or disclose a foreign national visitor, may subject the Contractor to the penalties set forth in 18 U.S.C.A. Section 1001, Chapter 14.

Due to manpower constraints, Watervliet Arsenal is often unable to provide escort services during contract performance. Therefore, if the resulting contract requires performance on Watervliet Arsenal property, employees, individuals or subcontractors representing the successful offeror who are not U.S. citizens may not, depending on staffing levels and the availability of escorts, be allowed access to the Arsenal for purpose of contract performance.

Be further advised that the inability of the Arsenal to provide escorts resulting in denial of access to Watervliet Arsenal of the aforementioned personnel will not be considered an excusable delay to contract performance as defined in the contract clause “Default” contained in the contract. Therefore, offerors should consider the above contingencies during offer preparation.

CONTRACTOR IDENTIFICATION:

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence, and when working in situations where their actions could be construed as official government acts.

(END OF NOTICE)

Section C - Descriptions and Specifications

52.0000-4020 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES (MAR

2015) (ACC-WRN)

a. The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9 “Personal Identity Verification of Contractor Personnel”) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

b. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05, The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of six (6) months or more. At the discretion of the sponsoring activity, an initial CAC may be issued on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personal Management (see clause 52.204-4959 “Trusted Associate Sponsorship System (TASS) Program” (Local ACC-WRN (WVA)).

c. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards, and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (see “Watervliet Arsenal (WVA) Information For Contractors” incorporated by reference in ACC-WRN (WVA) notice 52.0000-4200, “Notice of Watervliet Arsenal Information/Requirements” and available at: http://www.wva.army.mil/Documents/Contracting/WAIC.pdf ) or at OCONUS locations, in accordance with Status of Forces Agreement and other theater regulations.

(End of Clause)

52.0000-4970 Scope of Work/Submission of Recordable Injuries and Illness Cases (Dec 2012) (ACC-WRN

(WVA))

Watervliet Arsenal is pursuing OSHA Voluntary Protection Program (VPP) recognition. The VPP impacts all contractors whose employees cummulatively work more than 1000 hours per quarter within a calendar year at Watervliet Arsenal (herein referred to as “applicable contractors”).

It is the contractor’s responsibility to ensure its employees and managers are in full compliance with OSHA requirements and have a general understanding of VPP. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html . All contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of Watervliet Arsenal.

Applicable contractors are required to annually submit to Watervliet Arsenal, ATTN: TAWV-XO-S/Safety Office, Bldg. 10, 1 Buffington Street, Watervliet, NY 12189-4000 or email: usarmy.watervliet.tacom.list.wate-safety@mail.mil the following documents (covering the previous calendar year quarters) by 15 January:

‐ Total Case Incidence Rate (TCIR) - the number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame.

‐ Days Away, Restricted, and/or Transfer Case Incident Rate (DART) - Number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

‐ OSHA Form 300A

Applicable contractors may submit the above immediately following the completion of a quarter, if desired.

(End of Scope of Work)

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Construction Payment Invoice

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Not Applicable

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0303 Issue By DoDAAC W911PT Admin DoDAAC W911PT Inspect By DoDAAC N/A Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N/A Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A

Other DoDAAC(s)

CONTRACTING OFFICER W911PT

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Not Applicable

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Not Applicable

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Section H - Special Contract Requirements

H2 INSURANCE (Fixed Price Contract)

Pursuant to the requirements of the contract clause titled “Insurance-Work on a Government installation,” the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance.

a. Workmen’s Compensation and…