W911PT-15-Q-0142-01.docx

W911PT-15-Q-0142

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

STATEMENT OF WORK

ELEVATOR, INSPECTION, TESTING, AND MAINTENANCE

Work Order #: 5PW135 Watervliet Arsenal Installation Management, Public Works Division Facilities Engineering (TAWV-IMP-F) Revised: 10 September 2015

PART 1 GENERAL

1.01 Scope.

A. This Performance Work Statement (PWS) defines the effort required for the inspection, testing, and repair of existing Elevators at Watervliet Army Arsenal, NY. This contract shall span the course of 12 months, commencing from the date of award, and, shall not exceed 100 hours Emergency work and 300 hours Routine.

1.02 Submittals.

A. The contractor shall e-mail all submittals to the Contracting Specialist for review and approval. All submittals require government approval unless otherwise explicitly stated.

B. The contractor shall reference APPENDIX A “Consolidated List of Submittals” for complete list of required submittals.

1.03 Hours of Operation.

A. Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on select Fridays (the arsenal is closed every-other Friday). Federal holidays are non-work days. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday is a work holiday.

1.04 General Requirements.

A. The contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publically available at:

http://www.wva.army.mil/Documents/Contracting/WAIC.pdf

B. The contractor shall supply all tools, materials, supplies, equipment, labor, temporary utilities and supervision necessary for the complete execution of the requirements within the contract documents and requirements of this SOW.

C. The contractor shall, prior to submitting a proposal, review (i) all contract documents, and (ii) the project work site, and shall provide written notice to Contracting Specialist detailing any discrepancies that are found between the contract documents and the project work site.

D. The contractor shall notify the Contracting Specialist a minimum of two (2) business days before the contractor starts work. The contractor shall notify the COR a minimum of seven (7) business days before the shut-down of a utility or building service.

E. The contactor shall clean all work areas, at the end of each work day, to remove all tools, equipment, debris, materials, and all waste from the work site.

1.05 Safety Requirements.

A. The contractor shall be responsible for complying with all DOD, Army, Federal, and State health and safety requirements which are applicable to this project, and shall use all means and precautions available to ensure the safety of the occupants and protection to the existing buildings and structures.

B. The contractor shall inspect the project work site prior to starting work, and shall request a copy of the asbestos building inspection records to verify the location and description of known asbestos-containing materials. The contractor shall sign the “Asbestos Notification Acknowledgement Record” and submit this form to the Contracting Specialist.

1.06 Personnel Qualification.

A. General. Personnel, either individually or through their affiliation with an organization that is registered, licensed, or certified by a state or local authority, shall be recognized as qualified and experienced in the inspection, testing, and maintenance of Elevator systems addressed within the scope of National Association of Elevator Contractors (NAEC).

B. Inspection Personnel. Inspections shall be performed by personnel who have developed competence through training and experience acceptable to the Government, or meet the requirement of ASME A17.3 and ASME A17.1 and National Association of Elevator Contractors (NAEC).

C. Testing Personnel. Testing personnel shall have knowledge and experience of the testing requirements for elevators of this Code acceptable to Government, or meet the requirement of ASME A17.3 and ASME A17.1 and National Association of Elevator Contractors (NAEC).

D. Service Personnel. Service personnel shall be qualified in the maintenance and servicing of systems addressed within the scope of ASME A17.3 and ASME A17.1 and National Association of Elevator Contractors (NAEC). Qualified personnel shall include, but not be limited to, one or more of the following:

1. Personnel who are factory trained and certified for the specific type and brand of system being serviced.

2. Personnel who are certified by a nationally recognized certification organization acceptable to the authority having jurisdiction. Personnel, either individually or through their affiliation with an organization that is registered, licensed, or certified by a state or local authority to perform service on systems addressed within the scope of ASME A17.3 and ASME A17.1 and National Association of Elevator Contractors.

3. Personnel who are employed and qualified by an organization listed by a nationally recognized testing laboratory for the servicing of Elevator systems within the scope of ASME A17.3 and ASME A17.1 and National Association of Elevator Contractors.

E. Programming. Personnel programming a system shall be certified by the system manufacturer.

F. Evidence of Qualification. Evidence of qualifications shall be submitted to the Government with bid.

1.07 Government Furnished Property and Services

A. The Government will provide a Fire Department representative to assist the contractor with inspection/testing tasks (if required). The contractor shall coordinate with the project COR for this assistance no-sooner-than two (2) weeks prior to the start of inspection/testing work which involves the assistance of the Fire Department representative.

1.08 Project Schedule.

A. The contractor shall create a project schedule and submit for Government review and approval. The project schedule shall detail each building to be inspected/tested and shall indicate proposed dates for each building. The contractor shall indicate any requirements for work performed outside of regular hours of operation.

1.09 Applicable Documents.

A. Watervliet Arsenal Instructions for Contractors (WAIC).

PART 2 PRODUCTS

2.01 General.

A. Unless otherwise stated, all materials for this project shall be new. All products shall not contain any asbestos, mercury, chromium/lead paint, Class I Freon, and Polychlorinated Biphenyls (PCB), and shall state such on the manufacturer’s original packaging.

B. All work shall be in strict accordance with product manufacturer’s instructions and specifications, including but not limited to manufacturer guidance for storage, staging, application, installation, and disposal of the product.

PART 3 PERFORMANCE

3.01 Routine Service Calls.

A. The contractor shall perform routine service call repairs on all Elevator systems to ensure proper operational condition, as requested by authorized government official via phone call or email to the contractor. All work shall be completed during Watervliet normal duty hours and ASME A17.3, ASME A17.1, NAEC, and manufacturers’ listed procedures.

B. The contractor shall charge man-hours for routine service calls starting upon entering WVA, and cease charging man-hours upon leaving WVA. Mileage for travel shall not be allowed.

C. The contractor shall bring all manpower, tools, equipment, and common parts to accomplish routine service calls during the initial site visit. Once the repairs are started, a maximum total of two (2) man-hours per emergency service call will be allowed to acquire additional parts if necessary.

D. The contractor shall notify the COR via phone call upon entering WVA (start of work), upon leaving WVA for parts, and upon leaving WVA (end of work). This allows the Government to validate the man-hours used on each routine service call. The telephone notification shall include the number of contractor personnel and the list of service calls that the contractor will repair during the visit.

E. The contractor shall generate a service order slip for each completed routine repair. The service order slip shall include the total man-hours requested for that single routine repair, and the cost of materials. If the routine repair takes multiple work shifts, the daily man hours shall be broken out on the service order slip.

3.02 Emergency Service Calls.

A. The contractor shall perform emergency service call repairs for malfunctioning or inoperative Elevator systems during business hours, non-business hours (nights and weekends) and holidays. The contractor shall arrive on-site following an emergency service call within one and a half (1.5) hours.

B. The contractor shall charge man-hours for emergency service calls starting upon entering WVA and cease charging man-hours upon leaving WVA.

C. The contractor shall bring all manpower, tools, equipment, and common parts to accomplish emergency service calls during the initial site visit. Once the repairs are started, a maximum total of four (4) man-hours per emergency service call will be allowed to acquire additional parts if necessary.

D. The contractor shall notify the COR via phone call upon entering WVA (start of work), upon leaving WVA for parts, and upon leaving WVA (end of work). This allows the Government to validate the man-hours used on each routine service call. The telephone notification shall include the number of contractor personnel and the list of service calls that the contractor will repair during the visit.

E. The contractor shall generate a service order slip for each completed routine repair. The service order slip shall include the total man-hours requested for that single routine repair, and the cost of materials. If the routine repair takes multiple work shifts, the daily man hours shall be broken out on the service order slip.

3.03 Documentation.

A. The contractor shall provide record of all inspections, testing, and maintenance, as required by ASME A17.3, ASME A17.1 and NAEC.

B. The contractor shall submit a report of all Elevator tests, inspections and maintenance accomplished at the conclusion of each occurrence. Reports shall include a record of conditions, completed tests, inspection results, completed inspection form, and preventive or corrective maintenance performed on a system, and shall include all required and applicable information per ASME A17.3, ASME A17.1, and NAEC.

C. The contractor shall provide all reports and service order slips as legible, professionally appearing documents which include the contractor’s company name, company address, and company phone number. All tasks performed shall be presented each in bullet points.

3.04 Reimbursable Parts.

A. The contractor shall be responsible for procuring all required parts for all repairs.

B. Contractor shall request approval from the COR prior to the purchase of any parts or installation.

C. The contractor will be reimbursed for parts at cost.

D. The contractor shall attach a copy of the supplier’s original invoice to the request for reimbursement for all purchases over $25.

E. The contractor shall seek minimum of two, preferably three, competitive price quotations prior to purchasing replacement parts or services with an estimated value over $2,500. The contractor shall attach competitive quote documentation to request for reimbursement for all purchases over $2,500.

F. It is understood that the contractor shall charge an additional 2 man hours for the acquisition of parts.

G. If additional man hours are required for the acquisition of parts, this requires prior approval by the COR.

PART 4 CLOSEOUT REQUIREMENTS

4.01 Cleanup of Work Site.

A. The contactor shall clean all work areas and remove all tools, equipment, debris, materials, and all waste from the premises upon completion of each service call, inspection, or test procedure.

PART 5 APPENDICES

A. Consolidated List of Submittals B. Quality Assurance Surveillance Plan (QASP) C. Simplex Building List

APPENDIX A: Consolidated List of Submittals

APPENDIX B: Quality Assurance Surveillance Plan (QASP)

PURPOSE

This Quality Assurance Surveillance Plan (QASP) will be used as a guide to Government Quality Assurance Personnel (QAP). It provides a systematic method to evaluate the services the contractor is required to furnish.

SURVEILLANCE PROCEDURES

Timeliness: Progress is maintained to assure compliance with completion time.

Quality: Conformance with statement of work and industry standards.

Tasks: Performed according to statement of work requirements.

Problem Resolution: Contractor submits deliverables in accordance with the contract and resolves any deficiencies identified by the government in the final submission. Following final submission, contractor resolves any additional deficiencies identified by the government and resubmits and or corrects within one week.

Delivery: Contractor submits each deliverable in accordance with the statement of work and terms of the contract.

PERFORMANCE AREAS

Management Responsiveness: Evaluate the adequacy of the contractor’s responsiveness and their ability to keep the government informed of work progress and provides for early problem identification and effective corrective action plans.

Schedule Control: Evaluate the contractor’s adherence to completion schedule.

Performance: The contractor will be evaluated as to the workmanship and adherence to the statement of work.

EVALUATION CRITERIA

(Outstanding). Indicates performance clearly exceeds contractual requirements. The area of evaluation contains few minor problems for which corrective actions appear highly effective.

(Satisfactory). Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

(Unsatisfactory). Indicates the contractor failed to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains serious problems for which the corrective actions were ineffective.

DOCUMENTATION

Documentation used to perform surveillance will consist of random government inspections and inspection records, as well as the evaluation of final work product delivery by the project COR/COTR.

RATING

Contractor will be given an overall rating of Outstanding, Satisfactory, or Unsatisfactory by the Government Technical point of contact or Contracting Specialist Representative, if appointed, 3 using the above evaluation criteria.

APPENDIX C: Simplex Building List The following buildings include fire Elevator/ Lift systems under the scope of this contract:

Dumbwaiter

Freight

Freight

SHIPPING & RCVG

DOCK LIFT

Chair Lift

Material Lift

Chair Lift

Freight

Freight

Passenger

Passenger

Passenger

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

As specified in the statement of work 5PW135, which is incorporated, vendor to provide all materials, labor, and equipment necessary to provide annual routine and emergency service to elevators located at the Watervliet Arsenal. Wage determination WD67-0450 rev 23 applies and is incorporated.Provide quote based upon the following information:300 hours x ______ labor rate = $_________ routine service hours100 hours x ______ labor rate = $___________ emergency serviceMID: 74705 M7955

To:

As specified in the statement of work 5PW135, which is incorporated, vendor to provide all materials, labor, and equipment necessary to provide annual routine and emergency service to elevators located at the Watervliet Arsenal. Wage determination WD67-0450 rev 23 applies and is incorporated.Provide quote based upon the following information:300 hours x ______ labor rate = $_________ routine service hours100 hours x ______ labor rate = $___________ emergency service**It is understood that profit and overhead are included in the labor rate quoted.MID: 74705 M7955.

CLIN 0003

As specified in the statement of work 5PW135, which is incorporated, vendor to provide all materials, labor, and equipment necessary to provide annual routine and emergency service to elevators located at the Watervliet Arsenal. Wage determination WD67-0450 rev 23 applies and is incorporated.Provide quote based upon the following information:300 hours x ______ labor rate = $_________ routine service hours100 hours x ______ labor rate = $___________ emergency serviceMID: 74705 M7955

To:

As specified in the statement of work 5PW135, which is incorporated, vendor to provide all materials, labor, and equipment necessary to provide annual routine and emergency service to elevators located at the Watervliet Arsenal. Wage determination WD67-0450 rev 23 applies and is incorporated.Provide quote based upon the following information:300 hours x ______ labor rate = $_________ routine service hours100 hours x ______ labor rate = $___________ emergency service**It is understood that profit and overhead are included in the labor rate quoted.MID: 74705 M7955.

CLIN 0005

As specified in the statement of work 5PW135, which is incorporated, vendor to provide all materials, labor, and equipment necessary to provide annual routine and emergency service to elevators located at the Watervliet Arsenal. Wage determination WD67-0450 rev 23 applies and is incorporated.Provide quote based upon the following information:300 hours x ______ labor rate = $_________ routine service hours100 hours x ______ labor rate = $___________ emergency serviceMID: 74705 M7955

To:

As specified in the statement of work 5PW135, which is incorporated, vendor to provide all materials, labor, and equipment necessary to provide annual routine and emergency service to elevators located at the Watervliet Arsenal. Wage determination WD67-0450 rev 23 applies and is incorporated.Provide quote based upon the following information:300 hours x ______ labor rate = $_________ routine service hours100 hours x ______ labor rate = $___________ emergency service**It is understood that profit and overhead are included in the labor rate quoted.MID: 74705 M7955.

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