Questions_and_Answers_for_16MM_Microfilm_Conversion_to_Acrobat_Adobe.docx

Questions and Answers for 16MM Microfilm Conversion to Acrobat Adobe (W911NF-16-T-0002)

1) Is there a bid form, or just the vendor proposal inclusive of said rates?

There is no bid form, any provided proposal format with rate/s will suffice.

2) Do the PDFs need to be text searchable?

The PDF's do not have to be text searchable.

3) Are we correct that there will be one folder per reel that will contain multi-page PDF files named with sequential numbers with no additional indexing?

Correct

4) Automated Cropping may leave a very small border around images. Is this acceptable? If not, manual cropping in the U.S. will dramatically increase overall cost.

Auto cropping is fine as long as no actual content is lost

5) Can we utilize 3rd party transport services for shipping the cartridges to our processing facility?

Yes

6) Can vendor process file naming off shore?

No

7) Can you add us to the Q & A list of vendors?

We will be posting Q&A daily at 12 noon via FedBizOps (FBO) for all potential offerors.

8) Does the Combined Synopsis/Solicitation under solicitation number W911NF16T0002 contain requirements similar to a current contract? If possible, please provide the current contract number.

Or, is this a new requirement for the government?

This is a new requirement for the government.

9) What is the nature of the documents in this film collection?

Documents concerning research performed in the 50s, 60s, 70s.

10) Is the film simplex, duplex or a mix of formats across the collection?

I don't know the difference so I can't say- may need clarification.

11) Do you want the PDF files to be created at exactly every 200 pages or do you prefer the breaks occur at a logical place within each roll? For example, if there are logical documents easily identified within a roll, do you prefer that the PDF's be broken at those logical points?

The target of 200 pages is just a target. However the documents are not organized well enough to make logical breaks possible.

12) Is the film blipped which might indicate where one document starts and another ends?

No blips...hence the 200 page breaks.

13) Will you create or provide a master manifest of all the rolls in the collection that might indicate the preferred roll number you wish to use for folder naming purposes?

No master list. The rolls are labeled.

14) Do you want the PDF files to be image only or searchable?

Image only

15) Can all of the film be provided at once if we are able to develop an aggressive schedule to complete the project?

The SOW requires that you take all the film at once within 2 weeks of contract start.