PWS_Hydro-Ultra Testing_REV1_KO Approved.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Department of Transportation (DOT) Recertification of High-Pressure Nitrogen Storage Cylinders

1.0 General:

1.1 Scope: The contractor shall provide all services, labor, facilities, equipment, tools, parts, materials, and shipping costs to provide Department of Transportation (DOT) and International Standard Organization (ISO) recertification services by testing empty high pressure Nitrogen storage cylinders.

1.2 Background: The 4,500 PSI service pressure nitrogen storage cylinders are utilized by the aircraft's nitrogen generation system. Each of these systems is equipped with two

(2) high-pressure nitrogen storage cylinders.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) Base Ordering Period of five (5) years. The Period of Performance reads as follows:

1.3.1 Base Ordering Period: 27 August 2026 to 26 August 2031

1.3.2 RFO FAR 52.217-8 Option to Extend Services:

27 August 2031 to 26 February 2032

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Plan, the contractor shall obtain the Technical Point of Contact (TPOC) acceptance, through the Contracting Officer (KO), in writing of any proposed changes to its QC system.

1.4.1.1 Quality System: The Contractor shall comply with the quality standard titled Quality Systems – Model for Quality Assurance in Design, Development, Production, Installation, and Servicing. American National Standards Institute/American Society for Quality Control (ANSI/ASQC) Q9002 (International Organization for Standardization (ISO) 9002 & 9001.2008) or comparable system or a Department of Defense approved quality system SPI. The Quality system. The Contractor shall describe their Quality System.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the areas identified in Technical Exhibit 1, Performance Requirements Summary. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s).

1.4.3 Safety Requirements:

1.4.3.1 The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is ISO 45001 certified, AS9100 and AS9110 certified

1.4.3.2 The contractor shall meet or exceed all of the LEAD safety and Occupational Health Program LEAD-R 385-1, LEAD Safety Bulletins, Army Safety Program and Occupational Health Program AR-385-10, OSHA, NFPA, ANSI, DoD, UFC, DOT, 29 CFR Title 1910 and 29 CFR Title 1926, Federal, State, and other consensus standards for the industry covered by the subject contract. In the event of a conflict among these laws, regulations, and standards contact the TPOC for clarification.

1.4.3.3 LEAD Safety Program and Occupational Health Program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/visitors.html under Installation Resources\LEAD Safety and Occupational Health Program.

1.4.3.4 The Contractor shall use the appropriate tools designed for the work, such as non-sparking tools, electrician tools, etc.

1.4.3.5 Equipment installation/set-up, service, maintenance, and testing shall be conducted in accordance with the equipment manufacturer specifications, and according to the frequency recommended by the manufacturer.

1.4.3.6 The Contractor shall ensure all employees and all associated sub-contractor’s employees possess all required licenses for operating any equipment used in the performance of this contract.

1.4.3.7 The Contractor shall ensure that any personnel performing under the contract are fully trained, licensed, certified, competent, and qualified for the position in which they shall be serving.

1.4.3.8 The Contractor shall complete LEAD AMLD Form 4783 for hazardous materials to be used at LEAD.

1.4.3.9 The contractor personnel shall wear Personal Protective Equipment (PPE) per LEAD-R 385-1 when in the following work areas: industrial buildings, construction sites, test sites and test facilities as directed by LEAD-R 385-1.

1.4.3.10 Performance Requirement. The contractor shall meet or exceed LEAD-R 385- 1, the LEAD safety and Occupational Health Program and wear PPE 100% as required by LEAD-R 385-1.

1.4.3.11 Contractors who are managed under a different Safety Management System (SMS) must report injuries, accidents, and near misses to the Safety Office through their TPOC representative. The TPOC shall notify the Safety Office within 24 hours of a contractor (Labor workforce) reporting an injury, accident, or near miss.

1.4.4 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp. The contractor shall not perform services on these days:

1.4.4.1 New Year’s Day

1.4.4.2 Martin Luther King, Jr.’s Birthday

1.4.4.3 President’s Day

1.4.4.4 Memorial Day

1.4.4.5 Juneteenth

1.4.4.6 Independence Day

1.4.4.7 Labor Day

1.4.4.8 Columbus Day

1.4.4.9 Veteran’s Day

1.4.4.10 Thanksgiving Day

1.4.4.11 Christmas Day

1.4.4.12 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.5 Place and Performance of Services: The contractor shall pick up and deliver at Letterkenny Army Depot between the hours of 7AM and 2PM on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the contractor’s facility. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.6 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. Performance of work will require limited access to classified information or equipment. A DD 254, DOD Contractor Security Classification Specification, is not required.

1.4.6.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.2 AT Level 1 Awareness Training: All contractor employees, to include subcontractor employees requiring access to Army Installations, facilities, and controlled access areas, shall complete AT level 1 Awareness Training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Technical Point of Contact (TPOC) or to the contracting officer, if a TPOC is not assigned, within 15 calendar days after completion of training. AT Level 1 training is available at http://www.letterkenny.army.mil/ctrresources/.

1.4.6.3. iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TPOC or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the TPOC or to the contracting officer, if a TPOC is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage at:

http://www.letterkenny.army.mil/ctrresources/

1.4.6.4 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the TPOC or to the contracting officer, if a TPOC is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage at:

http://www.letterkenny.army.mil/ctrresources/

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, TPOC, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced the contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.9 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.11 Special Qualifications: The contractor shall be approved by and have a registration number issued by the DOT to perform retesting of compressed gas cylinders. The Requalification Identification Number (RIN) assigned to the contractor shall be provided in response to the solicitation. Contractor shall follow all requisite standards and shipping and handling instructions as stated in Title 49, Code of Federal Regulations (CFR), Part 173.301.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACT LINE-ITEM NUMBER (CLIN): A specific unit of work to be performed by the contractor as a pay item.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 IN PROCESS REVIEW (IPR): Periodic inspection of record keeping, facilities, equipment, and procedures.

2.1.7 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 LETTERKENNY ARMY DEPOT (LEAD): US Army Depot.

2.1.9 National Maintenance Work requirements (NMWR’s): U.S. ARMY technical manual for component overhaul.

2.1.10 NATIONAL STOCK NUMBER (NSN): A thirteen-digit stock number. It consists of the four-digit Federal Supply Classification Code and the nine-digit National Item Identification Number. The National Item Identification Number consists of a two-digit National Codification Bureau number designating the central cataloging office of NATO or other friendly country which assigned the number and a seven-digit (xxx-xxxx) non-significant number.

2.1.11 Original Equipment Manufacturer (OEM): OEM refers to the company that originally manufactured the product. When referring to automotive parts, OEM designates a replacement part made by the manufacturer of the original part.

2.1.12 PART NUMBER (PN): A combination of numbers, letters, and symbols assigned by a designer, a manufacturer, or vendor to identify a specific part or item of material.

2.1.13 Performance Work statement (PWS): A statement of work for performance-based acquisitions that describes the required results in clear, specific and objective terms with measurable outcomes.

2.1.14 PRODUCT QUALITY DEFICIENCY REPORT (PQDR): To report deficiencies and unsatisfactory conditions in Government-owned products, material, and equipment.

2.1.15 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.16 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.17 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.19 Technical Manuals (TM): U.S. ARMY Technical Manual for Army Equipment covering all levels of operation and maintenance.

2.1.20 TECHNICAL POINT OF CONTACT (TPOC). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.21 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.22 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest

ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PPE Personal Protective Equipment PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Program TE Technical Exhibit TPOC Technical Point of Contact

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: None

3.2 Equipment: None

3.3 Materials: 4,500 psi service pressure Nitrogen Storage Cylinders.

3.4 Services: None

3.5 Utilities: None.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E): Except for those items specifically stated to be Government-Furnished in paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in paragraph 1.1.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 The contractor shall provide all services, labor, facilities, equipment, tools, parts, materials, and shipping costs to provide DOT recertification services by hydrostatically testing empty high pressure Nitrogen storage cylinders. The unit of issue for hydrostatic testing of nitrogen storage CLINs will be set consisting of two high pressure Nitrogen storge cylinders.

5.2 Shipping and handling instructions can be found using Title 49, Code of Federal Regulations (CFR), Part 173.301, in accordance with the delivery schedule in Para. 5.8.

5.3 Contractor shall de-valve cylinder and perform a visual inspection of the exterior and interior of the cylinder for damage in accordance with ISO 18119 and 49 CFR 180.209.

5.4 The contractor shall perform hydrostatic testing, dry, and re-valve empty DOT high pressure cylinders in accordance with 49 CFR 180.209. As per 49 CFR 180.209, paragraph b, (iv), “The cylinder is dried immediately after hydrostatic testing to remove all traces of water.” The drying process shall use forced hot air for a minimum of 45 minutes. After drying, a visual inspection for water droplets shall be conducted. If water is detected, additional drying with forced hot air shall be required.

5.4.1 Upon the TPOC’s request only – the contractor shall perform ultrasonic testing and re-valve empty DOT high pressure cylinders in accordance with 49 CFR 180.207.

Procedures and requirements for testing DOT cylinders must be followed in accordance with ASTM E2223. A reference specimen cylinder will be provided only if an expired cylinder is available. The contractor shall not perform destructive testing on any cylinders without the TPOC’s permission.

5.5 The contractor shall perform ultrasonic testing and re-valve empty ISO high pressure cylinders in accordance with 49 CFR 180.207. procedures and requirements for testing ISO cylinders must be followed in accordance with ISO 18119. A reference specimen cylinder will be provided only if an expired cylinder is available. The contractor shall not perform destructive testing on any cylinders without the TPOC’s permission.

5.6 The contractor shall stamp the date of the test on the shoulder of the cylinder with a steel stamp to indicate the month and year of the test with the RIN, as per 49 CFR 180.213, requalification markings.

5.7 The contractor shall provide DOT labels to be placed on each empty high pressure Nitrogen cylinder after painting at LEAD.

5.8 At the Government’s request, the contractor shall host a one-day in-Process review (IPR) in which inspection results, problems, issues, etc. will be reviewed. This review will be held once annually, or as needed. This IPR shall be at no additional cost to the Government.

5.9 DELIVERY SCHEDULE: High pressure Nitrogen cylinders shall be tested for recertification in accordance with this specification and delivered to the customer within fourteen (14) calendar days after the contractor is notified by LEAD’s TPOC that the empty high pressure Nitrogen cylinders are available for pick-up. The contractor shall pick up and deliver all cylinders to Letterkenny Army Depot, Chambersburg, PA 17201 using best commercial packaging and shipping containers that are provided by the contractor. The location for pick-up and delivery will be provided at contract award. The contractors’ offer will include all shipping costs TO and FROM LEAD.

5.10 CYLINDER: The contractor will be provided with a cylinder that has been designated by the Government as a possible candidate for Recertification. The cylinder, as viewed from the outside, appears to be operational and in good condition. If recertification is not possible disposition instructions will be supplied by the Contracting Officer Representative.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter / Page) Date of Publication

Mandatory or

Advisory

Website

Title 49, Code of Federal Regulations (CFR), Parts 173 through 301

Current as of July 26, Mandatory https://www.ecfr.gov/ cgi-bin/text-idx?tpl=/ecfrbrowse/ti tle49/49tab_02.tpl

ISO 9001:2015 Quality Management 2015 Mandatory www.iso.org

ISO 18119 – Gas Cylinders – Seamless Aluminum-Alloy gas cylinders and tubes – Periodic inspection and testing

2018 Mandatory www.iso.org

ASTM E2223 – Standard Practice for Examination of Seamless, Gas

Filled, steel Pressure Vessels Using Angle Beam Ultrasonics

Reapprove d 2018

Advisory www.ASTM.com

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Required Service

Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

Cylinder De- Valved, externally and internally inspected

100% reliability of equipment in the next higher assembly.

In accordance with PWS Para

5.3

98% Compliance with meeting the allotted time schedule.

100% compliance with all units accounted for.

Direct Observation: Each Cylinder shall be visually inspected for defects.

DOT

Recertification, hydrostatically tested, Dried, and re-valved, with no water droplets

100% reliability of equipment in with PWS para

5.4

98% Compliance with meeting the accounted for.

Direct Observation: each Cylinder shall be tested for recertification.

DOT

Recertification, ultrasonically test, re-valve

100% reliability of equipment in

5.4.1

98% Compliance with meeting the accounted for.

Direct Observation: each Cylinder shall be tested for recertification. (This method is only used with TPOC direction)

ISO

Recertification, ultrasonically test, re-valve

100% reliability of equipment in

5.5

98% Compliance with meeting the accounted for.

Direct Observation: each Cylinder shall be tested for recertification. (This method is only used with TPOC direction)

Cylinder Stamped, month, year, and the RIN

100% requirement with PWS para.

5.6

100% Compliance with meeting the accounted for.

Direct Observation: Each cylinder is checked 100% by shop technicians.

Cylinder supplied with DOT labels.

100% requirement with PWS para.

5.7

100% Compliance with meeting the accounted for.

Direct Observation: Each cylinder is checked 100% by shop technicians.

TECHNICAL EXHIBIT 2

Deliverable Schedule

Paragraph Deliverable Frequency Number of Copies Format Submit to

1.4.6.2 AT Level I Training

Certificate

Within 30 days of start date

1 per contractor or sub-contractor

Electronically TPOC

1.4.6.3 iWATCH training Within 30 days of start date

1 per contractor or sub-contractor

Electronically TPOC

1.4.6.4 OPSEC Training Within 30 days of

start date then annually

1 per contractor or sub-contractor

Electronically TPOC

5.9 Hydrostatically

Tested High

Pressure Nitrogen Storage Cylinder

Within 14 days after issuance of task order and pick-up of High-Pressure

Nitrogen Storage Cylinder

1 Electronically TPOC