draft JOC SOW.DOCX

STATEMENT OF WORK (SOW)

FOR

MAINTENANCE/REPAIR/CONSTRUCTION REQUIREMENTS CONTRACT

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform maintenance, repair, and construction of infrastructure, facilities, and interior/exterior utility systems under a Job Order Contract (JOC) as defined in this SOW, except for materials specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: The contractor shall perform facility design, construction, renovation, maintenance and repair, demolition, interior and exterior utility systems, grounds improvements, pavements, and other features under Construction or Design/Construct (Design/Build) negotiated Firm-Fixed-Price Delivery Orders (DO). For purposes of this solicitation, the term Design/Construct and Design/Build are understood to be interchangeable and one and the same. DOs may include maintenance, repair, or alteration of existing facilities and utility systems, construction of new facilities, installation of utility systems, facility support to the installation of new equipment, and any other work covered by the Unified Facilities Guide Specifications (UFGS). Individual DOs may range in value from $2,000.00 to $3,000,000.00 and may include any combination of the types of work characterized above. Cost proposals shall be based on line items and prices from the R. S. Means Cost Data Books including, but not limited to, Building Construction Cost Data, Mechanical Cost Data, Electrical Cost Data, Repair and Remodeling Cost Data, Concrete and Masonry Cost Data, Plumbing Cost Data, and Site Work and Landscape Cost Data. City Cost Index for Chambersburg, Pennsylvania, is applicable.

1.3 Period of Performance (PoP): The period of performance shall be one base year consisting of 12 months, and four 12-month option years. Period of Performance is shown in the solicitation and contract.

1.4 General Information:

1.4.1 The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Recognized Holidays: The Contractor shall not perform services on the following recognized US holidays:

1.4.2.1 New Year’s Day: January 1

1.4.2.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.2.3 President’s Day: Third Monday in February

1.4.2.4 Memorial Day: Last Monday in May

1.4.2.5 Independence Day: July 4

1.4.2.6 Labor Day: First Monday in September

1.4.2.7 Columbus Day: Second Monday in October

1.4.2.8 Veteran’s Day: November 11

1.4.2.9 Thanksgiving Day: Fourth Thursday in November

1.4.2.10 Christmas Day: December 25

1.4.3 Place and Performance of Services: The contractor shall provide services between the normal working hours of 6:00 a.m. and 3:30 p.m. Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at facilities occupied by Letterkenny Army Depot and its tenant organizations. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. A DD Form 254, DoD Contract Security Classification Specification, is required.

1.4.4.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.4.2 Key Control: The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.4.2.1 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.4.2.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.4.3 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5.4 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5.5 OPSEC Level I Training: All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the KO (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the OPSEC Officer in presentation form which will be documented via memorandum."

1.4.5.6 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.6 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.6.1 Interruption of Utilities: Any work involving interruption of utilities shall be coordinated with the Government’s construction representative. Such work may be required to be performed during other than normal duty hours for the using activities. If non-standard hours are specified in the scope of work, the Contractor will be required to establish a normal work shift within the hours indicated, subject to the approval of the KO. Requests for utility outages shall be made in writing 7 calendar days in advance.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating construction equipment used in the performance of this contract. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.10 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.10.1 Identification Badges: Identification badges will be issued for admittance of personnel before performing work on this contract. The identification badge is the property of the U.S. Government and must be returned upon termination or demand. The Contractor agrees that he will insure all badges issued to employees are returned to the Directorate of Risk Management, Letterkenny Army Depot, promptly on termination of need for access or on expiration, whichever occurs first. In order to be permitted access to LEAD, personnel must pass a National Criminal Information Center (NCIC) background check. Persons not passing the background check will not be permitted access to the installation for any purpose.

1.4.10.2 Badge Room is located in Building 2. Hours of operation are 7:00 A.M. to 3:00 P.M., Monday through Friday, but closed every other Friday. These hours are effective except when closed for holidays. If Contractor's hours of work are different than those stated above, the Contractor will be required to obtain badges when the Badge Room is open.

1.4.11 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): Items of property that will be furnished by the Government will be specifically identified in the individual requirements for work to be issued under this contract.

3.1 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish all property, materials, equipment, and other facilities required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Negotiated firm-fixed-priced Construction or Design/Construction DOs will be awarded against the contract. The objective is to provide the Government with a cost-effective means to provide response to requirements for design, construction, repair and maintenance, or demolition of real property and related facilities. The DOs may include within them the requirement to develop or assemble O&M Manuals; and, for design/construct task orders, the requirement to prepare detailed specifications and drawings.

5.2 Work will predominantly be associated with military real property. Facilities may include all types of industrial facilities including administrative, storage, or production buildings, but may include small projects requiring work in military family housing units. The requirements for the nature and categories of work to be performed under this contract include but are not limited to those covered by Divisions 01 through 48 of the Unified Facilities Guide Specifications (UFGS). Examples may include site clearing, earthwork, site drainage and utilities, roads and walks, cast in place concrete, brick masonry, block and tile masonry, building renovation, new construction, lead paint removal, structural steel, steel joists and decking, rough carpentry, finish carpentry, built in cabinetry and furniture, roofing and siding, sheet-metal work, doors, windows and glazing, window coverings, entrances and store fronts, lath and plaster, drywall, painting and wall coverings, floor tile and carpeting, a variety of mechanical/electrical work, fire extinguishing systems, fire alarm systems, intrusion detection systems, heating and air conditioning, ventilating equipment and systems, ducts and controls, boxes and wiring devices, starters, breaker panels, switching devices and transformers, lighting, primary and secondary power systems, etc.

5.3 For those DOs that require Design/Build services and where specified, the contractor shall be required to provide a design that is certified by a Professional Engineer (PE) having held a license and certified designs for the last five (5) years. The approved designs will then be the basis for performing the construction portion of the design/build. The cost associated with the "design" will be negotiated as part of the DO’s total price. To establish the DO’s total price, the contractor shall work with the government to develop a scope of work (SOW). The contractor shall provide a conceptual one-line preliminary design drawing meeting customer requirements. The conceptual drawing shall be submitted by the contractor with assumptions and clarifications along with the contractor’s cost proposal as to what will or will not be provided. After government and customer review of the contractor proposal and design, negotiations if necessary will follow to correct any design issues or cost.

5.4 Work performed by the contractor shall in general conform to the technical requirements of the Unified Facilities Guide Specifications (UFGS), or shall conform to applicable commercial standards and practices as specified for each individual task order. If the contractor is required to prepare detailed specifications for Government review and approval, such specifications shall be formatted based on the UFGS. Depending on the type of work to be performed, the Government may, at its option, unilaterally direct the use of Commercial specifications in lieu of using UFGS. The use of Commercial specifications is at the sole discretion of the Government and is not subject to dispute by the contractor.

5.5 The contractor shall prepare shop drawings/submittals as required under the submittal list and as-built drawings for each order.

5.6 The contractor shall provide all management, supervision, quality control and safety oversight required to accomplish work under this contract. Work associated with the DOs may run consecutively or concurrently. The contractor is required to provide the proper planning, scheduling, material procurement, and simultaneous management of multiple work crews at various locations. The contractor must execute a flow of independent task orders and adjust his craft mix without impacting other contractors or tenant operations. The contractor shall effectively manage his subcontractors to insure that the government is provided a "seamless" level of effort on each DO. The contractor shall provide a minimum of one full time on-site superintendent and one full-time on-site quality control (QC) manager for the duration of this contract. Additional superintendents and quality control managers shall be added as required to maintain a consistent level of control over the projects.

5.6.1 The contractor shall provide the means, manpower and equipment to accept and unload all materials delivered to the sites for work under this contract. The government will not accept deliveries, nor will government equipment and manpower be used for material handling.

5.6.2 Trucks leaving the site with loose debris shall be loaded in a manner that will prevent dropping of materials on streets. Fasten suitable tarpaulins over the load before they enter surrounding streets. Comply with all regulations when handling hazardous materials.

5.6.3 The contractor may, at his option, provide on-site trailers for its own use as administrative offices and for storage of materials. The contractor shall be responsible for arranging utility and telecommunications services with the local utility providers, and services shall be provided and maintained at the contractor’s expense. Government office and storage space will not be available.

5.6.4 The contractor will be required to obtain all required applications and permits.

5.7 All work shall be performed in compliance with the most current Federal, State and local regulatory requirements and/or permitting requirements.

5.7.1 DOs issued under this contract will have individual performance periods. The time for completion of the work under the order shall be stated therein. The contractor is required to complete the DO work within the performance period or liquidated damages will be assessed. The period of performance shall include time for all activities from date of issuance of the task, including any design, if design/construct order, ordering of materials and time required for final clean-up, inspection, acceptance and close out of the order. The contractor shall notify the COR in writing at least seven (7) calendar days in advance of the date the work will be fully completed and ready for final inspection.

5.8 The Contractor's management/supervision shall interface with the KO and/or the KO’s designee. The COR is responsible for the day to day Government/Contractor liaison, submittal review/approval, phased inspections, coordination with the tenant, payment requests approval etc.

5.8.1 All work shall be accomplished within full compliance to all applicable Federal, State, and Local safety regulations. Where there are two interpretations or conflicts, the more stringent standard will apply.

5.9 Upon receipt of a Government executed DO, the Contractor shall:

5.9.1 Incorporate the DO into the work schedule. The contractor shall cite the contract number and DO number on all correspondence; and all proposals, schedules, vouchers, etc., must cite this same information as it is the Government's tracking mechanism.

5.9.2 Coordinate the start of work with the COR via attendance at a pre-construction conference prior to the actual commencement of work.

5.9.3 In performance of work under this contract, the contractor shall arrange with the COR a sequence of procedures, means of access, space for storage of materials and equipment, delivery of materials, use of approaches, corridors, and stairways for each individual project. Only materials to be used for work under the specific project may be stored at the assigned area.

5.10 DO Site Visit: Depending on the scope of the order, site visit(s) may be required prior to issuance of a Request for Proposal (RFP) or after the RFP but prior to submission of a proposal. Site visits may be performed to further define and/or clarify the order requirements and/or allow more accurate proposal preparation.

5.11 Modifications to DOs: After award of the DO, requests for modifications shall be issued as warranted. Such requests shall be issued in accordance with the applicable FAR requirements. Proposals submitted in response to this paragraph shall be evaluated, negotiated, and issued in the same process/procedures as proposals submitted for orders.

5.12 Delivery Order/Modification Proposal Format:

5.12.1 Upon receipt of a RFP, the contractor shall prepare a proposal for submission to the Government. The proposal shall be priced using a “Detailed Estimate” approach. Proposals shall be developed using the R. S. Means cost estimating manuals. The proposal shall identify each element of work to be performed, and shall include a spreadsheet that lists each applicable line item number, description, quantity, unit price, and total price for each. The order price will be computed by using the total direct costs established by this method.

5.12.2 For line items not included in or covered by the R. S. Means cost manuals, the contractor may submit line items based on competitive pricing from at least three subcontractors or suppliers. Such line items will be subject to the same evaluation as other elements in the proposal, and shall include the level of detail necessary to allow the Government to determine that prices and quantities are fair and reasonable. For these line items, the proposal shall provide: (1) breakdown that shall include sufficient detail to permit an analysis of all costs for (i) Material; (ii) Labor; (iii) Equipment; (iv) each Subcontractors cost; and (2) shall cover all work involved in the specific line item.

5.12.3 Upon receipt of the contractor’s proposal, the Government will perform a technical evaluation and perform a cost reasonableness determination. The Government may then accept the proposal as stated or negotiate any aspect of the proposal and any exceptions of the performance period required by the delivery schedule.

5.12.4 As indicated in paragraph 5.12.1 above, proposals shall be developed using line items from the R. S. Means cost data. The R. S. Means cost data are published annually. In developing proposals in response to RFPs, the contractor shall use pricing from the edition in effect during the calendar year in which the RFP is dated. All costs shall be taken from the initial publication for that calendar year. Costs from quarterly updates will not be considered. As an example, the Means cost data manuals dated 2018 will be effective at time of award of this contract, and shall be used to develop proposals in response to RFPs dated prior to 1 January 2019. The 2019 versions of the Means data manuals shall become effective for pricing purposes for RFPs received between 1 January 2019 and 31 December 2019.

5.13 Performance of Work:

5.13.1 After award of the order, the contractor shall submit a performance schedule to the Government for review and approval. Upon approval of the schedule, the contractor shall be authorized to commence work. Products and execution shall be provided/accomplished in accordance with the applicable UFGS sections. The Government shall perform regular inspection of the work; shall monitor progress for purposes of authorizing payment of invoices based on percentage of completion; and upon completion of the work provide notice of final acceptance. The warranty period will commence on the date of final acceptance.

5.13.2 For each order to be accomplished under this contract, the Statement of Work and any contract drawings shall be furnished to the Contractor without charge. These documents shall be incorporated into the order and will constitute the technical requirements for the work.

5.13.3 Brand Names: Where a brand name is mentioned, it is a quality standard and the words "or equal" are implied. The Contracting Officer’s Representative reserves the right to require that the supplier of materials shall in every case provide proof of quality when brand name or quality differs from that mentioned.

5.13.4 Field Verification: It shall be the responsibility of the Contractor to verify, in the field, all measurements, locations of structures and utilities and any other physical conditions which would affect the progress or quality of work. Any errors by the Contractor due to omission of field verification shall not be the basis for any increase in the contract price. Where existing utilities or other obstructions interfere with the progress of the contract, the Contractor shall relocate obstructions as required and as approved by the KO.

5.13.5 Disposal of Materials and Equipment Removed By Contractor: All metallic materials and equipment removed by the Contractor shall be delivered to the DLA Disposition Services – Letterkenny disposal yard, Directorate of Public Works Recycling Center, or other sites as indicated in the individual scopes of work or as directed by the Contracting Officer’s Representative and shall remain the property of the Government. Metallic materials shall be segregated by the type prior to delivery. Delivery shall be made during the regular hours of operation of the receiving activity. The Contractor shall provide a seven-day notice to the Contracting Officer’s Representative prior to delivery of materials to the receiving activity. All excavated material and other excess material shall be removed from the depot and disposed of by the Contractor in accordance with Federal, State and local regulations.

5.13.6 Damage to Property: The Contractor shall take measures as necessary to assure that dirt and dust generated from work outside and inside Government buildings will not interfere with operations in the buildings. The Contractor shall be liable for the immediate clean-up of dust, dirt, or water that enters the buildings. The Contractor shall be liable for the repair or replacement of any damaged Government property as determined and directed by the KO.

5.13.7 Delivery and Storage: The Government will not be responsible for accepting, signing for, loading, unloading, or providing covered storage for materials or equipment provided by the Contractor as a part of this contract.

5.13.8 Fire Extinguishers: The Letterkenny Fire Department shall be contacted for the proper type and number of extinguishers needed prior to beginning the contracted work for each DO. The Letterkenny Fire Department will not provide any extinguishers to the Contractor. The Contractor can gain the above information through a pre-construction conference, visiting the Fire Department in Building 521, or phoning Extension 9101. The Contractor shall be required to take necessary precautions to prevent fires in accordance with NFPA Standard No. 10 and LEAD Pamphlet 420-1.

5.13.9 Safety: Contractors performing work on Letterkenny Army Depot are subject to the requirements of LEAD Regulation 385-1, LEAD Safety and Occupational Health Program.

5.13.10 Interruption of Utilities: Any work involving interruption of utilities shall be coordinated with the Contracting Officer’s Representative. Such work may be required to be performed during other than normal duty hours for the using activities. If non-standard hours are specified in the scope of work, the Contractor will be required to establish a normal work shift within the hours indicated above, subject to the approval of the Contracting Officer’s Representative. Requests for utility outages shall be made in writing 7 days in advance.

5.13.11 Daily Clean-up: The Contractor shall clean the job site at the end of each work shift in such a manner that normal operations of the buildings can proceed without interference.

5.13.12 Work Schedules: Work schedules for individual DOs shall be prepared and submitted for approval. The format for work schedules is included as Attachment A.

5.13.13 Use of Portable Gas or Arc Equipment: The Contractor shall be required to obtain from the Fire Department a permit to use portable gas or arc equipment for cutting, welding, or open flame operations. The Fire Department will require one day advance notice to permit necessary inspection, notification before actually starting work, and notification when work is finished to allow re-inspection. The Fire Department can be notified by calling Extension 9101. The Contractor shall be required to take necessary precautions to prevent fires in accordance with NFPA Standard No. 51B and LEAD Regulation 420-13.

5.14 Asbestos-Containing Materials: The Government has performed a survey of the entire work site and determined the locations where asbestos is believed to exist. For each project, these materials will be identified for the areas within the limits of work for each project. The scopes of work will not require the contractor to come in contact with these asbestos-containing materials. The contractor will not perform asbestos abatement or removal. Should the contractor encounter materials which he reasonably believes to contain asbestos that are not otherwise identified, he shall immediately cease all work which might impact the suspect material and report such knowledge of reasonable belief to the KO and await instruction from the Contracting Officer’s Representative. The Government shall take the steps necessary to confirm or deny the presence of asbestos-containing material at the site and will assess the impact upon the performance of the contract and determine the appropriate course of action.

5.15 Emergency Contacts: The Contractor shall provide to the Contracting Officer’s Representative a list of names and phone numbers of persons to be notified in case of emergencies that may occur during the progress of the work. The names on the list shall be available on a seven-days-per-week basis. Once notified, the Contractor shall send individuals or work crews to make necessary repairs as soon as possible. Crews shall arrive on site within two hours of notification; otherwise, the Government will have the option of utilizing other means for making repairs for which the Contractor will be charged accordingly.

5.16 Submittals

5.16.1 Within 30 days after receipt of Notice to Proceed for each order, the Contractor shall submit to the KO for approval a list of manufacturer's names of material and equipment he proposes to provide. List shall include manufacturer's literature as required to show that materials and equipment proposed for use comply with the specifications and drawings. In the event any items of material or equipment contained in the list fail to comply with the specification requirements, such items will be rejected. If prior to the expiration of the thirty (30) day period or any duly authorized extension thereof, the Contractor fails to submit a schedule of acceptable material or equipment covering rejected items, the KO will select the items and such selection shall be final and binding upon the Contractor as a condition of the contract. The DO signed by a contracting officer is considered the Notice to Proceed.

5.16.2 Two hard copies of each submittal shall be provided to the Government for review and approval. Submittals shall be sequentially numbered, shall be listed on ENG Form 4025, Transmittal of Shop Drawings, Equipment Data, Material Samples, or Manufacturer’s Certificates of Compliance, and shall be provided to the Contracting Officer’s Representative for approval. Notice of approval, disapproval, or approval as noted will be provided to the contractor by the Government. Upon receipt of submittals as “Approved” or “Approved as Noted,” the Contractor shall maintain an electronic copy of the entire submittal (including the ENG Form 4025) in the project file. Prior to final acceptance of the DO, the Contractor shall provide to the Contracting Officer’s Representative a complete electronic file containing copies of all submittals for that DO. ENG Form 4025 can be obtained at http://www.publications.usace.army.mil/Portals/76/Publications/EngineerForms/Eng_Form_4025-R.pdf

5.16.3 Catalogs, pamphlets, or other documents submitted to describe items for which approval is being requested shall be specific and identification in catalog, pamphlet, etc., of items submitted shall be clearly made in ink. Data of general nature will not be accepted.

5.16.4 If material or equipment is installed prior to receipt by the Contractor of pertinent shop drawings marked "Approved" or "Approved as Noted", the Contractor shall be liable for its removal and replacement at no extra charge to the Government.

5.16.5 Items Requiring Approval: Items requiring approval shall be identified in the various performance work statements.

5.16.6 As-built Drawings: The scope of work for most orders shall include a requirement for as-built drawings. Upon the completion of the order, the contractor shall provide to the Government one set of as-built drawings in hard copy and one on electronic media in AutoCAD 2016 or later format. These as-built drawings shall provide detailed information on the locations of all work installed.

5.17 Guarantee of Work:

5.17.1 The contractor shall guarantee a complete project free of all defects of material, equipment and workmanship for one year beginning from date of final acceptance of work. Work will be accepted by the Government when all defects have been corrected and the Contracting Officer’s Representative certifies that all the Contractor's obligations hereunder have been fulfilled.

5.17.2 If, within the guarantee period, repairs or changes are required in connection with guaranteed work, which, in the opinion of the Contracting Officer’s Representative is rendered necessary as a result of the use of materials, equipment or workmanship which are inferior, defective or not in accordance with the terms of the contract, the Contractor shall, promptly on receipt of notice from the KO and without expense to the Government:

(1) place in satisfactory condition every particular aspect of such guaranteed work, correcting all defects therein,

(2) repair all damage to existing utilities, site conditions, and restore site to original condition prior to beginning of contract work,

(3) repair or replace all work which in the opinion of the KO is the result of the use of materials, equipment, or workmanship which are inferior, defective, or not in accordance with the terms of the contract, and

(4) repair any work, materials, equipment or contents of building and/or site disturbed in fulfilling any such guarantee.

5.17.3 In any case where in fulfilling the requirements of the contract or of any guarantee embraced in or required thereby, the contractor disturbs any work guaranteed under another contract, he shall restore such disturbed work to a condition satisfactory to the Contracting Officer’s Representative and guarantee such restored work to the same extent as it was guaranteed under such other contract.

5.17.4 If the Contractor, after notice, fails to proceed promptly to comply with the terms of the guarantee, the KO may have the defects corrected and the Contractor and his Surety shall be liable for all expense incurred.

5.18 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the COR; (2) Contract number, including task and DO number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this SOW are listed below:

6.1 Unified Facilities Guide Specifications (UFGS): Unified Facilities Guide Specifications (UFGS documents are a joint effort of the US Army Corps of Engineers (USACE), the Naval Facilities Engineering Command (NAVFAC), and other Government agencies). UFGS are for use in specifying maintenance, repair, and construction for the military services. UFGS are available for review through the following URL: http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs.

6.2 R. S. Means Products: R. S. Means cost estimating products are published by Reed Construction data. Information on R. S. Means publications is available at the following URL: http://www.reedconstructiondata.com/rsmeans/.

6.3 Commercial Codes and Standards: Individual DOs shall include references to standards published by the Occupational Health and Safety Agency, National Fire Protection Association, and to various codes and standards published by professional organizations engaged in the design, manufacture, and performance of various aspects of the construction industry. All standards referenced are available to the contractors and the general public for purchase. It shall be the responsibility of the contractor to obtain the documents as required or to provide evidence of compliance with the specified codes or standards.