MHE_Service_PWS_W911N2-19-R-0009.rtf

PERFORMANCE WORK STATEMENT (PWS)

MATERIAL HANDLING EQUIPMENT (MHE) SERVICE

LETTERKENNY MUNITIONS CENTER (LEMC)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items, necessary to perform on site preventative maintenance and all repairs to the list of MHE, such as Hyster, Toyota, Clark, etc., as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. This requirement may potentially include the rental of the MHE equipment in case of emergency or multiple equipment failure.

1.2 Background: This PWS explains the requirement for maintenance and repair of the MHE equipment at the LEMC installation. The preventative maintenance will conducted according to the equipment manufacturer and LEMC specifications, and according to the frequency recommended by the manufacturer and LEMC. The repairs will be conducted on site, and on an as needed basis, according to the government request. All the equipment listed in 5.1 is current on PM and none of the equipment is currently down for minor or major repairs. The coordination of the repairs will be scheduled, by the LEMC Technical Point of Contact (TPOC) or the LEMC Contracting Officer’s Representative (COR).

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two (2) 12-month option years.

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). See Technical Exhibit 1 of this PWS.

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall NOT perform services on these days:

1.4.3.1 New Year’s Day: January 1st (Observed the next business day before after the first if it falls on a Saturday or Sunday)

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4th (Observed the next business day after the fourth)

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: Second Monday in October

1.4.3.8 Veteran’s Day: November 11th (Observed the next business day after the eleventh, if it falls on a Saturday or Sunday)

1.4.3.9 Thanksgiving Day: Fourth Thursday in November

1.4.3.10 Christmas Day: 25th of December (Observed the next business day after the twenty fifth, if it falls on a Saturday or Sunday

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0700 and 1600 on Monday through Thursday, and Friday with COR authorization, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at LEMC and the specific location will be provided by the COR. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 LEMC: Letterkenny Munitions Center

2.1.2 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.2 POC: Point of Contact

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 NONE

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Facility Clearance: The contractor shall possess or be eligible to receive and maintain a Letterkenny Army Depot specific clearance from the Defense Security Services. The contractor’s employees, performing work in support of this contract shall have been granted a Letterkenny Army Depot specific clearance from the Defense Industry Security Clearance Office. This level of clearance will require the employees obtain and maintain a Common Access Card (CAC). In order to obtain the CAC, each individual employee must complete a OF Form 306, a PSIP Checklist, become fingerprinted, provide adequate proof of citizenship, as described by the government and complete the TASS form. This process is guided by LEAD security and the LEMC COR.

4.3 Manufacturer Specific Official Training: All contractor employees that conduct maintenance and repairs to the equipment listed in 5.1.1 of this PWS must be certified by the specific manufacturer, like Hyster, Toyota, Clark, etc., which means that they are manufacturer specific factory trained and factory certified. They cannot be certified as a group or have only a Certified Supervisor. ALL contractor employees conducting the maintenance and repairs must have an individual certification with their name on the document. These documents will be provided to LEMC COR before the employee is permitted to conduct the on-site maintenance or repairs.

4.4 Driver License: All contractor employees shall possess a valid driver’s license. This will have to be provided upon request in order to access LEMC.

4.5 Equipment/Tools: The contractor shall furnish all equipment and tools required for completion of the requirements of this PWS. A service vehicle with hoist, fire extinguisher, welder, and specialty tools shall be furnished by the contractor to perform maintenance and repairs on-site at LEMC. The contractor shall also be responsible for the disposal and clean up of all fluids and materials discarded during the maintenance and repair process. All the fluids and materials shall be disposed in accordance with applicable state and federal regulations.

5.0 Requirements: The contractor shall:

5.1. Equipment List: Conduct scheduled maintenance, according to the manufacturer’s specified warranty and frequency, at the request of the COR, to the following list(s) of equipment:

5.1.1. Material Handling Equipment:

Nomenclature Model Serial Number Local ID Year Mfg 3K Powered Pallet Jack Big Joe 425160186 L3413 5K Electric Forklift Crown 10061243

LQ290

4K Standup Electric Forklift Hyster D264N03603S

LQ291

6K Diesel Forklift Toyota 61719

LQ603

5K Electric Forklift Clark

TMX250-0605-9597

LQ247

6K Electric Forklift Hyster A276B05670M

LQ263

5K Electric 3 Wheel Forklift Clark

TMX250-0475-9977FL

LQ286

6K Electric Forklift Kalmar 36098A

LQ235

6K Electric Forklift Kalmar 36097A

LQ236

5K Electric Forklift Clark

TMX250-3361-9597KF

LQ251

5K Electric Forklift Clark

TMX250-3817-9597

LQ255

5K Electric 3 Wheel Forklift Clark

TMX250-2807-9803

LQ265

6K Electric Forklift Hyster A268N17979P

LQ267

5K Electric Forklift Clark

TMX250-2936-9803 KF

LQ269

6K Electric Forklift Hyster A268N19645P

LQ273

4K Diesel Forklift Toyota 61538

LQ278

5K Electric Forklift Clark

TMX250-3220-9803KF

LQ280

5K Electric Forklift Clark

TMX250-3221-9803KF

LQ281

5K Electric 3 Wheel Forklift Clark

TMX250-0474-9977FL

LQ287

7K Diesel Forklift Hyster P177V09959S

LQ288

6K Electric Forklift Kalmar 565768A

LQ584

4K Diesel Forklift/Cab Hyster L77V14626L

LQ135

4K Diesel Forklift/Cab Hyster L177V14633L

LQ136

4K Diesel Forklift Toyota 60944

LQ143

6K Electric Forklift Hyster G108V02619B

LQ243

6K Electric Forklift Hyster G108V02607B

LQ244

5K Electric Forklift Clark

TMX250-2692-9803 KF

LQ264

6K Electric Forklift Hyster A268N17952P

LQ271

6K Diesel Forklift Clark

P232D-1589-9677 KF

LQ282

6K Diesel Forklift Clark

P232D-0233-9677KF

LQ591

25K Forklift Komatsu

LQ729

28K Diesel Truck Lift Fork Hyster H007E01554E

LQ730

15K Diesel Forklift Hyster L006V01985R

LQ734

4K Electric Forklift Hyster A935N02390N

LQ141

5K Electric Forklift Clark

TMX250-3815-9597

LQ254

5K Electric Forklift Clark

TMX250-0638-9803KF

LQ257

5K Electric Forklift Clark

TMX250-1261-9803

LQ261

6K Electric Forklift Hyster A268N20561R

LQ275

4K Diesel Forklift Hyundai

HHM06HJ0000013

LQ293

5K Electric Forklift Clark

TMX250-2747-9597

LQ249

5K Electric 3 Wheel Forklift Clark

TMX250-2806-9803

LQ266

6K Electric Forklift Hyster A268N17951P

LQ268

4K Diesel Forklift Hyundai

HHM06EF000005

LQ283

6K Multi-Directional Diesel Forklift Combi-Lift 34048

LQ284

6K Diesel Forklift Hyster L177B11087D

LQ590

7K Diesel Truck, Lift Fork Hyster L177V06269J

LQ595

10K Multi-Directional Diesel Forklift Combi-Lift 28096

LQ732

28K Diesel Forklift Hoist 30587

LQ733

4K Diesel Truck Lift SRT Clark

Q0168 4K Electric Forklift Hyster A935N02184M

LQ137

4K Diesel Forklift Hyster N177V03984N

LQ139

4K Electric Forklift Hyster A93N02622N

LQ142

6K Diesel Truck Lift Fork Yale B875V06680J

LQ596

6K Diesel Rough Terrain Lift Truck Skytrax M9774B 54

LQ601

10K Diesel Truck LF DD

IHC

M10A K2786 4K Diesel Forklift Hyster N177V03988N

LQ138

4K Electric Forklift Hyster A935N02390N

LQ140

5K Electric Forklift Clark

TMX250-1262-9803

LQ259

5K Electric Forklift Clark

TMX250-1263-9803

LQ260

6K Diesel Forklift Clark

P232D-0234-9677KF

LQ592

4K Diesel Truck LF SRT Clark

105-9335FB

Q0139 6K Electric Forklift Hyster A268N20566R

LQ274

6K Electric Forklift Hyster A268N20562R

LQ276

6K Diesel Forklift Toyota 61999

LQ277

4K Standup Electric Forklift Hyster D264N03594S

LQ292

6K Electric Forklift Drexel 948385-068

LQ581

6K Electric Forklift Bauman 96964

LQ587

6K Electric Forklift Side Load Bauman 97170

LQ594

7K Diesel Truck Lift Fork Yale B875V10078K

LQ597

15K Diesel Forklift Hyundai

HFA03JJ0000824

LQ735

Nomenclature Model Serial Number Local ID Year Mfg 15K Diesel Forklift Hyundai

HHKHFA03TJ0000852

Lq736 5K Electric Forklift Clark

TMX250-2743-9597

LQ248

5K Electric Forklift Clark

TMX250-3360-9597KF

LQ250

6K Diesel Forklift Toyota 61233

LQ270

6K Diesel Forklift Toyota 62000

LQ279

6K Multi-Directional Diesel Forklift Combi-Lift 34874

LQ285

6K JLG Telehandler

JLG

0160084900

LQ604

6K Electric Forklift Kalmar 37368A

LQ239

4K Diesel Truck Lift Fork Hyster L177B11092D

LQ133

6K Electric Forklift Kalmar 37365A

LQ241

5K Electric Forklift Clark

TMX250-0644-9803KF

LQ258

6K Electric Forklift Hyster A268N19608P

LQ272

6K Electric Forklift Hyster A268N23716S

LQ289

15K Diesel Forklift Clark

P680D-0106-9690KF

LQ731

4K Electric Forklift Hyster A276B04517L

LQ262

6K Diesel Forklift Hyster D177G17067S Q0579 6K Electric Forklift Hyster G108V02620B

LQ242

6K Diesel Forklift Drexel 948385-069

LQ582

This list will change according to the mission requirements as equipment is replaced and/or purchased during the course of the contract.

5.2 Maintenance: The routine, scheduled maintenance, shall not include travel time or expenses in order to reach the site, and the chargeable time starts when the technician arrives at the site of the machine. The maintenance process shall consist of manufacturer specific oil and fluid for each individual MHE. The maintenance will be conducted according to the Original Equipment Manufacturers (OEM) Standards and any/all operator’s manuals. The COR can also schedule any maintenance between the mentioned intervals. Any conditions or issues requiring repair, identified by the contractor, during the maintenance procedure, shall be provided to the COR in writing within 3 days and the COR will either approve and schedule, or deny the proposed repairs. An example of a typical maintenance schedule is: annual, semi-annual PM and load test. The contractor must correct deficiencies created or identified during this maintenance by the LEMC COR that the contractor is responsible for at no cost to the government. Any fluids that are spilled or removed from the MHE will be the responsibility of the contractor to dispose of this fluid. LEMC will not be responsible for the fluids spilled or removed from the MHE during repairs. The fluids include, but are not limited to antifreeze, motor oil, transmission fluid, hydraulic fluid, battery acid, etc. The maintenance inspection/service shall encompass all listed equipment in accordance with the OEM standards and the Preventative Maintenance Inspection/Service:

5.2.1 Annual PM and Load Test:

Air Conditioner-Test/adjust compressor Belt Inspect cooling system hoses Change engine oil and filter Inspect fan belts Change transmission filter (if applicable) Change coolant element/add conditioner Wash radiator (weather permitting) Replace air elements Clean or replace air conditioner element Drain water separator Lubricate applicable fittings Change final drive filers (if applicable) Fuel filers-Wash primary/Change secondary Walk Around Inspection (REPEAT AT ALL LEVELS) Hydraulic cylinders Lights Radiator Condition Oil and Fuel leaks Frame Condition Tire pressures System Checks (REPEAT AT ALL LEVELS) Electrical system Battery Electrolyte Engine oil pressure Coolant pH Coolant level protection Check all fluid levels Check brake operation

5.2.2 SEMI – ANNUAL PM and Load Test Walk Around Inspection (REPEAT AT ALL LEVELS) Hydraulic cylinders Lights Radiator Condition Oil and Fuel leaks Frame Condition Tire pressures System Checks (REPEAT AT ALL LEVELS) Electrical system Battery Electrolyte Engine oil pressure Coolant pH Coolant level protection Check all fluid levels Check brake operation Clean transmission breather Clean Engine Breather Drain Sediment from Fuel Tank Inspect ROPS (Roll Over Protection Structures)

5.3 Repairs: The routine, scheduled repairs, shall not include travel time or expenses in order to reach the site, and the chargeable time starts when the technician arrives at the site of the machine. The contractor shall conduct repairs to the equipment listed in 5.1.1 within a twenty-four (24) hour period of being reported by the LEMC COR. This will not include any emergency repairs. This is only schedule repairs. The work will be conducted on-site at LEMC. The hourly rate will have a separate CLIN and be described as conducting maintenance and repairs in 60 minute increments during the hours of 0700 to 1600, Monday through Thursday, excluding Federal Holidays listed in 1.4.2. Hourly rates shall not apply for the time spent by the contractor personnel after arrival at the site awaiting arrival of additional contractor personnel and/or delivery of parts or equipment etc. Any fluids that are spilled or removed from the MHE will be the responsibility of the contractor to dispose of this fluid. LEMC will not be responsible for the fluids spilled or removed from the MHE during repairs. The fluids include, but are not limited to antifreeze, motor oil, transmission fluid, hydraulic fluid, battery acid, etc.

5.4 Parts/Materials: Parts and materials for the maintenance and repairs will be provided by the contractor at purchased cost, without any type of mark up or profit and are only new standard parts or parts equivalent to new as described by the manufacturer. The parts/materials replaced under the contract shall be subject to the commercial warranty applied to that specific item. The parts and materials will have a separate CLIN and will be charged to the government by each(s). If the parts and materials do exceed $500 dollars each then the parts and materials will have to be approved by the LEMC COR before they are placed on the equipment for maintenance or repair. The parts will be listed on the invoice as a separate line. If the parts/materials require a core charge, then the contractor will not be allowed to charge the government for the core charge. If the parts/materials are a battery, then the contractor must dispose of the expended/expired or malfunctioning battery and all the applicable fluids and/or acids off site, at their cost, without transferring any expenses to the government.

5.5 Equipment Transportation: Equipment will only require transportation if it cannot be repaired on site. This cost will have a separate CLIN and the LEMC COR must schedule and approve all transportation of all the equipment listed in 5.1.1. The contractor shall be responsible for the loading, offloading and transport of equipment that cannot be repaired on site to an offsite facility and for return of equipment back to LEMC. This includes hauling equipment, permits, escort vehicles, fees, tolls, driver of another vehicle, etc.

5.6 Travel Expenses: This will include any time, within a reasonable amount, as decided by the government and the contractor that the technician takes to drive to work site.

5.7 Rental: This will include but not be limited to the rental of the following equipment:

5.7.1

POTENTIAL RENTAL LIST

15K Diesel Forklift 28K Diesel Forklift

DELETED

Light towers to conduct night time missions

The rental period shall be defined by the LEMC COR, and it will include transportation of the equipment to and from, with unloading and loading requirements, on site at LEMC. LEMC will only be responsible for consumed fuel during the rental period. LEMC will not be responsible for the maintenance or repairs of the unit during the rental. LEMC will also never be responsible for transportation of the unit.

5.8 CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication Mandatory Date Description

AR 385-55

Yes

Prevention of Motor Vehicle Accidents

LEAD PAM 385-4

Yes

Requirements for Security, Safety, and Fire Prevention for Contractors

29CFR 1910

Yes

OSHA Standard for General Industry

QUALITY ASSURANCE SURVAILANCE PLAN (QASP)

FOR

MHE Repairs Required Service Applicable PWS Paragraphs Performance Standards Acceptable Quality Level Surveillance Method Outcome to be Achieved Perform preventative maintenance Para 5.2

Conduct preventative maintenance and validate baseline measurements are still intact 97% Compliance Periodic Surveillance Customer feedback Preventative maintenance is conducted and then documents are created to reflect testing and the results.

Perform repairs as required.

Para 5.2, 5.3

Perform repairs, confirm baseline measurements, within the timeline, invoice according to the conducted repairs.

97% Compliance Periodic Surveillance Customer feedback Repairs are conducted, and equipment is back in operation.