draft_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

MATERIAL HANDLING EQUIPMENT (MHE) SERVICE

LETTERKENNY MUNITIONS CENTER (LEMC)

As of 7/27/18

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items, necessary to perform on site preventative maintenance and all repairs to the list of MHE, such as Hyster, Toyota, Clark, etc., as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. This requirement may potentially include the rental of the MHE equipment in case of emergency or multiple equipment failure.

1.2 Background: This PWS explains the requirement for maintenance and repair of the MHE equipment at the LEMC installation. The preventative maintenance will conducted according to the equipment manufacturer and LEMC specifications, and according to the frequency recommended by the manufacturer and LEMC. The repairs will be conducted on site, and on an as needed basis, according to the government request. The coordination of the repairs will be scheduled, by the LEMC Technical Point of Contact (TPOC) or the LEMC Contracting Officer’s Representative (COR).

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). See Technical Exhibit 1 of this PWS.

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall NOT perform services on these days:

1.4.3.1 New Year’s Day: January 1st (Observed the next business day before after the first if it falls on a Saturday or Sunday)

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4th (Observed the next business day after the fourth)

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: First Monday in October

1.4.3.8 Veteran’s Day: November 11th (Observed the next business day after the eleventh, if it falls on a Saturday or Sunday)

1.4.3.9 Thanksgiving Day: Third Thursday in November

1.4.3.10 Christmas Day: 25th of December (Observed the next business day after the twenty fifth, if it falls on a Saturday or Sunday

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0700 and 1600 on Monday through Thursday, and Friday with COR authorization, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at LEMC and the specific location will be provided by the COR. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 LEMC: Letterkenny Munitions Center

2.1.2 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.2 POC: Point of Contact

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAT Caterpillar Equipment CFR Code of Federal Regulations CFP Contractor Furnished Property CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property KO Contracting Officer LEMC Letterkenny Munitions Center MHE Material Handling Equipment OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact

PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 NONE

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Facility Clearance: The contractor shall possess or be eligible to receive and maintain a Letterkenny Army Depot specific clearance from the Defense Security Services. The contractor’s employees, performing work in support of this contract shall have been granted a Letterkenny Army Depot specific clearance from the Defense Industry Security Clearance Office. This level of clearance will require the employees obtain and maintain a Common Access Card (CAC). In order to obtain the CAC, each individual employee must complete a OF Form 306, a PSIP Checklist, become fingerprinted, provide adequate proof of citizenship, as described by the government and complete the TASS form. This process is guided by LEAD security and the LEMC COR.

4.3 Manufacturer Specific Official Training: All contractor employees that conduct maintenance and repairs to the equipment listed in 5.1.1 of this PWS must be certified by the specific manufacturer, like Hyster, Toyota, Clark, etc., which means that they are manufacturer specific factory trained and factory certified. They cannot be certified as a group or have only a Certified Supervisor. ALL contractor employees conducting the maintenance and repairs must have an individual certification with their name on the document. These documents will be provided to LEMC COR before the employee is permitted to conduct the on-site maintenance or repairs.

4.4 Driver License: All contractor employees shall possess a valid driver’s license. This will have to be provided upon request in order to access LEMC.

4.5 Equipment/Tools: The contractor shall furnish all equipment and tools required for completion of the requirements of this PWS. A service vehicle with hoist, fire extinguisher, welder, and specialty tools shall be furnished by the contractor to perform maintenance and repairs on-site at LEMC. The contractor shall also be responsible for the disposal and clean up of all fluids and materials discarded during the maintenance and repair process. All the fluids and materials shall be disposed in accordance with applicable state and federal regulations.

5.0 Requirements: The contractor shall:

5.1. Equipment List: Conduct scheduled maintenance, according to the manufacturer’s specified warranty and frequency, at the request of the COR, to the following list(s) of equipment:

5.1.1. Material Handling Equipment:

Nomenclature Model Serial Number Local ID Year

Mfg 3K Powered Pallet Jack Big Joe L3413 xxxx 5K Electric Forklift Crown LQ290 4K Standup Electric Forklift Hyster LQ291 6K Diesel Forklift Toyota LQ603 5K Electric Forklift Clark LQ247 6K Electric Forklift Hyster LQ263 5K Electric 3 Wheel Forklift Clark LQ286 6K Electric Forklift Kalmar LQ235 6K Electric Forklift Kalmar LQ236 5K Electric Forklift Clark LQ251 5K Electric Forklift Clark LQ255 5K Electric 3 Wheel Forklift Clark LQ265 6K Electric Forklift Hyster LQ267 5K Electric Forklift Clark LQ269 6K Electric Forklift Hyster LQ273 4K Diesel Forklift Toyota LQ278 5K Electric Forklift Clark LQ280 5K Electric Forklift Clark LQ281 5K Electric 3 Wheel Forklift Clark LQ287 7K Diesel Forklift Hyster LQ288 6K Electric Forklift Kalmar LQ584 4K Diesel Forklift/Cab Hyster LQ135 4K Diesel Forklift/Cab Hyster LQ136 4K Diesel Forklift Toyota LQ143 6K Electric Forklift Hyster LQ243 6K Electric Forklift Hyster LQ244 5K Electric Forklift Clark LQ264 6K Electric Forklift Hyster LQ271 6K Diesel Forklift Clark LQ282 6K Diesel Forklift Clark LQ591 25K Forklift Komatsu LQ729 28K Diesel Truck Lift Fork Hyster LQ730

15K Diesel Forklift Hyster LQ734 4K Electric Forklift Hyster LQ141 5K Electric Forklift Clark LQ254 5K Electric Forklift Clark LQ257 5K Electric Forklift Clark LQ261 6K Electric Forklift Hyster LQ275 4K Diesel Forklift Hyundai LQ293 5K Electric Forklift Clark LQ249 5K Electric 3 Wheel Forklift Clark LQ266 6K Electric Forklift Hyster LQ268 4K Diesel Forklift Hyundai LQ283 6K Multi-Directional Diesel Forklift Combi-Lift LQ284 6K Diesel Forklift Hyster LQ590 7K Diesel Truck, Lift Fork Hyster LQ595 10K Multi-Directional Diesel Forklift Combi-Lift LQ732 28K Diesel Forklift Hoist LQ733 4K Diesel Truck Lift SRT Clark Q0168 4K Electric Forklift Hyster LQ137 4K Diesel Forklift Hyster LQ139 4K Electric Forklift Hyster LQ142 6K Diesel Truck Lift Fork Yale LQ596 6K Diesel Rough Terrain Lift Truck Skytrax LQ601 10K Diesel Truck LF DD IHC M10A K2786 4K Diesel Forklift Hyster LQ138 4K Electric Forklift Hyster LQ140 5K Electric Forklift Clark LQ259 5K Electric Forklift Clark LQ260 6K Diesel Forklift Clark LQ592 4K Diesel Truck LF SRT Clark Q0139 6K Electric Forklift Hyster LQ274 6K Electric Forklift Hyster LQ276 6K Diesel Forklift Toyota LQ277 4K Standup Electric Forklift Hyster LQ292 6K Electric Forklift Drexel LQ581 6K Electric Forklift Bauman LQ587 6K Electric Forklift Side Load Bauman LQ594 7K Diesel Truck Lift Fork Yale LQ597 15K Diesel Forklift Hyundai LQ735 5K Electric Forklift Clark LQ248 5K Electric Forklift Clark LQ250 6K Diesel Forklift Toyota LQ270 6K Diesel Forklift Toyota LQ279 6K Multi-Directional Diesel Forklift Combi-Lift LQ285

6K JLG Telehandler JLG LQ604 6K Electric Forklift Kalmar LQ239 4K Diesel Truck Lift Fork Hyster LQ133 6K Electric Forklift Kalmar LQ241 5K Electric Forklift Clark LQ258 6K Electric Forklift Hyster LQ272 6K Electric Forklift Hyster LQ289 15K Diesel Forklift Clark LQ731 4K Electric Forklift Hyster LQ262 6K Diesel Forklift Hyster Q0579 6K Electric Forklift Hyster LQ242 6K Diesel Forklift Drexel LQ582

This list will change according to the mission requirements as equipment is replaced and/or purchased during the course of the contract.

5.2 Maintenance: The routine, scheduled maintenance, shall not include travel time or expenses in order to reach the site, and the chargeable time starts when the technician arrives at the site of the machine. The maintenance process shall consist of manufacturer specific oil and fluid for each individual MHE. The maintenance will be conducted according to the Original Equipment Manufacturers (OEM) Standards and any/all operator’s manuals. The COR can also schedule any maintenance between the mentioned intervals. Any conditions or issues requiring repair, identified by the contractor, during the maintenance procedure, shall be provided to the COR in writing within 3 days and the COR will either approve and schedule, or deny the proposed repairs. An example of a typical maintenance schedule is: annual, semi-annual PM and load test.

The contractor must correct deficiencies created or identified during this maintenance by the LEMC COR that the contractor is responsible for at no cost to the government. Any fluids that are spilled or removed from the MHE will be the responsibility of the contractor to dispose of this fluid. LEMC will not be responsible for the fluids spilled or removed from the MHE during repairs. The fluids include, but are not limited to antifreeze, motor oil, transmission fluid, hydraulic fluid, battery acid, etc. The maintenance inspection/service shall encompass all listed equipment in accordance with the OEM standards and the Preventative Maintenance Inspection/Service:

5.2.1 Annual PM and Load Test:

Air Conditioner-Test/adjust compressor Belt Inspect cooling system hoses Change engine oil and filter Inspect fan belts Change transmission filter (if applicable) Change coolant element/add conditioner Wash radiator (weather permitting) Replace air elements Clean or replace air conditioner element Drain water separator

Lubricate applicable fittings Change final drive filers (if applicable) Fuel filers-Wash primary/Change secondary Walk Around Inspection (REPEAT AT ALL LEVELS) Hydraulic cylinders Lights Radiator Condition Oil and Fuel leaks Frame Condition Tire pressures System Checks (REPEAT AT ALL LEVELS) Electrical system Battery Electrolyte Engine oil pressure Coolant pH Coolant level protection Check all fluid levels Check brake operation

5.2.2

SEMI – ANNUAL PM and Load Test Walk Around Inspection (REPEAT AT ALL LEVELS) Hydraulic cylinders Lights Radiator Condition Oil and Fuel leaks Frame Condition Tire pressures System Checks (REPEAT AT ALL LEVELS) Electrical system Battery Electrolyte Engine oil pressure Coolant pH Coolant level protection Check all fluid levels Check brake operation Clean transmission breather Clean Engine Breather Drain Sediment from Fuel Tank Inspect ROPS

5.3 Repairs: The routine, scheduled repairs, shall not include travel time or expenses in order to reach the site, and the chargeable time starts when the technician arrives at the site of the machine. The contractor shall conduct repairs to the equipment listed in 5.1.1 within a twenty-four (24) hour period of being reported by the LEMC COR. This will not include any emergency repairs. This is only schedule repairs. The work will be conducted on-site at LEMC. The hourly rate will have a separate CLIN and be described as conducting maintenance and repairs in 60 minute increments during the hours of 0700 to 1600, Monday through Thursday, excluding Federal Holidays listed in 1.4.2. Hourly rates shall not apply for the time spent by the contractor personnel after arrival at the site awaiting arrival of additional contractor personnel and/or delivery of parts or equipment etc. Any fluids that are spilled or removed from the MHE will be the responsibility of the contractor to dispose of this fluid. LEMC will not be responsible for the fluids spilled or removed from the MHE during repairs. The fluids include, but are not limited to antifreeze, motor oil, transmission fluid, hydraulic fluid, battery acid, etc.

5.4 Parts/Materials: Parts and materials for the maintenance and repairs will be provided by the contractor at purchased cost, without any type of mark up or profit and are only new standard parts or parts equivalent to new as described by the manufacturer. The parts/materials replaced under the contract shall be subject to the commercial warranty applied to that specific item. The parts and materials will have a separate CLIN and will be charged to the government by each(s).

If the parts and materials do exceed $500 dollars each then the parts and materials will have to be approved by the LEMC COR before they are placed on the equipment for maintenance or repair.

The parts will be listed on the invoice as a separate line. If the parts/materials require a core charge, then the contractor will not be allowed to charge the government for the core charge. If the parts/materials are a battery, then the contractor must dispose of the expended/expired or malfunctioning battery and all the applicable fluids and/or acids off site, at their cost, without transferring any expenses to the government.

5.5 Equipment Transportation: Equipment will only require transportation if it cannot be repaired on site. This cost will have a separate CLIN and the instances of transportation will not exceed $500 dollars. If the transportation will exceed $500 dollars then the LEMC COR must schedule and approve all transportation of all the equipment listed in 5.1.1. The contractor shall be responsible for the loading, offloading and transport of equipment that cannot be repaired on site to an offsite facility and for return of equipment back to LEMC. This includes hauling equipment, permits, escort vehicles, fees, tolls, driver of another vehicle, etc.

5.6 Travel Expenses: This will include any time, within a reasonable amount, as decided by the government and the contractor that the technician takes to drive to work site.

5.7 Rental: This will include but not be limited to the rental of the following equipment:

5.7.1

POTENTIAL RENTAL LIST

15K Diesel Forklift 28K Diesel Forklift Diesel Container Handlers 80K-90K Light towers to conduct night time missions

The rental period shall be defined by the LEMC COR, and it will include transportation of the equipment to and from, with unloading and loading requirements, on site at LEMC. LEMC will only be responsible for consumed fuel during the rental period. LEMC will not be responsible for the maintenance or repairs of the unit during the rental. LEMC will also never be responsible for transportation of the unit.

5.8 CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period;

(4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication Mandatory Date Description AR 385-55 Yes Prevention of Motor Vehicle Accidents LEAD PAM 385-4 Yes Requirements for Security, Safety, and

Fire Prevention for Contractors 29CFR 1910 Yes OSHA Standard for General Industry

QUALITY ASSURANCE SURVAILANCE PLAN (QASP)

FOR

Heavy Equipment Repairs

Required Service

Applicable

PWS

Paragraphs

Performance Standards

Acceptable Quality Level

Surveillance Method

Outcome to be Achieved

Perform preventative maintenance

Para 5.2

Conduct preventative maintenance and validate baseline measurements are still intact

97% Compliance

Periodic Surveillance

Customer feedback

Preventative maintenance is conducted and then documents are created to reflect testing and the results.

Perform repairs as required.

Para 5.2, 5.3

Perform repairs, confirm baseline measurements, within the timeline, invoice according to the conducted repairs.

97% Compliance

Periodic Surveillance

Customer feedback

Repairs are conducted, and equipment is back in operation.