PWS_W911N219Q0017.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

CALIBRATION AND REPAIR OF

ENVIRONMENTAL TEST CHAMBER

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform calibration, preventive maintenance, and non-emergency / emergency repair on a Cincinnati Sub-Zero, Model Number WM-33750-<6>MP4-30-30-S/RC, Serial Number 14506 environmental test chamber. The environmental test chamber is 34,000ft3 and is located at the Letterkenny Army Depot (LEAD) Test Site Building 403. The contractor shall perform as defined in this PWS, except as specified in Section 3.0 as Government Furnished Property or Services.

1.2 Background: Calibration, preventive maintenance, non-emergency and emergency repair are necessary to utilize the environmental test chamber effectively on the Patriot program and requires maintaining calibration to NIST/ISO/IEC Standards.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 3 Mar 2019 to 2 Mar 2020

1.3.2 Option Year One: 3 Mar 2020 to 2 Mar 2021

1.3.3 Option Year Two: 3 Mar 2021 to 2 Mar 2022

1.4 General Information:

1.4.1 Quality Control (QC): The Contractor shall adhere to ISO/IEC 17025:2017. The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The observed dates for the following U.S. holidays are identified at the U.S. Office of Personnel Management Operating Status and Schedules website (http://www.opm.gov/Operating_Status_Schedules/fedhol/2017.asp).

• New Year’s Day

• Martin Luther King, Jr.’s Birthday

• Washington’s Birthday

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

The contractor shall not perform services on these days.

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 06:30 - 15:45, Monday – Thursday, and 06:30 - 14:45 on our scheduled Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Test Site Building 403 Environmental Test Chamber Letterkenny Army Depot. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5.3 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot Web site - http://www.lead.army.mil/iwatch.html.

1.4.5.4 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.6 Conservation of Utilities: The contractor shall instruct employees in utilizing conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the Contracting Officer in accordance with Federal Acquisition Regulations Subpart 42.5.

The Contracting Officer, Contracting Officer Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the Contracting Officer. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.9 Special Qualifications: The contractor shall have a calibration system certified to ISO/IEC 17025:2017 applicable to electrical calibration of thermocouple indicators & indicating systems, electrical calibration of RTD indicators & indicating systems, temperature, and relative humidity.

1.4.10 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.11 Contractor Travel: The contractor shall travel to Test Site Building 403 Environmental Test Chamber, Letterkenny Army Depot during the performance of this contract to provide all labor, materials, services, tools and equipment required for the annual calibration, preventive maintenance, and emergency repair of the Environmental Test Chamber. The contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and authorization by the KO prior to travel arrangements being made.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Biweekly a total of 80 hours, Monday thru Friday the first week and Monday thru Thursday the second week, complying to the Government’s work schedule unless specified otherwise.

2.2 Acronyms

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMM Coordinate Measuring Machine CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs OEM Original Equipment Manufacturer PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control TE Technical Exhibit

3.0 Government Furnished Property, Equipment and Services:

3.1 General: The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS.

3.1.2 Equipment: NONE

3.1.3 Materials: NONE

3.1.4 Services: NONE

3.1.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of duties outlined in this PWS.

4.0 Contractor Furnished Property, Equipment and Services: Except for those items specifically stated to be Government-Furnished in Section 3.0 above, the contractor shall furnish everything required to perform these services.

5.0 Requirements:

5.1 CALIBRATION: The Contractor shall provide all labor, materials, and equipment required for the annual calibration of the Environmental Test Chamber. The contractor shall calibrate all aspects of the control system to include the heating and cooling system controller, chart recorder, temperature safety sensor, humidity sensor, and oxygen sensor. The calibration shall take place at several different temperature points at 25% intervals from 0 to 100% of the rated max and min temperature. The contractor shall provide updated National Institute of Standards and Technology (NIST) traceable calibration certificate upon accurate completion of calibration. The contractor shall replace all OEM calibration stickers on the unit. The Environmental Test Chamber shall be calibrated to ISO/IEC 17025:2017 standards.

5.1.1 MODEL WM-33750-(6)MP4-30-30-S/RAC Serial Number: 06-WM14506

5.1.2 Contractor shall provide a calibration report for the annual calibration of the Environmental Test Chamber.

5.2 ANNUAL INSPECTION AND PREVENTIVE MAINTENANCE (PM): In addition to the annual calibration the contractor shall perform an annual inspection and preventive maintenance on the environmental test chamber.

During the annual inspection and preventive maintenance the contractor shall clean the interior of the cooling packages to include the piping and condensers. The preventive maintenance checks shall include; electrical line voltages, electrical connections, low stage compressor current, high stage compressor current, air heater current, air circulator current, air circulator rotation, contactors and relays; Humidity System, drain/flush and clean generator, check float adjustment, check recirculation system, flush lines and screens; Cascade Refrigeration System, compressor oil pressure, compressor oil levels, system leak test, compressor discharge temperature and operations check; Overall operational check; vibration test.

5.3 PM REPORT: At the end of each preventive maintenance visit, the contactor shall provide the COR with a written report within 10 days. The written report shall contain the following:

a. General condition

b. Status of each cooling package

c. Pressure readings

d. Repairs Needed: List of required parts, part number and nomenclature. Cost breakdown of parts and labor.

e. Repairs Completed: Cost breakdown of parts and labor

f. Fire and Safety Violations: Location of violations. Cost breakdown of parts and labor to correct.

g. Electrical Code Violations: Location of violations. Cost breakdown of parts and labor to correct.

h. Corrective Action Statement

i. Estimated repair time: Estimated time for parts to be received and installed.

5.4 EMERGENCY REPAIR: Contractor shall provide emergency repair support for the environmental chamber.

5.4.1 The contractor shall return emergency repair service calls within 8 hours.

5.4.2 The contractor shall dispatch a service technician on site within 48 hours of the emergency repair service call.

5.4.3 Repairs identified by emergency diagnostic services shall be coordinated with the COR and the KO, who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates with the LEAD COR.

5.5 NON-EMERGENCY REPAIR: Contractor shall provide non-emergency repair support for the environmental chamber.

5.5.1 The contractor shall return non-emergency repair service calls within 24 hours.

5.5.2 The contractor shall dispatch a service technician on site within 2 weeks of the non-emergency repair service call.

5.5.3 Repairs identified by non-emergency diagnostic services shall be coordinated with the COR and the KO, who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates with the LEAD COR.

5.6 SERVICE PARTS: Contractor shall provide new OEM repair parts as required for emergency repair, non-emergency repair, preventive maintenance, and calibration of the environmental test chamber. The COR shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under this Performance Work Statement. Repair parts shall be billed as actual.

5.6.1 Prior to the installation of the repair parts an original invoice for the parts must be provided to the COR. The COR will provide the invoice to the KO for approval.

5.7 WARRANTY of Parts/Materials: A standard commercial warranty shall be furnished with all replaced parts/materials. The warranty shall cover all workmanship and parts/materials.

5.8 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The contractor shall completely fill in all the information in the format using the following web address https://www.ecmra.mil/Default.aspx. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

6.1 International Organization for Standardization (ISO) 17025:2017 – General requirements for the competence of testing and calibration laboratories. (Copies may be obtained at www.iso.org//)

6.2 Letterkenny Army Depot (LEAD)

6.2.1 LEAD-R 385-1 - LEAD Safety and Occupational Health Program

6.2.2 LEAD-P 385-4 – Security – Maintenance of Order

(Copies may be obtained from Letterkenny Army Depot Directorate of Contracting)

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PWS Paragraph Task Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method/ By Whom

5.1 Calibration of

Environmental Chamber

Contractor shall perform calibration 100% annually

0% failure 100% inspection by

COR

5.2 Inspection and

Preventive Maintenance

Contractor shall identify 98% of parts that have become out of OEM specification.

2% failure to identify parts out of specification

Periodic Inspection by COR and/or customer complaints

5.4 Emergency Repair Contractor shall

perform emergency repair within established timeframes 98% of occurrences

2% failure to meet established timeframes

Periodic Inspection by COR and/or customer complaints

5.4 Emergency Repair Contractor shall

return inoperable environment chamber back to OEM specifications 100% of occurrences

0% failure to return environmental chamber back to OEM operation

100% inspection by COR and/or customer complaints

5.5 Non-emergency

Repair

Contractor shall perform non-emergency repair within established timeframes 98% of occurrences

2% failure to meet established timeframes

Periodic Inspection by COR and/or customer complaints

5.5 Non-emergency

Repair

Contractor shall return inoperable environment chamber back to OEM specifications 100% of occurrences

0% failure to return environmental chamber back to OEM operation

100% inspection by COR and/or customer complaints

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of

Copies Medium/Format Submit to:

Calibration Report

Annually 1 Electronic and Manual

Submission

COR

PM Report Annually 1 Electronic and Manual

COR

CMR Annually N/A Electronic https://www.ecmra.mil/Default.aspx