Solicitation_W911N2-19-Q-0001.pdf

SEE ADDENDUM

(No Collect Calls)

W911N219Q0001 17-Oct-2018

b. TELEPHONE NUMBER

717-267-8714

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 02 Nov 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ALLEN G. MILLER JR.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1Q8269R001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W800AF 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS DOOR 18

CHAMBERSBURG PA 17201-4150

TEL: 717.267.9154 FAX:

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$20,500,000

NAICS:

811219

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF54

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911N219Q0001

Section SF 1449 - CONTINUATION SHEET

SOLICITATION NOTES

1. System for Award Management (SAM): In accordance with FAR 4.1102, Offerors shall be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered. Registration can be accomplished at https://www.sam.gov/portal/public/SAM/. Registration in this database shall remain active.

2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://www.sam.gov/portal/public/SAM/.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least 10 calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contracting Officer for this action is Michelle Fike, email:

michelle.l.fike.civ@mail.mil and the Contract Specialist for this action is Allen Miller, email:

allen.g.miller6.civ@mail.mil.

4. Award without Discussions: The Government intends to award without discussions, offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2, Evaluation-Commercial Items, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

Please note the CLINs 0013, 1013 and 2013 pricing will be set by the Government and will not be evaluated.

5. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See 252.232-7006 for more information.

7. Period for Acceptance of Offers: The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

8. Set- Aside: The proposed contract is 100% set-aside for small business concerns.

9. FOB Destination: Unless otherwise stated in the solicitation, Offerors shall provide FOB Destination prices.

10. Contact Information: A Contracting Officer's Representative (COR) will be appointed at the time of award. The successful Offeror will be furnished the COR name and contact information at the time of contract award.

11. Wage Determination: 2015-4253 Rev 8 dated 7/16/2018 and is hereby incorporated. Wage Determination can beviewed at http://www.wdol.gov.

12. Insurance (Fixed Price): Pursuant to the requirements of FAR clause 52.228-5 Insurance-Work on a Government Installation, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $200,000 per occurrence for property damage.

13. Site Visit: A site visit is scheduled for 25 Oct 18 @ 10:00 AM Eastern Daylight Time. Site visit attendance is urged but is not mandatory; however, failure to attend a site visit shall not be a reason for price increases to the contract after contract award. Submit the names of all attendees to Contract Specialist Allen Miller, email:

allen.g.miller6.civ@mail. This site visit will include access to restricted/classified areas. In order to obtain access, attendees must provide the following information – Name, date of birth and social security number. Submit this information no later than 2:00 PM on 19 Oct 18. Offerors who do not submit this information will not be given access to the site. All attendees will meet at Building 2S, Directorate of Contracting, 1 Overcash Avenue, Letterkenny Army Depot, Chambersburg, PA. Offerors are required to obtain a visitor’s pass from the Badge Office, Building 2 South, located beside the Contracting Office, prior to arriving at the Contracting Office. Please allow at least 45 minutes for this process. You must provide a current picture identification, vehicle registration and proof of insurance to obtain a pass. The documentation you receive with your visitor pass must remain with you during the site visit and returned after the site visit and prior to departure of the Depot. **NOTE: FOR THIS SITE

VISIT, PLEASE WEAR STEEL TOED SHOES, HEARING PROTECTIONS AND SAFETY GLASSES.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Preventive Maintenance (PM) and Remedial Maintenance of Uninterrupted Power Systems (UPS).

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform semi-annual and annual preventive maintenance and any requested repairs to Uninterrupted Power Systems (UPS) Systems in various buildings throughout the depot as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: The UPS Systems located throughout the depot are a vital part of ensuring the continuation of vital operations in the event of a power outage.

1.3 Period of Performance (PoP): The Period of Performance shall be one base year of twelve months and two twelve-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: Nov 15, 2019 to Nov 15, 2020

1.3.2 Option Year One: Nov 15, 2020 to Nov 15, 2021

1.3.3 Option Year Two: Nov 15, 2021 to Nov 15, 2022

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website: The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: Second Monday in October

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day: Third Thursday in November

1.4.3.10 Christmas Day: December 25th

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0630 - 1600 on Monday through Thursday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Buildings 3, 10, 322, 370, 385 and 521. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The Contractor shall have an escort at all times inside of Bldg. 370 and shall not perform site visits to Bldg. 370 without first coordinating with the COR.

1.4.5.1. The use of photography equipment is not permitted without proper authorization from the LEAD security manager in any area on the installation this includes the area between the barbwire fence and the boundary fence, and areas leased by the Government. Requests for camera use shall be submitted in writing to the COR for approval before use on Government owned or leased property.

1.4.5.2. A picture security badge shall be issued to all contractor employees by the Directorate of Risk Management (DRSK) badge and decal office based on the security clearance requirements. Security badges are US Government property and shall be returned to the place of issuance upon termination of an individual’s employment or termination or completion of the contract. The identification badge shall be worn at all times on the front of the outer garment, above the waist, at all times when the employee is on the Depot. If an employee forgets their security badge, they must report to the Main Gate Guard Post to obtain a temporary security badge prior to reporting to duty.

If an employee forgets all of their credentials, a valid state issued identification card shall be held at the Main Gate Guard Post before issuance of a temporary security badge. If an employee forgets their driver's license, entry onto the Depot is prohibited. Some buildings/areas require secure access therefore badges shall only be issued after the employee undergoes a security background check. The check shall be conducted each year the badge expires by DRSK. If the employee fails the background check he/she shall not be permitted access to the Depot. Clearance paperwork and questions regarding clearances shall be directed to the Directorate of Risk Management (DRSK) badge office. In addition to the Government issued badge all contractor employees shall wear a company uniform and a picture identification badge stating the company name and employee name. The following is prohibited:

a. Displaying security badges off the Depot.

b. Photographing or copying security badges.

c. Mutilating or destroying security badges.

d. Sharing or using another employee’s security badge, access card or Common Access Card (CAC).

1.4.5.3. Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.4. AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage www.lead.army.mil

1.4.5.5. iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage . www.lead.army.mil

1.4.5.6. OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage www.lead.army.mil

1.4.6. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount and turning off lights when work is completed in an area.

1.4.7. Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating any equipment used within the performance of this contract. The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

1.4.8. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government per any official documentation sent to them by the KO. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9. Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing at the time of the award/post award conference to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.10. Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Contractor identification is required in the following forms: Badge and uniform if a uniform is not available a garment with the company’s logo and name is required to be worn while on the Depot.

1.4.11. Organizational Conflicts of Interest (OCI): The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 UPS. An uninterruptible power supply (UPS) is a device that allows a computer to keep running for at least a short time when the primary power source is lost. It also provides protection from power surges.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.7 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit UPS Uninterruptable Power Supply

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: LEAD will provide clear access to the equipment to be serviced.

3.2 Equipment: No equipment will be provided to the contractor.

3.3 Materials: No materials will be provided to the contractor.

3.4 Services: No services will be provided to the contractor.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall provide all labor, material, parts, tools, services and equipment to perform the following:

5.1 Perform Preventive Maintenance, Remedial Maintenance and Emergency Service on the UPS.

5.1.1 The semi-annual UPS Preventive Maintenance check will include valve regulated (sealed) Battery System.

These semi-annual services will include: a visible check for liquid contamination from batteries and capacitors, clean and vacuum UPS equipment enclosures, check HVAC equipment and performance related to temperature and humidity. After completion of the semi-annual maintenance report the contractor has 24 hours to submit the report to the COR.

5.1.2 The annual services will include: conduct thermal scans on electrical connections to ensure all are tight and not generating heat, which is the first and sometimes only indication of a problem. A non-evasive diagnostic tool helps technicians identify hot spots invisible to the human eye. Technicians should retorque if thermal scan provides evidence of a loose connection, provide a complete operational test of the system, including a monitored battery-rundown test to determine if any battery strings or cells are near the end of their useful lives. After completion of the annual maintenance report the contractor has 24 hours to submit the report to the COR.

5.1.3 Semi-Annual/Annual Maintenance will be conducted on the units listed below:

Building 3. (3 Each) Powerware 9315, Model 500, Serial #s EB211ZXX03, EB211ZXX02, EB211ZXX04 Batteries: Four cabinets per UPS system, CSB, HRL 12500W FR, 12V, 500W/Cell/1.67/15 min, 50amp Max, 480 total

Building 10. (2 Each) Eaton Powerware 9315, Serial # EB374ZBX03 & Serial # EB374ZAX01.

Batteries: CSB, 12V, 390 WPC, PN: CSB HRL 12390W4FR Rechargeable, 80 each.

Building 322. Model APC Smart UPS Serial # PS0649140595.

Batteries: 12 V, several modules.

Building 370. MFG – Onguard by Clary, MODEL – UPS2/1.5K – 1G –SBS, SERIAL # 10310C1094.

Batteries: 12V, 8 each.

Building 370. MFG – APC, MODEL # SURT6000XLT, SERIAL # QS1249251491 Batteries: 12 V, 4 each.

Building 385. Model MGE Galaxy 3000 30 Kva, Serial # A08-10168.

Batteries: CSB, 12V, 300WPC, PN: FIAMM 12FLX300 Rechargeable, 20 each.

Building 521. Model Deltec XP 1250A, Serial # 8P206C-6010.

Batteries: Enersys, 12V, 9AH, T2 Terminals, PN: Enersys NPX-35T Rechargeable, 54 each.

5.1.4 Provide remedial maintenance for UPS units in Buildings 3, 10, 322, 370, 385 and 521. These are valve regulated Sealed Battery Systems.

5.1.5 Repair: The Contractor shall furnish parts, labor, and equipment required to repair systems and their components.

5.1.6 Non-emergency repairs generated from PM/Inspection or the COR shall be estimated and submitted to the COR for approval before repairs are completed. The repair report shall consist of the following: building number, description of work with justification, and parts/labor list with estimated prices. Submission may be made by email, facsimile or verbal. Any verbal estimates shall be followed by an email or facsimile within 24 hours. After completion of the non-emergency report the contractor has 24 hours to submit the report to the COR.

5.1.7 Any non-emergency repairs generated from PM/Inspection or the COR shall be completed within 30 calendar days. Any requests for extensions shall be submitted for approval to the COR with adequate justification on why more time is required.

5.1.8 The Contractor should provide emergency repair as requested on an as needed basis. All emergency repairs and materials must be first approved by the COR before starting work. If parts are needed to fix a problem, any parts must be billed to the contract as an actual cost. A manufacture’s price list may be requested at any time from the Contractor if needed. The repair report shall consist of the following: building number, description of work with justification, and parts/labor list with estimated prices. Submission may be made by email, facsimile or verbal. Any verbal estimates shall be followed by an email or facsimile within 24 hours. After completion of the emergency report the contractor has 24 hours to submit the report to the COR.

5.1.9 Emergency Repair: The Contractor shall have sufficient manpower, equipment, tools, etc., to respond after normal business hours (paragraph 1.4.4) to emergencies, within 3 to 4 hours of telephone notification by the KO or COR.

5.1.10 The COR/KO shall be notified by the Contractor of any emergency repair that is reported by any other Government entity before responding to the call.

5.1.11 Ensure coordination with the Contracting Officer’s Representative (COR) regarding all aspects of the contract.

5.2. CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The contractor shall completely fill in all the information in the format using the following web address https://www.ecmra.mil/Default.aspx. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

6.1 Publications applicable to this PWS are listed below: Documents applicable to this Performance Work Statement are listed below as well as stated within the PWS. These documents are mandatory and the Contractor is obligated to follow them. Supplements and amendments to mandatory publications will be considered to be in the full force and the responsibility of the Contractor. It is the Contractor’s responsibility to ensure that all mandatory publications are posted and up-to-date. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on depot. Manuals are subject to change throughout the life of the contract. The contractor will follow the latest addition to any regulation, pamphlet, law or memorandum.

6.2 Army Regulation and Pamphlets: All Army Regulations apply to any work performed on Depot and can be found at the following website http://armypubs.army.mil/default.aspx. An nonexclusive list includes AR 385-10 Army Safety Program..

6.3 Other Manuals: All LEAD Regulations, Pamphlets, and Memorandums apply to any work performed on Depot.

A nonexclusive list includes: OSHA Part 1910- Occupational Safety and Health Standards can be found at http://www.osha.gov/index.html under Regulations - Law and Regulations. Lead Pamphlet 385-1 LEAD Safety and Occupational Health Program. The Contractor will comply with all applicable federal, state and local laws, executive orders, rules and regulations applicable to its performance under this contract.

6.4 Local Rules and Regulations: The contractors, subcontractors, suppliers and their employees will be governed by local, state and federal Laws along with installation rules and regulations. All the installation requirements are in the current issue of the pamphlet LEAD Reg 385-1 entitled "Security, Safety, and Fire Prevention for Contractors Performing Work on Letterkenny Army Depot, Chambersburg, PA”, Pamphlet 385-1 “LEAD Safety & Occupational Health Program”, and any additional requirements determined necessary by the KO will be strictly complied with. Provisions for unescorted access into buildings are outlined in Chapter 2 of AR 190-16.

6.5 Permits: The Contractor is responsible for identifying, obtaining and renewing all permits from federal, state, local, or installation agencies to carry out the requirements specified in this contract or detailed on an individual task order.

6.6 Fire Regulations: The Contractor and his employees will be required to comply with all installation regulations on fire prevention which are in effect or may be put in effect during performance of work under this contract. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on depot

6.7 Fire Extinguishers: Extinguishers must be on all motorized equipment and trailers if they are to enter the Munitions Area. If one is not mounted to the motorized equipment and trailer, access will be denied into the area.

Motorized equipment examples are, but not limited to commercial trucks, trailers, mowers, and tractors.

6.8 Safety Requirements: The Contractor will abide by all rules, regulations, and pamphlets concerning safety on depot posted by local, state, and federal agencies. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on depot. Disregarding safety regulations in the industrial area will not be tolerated. Lead Pamphlet 385-1 LEAD Safety and Occupational Health Program.

6.9 Safety and Health Plan: The Contractor will develop, document, and implement an effective safety and health program for this contract, including a corporate safety and health plan. This corporate safety and health plan will be submitted to the COR/KO for approval within thirty (30) days after contract award.

6.10 Environmental Compliance: The Contractor will comply with all Federal, State, and local regulations covering environmental protection. In case of a conflict among these laws and regulations, the most stringent law or regulation will apply. If a Federal, State, or regulatory agency assesses any fine, penalty, or fee against the Government that is attributable to Contractor noncompliance with any environmental law or regulation, the Contractor will indemnify the Government for the amount of the fine and other Government costs attributable to the violation (e.g., the cost of cleaning up a hazardous waste spill). In the event of Contractor noncompliance with any applicable environmental law or regulation, the KO will determine whether the Government or the Contractor is responsible for abating or correcting the violation. This provision is not intended in any way to waive the Government’s rights under any other provision of this contract. The Contractor will fully comply with current and future regulations, plans and changes.

6.11 Toxic/Hazardous Material and Waste Management: The Contractor will have available at each work site where hazardous materials are used and stored, the applicable Material Safety Data Sheets (MSDS). The Contractor will use the DoD Hazardous Material Information System (HMIS) to research the availability of and to order Contractor will ensure employees are trained in the proper handling of hazardous materials.

6.11. MSDS. The MSDS will be readily available to employees and the KO or designated representative. The Contractor will use Contractor-obtained environmentally preferred products for the performance of this contract.

The Contractor will provide the KO or designated representative with a listing of hazardous materials, quantities to be used, and copies of applicable MSDS. All hazardous materials will be stored IAW requirements in the MSDS and Installation Fire, Safety and Environmental regulations.

6.11.2 The Contractor will cooperate with the Hazardous Materials Control Center to support inventories of hazardous materials IAW the Emergency Planning and Community Right-to-Know Act (EPCRA), 40 CFR 303 ET.

Seq. and AR 200-1. The Contractor will immediately notify the KO or designated representative of any emergency releases of hazardous materials in the format required by EPCRA, 40 CFR 355.40.

6.11.3 If this contract results in generation of hazardous materials/waste, the contractor will comply with the Hazardous Waste Management Plan (HWMP) regarding the use, storage and disposal of generated hazardous wastes. The contractor will properly manifest and timely dispose all hazardous waste generated in accordance with Pennsylvania Department of Environmental Protection (PADEP) Laws and Regulations.

Publication (Chapter / Page) Date of Publication

Mandatory or Advisory

Website

Army Regulations various Mandatory http://armypubs.army.mil/default .aspx

AR 385-10 Army Safety Program/Prevention of Motor Vehicle Accidents/Accident Reporting

24 Feb 2017 Mandatory https://armypubs.army.mil/Product Maps/PubForm/AR.aspx

AR200-1 Environmental Protection and Enhancement

13 December

Mandatory http://www.dodnaturalresources.

net/AR200-1_2007.pdf

Lead Pamphlet 385-1 LEAD Safety and Occupational Health Program

5 May 2017 Mandatory NA

OSHA Part 1910- Occupational Safety and Health Standards

Various https://www.osha.gov/law-regs.html

All applicable federal, state and local laws, executive orders, rules and regulations

Various Mandatory

FAR Subpart 42.5 Jan 24, 2018 Mandatory https://www.acquisition.gov/brows efar

Vehicle code of the Commonwealth of Pennsylvania, Various Mandatory http://www.dmv.pa.gov/Pages/de fault.aspx/vehicle_code/index.sht ml

Standards of Conduct 14 Dec 2011 Mandatory https://www.federalregiste r.gov/articles/2011/11/14/ 2011- 29090/standards-of- conduct

Pennsylvania Air Pollution Control Act (PA Code, Title 35, Chapter 23- Air Pollution)

Mandatory http://www.actionpa.org/o rdinances/35ps4012.html

ED 12088 Federal Compliance with Pollution Control Standards

13 October 1978 Mandatory https://energy.gov/sites/prod/file s/nepapub/nepa_documents/Red Dont/Req- EO12088pollutioncontrol.pdf

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Technical Exhibit 1. Task orders that are not completed on time shall be paid at a reduced rate described below.

PERFORMANCE REQUIRMENT SUMMARY (PRS)

FOR

UPS Systems

Desired Outcomes

Required Service Performance Standard

Acceptable Quality Level

(AQL)

Monitoring Method

Incentives/ Disincentives

PM

Services Para 5 through 6

Provide Preventive Maintenance to Buildings 3, 10, 322, 370, 385, 521 as listed in the PWS.

98% Accuracy, correct problems within 24 hours

97% services preformed to standard

Random Sampling, Unscheduled Inspections, Validated Complaints

Invoices paid within time frame Minus 5% for the amount missing or not corrected within time frame

Remedial Maintenance

Services Para 5 through 6

Provide Remedial

Maintenance/ Power Protection to

Buildings 3, 10, 322, 370, 385, 5 2 1 as listed in the

PWS.

98% Accuracy, correct problems within 24 hours

97% services preformed to standard

Random Sampling, Unscheduled Inspections, Validated

Complaints

Invoices paid within time frame Minus 5% for the amount missing or not corrected within time frame

Emergency Repai r and Parts

Para 5 through 6

Provide Emergency

Services and parts to UPS systems located at Buildings 3, 10, 322, 370, 385, 521 as listed in the

PWS.

99% Accuracy, correct problems within 24 hours

99% services preformed to standard

Random Sampling, Unscheduled Inspections, Validated

Complaints

Invoices paid within time frame Minus 5% for the amount missing or not corrected within time frame

TECHNICAL EXHIBIT

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Format Submit To

1.4.9 - Contract Manager’s Info

Once 2 Electronic Submission

COR

1.4.5.4. AT

Level 1 Awareness Training

Once 1 Electronic Submission

COR

1.4.5.5.

iWatch

Once 1 Electronic Submission

COR

1.4.5.6.

OPSEC

Training

Once 1 Electronic Submission

COR

5.1.1. Semi-Annual

Preventive

Maintenance Report

Semi-Annually 1 Electronic Submission

COR

5.1.2. Annual

Preventive Maintenance Report

Annually 1 Electronic Submission

COR

5.2 – CMR Annually 1 Electronic https://www.ecmra.

mil/Default.aspx

5.1.8. Emergency

Repairs

As needed 1 Electronic

COR

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0001 3 Lot Annual Preventive Maintenance Bldg 3

FFP

Annual Preventive Maintenance for Bldg 3 in accordance with Paragraphs 5.1.1,

5.1.3 of the PWS. Lot = Each FOB: Destination

PURCHASE REQUEST NUMBER: W25G1Q8269R001

PSC CD: J059

ESTIMATED

NET AMT

UNIT UNIT PRICE ESTIMATED AMOUNT

0002 6 Lot Semi Annual Prev. Maintenance Bldg 3

FFP

Semi Annual Preventive Maintenance for Bldg 3 in accordance with paragraphs 5.1.2, 5.1.3 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0003 2 Lot Annual Preventive Maintenance Bldg 10

FFP

Annual Preventive Maintenance for Bldg 10 in accordance with Paragraphs 5.1.1,

5.1.3 of the PWS. Lot = Each FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0004 1 Lot Semi Annual Prev. Maintenance Bldg 10

FFP

Semi Annual Preventive Maintenance for Bldg 10 in accordance with paragraphs 5.1.2, 5.1.3 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0005 1 Lot Annual Preventive Maintenance Bldg 322

FFP

Annual Preventive Maintenance for Bldg 322 in accordance with Paragraphs 5.1.1,

5.1.3 of the PWS. Lot = Each FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0006 1 Lot Semi Annual Prev. Maintenance Bldg 322

FFP

Semi Annual Preventive Maintenance for Bldg 322 in accordance with paragraphs 5.1.2., 5.1.3 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0007 1 Lot Annual Preventive Maintenance Bldg 370

FFP

Annual Preventive Maintenance for Bldg 370 in accordance with Paragraphs 5.1.1., 5.1.3 of the PWS. Lot = Each FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0008 1 Lot Semi Annual Prev. Maintenance Bldg 370

FFP

Semi Annual Preventive Maintenance for Bldg 370 in accordance with paragraph 5.1.2, 5.1.3 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0009 1 Lot Annual Preventive Maintenance Bldg 385

FFP

Annual Preventive Maintenance for Bldg 385 in accordance with Paragraphs 5.1.1, 5.1.3 of the PWS. Lot = Each FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0010 1 Lot Semi Annual Prev. Maintenance Bldg 385

FFP

Semi Annual Preventive Maintenance for Bldg 385 in accordance with paragraphs 5.1.2, 5.1.3 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0011 1 Lot Annual Preventive Maintenance Bldg 521

FFP

Annual Preventive Maintenance for Bldg 521 in accordance with Paragraphs 5.1.1,

5.1.3 of the PWS. Lot = Each FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0012 1 Lot Semi Annual Maintenance Bldg 521

FFP

Semi Annual Preventive Maintenance for Bldg 521 in accordance with paragraphs 5.1.2, 5.1.3 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0013 2,000 Lot Remedial Maintenance Parts

FFP

Remedial Maintenance Parts for Bldgs. 3, 10, 322, 370, 385 and 521 in accordance with paragraphs 5.1.5 - 5.1.8 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0014 40 Lot Remedial Maintenance Labor

FFP

Remedial Maintenance Labor for Bldgs. 3, 10, 322, 370, 385 and 521 in accordance with paragraphs 5.1.5 - 5.1.8 of the PWS. Lot = hours FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0015 20 Lot Emergency Services

FFP

Emergency Service for Bldgs. 3, 10, 322, 370, 385 and 521 in accordance with paragraphs 5.1.8 and 5.1.9 of the PWS. Lot = Hours.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0016 1 Lot Contractor Manpower Reporting

FFP

Contractor Manpower Reporting in accordance with paragraph 5.2 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1001 3 Lot OPTION Annual Preventive Maintenance Bldg 3

FFP

Annual Preventive Maintenance for Bldg 3 in accordance with Paragraphs 5.1.1,

5.1.3 of the PWS. Lot = Each FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1002 6 Lot OPTION Semi Annual Prev. Maintenance Bldg 3

FFP

Semi Annual Preventive Maintenance for Bldg 3 in accordance with paragraphs 5.1.2, 5.1.3 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1003 2 Lot OPTION Annual Preventive Maintenance Bldg 10

FFP

Annual Preventive Maintenance for Bldg 10 in accordance with Paragraphs 5.1.1,

5.1.3 of the PWS. Lot = Each FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1004 1 Lot OPTION Semi Annual Prev. Maintenance Bldg 10

FFP

Semi Annual Preventive Maintenance for Bldg 10 in accordance with paragraphs 5.1.2, 5.1.3 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1005 1 Lot OPTION Annual Preventive Maintenance Bldg 322

FFP

Annual Preventive Maintenance for Bldg 322 in accordance with Paragraphs 5.1.1,

5.1.3 of the PWS. Lot = Each FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1006 1 Lot OPTION Semi Annual Prev. Maintenance Bldg 322

FFP

Semi Annual Preventive Maintenance for Bldg 322 in accordance with paragraphs 5.1.2., 5.1.3 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1007 1 Lot OPTION Annual Preventive Maintenance Bldg 370

FFP

Annual Preventive Maintenance for Bldg 370 in accordance with Paragraphs 5.1.1., 5.1.3 of the PWS. Lot = Each FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1008 1 Lot OPTION Semi Annual Prev. Maintenance Bldg 370

FFP

Semi Annual Preventive Maintenance for Bldg 370 in accordance with paragraph 5.1.2, 5.1.3 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1009 1 Lot OPTION Annual Preventive Maintenance Bldg 385

FFP

Annual Preventive Maintenance for Bldg 385 in accordance with Paragraphs 5.1.1, 5.1.3 of the PWS. Lot = Each FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1010 1 Lot OPTION Semi Annual Prev. Maintenance Bldg 385

FFP

Semi Annual Preventive Maintenance for Bldg 385 in accordance with paragraphs 5.1.2, 5.1.3 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1011 1 Lot OPTION Annual Preventive Maintenance Bldg 521

FFP

Annual Preventive Maintenance for Bldg 521 in accordance with Paragraphs 5.1.1,

5.1.3 of the PWS. Lot = Each FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1012 1 Lot OPTION Semi Annual Maintenance Bldg 521

FFP

Semi Annual Preventive Maintenance for Bldg 521 in accordance with paragraphs 5.1.2, 5.1.3 of the PWS. Lot = Each.

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

1013 2,000 Lot OPTION Remedial Maintenance Parts

FFP

Remedial Maintenance Parts for Bldgs.