1. Statement of Work v2.pdf

ANNISTON ARMY DEPOT 8 July 2021

Project: Haas Maintenance and Repair

STATEMENT OF WORK

This statement of work is for preventive maintenance and repair of the following Haas Computer Numerical Controlled (CNC) machines, located at Anniston Army Depot (ANAD).

Manufacturer Model Number

Serial Number

Local Id Number

Location

(Building #)

Machine Classification

1 Haas SMINIMILL 44661 L2592 145 Primary

2 Haas SMINIMILL 1062522 L5793 145 Primary

3 Haas SMINIMILL

1070438 L1790 145 Primary

4 Haas SMINIMILL

1070439 L1792 145 Primary

5 Haas SMINIMILL 1088666 L7950 31 Primary

6 Haas SMINIMILL 1062480 L5794 212 Primary

7 Haas SMINIMILL2 1073901 L5394 145 Primary

8 Haas SMINIMILL2 1073919 L5396 145 Primary

9 Haas SMINIMILL2 1073922 L5393 145 Primary

10 Haas VF-10/50 1097364 145 Primary

11 Haas VF-4 1079450 L7064 133 Primary

12 Haas ST-30 3086746 L7065 133 Primary

13 Haas SL-20TB 3083730 L1798 474 Primary

14 Haas SL-20TB 3078838 L5117 145 Primary

15 Haas SL-20 3080100 L5142 145 Primary

16 Haas TL-4 3084971 L5359 147 Secondary

17 Haas TL-4 3085204 L8988 108 Secondary

18 Haas TL-1 72029 L4702 147 Secondary

19 Haas TL-1 3084966 L6172 147 Secondary

20 Haas TL-1 3084972 L6176 108 Secondary

21 Haas TL-1 3084983 L6178 147 Secondary

22 Haas TL-1 3084985 L6177 108 Secondary

23 Haas TL-1 3079856 L4812 145 Secondary

24 Haas TL-1 3079871 L5114 133 Secondary

25 Haas TL-1 3079872 L5113 133 Secondary

26 Haas TL-1 3084965 L5362 475 Secondary

27 Haas TL-1 3084982 L5363 475 Secondary

28 Haas TL-1 3084894 L5398 145 Secondary

29 Haas TL-1 3084977 L5399 145 Secondary

30 Haas TL-1 3079862 L4813 212 Secondary

1. SCOPE - The contractor shall provide all, labor, material, parts, and equipment necessary to perform preventative maintenance and emergency repairs on these Haas CNC machines

2. APPLICABLE DOCUMENTS

Documents applicable to the statement of work are listed below. These documents are mandatory and the contractor is obligated to follow them. Supplements or amendments to these publications may be issued during the life of the contract, and shall be considered to be in full force and effective immediately upon receipt by the contractor.

29 Code of Federal Regulations (CFR) 1910

Occupational Safety and Health Administration (OSHA) Standard for General Industry

3. DUTY HOURS - Maintenance Services shall be performed during ANAD’s normal duty hours of operation, PRINCIPAL PERIOD OF MAINTENANCE (PPM): PPM shall consist of 8 hours on weekdays, Monday - Thursday, 0700 AM till 1530 PM, Fridays 0700 AM till 1530 PM alternating every other Friday ANAD is closed. No hours on Saturdays or Sundays, or Holidays.

4. REACTIVE MAINTENANCE SERVICE - The contractor shall provide reactive maintenance services through technical support via telephone or email, onsite certified maintenance technicians and replacement parts delivery. The contractor’s certified personnel shall arrive on site within forty-eight hours (two calendar days), after notification that onsite emergency repairs are required. The contractor shall coordinate planned arrival dates with the ANAD Contracting Officers Representative (COR). The technician shall notify the COR or ANAD Maintenance Point of Contract (POC) upon arrival at ANAD. The contractor shall provide a budgetary estimate for the proposed repairs based on the symptoms presented at the time the service to repair is requested. The contractor shall make every attempt to have the necessary repair parts needed to complete the repairs onsite upon arrival of the service technician. Repair parts that have to be identified through onsite diagnostic services shall be approved by the COR. If additional replacement parts are required to complete the repairs the technician shall provide a budgetary estimate for the components by part number, cost and delivery time. The COR and the Contracting Officer (KO) will authorize purchase or repair by the method most advantageous to the Government. The contractor’s certified technician shall continue to attempt to complete the emergency repairs necessary to make the Haas equipment operational. If the needed repair parts are unavailable or no further progress can be made the technician shall notify the COR or ANAD Maintenance POC. Any repair parts supplied but not required to complete the repair shall be returned by the contractor’s technician for full credit to the Government. The Contractor shall submit charges associated with emergency repairs including travel, labor, transportation, repair parts, mileage, etc., shall be invoiced to the Government on a cost reimbursable basis. All prices shall be consistent with the Contractor's published prices that are in effect at the time of services. Only new OEM repair parts or components, or certified replacements of equal quality, shall be used to repair the equipment. Any replacement part or parts shall be approved by the Contracting Officer, Anniston Army Depot prior to installation. All replaced parts shall become property of the Government, unless there is a rebate available from the contractor for such parts.

4.1 Support Outside Normal Period of Support (SONPS):

On-call emergency maintenance support shall be made available to the Government outside the Normal Period of Support (NPS) (including Federal holidays and weekends) at a fixed hourly rate (or rates), as specified in this contract.

4.2 Response Remedies:

If, Seventy-Two (72) hours after the Contracting Officer or COR notifies the Contractor, the Contracting Officer determines that the contractor is not making continuous progress toward remedying any reported equipment malfunction, the Government shall reserve the right to secure the services of other commercial or Government qualified technicians to repair, replace, or otherwise correct the reported malfunction of the equipment at the Contractor’s expense.

4.3 REPORT- At the end of each reactive maintenance service visit, the contractor shall provide the COR with a written report within 10 days of visit. The written report shall contain the following.

a. Status of the machine upon arrival

b. Corrective Action Statement: Description of malfunction. Corrective action. Repair time.

Replacement parts required. Cost of required repair parts and labor to complete the job. 5.

CONTRACTOR’S POINT OF CONTACT (POC) - The contractor shall provide the Government with a designated POC’s name and telephone number. The contractor shall also furnish a contractual point of contact to include: name, email address, phone and fax numbers.

6. WARRANTY OF PARTS/MATERIALS - The Contractor shall warrant all workmanship and parts in accordance with standard commercial practices.

7. REQUIREMENTS - The contractor’s certified personnel shall perform complete preventative maintenance on each Haas CNC machine once per calendar year in accordance with the machine classification. These services shall be accomplished within ANAD’s normal duty hours. The contractor shall coordinate planned arrival dates with ANAD COR. All preventive Maintenance (PM) shall be scheduled and accomplished in a period of six (6) week consecutives during Twelve (12) month calendar period.

Machine Classification - Primary - Once per calendar year.

Machine Classification – Secondary – To be scheduled as needed.

8. ANNUAL PREVENTATIVE MAINTENANCE- The contractor’s certified technician shall perform preventive maintenance in accordance with the Statement of Work and all major maintenance checks recommended by Haas Automation, Inc. as well as backup machine parameters and apply software updates. The following shall also be accomplished during the specific preventative maintenance (PM) visit."

8.1 MECHANICAL SYSTEM- The contractor shall perform the following, at a minimum, preventative maintenance tasks:

Check to ensure machine is level. Level machine if required

Verify spindle squareness with axes.

Check gear shift operation.

Check spindle lubrication and Spindle air blast.

Check spindle orientation alignment.

Check shot pin operation.

Change gearbox oil.

Check backlash in X, Y, and Z-axis.

Inspect drive belts.

Inspect and adjust tool changer system.

Inspect spindle taper condition.

Inspect way cover wipers.

Check draw bar height.

Inspect rigid tap encoder operation.

Check tool change operation.

Clean/lubricate tool changer.

Inspect counterbalance system.

Inspect lines, hoses, and cables.

8.1.1 During the PM or Performance Assessment – The contractor shall attempt to correct all deficiencies or tolerance issues and related conditions on the machine that can be corrected through adjustment via control parameters or mechanical adjustment of the machine. If the condition cannot be corrected through these means the technician will note the condition and make a recommendation for the repairs need along with a budgetary estimate of time and replacement parts required to complete the reactive repair.

8.2 WAY LUBRICATION SYSTEM- The contractor shall perform the following, at a minimum, preventative maintenance tasks:

Clean filters

Inspect lines and fittings

Check operation.

Verify way lubrication and pump operation.

Inspect each axis ways for indications of wear.

The Government will provide containers for the collection and disposal of all used way lubricants to be removed from Government owned Haas equipment. The COR or ANAD Maintenance POC will be notified to coordinate the removal of any coolant, oils and fluids. The Government will be responsible for the disposal of any used fluids generated from the Preventive Maintenance of the Haas Equipment.

8.3 COOLANT SYSTEM- The contractor shall, at a minimum, remove/check pump and motor. The Government will provide containers for the collection and disposal of all coolant to be removed from Government owned Haas equipment. The COR or ANAD Maintenance POC will be notified to coordinate the removal of any coolant, oils and fluids. The Government will be responsible for the disposal of any used fluids generated from the Preventive Maintenance of the Haas Equipment.

8.4 AIR SYSTEM- The contractor shall perform the following, at a minimum, preventative maintenance tasks:

Replace filters.

Check pressure/adjust regulator.

Inspect system for leaks.

8.5 ELECTRICAL SYSTEM- The contractor shall perform the following, at a minimum, preventative maintenance tasks:

Check voltages.

Inspect connections/terminals.

Replace tool change relays.

Inspect grounds.

Check limit switches/safety locks.

Clean electrical motor brush dust build up where applicable from electrical brushes.

8.6 BALL BAR CALIBRATION- The contractor shall at a minimum, test circularity and verify the position accuracy.

8.6.1 The contractor shall, at a minimum, verify the turret/spindle and tailstock alignment. If the turret/spindle and tailstock alignment is out of tolerance the alignment shall be corrected. The service report shall indicate the before and after.

8.7 Vibration Analyzer Test- The contractor shall, at a minimum, perform vibration analysis to verify machine vibration against established criteria.

8.8 TRAINING - During the PM Service the contractor shall be available to answer any questions regarding the operation, maintenance, or cutting of the machine.

9. REPORT- At the end of each preventative maintenance visit, the contractor shall provide the COR with a written report within 10 days of visit. The written report shall contain the following.

a. General Condition of machine.

b. Status of the machine.

c. Corrective Action Statement: Status of system and description of malfunction. Location of system. Estimated repair time. Estimated time for parts to be received. Cost of required repair parts and labor to complete the job.

d. Ball Bar Test: A copy of the ball bar test results shall be included with the service report with a narrative prepared by the technician outlining the results/findings of the test.

h. Vibration Analysis: A copy of the results of the vibration analysis shall be included with the service report with a narrative prepared by the technician outlining the results/findings of the test.

10. Contractor’s Point of Contact: The Contractor shall provide the Contracting Officer with a point of contact and a telephone number for the Government to make any arrangements needed. Telephone recording devices and/or voice‐mail systems are acceptable. The Contracting Officer (KO) will supply the Contractor with the name and telephone number of his/her designated technical representative.

The Contracting Officer’s Representative (COR) will be authorized to request maintenance support services.

10.1 Scope Changes: The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

10.2 Surveillance/Communication: All technical surveillance of on‐site repair services will be performed by the COR. After correction of each malfunction, the Contractor shall notify the COR named in this contract.

Communication of all technical matters pertaining to this contract shall be in writing directly between the contractor and the KO, Anniston Army Depot, ATTN: ACC-ANAD, 7 Frankford Avenue, Building 35, Anniston, AL 36201-4199.

10.3 Inspection - Anniston Army Depot maintenance personnel will monitor the contractor’s performance by physical inspection, review of reports/documents.

11. Facility Access - The contractor shall upon notification of contract award complete the Request for Visitor Access Form 380-2. The contractor shall maintain as a minimum one (1) certified technician cleared for access to ANAD at all times during the performance period of the contact. The Contractor’s Personnel shall complete any and all forms and training required for access to Anniston Army Depot that is deemed necessary during the contract period of performance.

12. Access and General Protection/Security Policy and Procedures:

12.1 The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

12.2 Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (Army Directive 2014‐05/AR 190‐13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

12.3 Contractor shall acquire and need to return all issued U.S. Government installation badges, and/or access passes.

12.4 Contractor shall adhere to environmental regulations and practices in relation to Generation of Hazardous Waste, Prevention of Spills, Pollution Prevention/ Hazardous Waste Minimization.

12.5 Hours of Operation:

WORK HOURS RECEIVING HOURS DAY(S) OF WEEK

7:00 AM - 4:30 PM 7:00 AM - 2:00 PM Monday - Thursday

7:00 AM - 3:30 PM 7:00 AM - 2:00 PM Every other Friday

CLOSED CLOSED Every other Friday

CLOSED CLOSED Saturdays, Sundays, and Federal Holidays