Pre-Bid Conference Contract 11-25.pdf

W911KB20B0002

HN2022

2020-2022 Harbor Dredging Homer & Ninilchik, Alaska Pre-Bid Teleconference 19-Nov-2019 10am Alaska Time

Dial-In Number 1-888-278-0296 Access Code 9631996 Security Code 80315 Host Password XXXX (from M. Tencza)

Agenda Topics for Plans/Specs

a. General Overview of Dredging

i. Location: Both Homer and Ninilchik are located in southcentral Alaska. Homer Harbor is located at the end of the spit in Kachemak Bay. Ninilchik Harbor is located north of Homer along Cook Inlet.

ii. Harbor Description: Homer Harbor includes an entrance channel approximately 4,500 feet long with varying width. The outer entrance channel is dredged to -20 feet mean lower low water (MLLW). The inner entrance channel is dredged to -15 feet MLLW and -10 feet MLLW. Required depth needs to be achieved to provide adequate depth for the large commercial and recreational fishing fleet as well as tugs, barges, and landing craft that support a variety of industries and deliver supplies to non-road connected communities in Alaska.

The U.S. Coast Guard berth is directly adjacent to the outer entrance channel at Homer Harbor. The berth is approximately 250 feet long, 200 feet wide, and dredged to depths of -26 and -22 feet MLLW.

Required depths need to be achieved to provide adequate moorage for the cutter Hickory, an ocean-going buoy tender, which is home ported along the west face of the Pioneer Dock.

The project at Ninilchik is a half-tide harbor that includes an entrance channel approximately 900 feet long and 50 feet wide. The outer entrance channel is dredged to +9.3 feet MLLW and the inner entrance channel transitions to +3.3 feet MLLW just before the mooring basin. The mooring basin is approximately 400 feet long and 120 feet wide dredged to +3.3 feet MLLW. Required depths need to be achieved to provide adequate moorage for the commercial, recreational, and subsistence fishing vessels that use this harbor of refuge during the ice free season.

iii. Equipment: A cutterhead suction pipeline dredge shall be used with upland dewatering and beach disposal for Homer Harbor and the U.S. Coast Guard berth (if awarded) as described in Section 35 20

24.00 29 and shown on C-101 through C-108 of the drawings.

A cutterhead suction pipeline dredge and land based equipment, such as an excavator and dozer, shall be used with beach dewatering and disposal sites for Ninilchik Harbor (if awarded) as described in Section 35 20 24.00 29 and shown on C-109 and C-110 of the drawings.

iv. Dredge Material: Long-shore transport and storm driven waves contribute to the shoaling of the entrance channel and U.S. Coast Guard berth between dredge seasons. The estimated quantity is 7,000 cubic yards (CY) per dredge season at Homer Harbor. See the bid schedule for sub-divided items AA (5,000 CY) and AB (2,000 CY). There is also an optional item (see sub-divided CLIN 0037) for one-time maintenance dredging of the inner entrance channel at Homer Harbor with an estimated quantity of 4,500 CY.

The estimated quantity at the U.S. Coast Guard berth is 7,000 CY per dredge season. This is equally split between work in the spring and fall, both of which are optional items. See the bid schedule for sub-divided items AA (2,000 CY) and AB (1,500 CY).

Shoaling at Ninilchik Harbor between dredge seasons is primarily from the high suspended sediment load in Cook Inlet, long-shore transport, and storm driven waves. The inflow of the Ninilchik River is also a contributor to the shoaling in the mooring basin. The estimated quantity maintenance quantity is 11,000 CY per dredge season at Ninilchik, which are optional items. See the bid schedule for sub-divided items AA (7,500 CY) and AB (3,500 CY). There is also an optional item (see CLIN 0038) for new work dredging of the mooring basin to account for a tidal datum update. The elevations associated with the new work dredging shall become the maintenance depths in future dredge seasons should optional item CLIN 0038 be awarded and successfully accomplished.

Bidders should review the “BID/CLIN SCHEDULE NOTES” which describe the estimated quantity and location of dredging for each project in further detail. The character of dredge materials is described for all projects in Section 35 20 24.00 29.

v. Schedule: Reference clause 52.211-10 and Section 01 57 20.01 29. The timing of the dredge start date at Ninilchik is dependent on “ice out” of the harbor. Also, the completion of maintenance dredging in the spring at the U.S. Coast Guard berth and Ninilchik Harbor have schedule requirements closely tied to environmental windows. For any work at the U.S. Coast Guard berth in the spring or fall, the schedule should be developed around dates the cutter Hickory will not be at the dock. Lastly, work in the fall at Homer is primarily tied to minimizing impacts resulting from construction activities until after the Labor Day weekend.

b. Surveys

i. Surveys shall be the basis of payment for the dredged quantity as described in Section 01 22 00.00 10 and conducted by an independent surveyor meeting the requirements of Section 31 09 13.00 29.

ii. Hydrographic surveys at Homer Harbor and the U.S. Coast Guard berth (if awarded) shall be multi-beam.

Hydrographic surveys at Ninilchik Harbor (if awarded) shall be single-beam; however, the post-dredge survey for new work dredging (if awarded) at Ninilchik shall be multi-beam and CLIN 0039 is included in the bid schedule specifically for this survey.

iii. Pre-dredge survey(s) shall be completed and approved before maintenance dredging begins each season per clause 52.211-10 and Section 31 09 13.00 29.

iv. Daily soundings as described in Section 31 09 13.00 29 are not required to be performed by an independent surveyor.

v. Post-dredge survey(s) indicating that required depth was achieved shall be completed as described in Section 31 09 13.00 29 prior to demobilization. If required depth(s) were not achieved in the post-dredge survey(s), then the Contractor shall remove required material and re-survey using their independent surveyor at no additional cost to the Government.

c. Changes from Previous Contract*

i. The dredged material disposal area for Homer Harbor and the U.S. Coast Guard berth is now along the south beach of the Homer Spit across from the Nick Dudiak Fishing Lagoon as shown on C-108 of the drawings. Material will be hauled to the disposal site following dewatering operations and placed for purposes of beach nourishment between +10 feet MLLW and +20 feet MLLW elevations. A survey of the disposal area shall be conducted prior to placement of dredged materials to verify the elevation ranges on the beach. Dredged material dewatering and disposal activities shall be coordinated with the Homer harbormaster prior to the start of work.

ii. Several special environmental requirements have been added to the work for Homer Harbor and the U.S.

Coast Guard berth to mitigate impacts to marine mammals. This includes but is not limited to the establishment of an exclusion (i.e. shutdown) zone, use of dedicated protected species observers, and marine mammal reporting requirements.

iii. Work at Ninilchik Harbor includes an option for removing consolidated materials which have not been dredged before (i.e. new work) to account for an updated tidal datum which indicated additional excavation was necessary to achieve the authorized depth of the project. New work dredging, if awarded, will only occur in the mooring basin. The new work dredging will not occur in the entrance channel to protect the integrity of the jetties and rock sill. Blasting is not allowed; rock pinnacles associated with the new work dredging that cannot be removed with the cutterhead suction pipeline dredge shall remain in place.

*Note: This is not a complete list of all changes compared to the 2017-2019 contract for dredging at these locations.

Interested firms should thoroughly review the drawings and specifications as contained in this solicitation for work in 2020-2022.

This is the Pre-Bid Teleconference for Solicitation Number W911KB20B0002, project titled 2020-2022 Homer Harbor and Ninilchik Harbor Dredging, Homer and Ninilchik, Alaska.

Anything said during this teleconference does not change the official solicitation. If the solicitation is changed, it will be done by formal amendment and posted fbo.gov.

This solicitation falls under NAICS code 237990 with a size standard of $30 million and is a “Total Small Business Set-Aside.” The proposed contract is a firm fixed price contract consisting of a base year plus two option years and this award is “Subject to Availability of Funds” found in FAR Clause 52.232-18.

The information being briefed now can be found on the Standard Form 1442 and in Section 00 21 00 - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

The Instruction to bidders states the following:

1. The magnitude of construction is between $1,000,000 and $5,000,000.

2. The solicitation is issued in electronic format only is available for download at www.fbo.gov.

The following items must be submitted with your bid:

a. Completed Standard Form 1442 and any SF30 solicitation amendments issued as part of this requirement. Ensure you acknowledge all amendments on the SF 1442 block 19.

b. Completed Section 00 11 01 CLIN Bid Schedule.

c. Performance and Payment Bonds

d. Bid Guarantee

e. The Corporation, Joint Venture, and/or certificate.

3. Bond amount required per FAR CLAUSE 52.228-15, Performance and Payment Bonds-- Construction (NOV 2006) Section 00 72 00 is:

The penal amount of the bonds shall be 100 percent of the original price.

As noted in paragraph 3 subparagraph (2) The Government may require additional bond protection when a contract price is increased.

The increase in protection shall generally equal 100 percent of the increase in contract price. The Government may secure additional protection by directing the contractor to increase the penal amount of the existing bond or obtain an additional bond.

4. BID GUARANTEE per FAR CLAUSE 52.228-1 shall be 20 percent of the bid price or $3,000,000, whichever is less.

6. BIDDER'S QUESTIONS AND COMMENTS should be directed to the Point of Contact for this solicitation and they are Michele Gazzara (Contract Specialist) and Christine Dale (Contracting Officer) .

The contact information can be found in Section 00 21 00 of the solicitation.

http://www.fbo.gov/

Bidder Inquiry - Technical inquiries and questions relating to this solicitation are to be submitted via Bidder Inquiry in ProjNet at (https://www.projnet.org) No Later Than (NLT) 7 Calendar Days prior to proposal submission. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry and the guidance for this process can be found in Section 00 21 00 paragraph 6.

7. BID SUBMISSION INSTRUCTIONS - Bidders must mail, email or hand-deliver bids to be received no later than the date and time stated on the standard form (SF) 1442 or subsequent solicitation amendment. Questions concerning bid receipt can be directed to the Contract Specialist/Contracting Officer listed in the solicitation. Bidders are advised to plan accordingly. No arrangements will be made by the government to assist in bid delivery. Day-pass procedures will not be used for bid delivery purposes nor are there bid pick-up services. No escort services will be provided. It is incumbent on the bidder to plan for unanticipated delays in delivery of bids.

Due to heightened security at Government installations, visitors to Joint Base Elmendorf-Richardson (JBER) must use the Boniface Gate (Visitor Center). All vehicle occupants are required to wear seatbelts and hand-held cell phone usage by vehicle operators while driving on base/post is prohibited. Violators will lose their Base/Post driving privileges for these offenses. Bidders who will have their bids hand-delivered, or use personal delivery services such as DHL, UPS or FedEx, the delivery must be by person, courier or personal delivery service with active base access. Bids shall be received no later than the date and time stated on the SF1442 or subsequent solicitation amendment at the address found in Section 00 21 00 paragraph 7.

Bids will be accepted in Room 30 during Alaska District Corps of Engineer business hours (7:30 AM to 4:30PM) Monday through Friday excluding holidays until the date and time stated on the SF1442 or subsequent solicitation amendment. Bidders are advised that the Alaska District Corps of Engineers building has limited access. Only the main door (in front under the Corps of Engineers red flag facing Talley Road which used to be known as Bluff Road) and the atrium doors (the tan addition to the main building located on Third Street/Fairchild Avenue) are open to individuals without a building pass. Room 30 is located in the basement (turn right if using the center stairs or elevator). There is a date/time stamp located at the front desk in Room 30 and is the official clock used for bid receipt.

The Packaging that contains the Bids shall be marked: “Bids for Solicitation Number: W911KB20B0002, DO NOT OPEN”

(Note: Facsimile bids or facsimile amendments will NOT be accepted.)

Bids will be publicly opened. Information concerning the status of the bids will be available after receipt of bid verification.

8. BID OPENING CONFERNCE CALL

Bidders are notified that the Government will be setting up an audio conference call for the bid opening and the contract information as of today is that bid opening will occur on

13 November 2019 at 2:00 PM Alaska Time Teleconference Info:

Dial-In Number: 1-888-278-0296 Access Code 9631996 Security Code: 2746

If this information should change, the updated information will be posted to fbo.gov in an amendment.

Paragraph 9 states EXCLUSION OF DEBARRED AND SUSPENDED CONTRACTORS - By entering into this contract, the Contractor certifies that neither it, nor any person or firm who has an interest in the Contractor's firm, is a person, or firm ineligible to be awarded Government contracts by virtue of being suspended or debarred in accordance with FAR subpart 9.4.

Per paragraph 10 titled CORPORATION, JOINT VENTURE, AND LLC PROPOSAL REQUIREMENTS - All bidders must submit one of the certificates associated with their business enterprise (corporation, JV, LLC\) located in the attachments section at the end of this section.

Finally, please ensure I receive all the requirement documents prior to the time period stated on the 1442. Do not submit your bid to any person other than those identified in this solicitation. If providing documents via email, please note that originals may be requested prior to contract award. I encourage you to double check all of your math and ensure any prices/cost submitted when multiplied out only goes to two decimal places. Should you have any questions after this teleconference, please submit them as directed in section 00 21 00 paragraph 6.

One final reminder, anything said during this teleconference does not change the official solicitation. If the solicitation is changed, it will be done by formal amendment and posted fbo.gov.