W911KB19T0004.pdf

SEE ADDENDUM

(No Collect Calls)

W911KB19T0004 27-Feb-2019

b. TELEPHONE NUMBER

907-753-5579

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 27Feb2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911KB9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MICHELE M GAZZARA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY ENGINEER DISTRICT, ALASKA

CEPOA-CT-SP

PO BOX 6898

JBER AK 99506-0898

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 800 Acre

Base Year - Floodway Mowing

FFP

Floodway Mowing 2019 Non-personal service: Contractor to provide labor, supervision, equipment, materials, supplies, transportation, fuel and other items necessary to accomplish the mowing. Contract shall perform work IAW the attached Statement of Work.

Base Year is 15 April 2019 through 14 April 2020 Period of Performance is between 10 Jun 2019 to 15 Aug 2019 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 100 Acre

Base Year-Floodway Planting

FFP

Floodway Planting 2019 Non-personal service: Contractor to provide labor, supervision, equipment, materials, supplies, transportation, fuel and other items necessary to accomplish the seed/grain planting. Contract shall perform work IAW the attached Statement of Work.

Base Year is 15 April 2019 through 14 April 2020 Period of Performance is between 10 May 2019 to 10 June 2019 FOB: Destination

NET AMT

0003 800 Acre OPTION Option Year 1 Floodway Mowing

FFP

Floodway Mowing 2020 Non-personal service: Contractor to provide labor, supervision, equipment, materials, supplies, transportation, fuel and other items necessary to accomplish the mowing. Contract shall perform work IAW the attached Statement of Work.

Option Year 1 is from 15 April 2020 to 14 April 2021.

Period of Performance is between 10 Jun 2020 to 15 Aug 2020

0004 100 Acre OPTION Option Year 1 Floodway Planting

FFP

Floodway Planting 2020 Non-personal service: Contractor to provide labor, supervision, equipment, materials, supplies, transportation, fuel and other items necessary to accomplish the seed/grain planting. Contract shall perform work IAW the attached Statement of Work.

Option Year 1 is 15 April 2020 through 14 April 2021 Period of Performance is between 10 May 2020 to 10 June 2020

0005 800 Acre OPTION Option Year 2 Floodway Mowing

FFP

Floodway Mowing 2021 Non-personal service: Contractor to provide labor, supervision, equipment, materials, supplies, transportation, fuel and other items necessary to accomplish the mowing. Contract shall perform work IAW the attached Statement of Work.

Option Year 2 is 15 April 2021 through 14 April 2022 Period of Performance is between 10 Jun 2021 to 15 Aug 2021

0006 100 Acre OPTION Option Year 2 Floodway Planting

FFP

Floodway Planting 2021 Non-personal service: Contractor to provide labor, supervision, equipment, materials, supplies, transportation, fuel and other items necessary to accomplish the seed/grain planting. Contract shall perform work IAW the attached Statement of Work.

Option Year 1 is 15 April 2021 through 14 April 2022 Period of Performance is between 10 May 2021 to 10 June 2021

STATEMENT OF WORK

STATEMENT OF WORK

Mowing Floodway/Seepage Collector Channel and Seed/Grain Planting

2019-2021

CHENA RIVER LAKES FLOOD PROJECT

1.0 GENERAL

Mowing and seed/grain planting are critical to the operation of the dam for the purpose of impounding, diverting and regulating floodwaters for the Chena River Flood Control Project. Mowing of a mixture of vegetation within the floodway and seepage collector channels is required. From 500 to 800 acres each year require mowing. The project also requires seed/ grain planting with fertilization to maintain the vegetative cover and prevent erosion. The target acreage to plant each year is 80 acres, but can vary between 50 and 100 acres per year. The Chena River Lakes Flood Control Project is located 18 miles east of Fairbanks, Alaska, near the community of North Pole.

2.0 SCOPE OF PROJECT

The contractor shall furnish all labor, supervision, equipment, materials, supplies, transportation, fuel and other items necessary to accomplish the mowing and seed/grain planting described below. The seed/grain and fertilizer will be provided by the Government.

2.1 Mowing Floodway/Seepage Collector Channel and Roadside Corridor

The areas to be mowed are within the floodway/impoundment areas of the Project and along the seepage collector channels downstream of the Moose Creek Dam (see map attached).

• The floodway (Area 1) contains about 1,500 acres of vegetation that require mowing on a three-year rotational basis. This means approximately 1/3 of the area is to be mowed each year.

• The seepage collector channels (Area 2) contains about 150 acres that requires mowing annually.

The seepage collector channel areas include the channels themselves and the land extending from the stability berm of the dam (ie. road shoulder) to the channels. This area includes small cleared vistas and small seepage flowage corridors.

• The road side corridor (Area 3) contains about 42 acres that requires mowing annually. This narrow corridor of land (50 feet wide by 7 Miles long) was planted to grasses and contains seasonally wet areas particularly prone to rutting that must be avoided to prevent damage.

The total amount and location(s) of acreage to be mowed in a season will be determined by the Chena Project Manager. Annual mowing acreage will be determined by the availability of funds, flood control activities, condition of the mowing areas, and scheduled floodway maintenance requirements. It is the intention of the Government, contingent upon the above considerations, to mow between 500 and 800 acres annually including the seepage collector channels and road side corridor.

Description and Nature of Work: The mowing areas contain a mix of vegetation including grasses, weeds, brush and small trees. Woody vegetation can exceed 8 feet in height and two inches in stem diameter. Various water features, timbered islands, roads, agricultural fields, signs, utility poles, pipeline markers, recording instruments, rocks and flood debris are present which must be mowed around. The mowing acreage in the floodway can be described as generally flat and rough overall, containing various depressions, ruts, ledges, and other irregularities in topography which can slow mowing and offer potential hazards to equipment. Sloping terrain in the seepage collector channels also present surface irregularities which require slow and careful mowing operations. Sections of the floodway and roadside corridor (Area 1 and Area 3) have 2 Horizontal (H) to 1 Vertical (V) slopes; the north and south seepage collector channels (Area 2) range from relatively flat to channel side slopes ranging from 3H:1V to 1.5H:1V. The dam embankment does not require mowing.

Due to the potential of equipment downtime, the contractor should anticipate and plan for additional equipment and repair time in order to complete the job in a timely manner. All mowing is to be accomplished in contiguous, rectangular patterns to facilitate measurement of work completed. Non-contiguous and irregular areas of obvious high grading or selective mowing will not be measured for payment should the contractor be unable to complete the work due to unforeseen circumstances.

Equipment Requirements: The Contractor is to provide and maintain proper equipment for this project. All equipment to be used under this contract will be inspected by the Government prior to work to meet the desired results, safety, and environmental standards for operating on public land. All vegetation shall be cut to a height of no greater than 6 inches. Cut vegetation must be evenly distributed over the areas mowed and not windrowed behind the mower. For this reason, the Government requires use of at least a 15 foot, flex-wing, rough field, rotary type mower to accomplish the work. A substantial amount of hand work will be necessary to remove vegetation along the dam’s heel, elevated benches and various other features in the floodway to meet this requirement.

Following spring snowmelt about 5% of the floodway has perched water near the surface due to the silt blanket not allowing water to pass through, so the Government requires a dual wheeled tractor or a tractor with an equivalent capability to mow these areas without leaving ruts or getting stuck.

Equipment used in mowing operations must be maintained in such condition to not leak fuel, oil, or hydraulic fluid into the soil while operating on Chena Flood Control Project lands. While idle or staged a drip plan shall be laced to catch dripping fluids. The contractor shall have on hand a portable spill kit capable of handling up to 50 gallons of spilled fluid.

Test Strip: The Contractor will be required to mow a 100 foot long test strip with equipment on the floodway to verify proper cutting height and efficiency of cut in the presence of a Government representative prior to actual mowing. The time and place for these test strips will be determined during the per-work conference.

2.2 Seed/Grain Planting and Fertilization

Planting areas are located on flood prone areas on both the North and South side of the Chena River. Seed and Fertilizer will be provided by the Government and quantities purchased will be dependent on budgetary constraints and current year planting conditions.

Description and Nature of Work: The Contractor shall be required to apply fertilizer and plant a specified acreage on the floodway and other areas of Project lands to barley, oats, peas, sunflower, brome, clover and other seed/grains as determined by the Chena Project Manager. Seeds are not mixed in the hopper. The Contractor shall plant one seed type in a specific area. After that the Contractor may be required to plant another seed type in another area.

The seed and fertilizer rates to be applied in these planting areas will be based on current soil conditions, soil test results, risk of flooding, seed availability, or other factors at the time of planting and shall be specified by the Chena Project Manager before the start of work. Fertilizer and seed shall be applied at the same time if equipment used is configured with separate hoppers for seed and fertilizer. This will reduce the time and tillage impact to the seedbed from equipment use.

Equipment Requirements: The Contractor is to provide and maintain proper equipment for this project. All equipment to be used under this contract will be inspected by the Government prior to work to meet the desired results, safety, and environmental standards for operating on public land. A no-till type grain drill equipped with press wheels will be considered the ideal piece of equipment for this contract for planting and fertilizing. Planting equipment must be capable of firming the soil and the seed for optimum germination. If a grain drill equipped with press wheels is not used, a compactor may be used as an alternative. Equipment used for fertilizing only must be of the type, style, and configuration to accurately and consistently sow fertilizer at the specified rates. Broad cast type seeders or fertilizer spreaders will not be used under this contract unless the seed is of the type that would warrant a broadcast application as deemed necessary by the Chena Project Manager.

The tractor used in planting operations shall be well maintained such that it does not leak fuel, oil, or hydraulic fluid in to the soil while operating anywhere on Project lands. While the tractor is idle or staged on Project lands, a drip pan will be in place to catch any dripping fluids. The contractor will have on hand a portable spill kit capable of handling up to 50 gallons of spilled fuel.

Field Preparation: Most fields will normally need harrowed with two to six diskings prior to planting. All fields to be planted will be assigned during the pre-work conference.

Planting and Fertilizing Rates: When the contractor is required to plant barley and oats, it will be planted at 60-80 pounds per acre to a depth of 1.5 – 3 inches, and fertilized at a maximum rate of 200 pounds per acre. The planting operation will require that a firm seedbed is obtained to minimize the air pockets and enhance germination.

Areas where the contractor is required to plant sunflower seed will be planted at 7-9 pounds per acre and fertilized at a maximum rate of 300 pounds per acre. Planting equipment must be the type, style and configuration to accurately and consistently plant sunflower seeds at a depth of 1-2 inches and firm the seedbed. The spacing between planting rows will be 16-20 inches, therefore every second and potentially third seed run on the grain drill may have to be blocked to achieve proper planting rates. Planting areas designated for sunflowers typically encompass small parcels of 0.5 to 10 acres.

Fields that are planted too deep for optimum germination and growth will be rejected by the Chena Project Manager or his representative.

Test Strip: The Contractor will be required to fertilize and plant a 100 foot long test strip with equipment for each type of crop planted in the presence of a Government representative prior to actual planting to assure proper seed depth, soil/seed compaction, row width and seed spacing. The time and place for these test strips will be determined during the per-work conference.

3.0 SCHEDULE

Pre-work Teleconference and Onsite Pre-work Conference:

A Seed/Fertilizer teleconference will be initiated by the Contractor in April to contact the Chena Project Manager or his representative and discuss current year ordering of seed and fertilizer for planting that coming season. This is intended to allow the contractor time to prepare equipment for the planting season.

An onsite pre-work conference will be scheduled at least 3 days prior to the start of work and held at the Chena Project Office and/or the work site to inspect all planting/fertilizing equipment and mowing equipment, review contract requirements, and evaluate/discuss the Contractor’s Safety Plan (See Section 6.0 Safety Plan). This pre-work conference meeting, between the Contractor and the Chena Project Manager, shall be scheduled during Project Office work hours, 7:30AM to 4:00PM Monday through Friday unless other times are agreed upon mutually between the Contractor and the Chena Project Manager. Pre-work Notice: A minimum of 3 days notice shall be given to the Chena Project Manager prior to the start of any work.

Seed/Grain Planting and Fertilizing Schedule: All seed/grain plantings must be completed between 10 May and 10 June of the current contract year with sunflower being planted first. The Chena Project Manager will make a determination on any extensions needed to complete the contract.

Mowing Schedule: All mowing will occur between 10 June and 15 August of the current contract year. Areas 2 and 3 must be completely mowed by 1 July of each contract year unless changed by the Chena Project Manager.

Determination of the actual start date will be coordinated with the Chena Project Manager. The Contractor shall accommodate all scheduled public use events occurring in the mowing areas and will plan the mowing accordingly so as to not create conflicts and hazards. Notice shall be given to the Contractor as public use events are scheduled in the mowing areas. The Contractor shall determine the length of their work day. Weekend and Holiday work is permitted.

Each mowing and planting area will be treated independently of the others and must be completed prior to starting the next work area. The Chena Project Manager or his representative will inspect each area as it is completed. The Contractor is required to contact the Chena Project Manager before start of each work area to receive direction on continuing or halting work temporarily due to anticipated weather or floodway conditions.

4.0 ACCESS

The Chena Project Manager will supply the Contractor all necessary keys to access the mowing and planting areas.

The Contractor shall be permitted to park equipment inside the Project Office compound for the duration of the job if desired; however, overnight habitation within the compound will not be permitted. The Contractor shall be permitted to park a travel trailer and support equipment in the mowing area for the duration of the job, if desired.

All equipment must be removed from the Chena project lands within two weeks of job completion. The Contractor shall move any and all equipment out of the planting or mowing areas at the direction of the Chena Project Manager in the event of any water impoundment.

5.0 CONTRACTOR SAFETY PLAN

The Contractor’s safety plan shall be prepared and submitted to the Chena Project Manager 7 days before the start of work. Work may not start until the plan is accepted by the Chena Project Manager. This plan shall provide a listing of field personnel employees, contact information, methods 8.for emergency communications in the field, an emergency contact list, first aid preparedness, equipment fueling procedures, fuel or POL spill clean-up, fire suppression and public safety considerations. The Contractor shall follow the latest edition of EM 385-1-1 “US Army Corps of Engineers Safety and Health Requirements Manual”.

6.0 CONTRACT DURATION

This contract is for one base year and two option years. The renewal of this contract for one or more option years shall be at the discretion of the Government, based upon performance, availability of funds, and condition of the floodway during flood event years. Execution of option years shall be binding on the Contractor only if the Government decides to exercise the option years. Option years shall be exercised at the unit price as bid for the particular option year. Option years will be exercised by April 1 each year. Authorization of work to be performed by the Contractor will be accomplished only upon issuance of a delivery order by the Government.

7.0 PAYMENT

Mowing: If the Contractor is unable to complete the job due to unforeseen circumstances, impoundment of floodwaters or the early onset of measureable snowfall, payment will be made for work based upon the Government’s measurement of acreage mowed and the bid price per acre. Determination of mowing completed will be accomplished using geographic information system data developed from global positioning system measurements. Failed or inadequate mowing equipment will not be treated as an unforeseen circumstance.

Seeding: If the Contractor is unable to complete the job due to unforeseen circumstances, impoundment of water or extremely wet conditions due to a late break up, payment will be made for work based upon the Corps measurement of acreage planted and the bid price per acre. Determination of planted acreage will be accomplished using geographic information systems data developed from global positioning systems. Failed or inadequate tillage, fertilizing, planting or support equipment will not be treated as unforeseen circumstances.

8.0 TECHNICAL POINT OF CONTACT

US ARMY CORPS OF ENGINEERS

CHENA FLOOD CONTROL PROJECT

ATTN: CEPOA-EC-O-C (Levi Lewellyn 907-488-2748) PO Box 55270 North Pole, AK 99705

9.0 BASIS FOR CONTRACT EVALUATION AND AWARD

This contract will be awarded to the offeror with the lowest price for the total of the base plus the 2 options years, and submits a technically acceptable proposal. The Contractor’s proposal shall address the following items:

1. Brief mowing procedure that describes the equipment (make, model, year, type), work hours, labor, and work procedures to mow 800 acres within the timeframe provided. Equipment should be described in sufficient detail to ensure it is well maintained and capable of mowing the acreage listed in the time frames specified.

2. Provide an overview of the seed field preparation and planting procedures. Include the equipment (make, model, year, type) work hours, labor, and procedures to plant 80 acres within the timeframe provided.

Equipment should be described in sufficient detail to ensure it is well maintained and capable of seeding the acreage listed in the time frames specified.

Proposals will be rated as either “acceptable” or “unacceptable” based on the contractor’s demonstration of providing the proper equipment, labor, and management to complete the tasks described in the scope of work.

Proposals shall not exceed 5 pages in length.

QASP

Quality Assurance Surveillance Plan (QASP) 2019 Mowing & Planting

Chena River Lakes Flood Control Project

1. Purpose

This Quality Assurance Surveillance Plan is a government-developed document used to determine if the contractor’s performance meets the performance standards contained in the contract. The QASP establishes procedures on how this assessment/inspection process will be conducted. It provides the detailed process for contract oversight:

• What will be monitored

• How monitoring will take place

• Who will conduct the monitoring

• How monitoring efforts and results will be documented

The contractor is responsible for implementing and delivering performance that meets contract standards using its Quality Control Plan. The QASP provides the structure for the government’s surveillance of the contractor’s performance to assure that it meets contract standards. It is the government’s responsibility to be objective, fair and consistent in evaluating contractor performance.

The QASP is not part of the contract nor is it intended to duplicate the contractor’s quality control plan. This QASP is a living document. Flexibility in the QASP is required to allow for an increase or decrease in the level of surveillance necessary based on contractor performance.

The government may provide a copy of the QASP to the contractor to facilitate open communication. In addition, the QASP should recognize that unforeseen or uncontrollable circumstances might occur that are outside the control of the contractor.

Bottom line, the QASP should ensure early identification and resolution of performance issues to minimize impact on mission performance.

2. Authority

Authority for issuance of this QASP is provided under Part 46 of the Federal Acquisition Regulation, Inspection of Services clauses, which provides for inspection, acceptance and documentation of the service called for in the contract or order. This acceptance is to be executed by the contracting officer or a duly authorized representative.

3. Roles and Responsibilities

The following personnel shall oversee and coordinate surveillance activities.

Contracting Officer (KO) – The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also ensure that the contractor receives impartial, fair, and equitable treatment under this contract. Determine the final assessment of the contractor’s performance.

Assigned KO: Christine Dale Organization or Agency: CEPOA-CT Telephone: 907-753-5618 Email: Christine.A.Dale@usace.army.mil

Contracting Officer’s Representative (COR) The COR is responsible for providing continuous technical oversight of the contractor’s performance. The COR uses the QASP to conduct the oversight/surveillance process. The COR shall keep a Quality Assurance file that accurately documents the contractor’s actual performance. The purpose is to ensure that the contractor meets the performance standards contained in the contract. The COR is responsible for reporting early identification of performance problems to the KO. The COR is required to provide an annual performance assessment to the KO which will be used in documenting past performance.

The QASP is the primary tool for documenting contractor performance. The COR is not empowered to make any contractual commitments or to authorize any contractual change on the Government’s behalf.

Quality Assurance Evaluator (QAE): An individual designated by the requiring activity, typically the Chena Project Manager, to assist the COR and provide technical oversight of the Contractor’s performance. The QAE’s primary duty is to monitor the Contractor’s performance by physically checking to see that tasks are completed, reports are submitted, and desired outcomes are achieved. When a surveillance observation results in an unacceptable evaluation, the QAE will report the unacceptable performance to the COR. The QAE is not authorized to direct work, offer advice on how the work should be performed, change the contract, or in any way obligate payment of funds by the Government.

4. Performance Requirements and Method of Surveillance

4.1. Contract Surveillance

The goal of the QASP is to ensure that contractor performance is effectively monitored and documented. The COR’s contribution is their professional, non-adversarial relationships with the KO, PM, QAE and the contractor, which enables positive, open and timely communications.

The foundation of this relationship is built upon objective, fair, and consistent COR evaluations of contractor performance against contract requirements. The COR uses the methods contained in this QASP to ensure the contractor is in compliance with contract requirements. The COR function is responsible for a wide range of surveillance requirements that effectively measure and evaluate the contractor’s performance. Additionally, this QASP is based on the premise that the contractor, not the government, is responsible for management and QC/QA actions to successfully meet the terms of the contract.

4.2. Surveillance Matrix

The below surveillance matrix is the list of performance objectives and standards that must be performed by the contractor. This matrix details the method of surveillance the COR will use to validate and inspect these performance elements. Inspection of each element will be documented in the COR file.

Performance objectives define the desired outcomes. Performance Standards define the level of service required under the contract to successfully meet the performance objective. The inspection methodology defines how, when, and what will be assessed in measuring performance. The Government performs surveillance, using this QASP, to determine the quality of the contractor’s performance as it relates to the performance element standards. The Performance Requirement Summary (PRS) should be used to form the foundation of the COR’s inspection checklist.

Random inspections by the QAE, in addition to complaints from project personnel, will serve as the surveillance method. If the QAE discovers deficiencies and/or receives complaints, the QAE will pass them on to the Contractors Quality Control Manager for correction. These are the criteria against which the performance will be evaluated.

Performance Objective

Performance Standard

Allowable Number of Discrepancies/ Corrections

Surveillance Method

Mowing -vegetation cut to a height of no greater than 6 inches.

Perform mowing services to the standards and requirements outlined within the Scope of Work.

1 area requiring correction or rework per contract

Random inspection/project personnel complaint

Planting & Fertilizing – Proper fertilizer/planting execution as outlined in the scope to ensure optimal germination/growth conditions.

Perform planting services to the fertilizer/seed application rates, seed depth, compaction, row/seed spacing and other standards and requirements outlined within the Scope of Work.

1 area requiring correction or rework per contract

Random inspection/project personnel complaint

4.3. QAE Performance Assessment Report (attached)

4.4. Contractor Discrepancy Report (attached)

W911KB19T0004

QAE PERFORMANCE ASSESSMENT REPORT

1. CONTRACT NUMBER 2. CONTRACTOR 3. TYPE OF SERVICES

4. QUALITY ASSURANCE EVALUATOR NAME 5. DATE 6. ASSESSMENT PERIOD

I. PERFORMANCE

7. SERVICES SUMMARY FOR THIS ASSESSMENT 8. NO DEFICIENCY NOTED (CHECK ALL BOXES THAT APPLY)

DEFICIENCY

NEW

REPEAT

9. BRIEF DESCRIPTION OF DEFICIENCY (IF DEFICIENCY BOX WAS

CHECKED)

10. CORRECTIVE ACTION TAKEN IF DEFICIENCY NOTED

11. CONTRACTOR PERFORMANCE SUMMARY

CONTRACT DISCREPANCY REPORT

For use of this form, see DA PAM 5-20; the proponent agency is ACSIM.

1. CONTRACT NUMBER

2. TO: (Contractor and Manager Name) 3. FROM: (Name of QAE)

DATES

PREPARED ORAL NOTIFICATION RETURNED BY CONTRACTOR ACTION COMPLETE

4. DISCREPANCY OR PROBLEM (Describe in Detail: Include reference in PWS / Directive: Attach continuation sheet if necessary.)

5. SIGNATURE OF CONTRACTING OFFICER

6. TO: (Contracting Officer) 7. FROM: (Contractor)

8. CONTRACTOR RESPONSE AS TO CAUSE, CORRECTIVE ACTION AND ACTIONS TO PREVENT RECURRENCE. ATTACH CONTINUATION SHEET IF NECESSARY. (Cite applicable Q.A. program procedures or new A.W. procedures.)

9. SIGNATURE OF CONTRACTOR REPRESENTATIVE 10. DATE

11. GOVERNMENT EVALUATION (Acceptance, partial acceptance, rejection: attach continuation sheet if necessary)

12. GOVERNMENT ACTIONS (Payment deduction, cure notice, show cause, other.)

CLOSE OUT

CONTRACTOR

NOTIFIED

NAME AND TITLE SIGNATURE DATE

QAE

CONTRACTING

OFFICER

DA FORM 5479, MAR 2008 PREVIOUS EDITIONS ARE OBSOLETE.

APD LC v1.01ES

CLAUSES INCORPORATED BY FULL TEXT

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

(a) Definitions. As used in this provision--

Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) means that--

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into SAM;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in SAM.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

http://www.sam.gov/

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://www.sam.gov for information on registration.

(End of Provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

https://www.sam.gov/

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Offers will be technically evaluated in accordance with the requirements set forth in the Performance Work Statement. Award will be made to the lowest-priced technically acceptable offeror. The Government reserves the right to make award on the initial offer received without discussions.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT 2018)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that…