Draft_JBER_FY20_Second_PWS_V5_20190628.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

OPTIMIZED REMEDIATION CONTRACT (ORC)

AT

JOINT BASE ELMENDORF-RICHARDSON, ALASKA

CONTRACT NUMBER: TBD

28 JUNE 2019

1.0 SCOPE

This requirement is for environmental remediation activities to include environmental services, minor construction, and A&E services at Joint Base Elmendorf-Richardson (JBER), Alaska.

This Performance Work Statement (PWS) defines the scope of environmental services necessary to conduct site restoration. The range of activities include maintenance of established remedies, implementation of optimization to enhance remedial progress at applicable sites, and achievement of site specific objectives. The Contractor shall undertake Environmental Remediation activities to achieve Performance Objectives (POs) at 76 Installation Restoration Program (IRP) sites and three (3) Military Munitions Response Program (MMRP) sites.

1.1 Introduction

JBER is comprised of the former Fort Richardson Army Post and Elmendorf Air Force Base (AFB) and is located adjacent to the city of Anchorage, Alaska. At 74,091 acres, JBER is the largest Air Force (AF) Installation in Alaska and home of the AF's Headquarters, Alaskan Command (ALCOM); Alaskan North American Aerospace Defense Command Region; Eleventh AF (11 AF); and the 3rd Wing (3WG), as well as the Army's US Army Alaska (USARAK); the 4th Brigade Combat Team (Airborne), 25th Infantry Division (4-25th ABCT); and the 3rd Maneuver Enhancement Brigade (3rd MEB). The 673d Air Base Wing (673 ABW) is the host wing at JBER and supports and enables three AF total-force wings, two Army brigades and 75 associate and tenant units.

Remediation activities at JBER are being conducted pursuant to the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) for some of the sites and in accordance with the Alaska Department of Environmental Conservation (ADEC) regulations for the others. JBER-Elmendorf (the former Elmendorf AFB property is referred to as JBER- Elmendorf or JBER-E) was added to the National Priority List (NPL) in 1990 and has a Federal Facility Agreement (FFA) signed in 1991. JBER-Richardson (the former Fort Richardson property is referred to as JBER-Richardson or JBER-R) was added to the NPL in 1994 and has an FFA signed in the same year. JBER-Richardson also has a companion State-Fort Richardson Environmental Restoration Agreement signed in 1994 and a State-Fort Richardson Underground Storage Tank (UST) Compliance Agreement signed in 1993. The FFAs will remain separate.

Regulatory oversight at JBER is provided by the US Environmental Protection Agency (US EPA) Region 10 and ADEC.

The Contractor is solely responsible for reviewing all publicly available information and forming their independent, professional conclusions/interpretation of site conditions and requirements to achieve the POs of this contract.

1.2 Overview of ORC Scope and Requirements

The Contractor shall perform all the necessary environmental remediation activities required to achieve the POs of this PWS. This PWS and enclosures listed below include requirements of the project to meet the AF objectives:

Enclosure 1 – Acronyms and Definitions

Enclosure 2 – Government Furnished Information

Enclosure 3 – Government Furnished Property – NOT APPLICABLE

The AF is required to implement remedies as necessary to enable the mission, protect human health and the environment, and comply with laws and regulations. The goal of the ORC initiative is to ensure the AF continues to fulfill all facets of its Environmental Restoration Program (ERP) mission, while effectively and efficiently managing the program in a performance-based, results-oriented, and cost-conscious framework. The AF desires all sites be cleaned up to standards that allow for the current or reasonably anticipated future land use of the property. The intent of the ORC initiative is to advance site cleanup during the Period of Performance (POP) in the most efficient and cost effective manner as supported by a business case analysis that achieves the greatest reduction in life-cycle cost (LCC). The AF is interested in substantial reduction of long-term environmental liabilities and total LCC. Hand in hand, accurate documentation and reporting of contaminant removal and cost savings are critical adjuncts to optimization success. The AF defines optimization, under the ORC, as the reduction of contaminant mass and concentrations, reduction in LCC, or any combination of activities leading to acceleration of Response Complete (RC) or Site Closeout (SC), as a result of remedial implementation the Contractor undertakes, above and beyond what is required to maintain compliance in accordance with an approved Decision Document (DD).

The Contractor shall function as an integral team member in support of the Air Force Civil Engineer Center (AFCEC) mission to include the sharing of information with United States Army Corps of Engineers (USACE), other AFCEC Contractors and AF personnel; and in cooperation with community stakeholders, regulators, and other Government entities.

Requirements for efficient management of this contract include, but are not limited to, the achievement of the POs in the Performance Period (PP) per Table 1 of this PWS, and timely identification and solution of impediments to successful project execution. The Contractor shall provide all personnel, equipment, supplies, tools, materials and other items necessary to perform the tasks defined in this PWS. The Contractor is solely responsible for reviewing all available information and forming their independent, professional conclusions/interpretations of site conditions and requirements to achieve the POs of this contract within PP specified for each site.

AFCEC will rely on the Contractor’s expertise in recognizing and addressing problematic issues during the execution of this contract. The Contractor shall perform all work in accordance with federal, state, and local statutes and regulations. The Contractor shall also comply with Installation regulations. Remedies shall conform to environmental permits, DD requirements, or other legal requirements.

Site specific POs are identified in Table 1: Performance Table below. POs that are in keeping with standard Defense Environmental Restoration Program (compendium) milestones are defined in Enclosure 1.

The PP specified in Table 1 starts from the Obligation Date of the first Sub-CLIN for the site unless otherwise specified. All approvals (both Government and regulator) per the Performance Standard are required in writing.

1.2.1 Optimized Exit Strategy (OES)

NOT APPLICABLE

1.2.2 Alternate Objectives

1.2.3 Remedial Action – Operation (RA-O) and Reduce Life-cycle Cost (LCC)/Long Term Management (LTM) and Reduce LCC

Table 1: Performance Table

Site Performance Objective Performance Period Performance Standard N/A Project Management Plan (PMP):

1) Draft PMP

2) Final PMP

3) Updates as necessary

Draft PMP within 60 calendar days from contract award, Final PMP within 14 calendar days of receipt of AF and USACE comments on the draft, and update as necessary throughout the POP

AF and USACE approval of PMP.

The PMP should be maintained with accuracy and completeness based on the current technical approach for each site, management structure, etc.

N/A Quality Assurance Surveillance Plan

(QASP)

Draft QASP within 60 calendar days from contract award and update as necessary throughout the POP

AF and USACE approval of QASP.

N/A Integrated Master Schedule (IMS)/Milestone Payment Schedule

(MPS)

Draft IMS/MPS within 60 calendar days from contract award, Final IMS/MPS within 14 calendar days of receipt of COR comments on the draft, and updates monthly throughout the POP

AF and USACE approval of

IMS/MPS.

N/A Basewide Quality Program Plans

(QPP)

Draft Basewide QPP within 60 calendar days from contract award and update as necessary throughout the POP

AF, USACE, and regulatory approval of Basewide QPP.

JBER – Elmendorf CG111 Remedial Investigation/ Feasibility

Study (RI/FS) Within the POP AF, USACE, and regulatory approval of RI/FS.

CG112 RI/FS Within the POP AF, USACE, and regulatory approval of RI/FS.

CG114 Site Closeout (SC) Three (3) years AF, USACE, and regulatory approval of SC documentation (e.g., Site Closeout Report and Well Abandonment Confirmation Report).

CG509 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

CG527 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

CG529 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

CG530 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

CG536 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

CG539 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

CG543 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

CG551 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

CG702 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

CG703 Remedy in Place (RIP)

Upon achievement of RIP, continue RA-O throughout the duration of the

POP

Five (5) years AF, USACE, and regulatory approval of RIP (e.g., Remedial Action Report RA-O Report demonstrating remedy is operating properly and successfully).

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Land Use Control Inspection Reports, etc.).

CG704 Record of Decision (ROD) Within the POP AF, USACE, and regulatory approval of ROD (i.e., AF and Regulatory signatures on Final

ROD).

DA115 RIP

Upon achievement of RIP, continue RA-O throughout the duration of the

POP

Within the POP AF, USACE, and regulatory approval of RIP (e.g., Remedial Action Report RA-O Report demonstrating remedy is operating properly and successfully).

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Land Use Control Inspection Reports, etc.).

DA119 RI/FS Five (5) years AF, USACE, and regulatory approval of the RI/FS.

DA122 RI/FS Five (5) years AF, USACE, and regulatory approval of the RI/FS.

DP098 RA-O in accordance with the approved ROD

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

FT023 RA-O in accordance with the most recently approved OU4 Memorandum to the Site File

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

FT023 Supplemental RI/FS Within the POP AF, USACE, and regulatory approval of the Supplemental

RI/FS.

LF002 LTM in accordance with the approved OU6 Explanation of Significant Difference (ESD)

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports, etc.).

LF003 LTM in accordance with the approved OU6 ESD

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

LF004 RA-O in accordance with the most recently approved memorandum to site file

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

LF059 LTM in accordance with the approved ROD and I-RACR

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

OW118 RI/FS Within the POP AF, USACE, and regulatory approval of RI/FS.

SD015 RA-O in accordance with the approved OU6 ESD

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

SD015 Supplemental RI/FS Within the POP AF, USACE, and regulatory approval of the Supplemental

RI/FS.

SD025 RA-O in accordance with the approved SD025 ESD Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

SD029 RA-O in accordance with the most recently approved memorandum to the site file

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

SD029 Supplemental RI/FS Within the POP AF, USACE, and regulatory approval of the Supplemental

RI/FS.

SO501 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

SO507 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

SO508 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

SO510 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

SO544 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

SO547 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

SO549 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

SO552 ROD Five (5) years AF, USACE, and regulatory approval of ROD (i.e., AF and Regulatory signatures on Final

ROD).

SS109 ROD Four (4) years AF, USACE, and regulatory approval of ROD (i.e., AF and Regulatory signatures on Final

ROD).

SS113 RI/FS Within the POP AF, USACE, and regulatory approval of RI/FS.

SS116 RI/FS Within the POP AF, USACE, and regulatory approval of RI/FS.

SS117 ROD Within the POP AF, USACE, and regulatory approval of ROD/DD (i.e., AF and Regulatory signatures on Final

ROD).

SS124 RI/FS Within the POP AF, USACE, and regulatory approval of RI/FS.

SS418 LTM Through the duration of the POP AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

SS522 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

ST032 RA-O Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

ST036 RA-O Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

ST037 RA-O in accordance with the most recently approved memorandum to site file

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

ST041 RA-O in accordance with the most recently approved memorandum to site file

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

ST048 RA-O Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

ST068 LTM in accordance with the approved DD

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

ST408 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

TS003 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

TU091 ROD Within the POP AF, USACE, and regulatory approval of ROD (i.e., AF and Regulatory signatures on Final

ROD).

TU107 RA-O Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

WP014 RA-O in accordance with the most recently approved memorandum to site file

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports).

JBER-Richardson, AK AT029 LTM Through the duration of the POP AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

AT035 ROD1 Within the POP AF, USACE, and regulatory approval of ROD (i.e., AF and Regulatory signatures on Final

ROD).

CG039 Explanation of Significant Differences (ESD) or ROD Amendment based the existing treatability study

Two (2) years AF, USACE, and regulatory approval of ESD or ROD Amendment (i.e., AF and Regulatory signatures on Final ESD or ROD Amendment).

CG039 Implementation of the revised remedy based on the ESD or ROD Amendment

Within the POP AF, USACE, and regulatory approval of the revised remedy implementation (e.g., Remedial Action Report and Annual Groundwater Monitoring Report demonstrating alternate remedy is operating properly and successfully).

DA089 Explanation of Significant Differences (ESD) or ROD Amendment based the existing treatability study (addressing Five- Year Review Recommendation)

Two (2) years AF, USACE, and regulatory approval of ESD or ROD Amendment (i.e., AF and Regulatory signatures on Final ESD or ROD Amendment).

DA089 Implementation of the revised remedy based on the ESD or ROD Amendment

Within the POP AF, USACE, and regulatory approval of the revised remedy implementation (e.g., Remedial Action Report and Annual Groundwater Monitoring Report demonstrating alternate remedy is operating properly and successfully).

DA089 Supplemental RI for 1,4-dioxane Within the POP AF, USACE, and regulatory approval of the Supplemental RI.

DA090 ROD

approval of ROD (i.e., AF and Regulatory signatures on Final

ROD).

DA121 RI/FS Within the POP AF, USACE, and regulatory approval of the RI/FS.

DP009 RI/FS Within the POP AF, USACE, and regulatory approval of the RI/FS.

FR001 LTM in accordance with the approved ROD

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

FR002 LTM in accordance with the approved ROD

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

1 There will be a single ROD for AT035, SS013, and TU117.

SS013 ROD Within the POP AF, USACE, and regulatory approval of ROD (i.e., AF and Regulatory signatures on Final

ROD).

SS019 ROD

Regulatory signatures on Final

ROD).

SS041 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

SS044 LTM in accordance with the ROD and changes based on the ESD or ROD Amendment

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

SS044 ESD or ROD Amendment to address Five-Year Review Recommendation

Two (2) years AF, USACE, and regulatory approval of ESD or ROD Amendment (i.e., AF and Regulatory signatures on Final ESD or ROD Amendment).

SS044 Supplemental RI for Perfluorooctane sulfonate/Perfluorooctanoic acid

(PFOS/PFOA)

Within the POP AF, USACE, and regulatory approval of Supplemental RI.

SS047 ROD Amendment and DD Amendment

Upon achievement of the ROD and DD Amendments, perform LTM throughout the duration of the POP.

Two (2) years AF, USACE, and regulatory approval of ROD Amendment and DD Amendment (i.e., AF and Regulatory signatures on Final ROD Amendment and DD Amendment).

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

SS090 LTM in accordance with the approved ROD

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

TU037 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

TU064 LTM Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

TU101 RA-O Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater

TU102 LTM Through the duration of the POP AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

TU103 RA-O Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater

TU117 ROD

Regulatory signatures on Final

ROD).

XE023 LTM in accordance with the approved ROD

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

XU022 LTM in accordance with the approved ROD

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

2.0 APPLICABLE DOCUMENTS

The Contractor shall identify and comply with all applicable federal, state, and local statutes;

Department of Defense (DoD) and AF instructions, manuals, handbooks, regulations, guidance, and policy letters (including AF policy and guidance for IRP, and MMRP); Executive Orders (EOs), American Society for Testing and Materials (ASTM), American Petroleum Institute (API) Codes, National Association of Corrosions Engineers (NACE), National Fire Protection (NFPA), Steel Structures and Painting Counsel (SSPC), National Electrical Code (NEC), Uniform Fire Code (UFC), and International Building Code (IBC) including all changes and amendments in effect on the date of issuance of this contract. It is the Contractor’s responsibility to identify and comply with all applicable requirements. In addition, the Contractor shall refer to the current versions of the DoD Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing and The United States AF Construction Management Implementation Guide.

The Contractor shall identify and comply with all applicable documents for JBER including RODs, ROD Amendments, ESDs, RCRA Permits and subsequent modifications, Risk Evaluation Corrective Action Program (RECAP) documents, the Endangered Species Act, other Decision Documents, Deeds, and conveyance notices. In addition, the JBER Administrative Record\Information Repository (AR/IR) is located at the Alaska Resources Library and Information Service (ARLIS), located at 3211 Providence Drive, Anchorage, AK 99508 and is also available to the Contractor.

The information provided in this PWS is not intended as a substitute for complete analysis of technical data available, nor is it intended to be a guide on how the Contractor should address achievement of the POs.

3.0 GOVERNMENT FURNISHED INFORMATION AND PROPERTY (GFI/GFP)

Government Furnished Information is contained in the Administrative Record (http://afcec.publicadmin-record.us.af.mil) or listed in Enclosure 2. The AF believes the documentation provided represents the most recent and appropriate documentation available for the Installation(s) and sites identified in this PWS. The Contractor is solely responsible for reviewing all available information and forming their own independent, professional conclusions/interpretation of site conditions and requirements to achieve the POs of this contract.

Specific documents not included in the Administrative Record or in Enclosure 2 may be made available following a request to the Contracting Officer (KO), if the documentation can be distributed in a timely manner. Electronic format is not guaranteed.

The Contractor shall properly account for and manage all new GFP procured and utilized at the Installation as-is where-is in accordance with the Federal Acquisition Regulation (FAR). All Real Property installed during the contract shall be turned over to the Government consistent with procedures identified in section 8.2.3.

The Contractor is responsible for providing all other supplies and equipment, not already installed that are required to achieve the POs of this contract, including expendables required to operate the JBER Environmental Staging Facility. All AF-owned property, including real property used for remediation purposes must be maintained by the Contractor in accordance with applicable maintenance requirements and usability for the intended purpose. The Contractor is responsible for disposal of unneeded, unusable, or obsolete GFP as required, and transition of remaining GFP to other AF Contractors at the end of the contract POP. Prior to disposal of excess or unserviceable equipment, the Contractor shall coordinate activities with the KO for disposition instructions.

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall implement a full range of environmental remediation activities as required to meet objectives of this contract and in accordance with all applicable or relevant and appropriate federal, state, and local laws and regulations; DoD policies; and Installation-specific orders, agreements or rules. The Contractor shall supply all labor, equipment, and materials necessary to accomplish the work through the entire period of performance of the contract. The Contractor shall perform management and planning functions, including performance measurement and fund status reporting. The Integrated Master Schedule (IMS), Milestone Payment Schedule (MPS), and Project Management Plan (PMP) shall be consistent.

4.1 Project Management Plan

The Contractor shall develop and maintain a detailed PMP. The PMP shall specify the project’s resources and tasks corresponding to the Sub-CLINs for this contract as required for the planning, execution, control, and completion of the stated POs. At a minimum, the PMP shall include the following sections: technical approach for achieving the POs in accordance with the PWS, performance models, organization and integration of the project team, schedule management and project controls, transitional activities, risk management, quality management, health and safety management, procurement management, and security management. The Contractor is responsible for complying with the AFCEC ORC PMP Guidance.

The first draft of the PMP shall be due within sixty (60) calendar days of contract award (or a more aggressive schedule if agreed upon). The Draft PMP and subsequent revisions shall be subject to AF and USACE review and approval. The Final PMP shall be due within fourteen

(14) calendar days of receipt of AF and USAEC comments on the Draft versions. A one-time payment milestone will be established for AF and USACE acceptance of the Final PMP. The PMP shall be maintained throughout the duration of the contract utilizing dated page changes and additions as practicable. PMP updates will occur during the life of the ORC will as necessary based on the accumulation of small incremental changes or significant changes (e.g., contract requirements, technical approaches, risk and issue management, or key personnel). Updates to the PMP shall be coordinated with the KO/COR.

4.2 Schedule and Planning Requirements – Integrated Master Schedule (IMS)

The Contractor shall prepare and submit an IMS in hardcopy and in electronic format (Microsoft Project, Adobe Acrobat portable document file (.pdf), and Microsoft Excel.

The following are minimum AF requirements for the IMS:

Presents a realistic sequence and timing of all activities and documents necessary to demonstrate achievement of the Performance Objective within the PP.

Organized in a Work Breakdown Structure (WBS) aligned with the CLINs/Sub-CLINs in Section B and includes the following columns:

o Installation Name: Identify EESOH-MIS Installation Name per Table 1.

o Site Number: Identify EESOH-MIS Site Number per Table 1 and Site Alias, if applicable.

o CLIN/Sub-CLIN: Identify CLIN and/or Sub-CLIN per Section B of the contract.

Note Sub-CLINs for compliance activities (routine regulatory requirements to comply with binding agreements) are denoted as ####CX and Sub-CLINs for performance activities (remedial advancement or progress towards the Performance Objective) are denoted as ####AX.

o Task Description: Include detailed description of all activities (e.g., meetings, permitting, site access, work plans, mobilization, field work, documents, reviews, coordination with stakeholders, etc.) associated with achievement of the Performance Objective and a clear indication of regulatory CERCLA /State Program phase completions (e.g., RIP Achieved, RC Achieved, etc.) and Performance Objective achievement.

o Start and Finish Dates: Document Start date and Finish date for each required activity and document including appropriate durations and realistic Government and Regulatory review periods.

a. Include an obligation date, notice to proceed date, or projected award date as the first activity for each Sub-CLIN.

b. Include a clearly identified final field work (e.g., FINAL FIELD ACTIVITY) Start date and Finish Date for each site (i.e., indicate when the final set of field activities such as injections, groundwater sampling, or others will be complete).

o Milestone Payment Amount: Include negotiated amount consistent with the approved Milestone Payment Schedule (MPS) ensuring the sum of all milestone payments equals the value of the CLIN/Sub-CLIN per Section B of the contract.

o Percent Complete: Record completion status of all activities and documents as approved by the COR.

o Predecessor and Successor: Define relationships and constraints associated with activities and documents.

The Contractor shall maintain and submit an IMS monthly in electronic format in accordance with the requirements above and include updates to progress and approved changes (e.g., Government or regulatory review periods, technical approaches, milestone payment updates, or contract requirements). The IMSs shall be submitted electronically to the Contractor’s ORC document repository and in accordance with instructions from the COR. The Contractor shall prepare and maintain the IMS in accordance with the CLIN, Sub-CLIN, IMS, and MPS Guidance.

4.3 Milestone Payment Schedule (MPS)

The Contractor shall prepare and submit an MPS monthly (along with the IMS) in hardcopy and in electronic format (Microsoft Excel). The MPS will be negotiated during development of the PMP and approved by the COR.

The following are minimum AF requirements for the MPS:

Presents appropriate milestone payments considered integral and necessary to the achievement of the POs.

Includes a reasonable number of milestone payments per CLIN/Sub-CLIN based on the scope and anticipated duration to achieve CLIN/Sub-CLIN objective and/or Performance Objective.

Organized in a Work Breakdown Structure (WBS) aligned with the CLINs/Sub-CLINs in Section B and includes the following columns:

o Installation Name: Identify EESOH-MIS Installation Name per Table 1.

o Site Number: Identify EESOH-MIS Site Number per Table 1 and Site Alias, if applicable.

o CLIN/Sub-CLIN: Identify CLIN and/or Sub-CLIN per Section B of the contract.

Note Sub-CLINs for compliance activities (routine regulatory requirements to comply with binding agreements) are denoted as ####CX and Sub-CLINs for performance activities (remedial advancement or progress towards the PO) are denoted as ####AX.

o Milestone Payment Identification Number: Include unique number assigned to each milestone payment for tracking purposes.

o Milestone Payment Description: Include detailed description of definable and measurable step considered integral and necessary to the achievement of the CLIN/Sub-CLIN objective and/or Performance Objective.

o Milestone Payment Amount: Include negotiated amount ensuring the sum of all milestone payments equals the value of the CLIN/Sub-CLIN per Section B of the contract.

o Milestone Payment Percentage: Include percentage of the milestone payment in relation to the total CLIN/Sub-CLIN value. The final payment milestone(s) within a CLIN/Sub-CLIN demonstrating achievement of the CLIN/Sub-CLIN objective must be a minimum of 20% of the total CLIN/Sub-CLIN value. This may include both the AF and USACE approved and regulator approved versions.

o Completion Date: Document completion date for each milestone payment consistent with the Finish date presented in the IMS.

o Percent Complete: Identify completion status (0% or 100%) of all milestone payments as approved by the COR.

o Invoice Number: Clearly indicate the invoice number associated with the milestone payment as approved by the COR for the purposes of tracking payment.

This information can be completed as invoices are prepared.

Excludes unacceptable milestone payments representing a “progress” payment or a monthly payment for level of effort expended including:

o Submittal of documents o Site mobilization/demobilization (unless exempted by KO) o Accomplishment of field activities o Submittal of a monthly status o Management and overhead type costs (e.g., program/project management, monthly reporting, etc.)

o Allocation of PMP, Basewide QPP, or other basewide costs to specific sites

The Contractor shall maintain and submit an MPS monthly (and with PMP updates, as needed), in electronic format in accordance with the requirements above and include updates to progress (e.g., Percent Complete, Invoice Number). The MPSs shall be submitted electronically to the Contractor’s ORC document repository and in accordance with instructions from the COR. The Contractor shall prepare and maintain the MPS in accordance with the CLIN, Sub-CLIN, IMS, and MPS Guidance.

Milestone payments within a CLIN/Sub-CLIN may be revised in response to changes in the approach for achievement of the CLIN/Sub-CLIN objective without a contract modification so long as the changes do not impact the total value or objective of the CLIN/Sub-CLIN. All changes to the MPS, with the exception of tracking invoicing of completed milestone payments, must be approved by the COR. Milestone payments will not be renegotiated if the Contractor is unable to achieve the milestones, CLIN/Sub-CLIN objectives, and/or POs.

Completion of milestones shall demonstrate payment is appropriate and warranted. COR approval of the documentation supporting the completion of the milestone is required for payment. Where regulatory acceptance/concurrence is required for this documentation, AF and USACE acceptance will occur following regulatory acceptance/concurrence of the documentation. Acceptance/concurrence occurs upon final signature of documents requiring signature by the AF and/or regulators. Final decisions regarding the adequacy of milestone completion resides with the AF and USACE. The COR will take into consideration the appropriate acceptance and/or concurrence of necessary documentation by regulators consistent with the applicable regulatory drivers of this PWS.

For milestones where regulatory acceptance/concurrence is required and regulatory acceptance/concurrence cannot be obtained, the AF and USACE will evaluate the Contractor’s documents to determine if they are legally and technically acceptable to warrant payment for achieving that milestone.

The Contractor is limited to one invoice submitted to USACE per month. The invoice must itemize the milestone payments for each CLIN/Sub-CLIN associated with the invoice. The Contractor will not receive payment until milestones are achieved in accordance with the MPS.

The AF and USACE will not approve partial payments.

4.4 ORC Document Repository

The Contractor shall maintain a document repository for all ORC documents.

The repository is intended to be a single access point repository for all ORC documentation. It shall be accessible to stakeholders during the life of the ORC. The Contractor shall provide notifications to AFCEC, USACE COR, and Installation POC(s) at the time data is included in the repository. At close-out, all repository documents will be transferred to DVD media and delivered to AFCEC and USACE.

The Contractor shall create and maintain a Master Document List (MDL) that includes all documents, whether the document is a deliverable or not, prepared during the course of this contract. The Contractor shall maintain the project documents for the duration of this contract and transfer custody to the AF within 90 calendar days prior to POP expiration.

4.5 Cost and Status Reporting

The Contractor shall prepare and submit a monthly Contractor’s Progress, Status, and Management Report (CPSMR). The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The report shall be prepared and submitted in an electronic format to the Contractor’s ORC document repository and/or in accordance with instructions from COR. The CPSMR shall also be used to indicate whether efforts for each site are on target for meeting the PO. The Contractor shall submit an updated IMS each month with the CPSMR.

The Contractor shall document all optimization actions implemented on an annual basis as required in the AFCEC CPSMR Template. The AF defines optimization, under the ORC, as the reduction of contaminant mass and concentrations, reduction in LCC, or any combination of activities prompting acceleration to RC, as a result of remedial implementation the Contractor undertakes, above and beyond what is required to maintain compliance in accordance with an approved decision document. The Contractor is encouraged and required to implement potential optimization opportunities at all sites with POs of OES, RA-O & Reduce LCC, LTM & Reduce LCC, and all other sites where ORC Contractor can successfully accelerate the achievement of the PO. This requirement will allow the AF to fulfill DoD requirement to accurately account for accelerated contaminant removal and cost savings (i.e., reduction in liability) as a result of optimization activities.

4.6 Meeting and Conference Requirements

4.6.1 Meeting/Teleconference Support

The Contractor shall participate in post-award meetings and Project Management Review (PMR) meetings and teleconferences with the AF and USACE as necessary to achieve the POs in this PWS. The Contractor shall coordinate meetings, provide logistical support (e.g., facilities, audio/visual), create and present materials, and lead technical discussions.

The Contractor also shall attend and/or support meetings and teleconferences to discuss technical or regulatory issues and project progress and status with the AF and regulatory agency representatives. Specifically, the Contractor shall host an internal kick-off meeting with the AF and USACE within 15 calendar days from contract award. In keeping with the AF’s commitment to the regulators, the Contractor shall host a kick-off meeting with the AF and regulators within 30 calendar days from contract award. At a minimum, the following topics will be discussed at the regulatory kick-off meeting: review PO and PP for each site; review project schedule for field work and deliverables; confirm agreement on site or document prioritization; confirm mutual understanding of document review times; and confirm any document requirements, templates, or expectations to facilitate the review process.

The Contractor shall also attend and provide support for Community Environmental Board (CEB) meetings, Tier I/Tier II partnering meetings, as needed, and teleconferences. Currently, the FFA requires biannual meetings, and state regulatory briefings are held semiannually.

Monthly teleconferences shall also be required to discuss in detail progress and any technical or management issues. Also, other periodic meetings/teleconferences shall be required, as necessary. However, the frequency of meetings may change based on the status of the environmental restoration program. The AF will be present for all technical and public meetings with the regulatory agencies; however, the Contractor shall coordinate the meetings, provide logistical support (e.g., facilities, audio/visual), create and present materials, and lead technical discussions. The Contractor shall clearly identify themselves as “Contractors” in all situations involving stakeholders. The Contractor shall prepare, and submit for AF and USACE review and concurrence, any presentation materials and agendas for meetings no less than one week (5 working days) prior to the event. The Contractor shall prepare minutes for all meetings attended within 14 calendar days following the event. Travel to/from the Installation and to other locations for such purposes as meeting attendance, briefings, and/or presentations may be required in support of this remedial action. These activities are considered incidental to the effort required and shall not be included for separate milestone payments.

The Contractor shall not contact any regulatory agency without prior notification and approval by the Installation POC(s).

4.6.2 Public Meetings and Hearings

The Contractor shall support all community involvement requirements to meet CERCLA, and other regulatory requirements including public meetings, public notices, CEB meetings, public comment periods, and responsiveness summary preparation. Currently, the JBER CEB meetings are held twice a year. The frequency of meetings may change based on the status of the environmental restoration program.

In coordination with AFCEC and the Installation POC(s), the Contractor shall coordinate and attend teleconferences as necessary with the assigned Public Affairs Officer (PAO) to ensure the PAO is fully aware of all ongoing activities, public outreach status, compliance with applicable regulations, and possible issues that might impact the AF and its public image. The Contractor shall coordinate with the Installation POC(s) before any contact with the PAO.

Examples of types of Public Affairs requirements include the presentation of technical information and logistical support (e.g., advertising, audio-visual, handouts, report(s), recordings, verbatim transcripts, poster boards, slides, synopses, etc.) for events and/or meetings in support of the Government’s position. All reports and other information generated under this contract shall become the property of the Government, and distribution to any other source by the Contractor is prohibited unless authorized by the COR.

The Contractor shall use staff trained in public affairs to complement the technical staff on the project. These trained staff must attend all meetings with the public along with the appropriate technical staff. The credentials of the trained staff must be submitted to and approved by the USACE COR in advance of any meeting with the public. The trained staff shall demonstrate effective public communications experience and experience in building relationships with the stakeholders involved in cleanup activities or similar efforts.

The Contractor shall research, coordinate, and provide responses for short-notice internal and external requests for information such as congressional inquiries and media requests as requested by the PAO or other applicable action officers. These inquiries require the Contractor to provide the AF factual and responsive information within twenty-four (24) hours of request.

4.7 Spatial Data (Map) Requirements

The Contractor shall NOT establish new Geographic Information System (GIS) systems.

In furtherance of the environmental construction or restoration effort, the Contractor shall provide geospatial data and map(s) of Installation features (historical, existing, or planned) altered or constructed as required to achieve the POs of this contract.

Source data and product data remain the property of the United States Government. The Contractor shall protect all geospatial data, including geometry, attributes, metadata, topologies, and relational database schemas and operations used in association with this PWS. Further information about security and nondisclosure requirements should be obtained from the Installation Geospatial Integration Office (GIO).

The Contractor shall provide data to update the GIS and/or computer-aided design and drafting (CADD) files as required to achieve the POs of this contract. Source data and product data remain the property of the United States Government.

The Contractor shall also ensure that GIS data is submitted in a file geodatabase that meets the current AF adaptation of Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) within the AF GeoBase program. The Contractor shall consult with each Installation POC and/or Installation GIO office to ensure CADD and GIS data is compatible with each Installation’s requirements.

All products associated with this contract that provide a map representation of the location of Installation features (historical, existing, or planned) including Installation maps, site plans, area development plans, walls-out as-built depictions, or other related overhead (plan) views of an Installation (partial or entire) must adhere to the following requirements. (NOTE: This requirement does not currently involve walls-in facility floor plans or interior renderings.)

All maps and associated data must comply with the latest version of SDSFIE available from the SDSFIE Web site: http://www.sdsfieonline.org/ or contact the AFCEC GIO at AFCEC.GIO.Workflow@us.af.mil or (210) 925-4620. These data will be organized using the current version of the standard approved by the Headquarters AF GeoBase Office as the functional lead for Installation mapping and visualization. The SDSFIE will determine file and feature class identification and definition, attribution, and valid domain values. When any geospatial information collected as a result of the contract includes information identified in the Common Installation Picture (CIP) or recognized Mission Data Set (MDS), the Contractor will deliver data consistent with the established requirements for the data and will ensure functionality with the receiving system. Information must be collected at no less than 1:1200 scale. Spatial data will meet or exceed National Map Accuracy Standards at those scales.

Metadata will be provided and will use Federal Geographic Data Committee (FGDC) Content Standards for Digital Geospatial Metadata (CSDGM) for organization.

As a requirement of this contract, the Contractor shall provide to the Government all shape files, file geodatabases, map exchange files (MXDs), and Geospatial data accumulated as a result of investigation recorded on compact disks (CDs) (FedEx for delivery on next business day) and also electronically. Geospatial data must be delivered in a geo-referenced GIS format (feature-based file structures with one-to-one cardinality between spatial records and attribute records) which would include Environmental Systems Research Institute's (ESRI) shapefile and geodatabase formats. All attribute data as specifically outlined in the contract must be included either in the GIS data file or as a separate table with a SDSFIE key variable that may be used to relationally join the separate table with the GIS data file. All geospatial data must be delivered in the North American Datum 1983 (NAD83) projection, State Plane Coordinate System, using feet or metric coordinate units. For all locations within the Restricted Area, Universal Transverse Mercator (UTM) coordinates must also be provided. Further guidance on mapping units, coordinate systems, and projections is available from the Installation GIO.

Mapping- or Survey-Grade Global Positioning Systems (GPS) or comparable traditional survey methods will be used to collect geospatial data. The use of mapping- or survey-grade GPS will depend on the precision requirements of the product data. These requirements will be specified later in this PWS for all contract activities where geospatial data are involved. In the case of contracts involving utility construction, location and attribute data will be obtained at the time of excavation. Further information about precision requirements should be obtained from the Installation Execution Support (GeoBase) Office.

Source data and product data remain the property of the U.S. Government. The Contractor shall be required to explain and demonstrate the company's process for protecting all geospatial data including, but not limited to, geometry, attributes, metadata, topologies, and relational database schemas and operations used in association with this PWS. The Contractor shall be required to sign a non-disclosure agreement attesting to the same before source data are released. Further information about security and non-disclosure requirements should be obtained from the Installation GIO. Some Installation map data, source and/or product, may be considered by the government to be "sensitive, but unclassified". The intent of this clause is to prevent intentional or unintentional dissemination of "sensitive, but unclassified" information, to include unauthorized access to the source and product data by any entity wishing to do harm to the Air Force or United States Government while the data resides on the Contractor's computer network.

The Contractor is not authorized to release this information to any third party without the explicit consent of the AFCEC GIO (AFCEC/CPAB) or its involved Installation. All source information must be returned to the Government POC or destroyed upon completion of this project.

Documentation of information destruction shall be provided to the Installation POC(s). Special requirements for handling classified map data, if applicable, will be addressed elsewhere in this

PWS.

The contractor is required to follow MD 11042.1 regarding Safeguarding Sensitive But Unclassified (For Official Use Only) information dated 5 January 2005.

4.8 Notification Requirements

The Contractor shall notify AFCEC, USACE COR and Installation POC(s) of critical issues that may affect the contract performance and/or human…