FTW385_AM1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PROJECT TITLE/LOCATION: Fire Suppression Systems Inspection, Testing, Maintenance, and Repair, Fort Wainw right and Donnelly Training Area, Alaska (FTW385)

a. This amendment provides changes to the solicitation as indicated on the contiuation page of this document.

b. Proposal due date of 25 February 2015 at 2:00PM Alaska Time remains unchanged. Proposals shall be submitted in accordance w ith Section M, Proposal Submission Requirements Evaluation Criteria and Basis of Aw ard.

c. Acknow ledge receipt of this amendment in block 14, Acknow ledgment of Amendments, of the SF33.

POC for this amendment is Ron Jackson, 907 753-5596.

1. CONTRACT ID CODE PAGE OF PAGES

J 1

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Feb-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911KB-15-R-0020

X 9B. DATED (SEE ITEM 11)

23-Jan-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Feb-2015

CODE

U.S. ARMY ENGINEER DISTRICT, AK

CEPOA-CT (W911KB)

PO BOX 6898

JBER AK 99506-0898

W911KB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

J4CTCRKJ

Typewritten Text

J4CTCRKJ

Typewritten Text

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

CONTINUATION PAGE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

PROJECT TITLE / LOCATION: Fire Suppression Systems Inspection, Testing, Maintenance, and Repair, Fort Wainwright and Donnelly Training Area, Alaska (FTW385)

a. The following drawings are substituted for the superseded documents/sections:

NONE

b. The following revised documents/sections are substituted for the superseded documents/sections. The identifier “AM#1” appears before and after new and/or revised materials, except as noted below.

- Section C Revised PWS date, cover page.

- Section C Revised paragraph 2.5 a & b.

- Section C Revised paragraph 4.1 AT/OPSEC requirements.

- Section C Revised paragraph 5, A11.

- Section M Revised paragraph 6.3.2.3.

- Section M Revised paragraph 6.3.2.4.

c. The following sections are deleted:

d. The following documents are added:

e. The following revisions are incorporated:

f. Other:

*AN EXCELL SPREADSHEET OF THE ENTIRE PROPOSAL CLIN STRUCTURE WILL BE

POSTED TO THE FEDERAL BUSINESS OPPORTUNITY (FedBizOpps) WEBSITE FOR

PROPOSERS USE.

(End of Summary of Changes)

Section C - Descriptions and Specifications

Performance Work Statement (PWS) Fire Suppression Systems Inspection, Testing, Maintenance, and Repair

AM#1… 12 ...AM#1 January 2015

1 Introduction

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Management

2.4 Subcontract Management

2.5 Contractor Personnel, Disciplines, and Specialties

2.6 Location and Hours of Work

3 Performance Requirements

3.1 Inspect, test, and maintain to provide functional fire suppression systems

3.2 Repair deficiency/impairments for fire suppression system

3.3 Quality reporting for all operations

4 Special Requirements

4.1 Security and Safety

4.2 Quality

4.3 Contractor Manpower Reporting

5 Deliverables

6 Related Documents

Performance Work Statement (PWS) Fire Suppression Systems Inspection, Testing, Maintenance, and Repair

1 Introduction

The Contractor shall provide all management, tools, supplies, parts, materials, equipment, transportation, and trained labor necessary to perform inspection, testing, maintenance, and repair work as directed for fire suppression systems of various manufacturers at Fort Wainwright, Alaska (FWA) and Donnelly Training Area (Bolio Lake/Black Rapids) to ensure fire suppression system serviceability and proper operation.

2 General Requirements

Regulatory Compliance: In performing under this Performance Work Statement, the Contractor shall comply with:

a) Applicable governing local, state and federal statutes, regulations, codes, laws, and directives.

b) All requirements and Inspection, Testing, and Maintenance (ITM) tasks delineated in the most current version of Unified Facilities Criteria (UFC) 3-601-02 "Operations and Maintenance:

Inspection, Testing, and Maintenance of Fire Protection Systems” will be conducted in the manner and at the time intervals specified therein, unless noted otherwise within this document. When a new edition of UFC 3-601-02 is released, it will be incorporated upon option year renewal, and cost impact will be addressed. All repair work shall comply with UFC 3-600-01 "Fire Protection Engineering for Facilities”. Backflow Prevention Devices for fire suppression systems shall be tested and maintained in accordance with the most current version of UFC 3-601-02 and UFC 3- 230-02 "O&M: Water Supply Systems”. UFCs may be found at www.wbdg.org.

c) The Contractor is responsible for obtaining all regulatory permits including those for sub-trades. All costs associated with such permits and fees will be wholly borne by the Contractor and will not be considered a reimbursable item.

Contracted Buildings: The building inventory, attached as Attachment 1 (which is maintained by the Directorate of Public Works), defines the buildings for which the Contractor is responsible under this contract. As buildings with fire suppression systems are added to the inventory, they will be added to Attachment 1, and will immediately be incorporated into the scope of this contract through modification.

Buildings removed from the inventory due to demolition or other reasons will also be removed from the scope of this contract through modification and updated within Attachment 1. The number of buildings requiring fire suppression ITM will be reviewed and any cost impact due to these changes will be addressed upon option year renewal.

Transportation: Transportation shall be of a motorized type with the capability of responding to service calls within designated time-frames with all necessary materials and tools.

Limitations & Exclusions:

a) Other Inspections: The Contractor is not responsible for "As Part of Building Inspection” tasks shown at the end of the ITM tasks tables in UFC 3-601-02. The Ft. Wainwright Fire Department will perform these tasks.

b) Fire Detection and Alarm Systems: The Contractor is not responsible to ensure that the fire alarm panels and system devices, excluding alarm devices connected to the fire suppression system, are functioning electrically. It is the responsibility of the Contractor to make sure that alarm devices mounted on, or part of the fire suppression systems are connected and reporting to the fire alarm panel.

c) Hydrants and Monitors: The Contractor is not responsible for the ITM or repair of Hydrants and

Monitors.

d) Main Supply Lines: The Contractor is not responsible for flushing underground main supply lines.

e) Emergency Lighting Systems: The Contractor is not responsible for the ITM or repair of Emergency Lighting Systems.

f) Egress Marking Systems: The Contractor is not responsible for the ITM or repair of Egress

Marking Systems.

g) Fire and Smoke Barrier Opening Protection: The Contractor is not responsible for the ITM or repair of Fire and Smoke Barrier Opening Protection.

h) Military Family Housing Systems: The Contractor is not responsible for the ITM or repair of the

Military Family Housing Systems.

i) Damage to Facilities or Equipment: The Contractor will not be responsible to repair damage caused by a failure in a fire suppression system, unless the failure or damage was a result of work done by the Contractor. The cost to repair unavoidable damage done by the Contractor that was required for a fire suppression system repair will be reimbursed in accordance with section 3.2.2.

Avoidable damage to facilities or equipment that is the result of work done by the Contractor will be the responsibility of the Contractor at no additional cost to the Government.

j) Fire Pump Driver: The Contractor will not be responsible for required ITM and repair for fire pump driver. Any driver deficiencies found by Contractor shall be reported to the Contracting Officer’s Representative (COR). The Contractor is responsible for the ITM and repair for fire pumps.

k) Heating Systems: The Contractor will not be responsible for any ITM and repair for systems that heat fire suppression water. Any heating system deficiencies found by Contractor shall be reported to the COR. The Contractor will be responsible for fire suppression circulating systems ITM and repair.

Government Authorized Representative: Any work performed under this contract that is not clearly within the scope of the PWS, and/or that is not authorized by the Contracting Officer (KO) is done at the Contractor's own risk and responsibility.

48-Hour Notification: The Contractor shall coordinate with the QA or the COR for building contact information and shall communicate in advance with the building contact person to schedule work, coordinate building entrance, and minimize disturbance to building occupants. If any fire suppression system, partial system, or its supply will be shut down during routine (non-emergency) scheduled service including inspections, preventive maintenance, repairs, or testing, the Contractor shall notify and coordinate forty-eight (48) hours in advance with the following FWA organizations as applicable:

a) COR: Michael Volsky 361-6721

b) Government QA: Brett Landis 361-4772 or 978-1576

c) Alarm-Controls Shop: 361-6254 office (alternate: 590-3063 Shop Lead cell)

d) Fire & Emergency Services Department: 353-9170 Dispatch

e) Water Treatment Plant: 455-1579 (alternate: 455-1571 Doyon office)

f) DPW Customer Service: 361-7069

Same-Day Lock-out/Tag-out: A lock-out/tag-out procedure that indicates full or partial fire suppression, fire alarm, or any other system shut down shall be used faithfully throughout the pursuance of the project, and shall be provided in writing to the COR within fifteen (15) working days after receipt of Notice of Award. Prior to commencement of field activities the lock-out/tag-out procedure shall be coordinated among the Contractor, building contact person, FWA Fire Department Dispatch, and FWA Alarm-Controls Shop.

Contractor Contact Information: The Contractor shall provide to the COR a toll free or local means of communication by which to be contacted during and after normal duty hours (i.e., cell phone number, beeper number, etc.) to meet required timelines of response.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the KO immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement.

The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Fort Wainwright and the contractor's corporate offices.

The contractor shall establish processes and assign appropriate resources to effectively administer the requirements. The contractor shall respond to Government requests for contractual actions as required in the paragraph titled “Service Call Response Time”. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. Contractor shall comply with FAR clause 9.5.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

Contractors Staff Qualifications: The Contractors staff shall maintain a neat and professional appearance in the performance of this contract. ITM tasks shall be performed by personnel trained or qualified in the maintenance and repair of the specific fire protection system or subsystem in accordance with UFC 3-601-02 section 1-8 "Personnel Qualifications”. Within fifteen (15) working days after receipt of Notice of Award, and before staff begin work under this contract, the Contractor shall provide the COR with submittals for the following staffing positions:

a) Supervisor: The Contractor shall have on staff a Supervisor who possesses and maintains through the life of the contract a current AM#1… NICET III Inspection and Testing of Water-based Systems Certification (or AK Class Level IIC). ...AM#1

b) Technician: All personnel shall be able and competent to perform the duties assigned to them.

Skilled labor shall be technicians who are adequately trained and experienced in the trade, who perform satisfactory work, and who shall possess and maintain through the life of the contract a current NICET III Inspection and Testing of Water-based Systems Certification AM#1... (or AK Class Level IIB). If AK Level IIB is to be used for the qualifications of the technician, the technician shall have a minimum 5 years cumulative experience in water based fire suppression systems.

Documentation of cumulative experience shall be submitted. ...AM#1 All personnel working hangar pre-action systems, HEF systems and AFFF systems shall be factory trained by the system component manufacturer. Personnel must provide documentation that they are factory trained by the foam manufacturer, the deluge valve manufacturer and the pump manufacturer. Experience may be substituted for factory training with a detailed resume showing personnel’s other installation and testing of systems of equal complexity within the last five years. If experience is substituted for factory training, the personnel shall be factory trained in these systems within 3 months of contract award. If a new building is added as permitted under paragraph “Contracted Buildings” and personnel are not factory trained in the additional system, personnel shall be factory trained within 6 months of addition of new building.

c) Specialized System Technician: All personnel shall be able and competent to perform the duties assigned to them. Skilled labor shall be technicians who are adequately trained and experienced in the trade, who perform satisfactory work, and who shall possess and maintain through the life of the contract a current NICET II Special Hazards Suppression Systems (or AK Class Level IIIB).

Personnel must provide documentation showing experience installing and testing specialized system. Personnel shall also be factory trained in these systems within 6 months of Contract award. If a new building is added as permitted under paragraph “Contracted Buildings” and personnel are not factory trained in the additional system, personnel shall be factory trained within 6 months of addition of new building.

d) Quality Control Manager (QCM): The Contractor shall employ an individual to perform quality control investigations on the work performed by the technicians and other duties as defined in paragraph “Quality Control”. The QCM shall have a minimum of two years experience inspecting fire suppression systems. The QCM shall provide documentation of their experience.

2.6 Location and Hours of Work

Location: Fort Wainwright, Alaska (FWA) and Donnelly Training Area (Bolio Lake/Black Rapids)

Work Hours: Routine preventive maintenance, repair, and scheduled tests/inspections shall be performed during normal work hours, 0730 through 1630, Monday through Friday, excluding Federal holidays (New Year's Day, Martin L. King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day), unless prior authorization from the Government.

Emergency Service Calls: The Contractor shall provide emergency repair services as needed (24-hours per day, 365 days per year) for all fire suppression system equipment, appurtenances, and accessories.

3 Performance Requirements

The following section specifies the Performance Objectives and Performance Elements for the contract.

If any deficiencies in the Contractor’s performance are discovered through the life of this contract, the Contractor shall have 2 working days to correct deficiencies at no additional cost to the government. If Contractor requires more time than 2 working days, Contractor shall provide schedule to the COR for review and approval.

3.1 Inspect, test, and maintain to provide functional fire suppression systems.

ITM work shall include all fire suppression systems and associated appurtenances including, fire pumps, flow switches, pressure switches, backflow prevention devices, and any other mechanism physically attached to or part of the fire suppression system for all facilities/systems listed in Attachment 1 in accordance with UFC 3-601-02.

Contractor shall video record performance of ITM tasks for those 20% of buildings per month randomly selected to be witnessed for Quality Control, as well as those 20% of backflow prevention tests per month randomly selected to be witnessed; see paragraph 4.2.1. A DVD with the video recordings shall be submitted as a part of the weekly quality control report. Contractor shall also coordinate with the Alarm shop to obtain the Monaco D-21 zone transmission report for the day of testing, highlight the buildings tested that day and include report as part of the quality control reports.

3.1.1 The Contractor shall inspect, test, and maintain fire suppression systems for functionality.

ITM Tasks & Frequencies: ITM tasks will be conducted at time intervals specified in UFC 3-601-02. The tasks will be done as follows:

Base Contract Year: Annual, 2-Year, and 5-Year tasks

Option Year 1 (if awarded): Annual tasks

Option Year 2 (if awarded) Annual and 2-Year tasks

Option Year 3 (if awarded) Annual tasks

Manufacturer Guidelines: All work shall comply with manufacturer specifications. For systems that are not enumerated in UFC 3-601-02, manufacturer operation and maintenance manuals shall be used to determine preventive ITM requirements. For systems that are enumerated in UFC 3-601-02, ITM requirements are governed by the UFC.

3.1.2 The Contractor shall maintain a deficiency/impairment list for fire suppression system.

If a deficiency or impairment, as defined by NFPA Codes and Standards (including the advisory provisions), is found that is not critical, it shall be enumerated and compiled in a master repair list, maintained by the contractor, for repairs that may be completed after ITM inspections are completed or as time allows. Non-emergency and Non-urgent repairs must be approved by either COR or KO prior to beginning work. Contractor shall provide Deliverable A03 as outlined in paragraph 5, “Deliverable”.

3.1.3 The Contractor shall establish annual and weekly schedule for ITM Tasks.

The Contractor shall submit a comprehensive annual work schedule outlining requisite ITM tasks for all facilities/equipment listed in Attachment 1 and all planned non-emergency repair projects. This schedule shall be submitted within thirty (30) working days after receipt of Notice of Award and 15 days after notification of award for each option year. A preliminary schedule showing work planned during the first month shall be submitted within 15 days after Notice of Award. Annual work schedule is subject to approval by the COR. Any scheduling conflicts that may arise will be resolved by the Contractor. This schedule will be kept up to date by the contactor to reflect the weekly schedule. Contractor shall provide Deliverable A04 as outlined in paragraph 5, “Deliverable”.

The Thursday before the next week when work is to be done, the Contractor shall electronically submit to the COR the updated weekly schedule for ITM and non-emergency repair. The contractor shall notify the Government QA representative and/or COR prior to performing any tasks outside of the scheduled time.

Contractor shall provide Deliverable A04 as outlined in paragraph 5, “Deliverable”.

3.1.4 The Contractor shall inspect, test, and maintain fire suppression backflow prevention devices.

Backflow Prevention Devices ITM tasks shall additionally be conducted at suggested time intervals specified in UFC 3-230-02 “O&M: Water Supply Systems.” If the ITM is not performed in accordance with cited standard, the ITM of all devices previously completed by the technician shall be redone at no additional cost to the government. Contractor shall provide a schedule to the COR outlining the timeframe of work if rework is required. Contractor shall provide Deliverable A08 as outlined in paragraph 5, “Deliverable”.

3.2 Repair deficiency/impairments for fire suppression system.

Deficiencies: If a critical deficiency or impairment, as defined by NFPA Codes and Standards, is found during ITM work or other tasks, the Contractor shall submit the repair with rough cost estimate for approval to the Contracting Officer Representative (COR) and complete the repair within forty-eight (48) hours of issuance of a Service Order for repair. If the deficiency or impairment is of such extent that it requires more than two (2) calendar days to correct, the Contractor shall provide to the COR, or designated representative, written recommendations and solutions, and a projected completion date to correct the discrepancy. Non-emergency and Non-urgent repairs must be approved by either COR or KO prior to beginning work.

Materials and Products: All materials, components, and equipment installed shall be of new manufacture, shall be UL listed or FM approved for application, and shall comply with the requirements of the appropriate NFPA Codes and Standards and UFC 3-600-01. All piping, fittings, and sprinkler heads installed shall match existing materials or components, unless there is a conflict. In the event of a conflict, the Contractor will be required to notify the COR to identify possible solutions.

Service Call Response Time:

a) Priority One: Emergency Service Calls: Emergency Service Call is defined as any failure, damage or other problem of the Fire Suppression Systems that would endanger lives and Government property. Response time for emergency work shall be within two (2) hours.

b) Priority Two: Urgent Service Calls: Urgent Service Call is defined as any failure, damage, or other problem of the Fire Suppression System that does not endanger lives, but if left uncorrected will cause damage to Government property. Response time for urgent work shall be within six (6) hours.

c) Priority Three: Routine Service Calls: Routine Service Call is defined as any failure, damage, or other problem of the Fire Suppression Systems that is minor in nature and does not endanger any lives and/or Government property. Response time for routine work shall be within two (2) normal work days.

Expenditure Approval: Required repairs will be issued to the contractor using a Service Order (SO) with a unique SO number which will be used to track all repairs. The SO will state the building number, summary of repair required, point of contact for further information, and priority number. If a priority number is not included in the SO, it shall be treated as Priority Three. Reference Attachment 2 for an example of an SO. Expenditures for repairs (not scheduled ITM tasks) are governed as follows:

a) Proceed after COR approval if Below $5000: The Contractor may proceed with repairs that are less than $5,000.00 (combining labor and materials) per incident after approval of the COR. If an Emergency or Urgent Service Call is received, proceed with repairs to stabilize system and prevent endangerment to lives and Government property, notify COR by email immediately after system is stabilized. A SO will be issued following notification of COR.

b) Proceed after KO approval if Above $5000: Repairs at or above $5,000.00 shall be submitted to the COR for review, analysis, and coordination with the FWA Fire Chief. If the repair is approved, it will be submitted to the KO for a Notice To Proceed (NTP). If Emergency or Urgent Service Call is received, proceed with repairs to stabilize system and prevent endangerment to lives and Government property, notify COR by email immediately after system is stabilized. A SO and NTP will be issued following notification of COR. NOTE: Repairs above $5,000.00 may be relegated to a separate, one-time, contract or a contract modification.

3.2.1 Repair deficiency/impairments for fire suppression system.

Within 2 working days after repair work is completed, the SO with Work Summary form shall be filled out and submitted electronically to the COR and Government QA. Any deficient work required to be redone shall be at no additional cost to the government. Contractor shall provide Deliverable A06 as outlined in paragraph 5, “Deliverable”.

3.2.2 Invoicing for repair of deficiency/impairments for fire suppression system.

Normal work hours repair work and after hours repair work will be accomplished on a cost reimbursable basis using the Contractor's rates cited in the appropriate Time and Materials Burdened Labor Rates table of Proposal Schedule. The Contractor will be reimbursed for repair parts found to be necessary during these service calls. An invoice shall be submitted to the COR and shall be itemized as to the cost of each part used. Parts prices shall be billed at Contractor's cost, including any reasonable freight costs.

Contractor shall take and pass on to the Government any prompt payment discounts. Prior to submitting a monthly electronic invoice, an invoice summary of repairs shall be submitted for approval to the COR and Corps of Engineers (COE) Project Manager (PM) to include all repairs completed in the respective month. The invoice summary shall include the SO with Work Summary and attached supplier invoices for all materials and rental equipment used for the respective repair. Contractor shall provide Deliverable A07 as outlined in paragraph 5, “Deliverable”.

3.2.3 The Contractor shall Invoice for ITM of the fire suppression systems.

Fire suppression systems ITM work will be accomplished using the Contractor's building price cited in the appropriate Proposal Schedule CLIN. Prior to submitting a monthly electronic invoice, an invoice summary of completed buildings shall be submitted for approval to the COR and COE PM. The ITM invoice summary shall include all ITM completed in the respective month and a detailed breakdown of invoiced costs. Contractor shall provide Deliverable A10 as outlined in paragraph 5, “Deliverable”

3.3 Quality reporting for all operations.

The Quality Control Manager (QCM) shall submit a weekly Quality Control Report each Monday (Tuesday, if Monday is a holiday) by Close of Business (COB). Contractor shall provide Deliverable A09 as outlined in paragraph 5, “Deliverable”

4 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

Knox Key Sign-Out: All Knox Keys are stored in the Knox vault installed in the Building 3004 Fire Dispatch office, and will not be removed from Post. Each of the Contractors technicians will be provided a personal keypad code to unlock the Knox vault. The Fire Dispatcher on duty will allow the technician access to the secured office area, and will make entries into the fire journal to document the technician signing-out and signing-in the Knox Key. The technician shall return the Knox Key daily before going home.

Access to Restricted Areas: The Contractor shall not enter any restricted area without an authorized escort.

Site Cleanliness: The Contractor shall keep system equipment, machinery, and associated spaces clean and free of trash, debris, oil and grease spills, oily rags, and in a presentable condition each time servicing and/or repairs are performed. Water spills shall be cleaned and damp mopped prior to leaving the facility.

System Functionality: During occupied periods, ITM activities that may disrupt normal building activities or render the fire protection or fire alarm systems inoperative, even momentarily, may not be performed without one week prior coordination and notification. At the conclusion of any fire suppression ITM work, alarms that were turned off must be returned to service and must function properly when interfacing with the Fire Alarm System. Unless prior approval is acquired from the Fire Chief, the system as a whole must be returned to service before the Contractors technician departs the building.

Hazard Restrictions: The Contractor shall not perform any work on systems, equipment, or components that may result in water damage or create hazardous conditions, i.e. ice glaciers caused by runoff at an exterior location during freezing weather. The Contractor may be held liable for damage to Government property arising from Contractor negligence. If this requirement interferes with the performance of a scheduled test required under this contract, the Contractor shall promptly notify the COR, who shall determine whether the test is to proceed.

Post Identification: A Post identification card/vehicle pass shall be obtained for all employees including any subcontractor employees. Employees must wear company badges so as to be identified as contractor employees and keep Post passes in possession at all times while working on this contract.

Upon termination or completion of the contract or expiration of the identification passes, the Contractor is responsible for ensuring that all government property, including Post passes, are returned to the Government immediately upon termination of employment or the completion of the contract.

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officers representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported in writing immediately the next working day. If requested by the cognizant contracting officer, the contracting officers representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

Anti-Terrorism / OPSEC Requirements: AM#1…

Force Protection Conditions: During FPCONs Charlie and Delta, services are discontinued, unless otherwise coordinated with Government Representative, unit, and installation security personnel/Anti- Terrorism Office (ATO).

Post Identification: A Post identification card/vehicle pass shall be obtained for all employees including any subcontractor employees. Employees must wear company badges so as to be identified as contractor employees and keep Post passes in possession at all times while working on this contract.

Upon termination or completion of the contract or expiration of the identification passes, the Contractor is responsible for ensuring that all government property, including Post passes, are returned to the Government immediately upon termination of employment or the completion of the contract.

AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within ten (10) calendar days after completion of training by all employees and subcontractor personnel.

AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at/

--Deliverables (see para 5) A11 AT Level I Certificate of Completion

OPSEC: The contractor's employees are not to divulge anything they may see or hear while on the Installation, nor shall they discuss any system degradations and/or limitations to outside parties. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete initial Operations Security (OPSEC) training within 10 calendar days after contract start date and annually thereafter. The required training is available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm. The contractor shall provide certificates of completion for each new employee and subcontractor employee upon employment. The contractor shall comply with all OPSEC requirements to include safeguarding unclassified operational information IAW Directives, Regulations, Orders, Plans, and Standard Operating Procedures. All questions and concerns regarding OPSEC may be directed to the USAG-FWA OPSEC officer, CPT Nicholas Shamrell, at nicholas.a.shamrell.mil@mail.mil or DSN 353-9441.

--Deliverables (see para 5) A11 OPSEC Certificate of Completion iWATCH Training: The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 60 calendar days of contract award and within 60 calendar days of new employees commencing performance with the results reported to the COR NLT 90 calendar days after contract award.

--Deliverables (see para 5) A11 iWATCH Completion Report

...AM#1

4.2 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

4.2.1 Quality Control

Quality Control Manager (QCM): The Contractor shall identify as QCM an individual within the onsite work organization who shall be responsible for overall management of the QC system. The QCM shall be onsite as required by the QCP to maintain satisfactory performance. The QCM will be responsible for weekly Quality Control Reports (including testing DVD and D-21 report) and the following:

a) Witness 20% of buildings randomly per month for performance of ITM tasks.

b) Witness 20% of backflow prevention tests randomly per month.

c) Inspect 25% of completed repair randomly per month.

Quality Control Plan (QCP): The Contractor shall develop a QCP and maintain an effective quality control program to ensure services are performed in accordance with the contract and this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The QCP will be submitted to the Government 30 days after the contract is awarded. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance.

The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change.

The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable." The QCP shall include, at a minimum, the following to cover all ITM and repair work, including work by subcontractors:

a) Description of the quality control organization, including a chart showing the lines of authority. The

QC staff shall include a QC manager who reports to the local office manager.

b) The name, qualifications, duties, responsibilities, and authorities of each person assigned a QC function.

c) A copy of the letter to the QC manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the QC manager, including authority to stop work which is not in compliance with the contract.

d) Procedures for verification of required inspections and procedure to confirm report accuracy.

e) Procedure for verification and inspection of the completion of repair work.

f) Procedure for tracking deficiencies in Contractors work, inspections, and reports/forms.

g) Reporting procedures, including proposed reporting formats.

4.2.2 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance under this contract in accordance with the Governments QASP.

4.3 Contractor Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the

Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year of contract/task order performance. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/.

5 Deliverables

The contractor shall provide deliverables as required. Deliverables shall be specified by the government.

Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

Number Name Frequency Quantity

A01 Initial ITM Reports Weekly Initial ITM Reports shall be submitted electronically on a weekly basis. The previous weeks’ reports shall be submitted by Monday Close of Business (COB). If Monday is a holiday, the reports shall be submitted by Tuesday

COB.

A02 Final Annual ITM Reports Annually Fire Suppression System Annual

Reports shall be submitted in 3-ring binders labeled appropriately and segmented for the facilities included.

Three (3) copies of each report shall be submitted to the COR. Report Content:

Each Annual ITM Report shall include the following information/test data:

Building Data, Fire Suppression Equipment Inventory, and Inspection Data matching requirements enumerated in UFC 3-601-02.

A03 Deficiency/Impairment List Monthly Non-critical deficiencies and impairments shall be enumerated and compiled in a master repair list, maintained by the contractor, for repairs that may be completed after ITM inspections are completed or as time allows. Non-emergency and Non-urgent repairs must be approved by either COR or KO prior to beginning work.

A04 Annual and Weekly Schedule https://ecmra.mil/ http://www.ecmra.mil/ http://www.ecmra.mil/

Comprehensive annual work schedule outlining requisite annual ITM tasks for all facilities/equipment listed in Attachment 1, and all planned non-emergency repair projects.

Contractor shall electronically submit to the COR the updated weekly work schedule the Thursday before the week the work is to commence.

Annually

Weekly

A05 Fire Pump Reports Monthly Each contract year, the first Fire Pump

Monthly Report Forms shall be submitted in a 3-ring binder large enough to hold the entire year’s monthly reports. The subsequent Fire Pump Monthly Reports shall be submitted in a 3-hole punched binder. Three (3) copies of each report shall be submitted to the COR (one for Fire & Emergency Services, two for COR). Binder Content: Each 3-ring binder shall contain a summary list of facilities and deficiencies at the beginning of each binder. Each 3-ring binder shall contain separate sections for each facility, delineated by tabbed, heavy stock dividers. Legible field copies of all ITM and repair reports shall be included within the respective tab for each facility. Binder Size: Binders shall be the minimum size required to comfortably contain the required reports.

Maximum binder size shall be 3". If more than one binder is required for all reports, equal sized binders shall be used with the report evenly divided (an individual facility report shall not be divided). Fire pump testing shall be video recorded and submitted on DVD as part of the test report.

A06 Work Summary As Required Within 2 working days after repair work is completed, the SO with Work Summary form shall be filled out and submitted electronically to the COR and Government QA.

A07 Monthly Service Order Summary Monthly

Prior to submitting an electronic invoice, an invoice summary of repairs shall be submitted for approval to the COR and COE PM. The invoice summary shall include the SO with Work Summary and attached supplier invoices for all materials and rental equipment used for the respective repair. Service Order Summary shall be submitted no later than the 25th of the following month.

A08 Backflow Prevention Devices Annual Inspection Report

Annually 3

These reports are to show that the Backflow Prevention Devices are functional as cross-connection control.

Use an appropriate form approved by the military service to record data on all Fire Suppression System Backflow Prevention Devices. Provide the location, degree of hazard, description of air gap or protective device installed, and a sketch of the installation on the form.

After each inspection is completed, record the date of inspection, test results, observations, corrective action taken, and name of the inspector on the appropriate form. Report shall be submitted annually after all inspections are complete. Three (3) copies of the report shall be submitted to the COR (three for DPW). Binder Content: Each 3-ring binder shall contain a summary list of facilities at the beginning of each binder. Each 3-ring binder shall contain separate sections for each facility, delineated by tabbed, heavy stock dividers. Legible field copies of all ITM and repair reports shall be included within the respective tab for each facility.

Binder Size: Binders shall be the minimum size required to comfortably contain the required reports. Maximum binder size shall be 3". If more than one binder is required for all reports, equal sized binders shall be used with the report evenly divided (an individual facility report shall not be divided).

Videotaping of the backflow preventer testing shall be required and shall be submitted on DVD as part of the binder.

A09 Quality Control Report Weekly The QCM shall submit a weekly Quality

Control Report each Monday (Tuesday, if Monday is a holiday) by COB which contains, at a minimum, the following information for the preceding week:

a) Service Orders received

b) Service Orders requested by Contractor

c) Service Orders in progress with status update

d) Service Orders completed

e) ITM work completed

f) Deficiencies in Contractor’s work, inspections, and/or reports/forms found

g) Scheduling issues

h) Any other pertinent quality control information

i) DVD with video recording of all ITM testing.

j) D-21 report

A10 Monthly ITM Invoice Monthly 1 The ITM invoice summary shall include all ITM completed in the respective month and a detailed breakdown of invoiced costs.

A11 AM#1… AT Level 1, OPSEC and IWatch Training Submit the Certificate of Completion for each class as noted in para 4. ...AM#1

Annually 1 Certificate per employee per class

6 Related Documents

The following Documents are related to this project:

a) Section C, Attachment 1 – Building Inventory

b) Section C, Attachment 2 – Service Order and Work Summary Example

c) UFC 3-601-02 "Operations and Maintenance: Inspection, Testing, and Maintenance of Fire

Protection Systems"

d) UFC 3-600-01"Fire Protection Engineering for Facilities"

e) UFC 3-230-02 "Operations and Maintenance: Water Supply Systems"

SECTION M

PROPOSAL SUBMISSION REQUIREMENTS EVALUATION CRITERIA AND BASIS OF AWARD ONE STEP - -

BEST VALUE

FIRE SUPPRESSION SERVICE CONTRACT, FT WAINWRIGHT, ALASKA

(SINGLE AWARD)

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