A.2.11.3._Final_RFP_FTW385_23Jan15.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 25 Feb 2015

A X B X C

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X G F

85 - 91 X H ronald.k.jackson@usace.army.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W911KB 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

2204 3rd St. rm 30, JBER, AK conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

RONALD K JACKSON (907)753-5596

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 15

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

16 - 35 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

37 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 38 - 40 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

41 - 66

PART II - CONTRACT CLAUSES

U.S. ARMY ENGINEER DISTRICT, AK

CEPOA-CT (W911KB)

PO BOX 6898

JBER AK 99506-0898

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

67 - 79

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

23 Jan 2015

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W911KB-15-R-0020

J4CTCRKJ

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J4CTCRKJ

Typewritten Text 80 - 84

J4CTCRKJ

Typewritten Text

J4CTCRKJ

Typewritten Text 92-124

J4CTCRKJ

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J4CTCRKJ

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Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Job Base Year

FFP

Perform inspection, testing, maintenance, and repair work for fire suppression systems of various manufacturers at Fort Wainwright, Donnelly Training Area Bolio Lake, and Black Rapids, Alaska to ensure fire suppression system serviceability and proper operation. Services to be performed in strict accordance with the attached Performance Work Statement (PWS) dated 12 January 2015.

Period of performance for the base year is 1 April 2015 through 31 March 2016.

FOB: Destination

NET AMT

0002 Job OPTION Option Year 1

FFP

Perform inspection, testing, maintenance, and repair work for fire suppression systems of various manufacturers at Fort Wainwright, Donnelly Training Area Bolio Lake, and Black Rapids, Alaska to ensure fire suppression system serviceability and proper operation. Services to be performed in strict accordance with the attached Performance Work Statement (PWS) dated 12 January 2015.

Period of performance for option year 1 is 1 April 2016 through 31 March 2017.

0003 Job OPTION Option Year 2

FFP

Perform inspection, testing, maintenance, and repair work for fire suppression systems of various manufacturers at Fort Wainwright, Donnelly Training Area Bolio Lake, and Black Rapids, Alaska to ensure fire suppression system serviceability and proper operation. Services to be performed in strict accordance with the attached Performance Work Statement (PWS) dated 12 January 2015.

Period of performance for option year 2 is 1 April 2017 through 31 March 2018.

0004 Job OPTION Option Year 3

FFP

Perform inspection, testing, maintenance, and repair work for fire suppression systems of various manufacturers at Fort Wainwright, Donnelly Training Area Bolio Lake, and Black Rapids, Alaska to ensure fire suppression system serviceability and proper operation. Services to be performed in strict accordance with the attached Performance Work Statement (PWS) dated 12 January 2015.

Period of performance for option year 3 is 1 April 2018 through 31 March 2019.

0005 Job Service Calls Base Year T&M

FFP

Provide urgent, routine, and emergency service calls to include repair parts if needed for the base year. Services to be provided in strict accordance with the attached Performance Work Statement (PWS) dated 12 January 2015.

THIS IS A TIME-AND-MATERIALS CLIN. The ceiling amount for this CLIN has been established at $285,000. In accordance with contract clause 52.216-24, Limitation of Government Liability, the total the Government is liable for under this CLIN is $285,000 unless modified.

Reference contract clause 52.232-7, Payments under Time and Materials and Labor Hour Contracts, paragraph (d) and the requirement to notify the Contracting Officer when costs will exceed 85% of the not-to-exceed amount.

Base year period of performance is from 1 April 2015 through 31 March 2016.

0006 Job OPTION Service Calls Option Year 1 T&M

FFP

Provide urgent, routine, and emergency service calls to include repair parts if needed for option year 1. Services to be provided in strict accordance with the attached Performance Work Statement (PWS) dated 12 January 2015.

THIS IS A TIME-AND-MATERIALS CLIN. The ceiling amount for this CLIN has been established at $285,000. In accordance with contract clause 52.216-24, Limitation of Government Liability, the total the Government is liable for under this CLIN is $285,000 unless modified.

Reference contract clause 52.232-7, Payments under Time and Materials and Labor Hour Contracts, paragraph (d) and the requirement to notify the Contracting Officer when costs will exceed 85% of the not-to-exceed amount.

Option year 1 period of performance is from 1 April 2016 through 31 March 2017.

0007 Job OPTION Service Calls Option Year 2 T&M

FFP

Provide urgent, routine, and emergency service calls to include repair parts if needed for option year 2. Services to be provided in strict accordance with the attached Performance Work Statement (PWS) dated 12 January 2015.

THIS IS A TIME-AND-MATERIALS CLIN. The ceiling amount for this CLIN has been established at $285,000. In accordance with contract clause 52.216-24, Limitation of Government Liability, the total the Government is liable for under this CLIN is $285,000 unless modified.

Reference contract clause 52.232-7, Payments under Time and Materials and Labor Hour Contracts, paragraph (d) and the requirement to notify the Contracting Officer when costs will exceed 85% of the not-to-exceed amount.

Option year 2 period of performance is from 1 April 2017 through 31 March 2018.

0008 Job OPTION Service Calls Option Year 3 T&M

FFP

Provide urgent, routine, and emergency service calls to include repair parts if needed for option year 3. Services to be provided in strict accordance with the attached Performance Work Statement (PWS) dated 12 January 2015.

THIS IS A TIME-AND-MATERIALS CLIN. The ceiling amount for this CLIN has been established at $285,000. In accordance with contract clause 52.216-24, Limitation of Government Liability, the total the Government is liable for under this CLIN is $285,000 unless modified.

Reference contract clause 52.232-7, Payments under Time and Materials and Labor Hour Contracts, paragraph (d) and the requirement to notify the Contracting Officer when costs will exceed 85% of the not-to-exceed amount.

Option year 3 period of performance is from 1 April 2018 through 31 March 2019.

CLIN SCHEDULE

Proposal Schedule

FTW385, Fire Suppression Systems Inspection, Testing, Maintenance, and Repair

CLIN 0001 CLIN 0002 CLIN 0003 CLIN 0004

Item No.

Description

Base Year Option

Year 1

Option Year 2

Option Year 3

1 Perform ITM on Building

1, RBK BLDGS #1-11

2 Perform ITM on Building 1001, Barracks

3 Perform ITM on Building 1004, Barracks

Perform ITM on Building 1031, Distance Learning

Center

5 Perform ITM on Building 1044, Leaders Club

6 Perform ITM on Building 1046, Mail Building

1060, Telephone Utility

System

8 Perform ITM on Building 1061, Information Center

9 Perform ITM on Building 1064, Contracting

10 Perform ITM on Building 1555, Post HQ

11 Perform ITM on Building 1557, Hangar 1

12 Perform ITM on Building 1562, Law Center

1565, Warm Storage –

Fuel Trucks

1572, Hangar 1 Deluge

Building

1579, Training Aids

1909, UPPER ASP

17 Perform ITM on Building 2074, AC Parts Storage

18 Perform ITM on Building 2077, Hangar 7 & 8

19 Perform ITM on Building 2079, Aviation

2080, Hangar 7 & 8 Deluge Building

21 Perform ITM on Building 2088, Hangar 6

2089, Hangar 6 Pump house

23 Perform ITM on Building 2116, Alert Holding

24 Perform ITM on Building 2118, Fuel Point

2126, Hangar Pump House

26 Perform ITM on Building

2130, COF (FTW369B)

2132, Hangar

(FTW348A)

28 Perform ITM on Building 2201, ASP Packing

29 Perform ITM on Building 2210, Ammo Point

2295, Motor Maintenance Facility

31 Perform ITM on Building 2296, MOUT Site

32 Perform ITM on Building

2297, TEMF

33 Perform ITM on Building 3000, Flight Simulator

34 Perform ITM on Building 3004, Fire House #1

35 Perform ITM on Building 3007, GSAB Hangar

36 Perform ITM on Building 3010, Battalion HQ

3013, Sludge Separator

38 Perform ITM on Building 3014, enlisted Billets

3015, DPW Main

40 Perform ITM on Building

3025, USACE/COF

41 Perform ITM on Building 3028, MP Station

42 Perform ITM on Building

3030, DOL/CIF/PBO

43 Perform ITM on Building 3041, MP Annex

3200, Barracks

(FTW336B)

45 Perform ITM on Building 3205, EM Club

46 Perform ITM on Building 3206, Enlisted Billets

47 Perform ITM on Building 3207, Enlisted Billets

48 Perform ITM on Building 3208, Barracks

49 Perform ITM on Building 3210, Barracks

50 Perform ITM on Building 3211, Training Office

51 Perform ITM on Building 3212, Training Office

52 Perform ITM on Building 3213, Barracks

53 Perform ITM on Building 3214, Barracks

54 Perform ITM on Building 3215, Comp Ops Fac

55 Perform ITM on Building 3380, Stryker Wash Fac

56 Perform ITM on Building 3401, Welcome Center

57 Perform ITM on Building 3408, Burger King

58 Perform ITM on Building 3409, Battalion HQ

3410, Warrior in Transition

3412, Warrior in

3414, Warrior in

62 Perform ITM on Building 3424, Battalion HQ

63 Perform ITM on Building 3425, Motor Pool

64 Perform ITM on Building 3430, South Post Chapel

65 Perform ITM on Building

3437, BCTC

66 Perform ITM on Building 3438, Medical BCTC

67 Perform ITM on Building 3439, ASSY Building

3441, Training Support

69 Perform ITM on Building 3452, Melaven Gym

70 Perform ITM on Building 3465, 65th EOD

71 Perform ITM on Building 3467, Aviation Unit Ops

3470, Alaska Army Reserve Center

3480, Motor Maintenance Fac

3487, Hazardous Waste

Facility

3489, Hazardous Waste

Storage

76 Perform ITM on Building

3490, IMF

3491, Radio Active Calib. Fac

3492, Vehicle Maintenance

3494, Organizational

3496, Organizational

3498, Vehicle Maintenance

3499, Org Storage

(FTW369A)

83 Perform ITM on Building 3566, Storage

84 Perform ITM on Building 3599, Warehouse

3700, Credit Union/Library

3701, AAFES Furniture store

87 Perform ITM on Building 3702, Bowling Lanes

88 Perform ITM on Building 3703, PX/Commissary

3709, PFC/Public Assembly

90 Perform ITM on Building 3725, Barracks

91 Perform ITM on Building 3727, Arts & Crafts Shop

92 Perform ITM on Building 3730, Auto Crafts Shop

93 Perform ITM on Building

4024, CDC

94 Perform ITM on Building 4050, Outdoor Rec Fac

95 Perform ITM on Building 4054, Enlist Billets

96 Perform ITM on Building 4055, Barracks

97 Perform ITM on Building 4056, Admin

98 Perform ITM on Building 4058, Shoppette

4070, Cold Regions Laboratory

100 Perform ITM on Building 4075, Bassett Barracks

101 Perform ITM on Building 4107, Main Chapel

102 Perform ITM on Building 4109, Depend Youth Act

103 Perform ITM on Building 4161, USA Band Fac

104 Perform ITM on Building

4166, CDC

105 Perform ITM on Building 4176, CDC Admin Fac

106 Perform ITM on Building

4391, SAS

5003, DRMO

Sales/Storage

5007, DRMO

Warehouse

5008, DRMO

Warehouse

5009, DRMO Water &

Sprinkler

5010, DRMO Main & Storage Fac

Black Rapids

Bolio Lakes

1928, Ready Magazine

Donnelly Training Area

1520, Pump house

Donnelly Training Area

1-14, Barracks

Perform ITM on

FTW373A, Warm Storage Hangar

N/A

117 Perform ITM on

FTW373B, COF

118 Perform ITM on FTW374A, Battalion HQ

119 Perform ITM on FTW374B, Battalion HQ

120 Perform ITM on

FTW374C, COF

121 Contractor Manpower Reporting

Total Items 1 - 121

COMBINED TOTAL CLINS 0001 – 0004: ________________________________

CLINs 0005 - 0008: Urgent, Routine, and Emergency Service Calls (Time and Materials)

TIME AND MATERIALS BURDENED LABOR RATES

Table 1. MAXIMUM BURDENED STRAIGHT TIME RATES

Table 2. MAXIMUM BURDENED OVERTIME RATES

Job Title CLIN 0005 Base Year

CLIN 0006

Option Year 1

CLIN 0007

Option Year 2

CLIN 0008

Option Year 3

Supervisor

Technician

Specialized System

Quality Control Manager

Burdened labor rates shall include wage, overhead, general and administrative expenses and profit.

EVALUATION OF OFFERS.

1. AWARD: Award will be made in accordance with Section M - PROPOSAL SUBMISSION REQUIREMENTS

EVALUATION CRITERIA AND BASIS OF AWARD ONE STEP - - BEST VALUE.

2. INCOMPLETE OFFERS: Failure to submit an offer on all items in the schedule will result in an incomplete offer and the proposal will be rejected.

3. Items 1 through 120: Contractor shall furnish all labor, tools, materials, facilities and transportation necessary to inspect, test, maintain and perform minor repair of fire protection systems within Fort Wainwright, Black Rapids, Bolio Lakes, and Donnelly Training Area facilities to include monthly, annual, biennial, and 5-year services as outlined in the PWS. Provide lump sum (Job) amount per building for base year and each option year.

4. Base year shall be for period 1 April 2015 through 31 March 2016, Option Year 1 shall be for period 1 April 2016 through 31 March 2017, Option Year 2 shall be for period 1 April 2017 through 31 March 2018, Option Year 3 shall be for period 1 April 2018 through 31 March 2019.

Job Title CLIN 0005 Base Year

CLIN 0006

Option Year 1

CLIN 0007

Option Year 2

CLIN 0008

Option Year 3

Supervisor

Specialized System

Quality Control Manager

Section C - Descriptions and Specifications

Performance Work Statement (PWS) Fire Suppression Systems Inspection, Testing, Maintenance, and Repair

22 January 2015

1 Introduction

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Management

2.4 Subcontract Management

2.5 Contractor Personnel, Disciplines, and Specialties

2.6 Location and Hours of Work

3 Performance Requirements

3.1 Inspect, test, and maintain to provide functional fire suppression systems

3.2 Repair deficiency/impairments for fire suppression system

3.3 Quality reporting for all operations

4 Special Requirements

4.1 Security and Safety

4.2 Quality

4.3 Contractor Manpower Reporting

5 Deliverables

6 Related Documents

Performance Work Statement (PWS) Fire Suppression Systems Inspection, Testing, Maintenance, and Repair 1 Introduction

The Contractor shall provide all management, tools, supplies, parts, materials, equipment, transportation, and trained labor necessary to perform inspection, testing, maintenance, and repair work as directed for fire suppression systems of various manufacturers at Fort Wainwright, Alaska (FWA) and Donnelly Training Area (Bolio Lake/Black Rapids) to ensure fire suppression system serviceability and proper operation.

2 General Requirements

Regulatory Compliance: In performing under this Performance Work Statement, the Contractor shall comply with:

a) Applicable governing local, state and federal statutes, regulations, codes, laws, and directives.

b) All requirements and Inspection, Testing, and Maintenance (ITM) tasks delineated in the most current version of Unified Facilities Criteria (UFC) 3-601-02 "Operations and Maintenance:

Inspection, Testing, and Maintenance of Fire Protection Systems” will be conducted in the manner and at the time intervals specified therein, unless noted otherwise within this document. When a new edition of UFC 3-601-02 is released, it will be incorporated upon option year renewal, and cost impact will be addressed. All repair work shall comply with UFC 3-600-01 "Fire Protection Engineering for Facilities”. Backflow Prevention Devices for fire suppression systems shall be tested and maintained in accordance with the most current version of UFC 3-601-02 and UFC 3- 230-02 "O&M: Water Supply Systems”. UFCs may be found at www.wbdg.org.

c) The Contractor is responsible for obtaining all regulatory permits including those for sub-trades. All costs associated with such permits and fees will be wholly borne by the Contractor and will not be considered a reimbursable item.

Contracted Buildings: The building inventory, attached as Attachment 1 (which is maintained by the Directorate of Public Works), defines the buildings for which the Contractor is responsible under this contract. As buildings with fire suppression systems are added to the inventory, they will be added to Attachment 1, and will immediately be incorporated into the scope of this contract through modification.

Buildings removed from the inventory due to demolition or other reasons will also be removed from the scope of this contract through modification and updated within Attachment 1. The number of buildings requiring fire suppression ITM will be reviewed and any cost impact due to these changes will be addressed upon option year renewal.

Transportation: Transportation shall be of a motorized type with the capability of responding to service calls within designated time-frames with all necessary materials and tools.

Limitations & Exclusions:

a) Other Inspections: The Contractor is not responsible for "As Part of Building Inspection” tasks shown at the end of the ITM tasks tables in UFC 3-601-02. The Ft. Wainwright Fire Department will perform these tasks.

b) Fire Detection and Alarm Systems: The Contractor is not responsible to ensure that the fire alarm panels and system devices, excluding alarm devices connected to the fire suppression system, are functioning electrically. It is the responsibility of the Contractor to make sure that alarm devices mounted on, or part of the fire suppression systems are connected and reporting to the fire alarm panel.

c) Hydrants and Monitors: The Contractor is not responsible for the ITM or repair of Hydrants and

Monitors.

d) Main Supply Lines: The Contractor is not responsible for flushing underground main supply lines.

e) Emergency Lighting Systems: The Contractor is not responsible for the ITM or repair of Emergency Lighting Systems.

f) Egress Marking Systems: The Contractor is not responsible for the ITM or repair of Egress

Marking Systems.

g) Fire and Smoke Barrier Opening Protection: The Contractor is not responsible for the ITM or repair of Fire and Smoke Barrier Opening Protection.

h) Military Family Housing Systems: The Contractor is not responsible for the ITM or repair of the

Military Family Housing Systems.

i) Damage to Facilities or Equipment: The Contractor will not be responsible to repair damage caused by a failure in a fire suppression system, unless the failure or damage was a result of work done by the Contractor. The cost to repair unavoidable damage done by the Contractor that was required for a fire suppression system repair will be reimbursed in accordance with section 3.2.2.

Avoidable damage to facilities or equipment that is the result of work done by the Contractor will be the responsibility of the Contractor at no additional cost to the Government.

j) Fire Pump Driver: The Contractor will not be responsible for required ITM and repair for fire pump driver. Any driver deficiencies found by Contractor shall be reported to the Contracting Officer’s Representative (COR). The Contractor is responsible for the ITM and repair for fire pumps.

k) Heating Systems: The Contractor will not be responsible for any ITM and repair for systems that heat fire suppression water. Any heating system deficiencies found by Contractor shall be reported to the COR. The Contractor will be responsible for fire suppression circulating systems ITM and repair.

Government Authorized Representative: Any work performed under this contract that is not clearly within the scope of the PWS, and/or that is not authorized by the Contracting Officer (KO) is done at the Contractor's own risk and responsibility.

48-Hour Notification: The Contractor shall coordinate with the QA or the COR for building contact information and shall communicate in advance with the building contact person to schedule work, coordinate building entrance, and minimize disturbance to building occupants. If any fire suppression system, partial system, or its supply will be shut down during routine (non-emergency) scheduled service including inspections, preventive maintenance, repairs, or testing, the Contractor shall notify and coordinate forty-eight (48) hours in advance with the following FWA organizations as applicable:

a) COR: Michael Volsky 361-6721

b) Government QA: Brett Landis 361-4772 or 978-1576

c) Alarm-Controls Shop: 361-6254 office (alternate: 590-3063 Shop Lead cell)

d) Fire & Emergency Services Department: 353-9170 Dispatch

e) Water Treatment Plant: 455-1579 (alternate: 455-1571 Doyon office)

f) DPW Customer Service: 361-7069

Same-Day Lock-out/Tag-out: A lock-out/tag-out procedure that indicates full or partial fire suppression, fire alarm, or any other system shut down shall be used faithfully throughout the pursuance of the project, and shall be provided in writing to the COR within fifteen (15) working days after receipt of Notice of Award. Prior to commencement of field activities the lock-out/tag-out procedure shall be coordinated among the Contractor, building contact person, FWA Fire Department Dispatch, and FWA Alarm-Controls Shop.

Contractor Contact Information: The Contractor shall provide to the COR a toll free or local means of communication by which to be contacted during and after normal duty hours (i.e., cell phone number, beeper number, etc.) to meet required timelines of response.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the KO immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement.

The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Fort Wainwright and the contractor's corporate offices.

The contractor shall establish processes and assign appropriate resources to effectively administer the requirements. The contractor shall respond to Government requests for contractual actions as required in the paragraph titled “Service Call Response Time”. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. Contractor shall comply with FAR clause 9.5.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

Contractors Staff Qualifications: The Contractors staff shall maintain a neat and professional appearance in the performance of this contract. ITM tasks shall be performed by personnel trained or qualified in the maintenance and repair of the specific fire protection system or subsystem in accordance with UFC 3-601-02 section 1-8 "Personnel Qualifications”. Within fifteen (15) working days after receipt of Notice of Award, and before staff begin work under this contract, the Contractor shall provide the COR with submittals for the following staffing positions:

a) Supervisor: The Contractor shall have on staff a Supervisor who possesses and maintains through the life of the contract a current NICET II Inspection and Testing of Water-based Systems Certification (or AK Class Level IIB).

b) Technician: All personnel shall be able and competent to perform the duties assigned to them.

Skilled labor shall be technicians who are adequately trained and experienced in the trade, who perform satisfactory work, and who shall possess and maintain through the life of the contract a current NICET III Inspection and Testing of Water-based Systems Certification (or AK Class Level IIIC). All personnel working hangar pre-action systems, HEF systems and AFFF systems shall be factory trained by the system component manufacturer. Personnel must provide documentation that they are factory trained by the foam manufacturer, the deluge valve manufacturer and the pump manufacturer. Experience may be substituted for factory training with a detailed resume showing personnel’s other installation and testing of systems of equal complexity within the last five years. If experience is substituted for factory training, the personnel shall be factory trained in these systems within 3 months of contract award. If a new building is added as permitted under paragraph “Contracted Buildings” and personnel are not factory trained in the additional system, personnel shall be factory trained within 6 months of addition of new building.

c) Specialized System Technician: All personnel shall be able and competent to perform the duties assigned to them. Skilled labor shall be technicians who are adequately trained and experienced in the trade, who perform satisfactory work, and who shall possess and maintain through the life of the contract a current NICET II Special Hazards Suppression Systems (or AK Class Level IIIB).

Personnel must provide documentation showing experience installing and testing specialized system. Personnel shall also be factory trained in these systems within 6 months of Contract award. If a new building is added as permitted under paragraph “Contracted Buildings” and personnel are not factory trained in the additional system, personnel shall be factory trained within 6 months of addition of new building.

d) Quality Control Manager (QCM): The Contractor shall employ an individual to perform quality control investigations on the work performed by the technicians and other duties as defined in paragraph “Quality Control”. The QCM shall have a minimum of two years experience inspecting fire suppression systems. The QCM shall provide documentation of their experience.

2.6 Location and Hours of Work

Location: Fort Wainwright, Alaska (FWA) and Donnelly Training Area (Bolio Lake/Black Rapids)

Work Hours: Routine preventive maintenance, repair, and scheduled tests/inspections shall be performed during normal work hours, 0730 through 1630, Monday through Friday, excluding Federal holidays (New Year's Day, Martin L. King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day), unless prior authorization from the Government.

Emergency Service Calls: The Contractor shall provide emergency repair services as needed (24-hours per day, 365 days per year) for all fire suppression system equipment, appurtenances, and accessories.

3 Performance Requirements

The following section specifies the Performance Objectives and Performance Elements for the contract.

If any deficiencies in the Contractor’s performance are discovered through the life of this contract, the Contractor shall have 2 working days to correct deficiencies at no additional cost to the government. If Contractor requires more time than 2 working days, Contractor shall provide schedule to the COR for review and approval.

3.1 Inspect, test, and maintain to provide functional fire suppression systems.

ITM work shall include all fire suppression systems and associated appurtenances including, fire pumps, flow switches, pressure switches, backflow prevention devices, and any other mechanism physically attached to or part of the fire suppression system for all facilities/systems listed in Attachment 1 in accordance with UFC 3-601-02.

Contractor shall video record performance of ITM tasks for those 20% of buildings per month randomly selected to be witnessed for Quality Control, as well as those 20% of backflow prevention tests per month randomly selected to be witnessed; see paragraph 4.2.1. A DVD with the video recordings shall be submitted as a part of the weekly quality control report. Contractor shall also coordinate with the Alarm shop to obtain the Monaco D-21 zone transmission report for the day of testing, highlight the buildings tested that day and include report as part of the quality control reports.

3.1.1 The Contractor shall inspect, test, and maintain fire suppression systems for functionality.

ITM Tasks & Frequencies: ITM tasks will be conducted at time intervals specified in UFC 3-601-02. The tasks will be done as follows:

Base Contract Year: Annual, 2-Year, and 5-Year tasks

Option Year 1 (if awarded): Annual tasks

Option Year 2 (if awarded) Annual and 2-Year tasks

Option Year 3 (if awarded) Annual tasks

Manufacturer Guidelines: All work shall comply with manufacturer specifications. For systems that are not enumerated in UFC 3-601-02, manufacturer operation and maintenance manuals shall be used to determine preventive ITM requirements. For systems that are enumerated in UFC 3-601-02, ITM requirements are governed by the UFC.

3.1.2 The Contractor shall maintain a deficiency/impairment list for fire suppression system.

If a deficiency or impairment, as defined by NFPA Codes and Standards (including the advisory provisions), is found that is not critical, it shall be enumerated and compiled in a master repair list, maintained by the contractor, for repairs that may be completed after ITM inspections are completed or as time allows. Non-emergency and Non-urgent repairs must be approved by either COR or KO prior to beginning work. Contractor shall provide Deliverable A03 as outlined in paragraph 5, “Deliverable”.

3.1.3 The Contractor shall establish annual and weekly schedule for ITM Tasks.

The Contractor shall submit a comprehensive annual work schedule outlining requisite ITM tasks for all facilities/equipment listed in Attachment 1 and all planned non-emergency repair projects. This schedule shall be submitted within thirty (30) working days after receipt of Notice of Award and 15 days after notification of award for each option year. A preliminary schedule showing work planned during the first month shall be submitted within 15 days after Notice of Award. Annual work schedule is subject to approval by the COR. Any scheduling conflicts that may arise will be resolved by the Contractor. This schedule will be kept up to date by the contactor to reflect the weekly schedule. Contractor shall provide Deliverable A04 as outlined in paragraph 5, “Deliverable”.

The Thursday before the next week when work is to be done, the Contractor shall electronically submit to the COR the updated weekly schedule for ITM and non-emergency repair. The contractor shall notify the Government QA representative and/or COR prior to performing any tasks outside of the scheduled time.

Contractor shall provide Deliverable A04 as outlined in paragraph 5, “Deliverable”.

3.1.4 The Contractor shall inspect, test, and maintain fire suppression backflow prevention devices.

Backflow Prevention Devices ITM tasks shall additionally be conducted at suggested time intervals specified in UFC 3-230-02 “O&M: Water Supply Systems.” If the ITM is not performed in accordance with cited standard, the ITM of all devices previously completed by the technician shall be redone at no additional cost to the government. Contractor shall provide a schedule to the COR outlining the timeframe of work if rework is required. Contractor shall provide Deliverable A08 as outlined in paragraph 5, “Deliverable”.

3.2 Repair deficiency/impairments for fire suppression system.

Deficiencies: If a critical deficiency or impairment, as defined by NFPA Codes and Standards, is found during ITM work or other tasks, the Contractor shall submit the repair with rough cost estimate for approval to the Contracting Officer Representative (COR) and complete the repair within forty-eight (48) hours of issuance of a Service Order for repair. If the deficiency or impairment is of such extent that it requires more than two (2) calendar days to correct, the Contractor shall provide to the COR, or designated representative, written recommendations and solutions, and a projected completion date to correct the discrepancy. Non-emergency and Non-urgent repairs must be approved by either COR or KO prior to beginning work.

Materials and Products: All materials, components, and equipment installed shall be of new manufacture, shall be UL listed or FM approved for application, and shall comply with the requirements of the appropriate NFPA Codes and Standards and UFC 3-600-01. All piping, fittings, and sprinkler heads installed shall match existing materials or components, unless there is a conflict. In the event of a conflict, the Contractor will be required to notify the COR to identify possible solutions.

Service Call Response Time:

a) Priority One: Emergency Service Calls: Emergency Service Call is defined as any failure, damage or other problem of the Fire Suppression Systems that would endanger lives and Government property. Response time for emergency work shall be within two (2) hours.

b) Priority Two: Urgent Service Calls: Urgent Service Call is defined as any failure, damage, or other problem of the Fire Suppression System that does not endanger lives, but if left uncorrected will cause damage to Government property. Response time for urgent work shall be within six (6) hours.

c) Priority Three: Routine Service Calls: Routine Service Call is defined as any failure, damage, or other problem of the Fire Suppression Systems that is minor in nature and does not endanger any lives and/or Government property. Response time for routine work shall be within two (2) normal work days.

Expenditure Approval: Required repairs will be issued to the contractor using a Service Order (SO) with a unique SO number which will be used to track all repairs. The SO will state the building number, summary of repair required, point of contact for further information, and priority number. If a priority number is not included in the SO, it shall be treated as Priority Three. Reference Attachment 2 for an example of an SO. Expenditures for repairs (not scheduled ITM tasks) are governed as follows:

a) Proceed after COR approval if Below $5000: The Contractor may proceed with repairs that are less than $5,000.00 (combining labor and materials) per incident after approval of the COR. If an Emergency or Urgent Service Call is received, proceed with repairs to stabilize system and prevent endangerment to lives and Government property, notify COR by email immediately after system is stabilized. A SO will be issued following notification of COR.

b) Proceed after KO approval if Above $5000: Repairs at or above $5,000.00 shall be submitted to the COR for review, analysis, and coordination with the FWA Fire Chief. If the repair is approved, it will be submitted to the KO for a Notice To Proceed (NTP). If Emergency or Urgent Service Call is received, proceed with repairs to stabilize system and prevent endangerment to lives and Government property, notify COR by email immediately after system is stabilized. A SO and NTP will be issued following notification of COR. NOTE: Repairs above $5,000.00 may be relegated to a separate, one-time, contract or a contract modification.

3.2.1 Repair deficiency/impairments for fire suppression system.

Within 2 working days after repair work is completed, the SO with Work Summary form shall be filled out and submitted electronically to the COR and Government QA. Any deficient work required to be redone shall be at no additional cost to the government. Contractor shall provide Deliverable A06 as outlined in paragraph 5, “Deliverable”.

3.2.2 Invoicing for repair of deficiency/impairments for fire suppression system.

Normal work hours repair work and after hours repair work will be accomplished on a cost reimbursable basis using the Contractor's rates cited in the appropriate Time and Materials Burdened Labor Rates table of Proposal Schedule. The Contractor will be reimbursed for repair parts found to be necessary during these service calls. An invoice shall be submitted to the COR and shall be itemized as to the cost of each part used. Parts prices shall be billed at Contractor's cost, including any reasonable freight costs.

Contractor shall take and pass on to the Government any prompt payment discounts. Prior to submitting a monthly electronic invoice, an invoice summary of repairs shall be submitted for approval to the COR and Corps of Engineers (COE) Project Manager (PM) to include all repairs completed in the respective month. The invoice summary shall include the SO with Work Summary and attached supplier invoices for all materials and rental equipment used for the respective repair. Contractor shall provide Deliverable A07 as outlined in paragraph 5, “Deliverable”.

3.2.3 The Contractor shall Invoice for ITM of the fire suppression systems.

Fire suppression systems ITM work will be accomplished using the Contractor's building price cited in the appropriate Proposal Schedule CLIN. Prior to submitting a monthly electronic invoice, an invoice summary of completed buildings shall be submitted for approval to the COR and COE PM. The ITM invoice summary shall include all ITM completed in the respective month and a detailed breakdown of invoiced costs. Contractor shall provide Deliverable A10 as outlined in paragraph 5, “Deliverable”

3.3 Quality reporting for all operations.

The Quality Control Manager (QCM) shall submit a weekly Quality Control Report each Monday (Tuesday, if Monday is a holiday) by Close of Business (COB). Contractor shall provide Deliverable A09 as outlined in paragraph 5, “Deliverable”

4 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

Knox Key Sign-Out: All Knox Keys are stored in the Knox vault installed in the Building 3004 Fire Dispatch office, and will not be removed from Post. Each of the Contractors technicians will be provided a personal keypad code to unlock the Knox vault. The Fire Dispatcher on duty will allow the technician access to the secured office area, and will make entries into the fire journal to document the technician signing-out and signing-in the Knox Key. The technician shall return the Knox Key daily before going home.

Access to Restricted Areas: The Contractor shall not enter any restricted area without an authorized escort.

Site Cleanliness: The Contractor shall keep system equipment, machinery, and associated spaces clean and free of trash, debris, oil and grease spills, oily rags, and in a presentable condition each time servicing and/or repairs are performed. Water spills shall be cleaned and damp mopped prior to leaving the facility.

System Functionality: During occupied periods, ITM activities that may disrupt normal building activities or render the fire protection or fire alarm systems inoperative, even momentarily, may not be performed without one week prior coordination and notification. At the conclusion of any fire suppression ITM work, alarms that were turned off must be returned to service and must function properly when interfacing with the Fire Alarm System. Unless prior approval is acquired from the Fire Chief, the system as a whole must be returned to service before the Contractors technician departs the building.

Hazard Restrictions: The Contractor shall not perform any work on systems, equipment, or components that may result in water damage or create hazardous conditions, i.e. ice glaciers caused by runoff at an exterior location during freezing weather. The Contractor may be held liable for damage to Government property arising from Contractor negligence. If this requirement interferes with the performance of a scheduled test required under this contract, the Contractor shall promptly notify the COR, who shall determine whether the test is to proceed.

Post Identification: A Post identification card/vehicle pass shall be obtained for all employees including any subcontractor employees. Employees must wear company badges so as to be identified as contractor employees and keep Post passes in possession at all times while working on this contract.

Upon termination or completion of the contract or expiration of the identification passes, the Contractor is responsible for ensuring that all government property, including Post passes, are returned to the Government immediately upon termination of employment or the completion of the contract.

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officers representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported in writing immediately the next working day. If requested by the cognizant contracting officer, the contracting officers representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

Anti-Terrorism / OPSEC Requirements: During FPCONs Charlie and Delta, services are discontinued unless otherwise coordinated with Government Representative, unit and installation security personnel/Anti-Terrorism Office (ATO). Portable latrine services will resume when the FPCON level is reduced to level Bravo or lower.

The Contractor will ensure it employees servicing the installation or its facilities are aware of the Army’s i- Watch (suspicious activity, incident reporting requirements) program. Employees observing suspicious activities or incidents are responsible for reporting these activities to installation or location law enforcement.

The Contractor will coordinate for resources to inform employees of the criticality of protecting sensitive information or activities they may observe while servicing the installation. Employees are required to practice “positive operations security” (OPSEC) by protecting sensitive information or operations. Do not publicly disseminate, or publish photographs (photographs are not authorized to be taken unless prior written approval with installation security is given) displaying critical or sensitive information. Examples include but are not limited to observed exercise or training events, personnel/vehicle convoys or bivouac sites, observed weapons or equipment employment, destroyed or damaged equipment, and the protective measures of military facilities. Initial OPSEC training can be found at http://cdsetrain.dtic.mil/opsec/index.htm.

Do not publicly reference, disseminate, or publish critical or sensitive information that has already been compromised as this provided further unnecessary exposure of the compromised information and may serve to validate earlier reported information from other sources.

ATFP Level 1 Training, OPSEC training and Army I-Watch Program Training will be made available to Contractors employees. Contractor shall provide Deliverable A11 as outlined in paragraph 5, “Deliverable”

4.2 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

4.2.1 Quality Control

Quality Control Manager (QCM): The Contractor shall identify as QCM an individual within the onsite work organization who shall be responsible for overall management of the QC system. The QCM shall be onsite as required by the QCP to maintain satisfactory performance. The QCM will be responsible for weekly Quality Control Reports (including testing DVD and D-21 report) and the following:

a) Witness 20% of buildings randomly per month for performance of ITM tasks.

b) Witness 20% of backflow prevention tests randomly per month.

c) Inspect 25% of completed repair randomly per month.

Quality Control Plan (QCP): The Contractor shall develop a QCP and maintain an effective quality control program to ensure services are performed in accordance with the contract and this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The QCP will be submitted to the Government 30 days after the contract is awarded. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance.

The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change.

The QCP shall be subject to the Governments review and approval.