W911KB-13-T-0010-0005.pdf

WC1JUW30179993

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Reference Purchase Order Title and Location Mow ing Floodw ay/Seepage Collector Channel Land Seed/Grain Planting, Chena River Lakes Flood Project 1.The above numbered Purchase Order is hereby modif ied to replace the SOW in its entirety.

2.Update the proposal schedule.

3.Proposal due date has been extended to April 8, 2013 at 2:00p.m. AST.

4.Contracting POC for this Amendment is Yolanda M. Ikner, 907-753-2553.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Mar-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911KB-13-T-0010

X 9B. DATED (SEE ITEM 11)

19-Feb-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Mar-2013

CODE

U.S. ARMY ENGINEER DISTRICT, ALASKA

ATTN: CEPOA-CT( W911KB)

PO BOX 6898

JBER AK 99506-0898

W911KB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911KB-13-T-0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

The purpose of this modification is to replace the Statement of Work in its entirety, Update the quantity for CLINs 0002, 0004 and 0006. The proposal due date has been extended to April 8, 2013 at 2:00p.m. Alaska Standard Time.

REVISED SOW

STATEMENT OF WORK

25 March 2013

Mowing Floodway/Seepage Collector Channel and Seed/Grain Planting

CHENA RIVER LAKES FLOOD PROJECT

1. GENERAL

Mowing and seed/grain planting are critical to the operation of the dam for the purpose of impounding, diverting and regulating floodwaters for the Chena River Flood Control Project. Mowing of a mixture of vegetation within the floodway and seepage collector channels is required. From 500 to 800 acres each year require mowing. The project also requires seed/ grain planting with fertilization to maintain the vegetative cover and prevent erosion. The target acreage to plant each year is 80 acres, but can vary between 50 and 100 acres per year.

The Chena River Lakes Flood Control Project is located 18 miles east of Fairbanks, Alaska, near the community of North Pole.

The contract consists of a base year and 2 option years.

2. SCOPE OF PROJECT

The contractor shall furnish all labor, supervision, equipment, materials, supplies, transportation, fuel and other items necessary to accomplish the mowing and seed/grain planting described below. The seed/grain and fertilizer will be provided by the Government.

2.1 Mowing Floodway/Seepage Collector Channel and Roadside Corridor

The areas to be mowed are within the floodway/impoundment areas of the Project and along the seepage collector channels downstream of the Moose Creek Dam (see map attached).

• The floodway (Area 1) contains about 1,500 acres of vegetation that require mowing on a three-year rotational basis. This means approximately 1/3 of the area is to be mowed each year.

• The seepage collector channels (Area 2) contains about 150 acres that requires mowing annually. The seepage collector channel areas include the channels themselves and the land extending from the stability berm of the dam

(ie. road shoulder) to the channels. This area includes small cleared vistas and small seepage flowage corridors.

• The road side corridor (Area 3) contains about 42 acres that requires mowing annually. This narrow corridor of land (50 feet wide by 7 Miles long) was planted to grasses and contains seasonally wet areas particularly prone to rutting that must be avoided to prevent damage.

The total amount and location(s) of acreage to be mowed in a season will be determined by the Chena Project Manager. Annual mowing acreage will be determined by the availability of funds, flood control activities, condition of the mowing areas, and scheduled floodway maintenance requirements. It is the intention of the Government, contingent upon the above considerations, to mow between 500 and 800 acres annually including the seepage collector channels and road side corridor.

Description and Nature of Work: The mowing areas contain a mix of vegetation including grasses, weeds, brush and small trees.

Woody vegetation can exceed 8 feet in height and two inches in stem diameter. Various water features, timbered islands, roads, agricultural fields, signs, utility poles, pipeline markers, recording instruments, rocks and flood debris are present which must be mowed around. The mowing acreage in the floodway can be described as generally flat and rough overall, containing various depressions, ruts, ledges, and other irregularities in topography which can slow mowing and offer potential hazards to equipment.

Sloping terrain in the seepage collector channels also present surface irregularities which require slow and careful mowing operations. Sections of the floodway and roadside corridor (Area 1 and Area 3) have 2 Horizontal (H) to 1 Vertical (V) slopes;

the north and south seepage collector channels (Area 2) range from relatively flat to channel side slopes ranging from 3H:1V to 1.5H:1V. The dam embankment does not require mowing.

Due to the potential of equipment downtime, the contractor should anticipate and plan for additional equipment and repair time in order to complete the job in a timely manner. All mowing is to be accomplished in contiguous, rectangular patterns to facilitate measurement of work completed. Non-contiguous and irregular areas of obvious high grading or selective mowing will not be measured for payment should the contractor be unable to complete the work due to unforeseen circumstances.

Equipment Requirements: The Contractor is to provide and maintain proper equipment for this project. All equipment to be used under this contract will be inspected by the Government prior to work to meet the desired results, safety, and environmental standards for operating on public land. All vegetation shall be cut to a height of no greater than 6 inches. Cut vegetation must be evenly distributed over the areas mowed and not windrowed behind the mower. For this reason, the Government requires use of at least a 15 foot, flex-wing, rough field, rotary type mower to accomplish the work. A substantial amount of hand work will be necessary to remove vegetation along the dam’s heel, elevated benches and various other features in the floodway to meet this requirement. Following spring snowmelt about 5% of the floodway has perched water near the surface due to the silt blanket not allowing water to pass through, so the Government requires a dual wheeled tractor or a tractor with an equivalent capability to mow these areas without leaving ruts or getting stuck.

Equipment used in mowing operations must be maintained in such condition to not leak fuel, oil, or hydraulic fluid into the soil while operating on Chena Flood Control Project lands. While idle or staged a drip plan shall be laced to catch dripping fluids.

The contractor shall have on hand a portable spill kit capable of handling up to 50 gallons of spilled fluid.

Test Strip: The Contractor will be required to mow a 100 foot long test strip with equipment on the floodway to verify proper cutting height and efficiency of cut in the presence of a Government representative prior to actual mowing. The time and place for these test strips will be determined during the per-work conference.

2.2 Seed/Grain Planting and Fertilization

Some of the floodway planting areas have been tilled and planted in barley, oats, and peas in past years, however, new ground will also be planted that has never been tilled. Planting areas are located on flood prone areas on both the North and South side of the Chena River. Seed and Fertilizer will be provided by the Government and quantities purchased will be dependent on budgetary constraints and current year planting conditions.

Description and Nature of Work: The Contractor shall be required to apply fertilizer and plant a specified acreage on the floodway and other areas of Project lands to barley, oats, peas, sunflower, brome, clover and other seed/grains as determined by the Chena Project Manager. Seeds are not mixed in the hopper. The Contractor shall plant one seed type in a specific area.

After that the Contractor may be required to plant another seed type in another area. The seed and fertilizer rates to be applied in these planting areas will be based on current soil conditions, soil test results, risk of flooding, seed availability, or other factors at the time of planting and shall be specified by the Chena Project Manager before the start of work. Fertilizer and seed shall be applied at the same time if equipment used is configured with separate hoppers for seed and fertilizer. This will reduce the time and tillage impact to the seedbed from equipment use.

Equipment Requirements: The Contractor is to provide and maintain proper equipment for this project. All equipment to be used under this contract will be inspected by the Government prior to work to meet the desired results, safety, and environmental standards for operating on public land. A no-till type grain drill equipped with press wheels will be considered the ideal piece of equipment for this contract for planting and fertilizing. Planting equipment must be capable of firming the soil and the seed for optimum germination. If a grain drill equipped with press wheels is not used, a compactor may be used as an alternative.

Equipment used for fertilizing only must be of the type, style, and configuration to accurately and consistently sow fertilizer at the specified rates. Broad cast type seeders or fertilizer spreaders will not be used under this contract unless the seed is of the type that would warrant a broadcast application as deemed necessary by the Chena Project Manager.

The tractor used in planting operations shall be well maintained such that it does not leak fuel, oil, or hydraulic fluid in to the soil while operating anywhere on Project lands. While the tractor is idle or staged on Project lands, a drip pan will be in place to catch any dripping fluids. The contractor will have on hand a portable spill kit capable of handling up to 50 gallons of spilled fuel.

Field Preparation: All fields will normally require one or two diskings and harrowed prior to planting unless no-till equipment is used which may negate the need for field preparation prior to planting on some sites. All fields to be planted will be assigned during the pre-work conference.

Planting and Fertilizing Rates: When the contractor is required to plant barley and oats, it will be planted at 60-80 pounds per acre to a depth of 1.5 – 3 inches, and fertilized at a maximum rate of 200 pounds per acre. The planting operation will require that a firm seedbed is obtained to minimize the air pockets and enhance germination.

Areas where the contractor is required to plant sunflower seed will be planted at 7-9 pounds per acre and fertilized at a maximum rate of 300 pounds per acre. Planting equipment must be the type, style and configuration to accurately and consistently plant sunflower seeds at a depth of 1-2 inches and firm the seedbed. The spacing between planting rows will be 16-20 inches, therefore every second and potentially third seed run on the grain drill may have to be blocked to achieve proper planting rates.

Planting areas designated for sunflowers typically encompass small parcels of 0.5 to 10 acres.

Fields that are planted too deep for optimum germination and growth will be rejected by the Chena Project Manager or his representative.

Test Strip: The Contractor will be required to fertilize and plant a 100 foot long test strip with equipment for each type of crop planted in the presence of a Government representative prior to actual planting to assure proper seed depth, soil/seed compaction, row width and seed spacing. The time and place for these test strips will be determined during the per-work conference.

4.0 SCHEDULE

Pre-work Teleconference and Onsite Pre-work Conference:

A Seed/Fertilizer teleconference will be initiated by the Contractor in April to contact the Chena Project Manager or his representative and discuss current year ordering of seed and fertilizer for planting that coming season. This is intended to allow the contractor time to prepare equipment for the planting season.

An onsite pre-work conference will be scheduled at least 3 days prior to the start of work and held at the Chena Project Office and/or the work site to inspect all planting/fertilizing equipment and mowing equipment, review contract requirements, and evaluate/discuss the Contractor’s Safety Plan (See Section 6.0 Safety Plan). This pre-work conference meeting, between the Contractor and the Chena Project Manager, shall be scheduled during Project Office work hours, 7:30AM to 4:00PM Monday through Friday unless other times are agreed upon mutually between the Contractor and the Chena Project Manager. Pre-work Notice: A minimum of 3 days notice shall be given to the Chena Project Manager prior to the start of any work.

Seed/Grain Planting and Fertilizing Schedule: All seed/grain plantings must be completed between 10 May and 10 June of the current contract year with sunflower being planted first. The Chena Project Manager will make a determination on any extensions needed to complete the contract.

Mowing Schedule: All mowing will occur between 10 June and 15 August of the current contract year. Areas 2 and 3 must be completely mowed by 1 July of each contract year unless changed by the Chena Project Manager. Determination of the actual start date will be coordinated with the Chena Project Manager. The Contractor shall accommodate all scheduled public use events occurring in the mowing areas and will plan the mowing accordingly so as to not create conflicts and hazards. Notice shall be given to the Contractor as public use events are scheduled in the mowing areas. The Contractor shall determine the length of their work day. Weekend and Holiday work is permitted.

Each mowing and planting area will be treated independently of the others and must be completed prior to starting the next work area. The Chena Project Manager or his representative will inspect each area as it is completed. The Contractor is required to contact the Chena Project Manager before start of each work area to receive direction on continuing or halting work temporarily due to anticipated weather or floodway conditions.

5.0 ACCESS

The Chena Project Manager will supply the Contractor all necessary keys to access the mowing and planting areas. The Contractor shall be permitted to park equipment inside the Project Office compound for the duration of the job if desired;

however, overnight habitation within the compound will not be permitted. The Contractor shall be permitted to park a travel trailer and support equipment in the mowing area for the duration of the job, if desired.

All equipment must be removed from the Chena project lands within two weeks of job completion. The Contractor shall move any and all equipment out of the planting or mowing areas at the direction of the Chena Project Manager in the event of any water impoundment.

6.0 Contractor Safety Plan

The Contractor’s safety plan shall be prepared and submitted to the Chena Project Manager 7 days before the start of work. Work may not start until the plan is accepted by the Chena Project Manager. This plan shall provide a listing of field personnel employees, contact information, methods for emergency communications in the field, an emergency contact list, first aid preparedness, equipment fueling procedures, fuel or POL spill clean-up, fire suppression and public safety considerations. The Contractor shall follow the latest edition of EM 385-1-1 “US Army Corps of Engineers Safety and Health Requirements Manual”.

7.0 CONTRACT DURATION

This contract is for one base year and four option years. The renewal of this contract for one or more option years shall be at the discretion of the Government, based upon performance, availability of funds, and condition of the floodway during flood event years. Execution of option years shall be binding on the Contractor only if the Government decides to exercise the option years.

Option years shall be exercised at the unit price as bid for the particular option year. Option years will be exercised by March 1 each year. Authorization of work to be performed by the Contractor will be accomplished only upon issuance of a delivery order by the Government.

8.0 PAYMENT

Mowing: If the Contractor is unable to complete the job due to unforeseen circumstances, impoundment of floodwaters or the early onset of measureable snowfall, payment will be made for work based upon the Government’s measurement of acreage mowed and the bid price per acre. Determination of mowing completed will be accomplished using geographic information system data developed from global positioning system measurements. Failed or inadequate mowing equipment will not be treated as an unforeseen circumstance.

Seeding: If the Contractor is unable to complete the job due to unforeseen circumstances, impoundment of water or extremely wet conditions due to a late break up, payment will be made for work based upon the Corps measurement of acreage planted and the bid price per acre. Determination of planted acreage will be accomplished using geographic information systems data developed from global positioning systems. Failed or inadequate tillage, fertilizing, planting or support equipment will not be treated as unforeseen circumstances.

9.0 TECHNICAL POINT OF CONTACT

US ARMY CORPS OF ENGINEERS

CHENA FLOOD CONTROL PROJECT

ATTN: CEPOA-CO-O (Mr. Tim Feavel, 907 488 2748) PO Box 55270 North Pole, AK 99705

10. BASIS FOR CONTRACT EVALUATION AND AWARD

This contract will be awarded to the offeror with the lowest price for the total of the base plus the 2 options years, and submits a technically acceptable proposal. The Contractor’s proposal shall address the following items:

1. Brief mowing procedure that describes the equipment (make, model, year, type), work hours, labor, and work procedures to mow 800 acres within the timeframe provided. Equipment should be described in sufficient detail to ensure it is well maintained and capable of mowing the acreage listed in the time frames specified.

2. Provide an overview of the seed field preparation and planting procedures. Include the equipment (make, model, year, type) work hours, labor, and procedures to plant 80 acres within the timeframe provided. Equipment should be described in sufficient detail to ensure it is well maintained and capable of seeding the acreage listed in the time frames specified.

Proposals will be rated as either “acceptable” or “not acceptable” based on the contractor’s demonstration of providing the proper equipment, labor, and management to complete the tasks described in the scope of work. Proposals shall not exceed 5 pages in length.

The following have been deleted:

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The pricing detail quantity has decreased by 100.00 from 200.00 to 100.00.

CLIN 0004

CLIN 0006

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 15-MAR-2013 TO

01-SEP-2013

N/A N/A

FOB: Destination

To:

POP 15-MAR-2013 TO

01-SEP-2013

The following Delivery Schedule item for CLIN 0004 has been changed from:

POP 14-MAR-2014 TO

01-SEP-2014

POP 14-MAR-2014 TO

01-SEP-2014

The following Delivery Schedule item for CLIN 0006 has been changed from:

POP 10-MAY-2015 TO

10-JUN-2015

POP 10-MAY-2015 TO

10-JUN-2015

(End of Summary of Changes)