Site visit agenda 20-B-0009 Replace Boilers in BLDG 27010 10 June 2020.doc

Agenda – Site Visit

W91151-20-B-0009 Replace Boilers in Building 27010 10 June 2020, 1:00 P.M.

a. Sign-In attendees

Description of Work: The work shall be located at building 27010 located at the intersection of Old Ironsides Ave and 67th St, Fort Hood Texas.

The purpose of this project is to replace two boilers, two heating hot water pumps, heating hot water piping and all associated accessories with new. Also, it is to replace the existing HVAC controls with new DDC control system.

a. Administrative Matters

· Side bars need to be kept to a minimum during the site visit as not to miss important information from the Program Manager.

· No paper copies of the specifications and/or drawings will be provided. This information was provided via email.

· Attention is directed to the Specifications at Division I. The government takes these contract performance requirements seriously and intends to enforce them to the full limit of the law.

· Project Manager, Quality Control and Superintendent positions are considered key positions. These positions SHALL not be subcontracted below the prime contractor.

· All questions resulting from this meeting and site visit will be submitted in the form of a Request for Information (RFI). Any changes discussed here or the site will not be official unless an RFI is submitted.

· RFIs must be submitted through email. No RFIs should go directly to the program manager. Contracting will consolidate the questions and coordinate with the PM for answers.

sonja.s.fields.civ@mail.mil

· As a contractor you are not permitted to discuss any open requirements with DPW or their staff, all questions, comments and/or concerns MUST go through your contract specialist at Contracting (Pre-Award). Any communication with the Program Manager and/or COR between this site visit and the award of the contract could cause your company to be ineligible for award.

· In accordance with FAR 52.236-6 you will have a superintendent on every job. The QC is required to provide adequate quality control, but the superintendent must be on site whenever work is being performed. Pay attention to Division One Requirements. Please bid accordingly.

· When you turn in your proposal be sure to turn in the line item estimate like RS Means.

Note: RS Means line item estimate is the preferred method, but alternate compatible/equal to RS Means methods that include a line item breakdown will be acceptable to the government.

· The site visit is your time and your subcontractors’ time to take all measurements and pictures, view the existing site conditions and conditions of area surrounding the job site. This is the only authorized visit to the job site. Use your time wisely since you will not be able to return the site after this visit.

· If you need access to an area that is not accessible please bring it to my attention during this site visit and I will let the PM know.

b. Project Info:

a. Magnitude: In accordance with FAR 36.204 the magnitude of this project is between $500,000 and $1,000,000.

b. NAICS Code: 238220 Plumbing, Heating, and Air-Conditioning Contractors

c. Period of Performance: 195 Calendar days (15 days for bonds and 30 days for contract admin time included)

c. Dates:

a. RFIs by email no later than 2:00 P.M CST. on 17 June 2020

b. Amendment/response due no later than 24 June 2020

c. Bid Opening conducted at 3:00 P.M CST on 15 July 2020

i. Bids are due by 14 July 2020 at 3:00 PM CST.

ii. Intent to Bid is due by 1 July at 4:00 PM CST