SOLICITATION_W91151-19-R-0008.pdf

SEE ADDENDUM

(No Collect Calls)

W9115119R0008 18-Dec-2018

b. TELEPHONE NUMBER

254-287-5018

8. OFFER DUE DATE/LOCAL TIME

04:30 PM 22 Jan 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911519. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOSHUA P BARBERO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W6QM MICC-FT HOOD

36000 DARNALL LOOP, ROOM 1300B

FORT HOOD TX 76544-5025

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$27,500,000

NAICS:

488991

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF310

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9115119R0008

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS

The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR Part 13.305. This requirement will be evaluated under Lowest Price Technically Acceptable.

Offerors will be evaluated using the criteria under “Factors to be evaluated.” Noncompliance with the Request for Proposals (RFP) may hamper the Government's ability to properly evaluate and may result in elimination of the proposal from further consideration for contract award.

The following paragraphs under FAR 52.212-1 Instructions to Offerors shall not be used for this solicitation:

Para d. “Product samples” Para e. “Multiple offers” Para h. “Multiple awards”

I. SUBMITTING PRICING ON LINE ITEMS

Vendor shall provide documentation to support their ability to provide contract line items (CLIN(s) 0001 - 4034, in their entirety. The submitting of pricing information on all (CLINS) is required. Failure to provide pricing for each CLIN on this RFP shall render their offer as deficient, and not considered for award.

II. HOW OFFERORS WILL BE EVALUATED (IN ORDER OF IMPORTANCE) – proposals will be evaluated based on Lowest Priced Technically Acceptable (LPTA) offeror.

a. TECHNICAL: Vendor shall provide documentation that their organization has the knowledge and ability to meet all requirements in accordance with the CLINS, Performance Work Statement (PWS), attachment(s), and terms & conditions of the solicitation. Contractor shall provide the following documents/certifications as follows:

i. Certification of cargo insurance.

ii. Proof of license or designated scale operator otherwise qualified as weigh masters (if required) by the state, commonwealth, or district.

iii. Warehouse capacity. Please see Technical Exhibit DD1812 “Warehouse Inspection

Report

iv. Quality Control Plan

b. PAST PERFORMANCE: Vendor shall provide documented proof that their firm as well as their Contract Manager and Alternate have at the minimum five (5) years or more of experience in services pertaining/relating to packing, containerization, and local drayage of Direct Procurement Method (DPM) personal property shipments as defined in the PWS. Failure to provide this information shall render their proposal as deficient and not considered for award.

Offerors shall provide questionnaires (attachment #1) to organization(s) which they have performed similar services. Those organization(s) shall complete and submit attachment #1 (questionnaire) via email to Contract Specialist, Joshua Barbero, via email (joshua.p.barbero.civ@mail.mil) and Contracting Officer(s), Sharon Jones via email

(sharon.v.jones.civ@mail.mil) and Madge Lewis (madge.a.lewis2.civ@mail.mil). Failure to provide this information shall render their proposal as deficient and not considered for award.

c. PRICING: Pricing information is required, but not rated. Pricing shall be annotated for each contract line item (CLIN) within this solicitation. Lastly, please ensure that you go the above section labeled “RECAP TOTALS “on this RFP to summarize your total proposed prices for the base and every subsequent option year. Also, please provide your total proposed contract amount in this section as well. Failure to provide this information shall render their proposal as deficient, and not considered for award.

III. ATTACHMENTS & TECHNICAL EXHIBITS

a. In addition to providing complete Technical, Past Performance, and Pricing info. Offerors shall contact organizations where they have completed similar services and request they complete attachment 1 (Questionnaire). Those organization(s) that have experienced the offerors services shall submit the completed questionnaire via email to the Contract Specialist, Joshua Barbero (joshua.p.barbero.civ@mail.mil) and Contracting Officer(s), Sharon Jones (sharon.v.jones.civ.civ@mail.mil) and Madge Lewis (madge.a.lewis2.civ@mail.mil). For the purpose of this solicitation questionnaires (with exception to Requests For Information (RFI) are the only documents that are permitted to be received by the Government via email.

b. Failure to provide this information shall render your proposal as deficient and not considered for award.

IV. SUBMISSION OF PROPOSALS AND QUESTIONNAIRES (HANDCARRIED or MAILED, with

COMPACT DISC). CONTRACTOR SHALL PROVIDE AS FOLLOWS:

a. HANDCARRIED: Hand carried proposals shall be turned in at the following location: Mission & Installation Contracting Command - Fort Hood (MCC-FH), ATTN: Joshua Barbero Building 36000, Darnall Loop, Room 1513, Fort Hood, Texas 76544-5095.

b. MAILED: Offerors shall mail their proposals through the United States Postal Service (USPS) or Commercial Carrier; and shall be addressed as follows:

Mission and Installation Contracting Command - Fort Hood (MICC-FH) W91151-19-R-0008 ATTN: Joshua Barbero, 36000 Darnall Loop, Room 1513 Fort Hood, Texas 76544-5095.

c. COMPACT DISC: Compact Discs (CD) shall be included will all hand carried &/or mailed hardcopy proposals. CD’s shall be write once/read only (i.e. CD-R, DVD-R) and “closed” so no further writes can be made to the media. CD-R/W or DVD-R/W media types are not acceptable.

Media must be virus scanned by the offeror prior to submitting to the Government All documents must be in .pdf format and shall follow the instructions in addendum to 52.212-1.

d. Offerors shall also provide the questionnaire (attachment #1) to all applicable organizations to which they have provided similar services to complete. Those organization(s) that have experienced the offerors services shall submit their completed questionnaire via email to the Contract Specialist, Joshua Barbero (joshua.p.barbero.civ@mail.mil) and Contracting Officer(s), Sharon Jones (sharon.v.jones.civ.civ@mail.mil) and Madge Lewis (madge.a.lewis2.civ@mail.mil). A minimum of three (3) completed questionaires are required per offeror. For the purposes of this solicitation questionnaires are the only document(s) (with exception to Requests for Information (RFI) that are permitted to be received via email.

NOTE: All proposals submitted via USPS or Commercial Carrier shall have “W91151-19-R- 0008” and “Joshua Barbero” clearly identified on the outermost container of their proposal for reference and routing purposes. Furthermore, each offeror submitting their proposal via USPS or Commercial Carrier shall provide (along with their proposal) a write once/read only Compact Disc (CD) version of their proposal. Failure to provide a CD version of their proposal shall render their offer as deficient, and not considered for award.

PLEASE ENSURE THAT ALL PROPOSALS WILL BE SENT TO MICC FORT HOOD,

TX NO LATER THAN THE OFFEROR DUE DATE (22 JANUARY 2019).

PLEASE ENSURE THAT THE APPLICABLE ORGANIZATIONS SUBMIT THE

COMPLETED QUESTIONAIRE (VIA EMAIL) TO THE CONTRACT SPEICALIST &

CONTRACTING OFFICER(S) NO LATER THAN THE OFFEROR DUE DATE (22

JANUARY 2019).

e. EMAIL: Submitting proposals via email is prohibited. Therefore, proposals submitted via email will be rejected and not considered for award.

V. The Government intends to evaluate offers and award a contract without discussions with offerors.

Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

VI. Failure to provide a completed offer shall render your proposal as deficient and not considered for award.

VII. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

VIII. Offerors are encouraged to submit RFI’s regarding this requirement no later than 9 January 2019 @4:30 PM Central Time. Inquires shall be sent via email to the Contract Specialist, Joshua Barbero at joshua.p.barbero.civ@mail.mil, and the Contracting Officer(s), Sharon Jones at sharon.v.jones.civ@mail.mil and Madge Lewis at madge.a.lewis2.civ@mail.mil. Any inquiries from industry submitted to the Government after 9 January 2019 @4:30 PM (Central Time) will not be addressed.

NOTE: Contractors are encouraged to furnish all RFI inquires on a one page MS word memo prior to submitting to the Government. Multiple email inquiries will not be accepted.

IX. Special Instructions: As per indicated in the provisional clause 52.237-1 Site Visit - Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Due to the nature of this requirement, a separate or organized site visit to inspect and or visit would not be in the best interest of the Government, however, to satisfy the offeror or quoters need that may affect the cost of contract performance, a reasonable amount of information is provided (under Attachment #3) in lieu of a physical site visit.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

PACKING, CONTAINERIZATION AND

LOCAL DRAYAGE OF DIRECT PROCUREMENT METHOD (DPM) PERSONAL PROPERTY

SHIPMENTS

LOGISTIC READINESS CENTRE

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide Packing, Containerization and Local Drayage of Direct Procurement Method (DPM) Personal Property Shipments. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description: of Services/Introduction: Contract shall perform Packing, Containerization and Local Drayage of Direct Procurement Method (DPM) Personal Property Shipments as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Logistic Readiness Centre (LRC) Transportation Division, Fort Hood, Texas has responsibility to provide “local” drayage of direct procurement method (DPM) personal property shipments/support services. A short synopsis of the required services is: to provide personnel equipment, facilities, supplies, services and materials for the preparation of personal property of Department of Defense personnel for shipment and /or storage and related services through the DPM.

1.3 Objectives: This Performance Work Statement (PWS) contains basic instructions for the packaging, packing, tagging, inventorying, containerization, marking, loading, storing, unpacking, and inspecting of HHG and UB. This PWS applies to domestic and international DPM shipments. It does not apply to domestic or international Through Government Bill of Lading shipments.

1.4 Scope: The contractor shall furnish all personnel, equipment, facilities, supplies, services and materials, except as specified herein as government-furnished, for the preparation of personal property of Department of Defense personnel for shipment and/or storage and related services through the DPM. Work to be performed will be those services in the Schedules awarded to the contractor as outlined in individual Contract Line Item Number (CLIN) items. Tasks by type of move are reflected in Table G-1. Task/Type of Move Matrix, showing which tasks normally apply to each type of move. Specific requirements for each task are described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III Option Year IV

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. One copy of the contractor's quality control plan will be provided to the contracting officer as part of the proposal submission (CDRL 0001). After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The contractor shall provide monthly metrics measuring the Service Delivery Summary Performance Threshold (CDRL 0012). These statistics will be used in the monthly evaluation of the contractor and also as a part of the annual performance report

1.6.3 Recognized Holidays: The contractor performance shall not be required on the legal public holidays listed below unless dictated otherwise. Holidays occurring on weekends will be observed as directed by the published Army calendar.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 am to 16:30 pm (4:30 pm) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Fort Hood Installation and surrounding areas. Counties includes Bell, Bosque, Brown, Burnet, Comanche, Coryell, Falls, Hamilton, Hill, Lampasas, Limestone, Llano, Mason, McCulloch, McLennan, Mills and San Saba.

1.6.6 Type of Contract: The government will award a Firmed-Fixed Price contract.

1.6.7 PHYSICAL: Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.8. Special Qualifications:

1.6.8.1 Conflict of Interest: The Contractor shall not employ any person who is an employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R.

1.6.8.2 Conduct of Personnel: The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reason of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. In accordance with Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R and 18 U.S.C. 1382 (1972), the installation commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this work statement.

1.6.8.3. Search and Seizure: Contractor personnel and property shall be subject to search and seizure upon entering the confines of Fort Hood, Texas, while on Fort Hood, Texas, and upon leaving the confines of Fort Hood, Texas.

1.6.8.4. Installation Access: The Contractor shall be responsible for assuring all Contractor personnel authorized to perform work under this contract obtain installation access as required by DOD Directive 4630.5. Government furnished identification shall be returned to the Government when the employee no longer performs work for the Contractor under this contract.

1.6.8.5. Antiterrorism Training: All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.6.8.6. iwatch Training:. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (OPSEC training standards provided by the requiring activity ATO in accordance with AR 530- 1, chapter 4). This local developed OPSEC Level I training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.8.7. Personnel. The contractor shall furnish adequate supervision, labor, materials, supplies, and equipment necessary to perform all the services contemplated under this contract. The contractor's office will be staffed at all times during normal working hours with personnel authorized to book shipments and arrange for services under the contract. All contractors will have available an English reading, speaking, and writing employee at all times during packing and unpacking services.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Project Manager or Project Facilitator. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: The Contract Manager and Alternate must have at the minimum five (5) years or more of experience.

1.6.12. Documentation and Reports. Contractor shall ensure that all documentation performed by the contractor shall be accurate and legible. All invoices submitted for billing to the ordering officer will be complete and display a detailed and accurate account of services performed.

1.6.13. Fraud, Waste, and Abuse:. The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract.

1.6.14. Conservation of Utilities: Contractor personnel shall practice utilities conservation and shall operate under conditions that preclude waste of government furnished utilities.

1.6.15. Accident Reporting: The Contractor shall maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment. The Contractor shall report accidents in accordance with the requirements indicated in AR 385-40, Accident Reporting and Records.

1.6.16. Safety: The Contractor shall safeguard and maintain all government property as well as provide for the safety and well-being of personnel employed in the administration of this contract. The Contractor shall comply with the provision of AR 385-10, Army Safety Program.

1.6.17. OHSA: The Contractor shall comply with the Occupational Health and Safety Act (OHSA). Contractor personnel shall wear safety items required by OSHA during the performance of tasks requiring protective equipment or clothing.

1.6.18. Release of Informaiton: The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the Contracting Officer. Such approval will not be unreasonably withheld. All documentation showing individuals’ names or other personal information will be controlled and protected. The provisions of the Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply.

1.6.19. Smoking: The Contractor shall comply with AR 600-63, Controlling Smoking, which establishes uniform policies governing regarding use of tobacco products in Government facilities and on Fort Hood.

1.6.12 PHASE IN /PHASE OUT PERIOD: (If applicable): To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the [Insert the time period, i.e., sixty (60) day, thirty (30) day, etc.] phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.5. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.6. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.9. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.10. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.11. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CD Contractor Disassembled CDRL Contract Data Requirement List CFR Code of Federal Regulations CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DBO Disassembled by the Owner DOD Department of Defense DPM Direct Procurement Method

DTS Defense Transportation System FAR Federal Acquisition Regulation GOC’s Government-Owned Containers HHG Household Goods IAW In accordance with KO Contracting LRC Logistic Readiness Centre MTMC Military Traffic Management Command MSL Military Shipping Label NST Non-temporary Storage OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OHSA the Occupational Health and Safety Act PBP&E Professional Books, Papers and Equipment PDS Permanent Duty Station PIPO Phase In/Phase Out POC Point of Contact PPGBL/BL Personal Property Government Bill of Lading/Bill of Lading PPSO Personal Property Shipping Office PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TCMD Transportation Control and Movement Document TE Technical Exhibit UB Unaccompanied Baggage

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. The government will furnish the items listed below:

a. Government-Owned Containers

b. Government-Owned Container Control Record Form.

c. DD Form 1299, Application for Shipment and/or Storage of Personal Property, with special order and customs forms.

d. DD Form 1796, Receipt of Unaccompanied Baggage.

e. DD Form 1384, Transportation Control and Movement Document (TCMD).

3.2.. Title to all HHG Type II wooden containers, crates or metal shipping boxes furnished by the government will remain the property of the government.

3.3.. Return of Excess Government-Furnished Property. Upon expiration of the contract, the contractor will return unused government-furnished forms and supplies to the ordering officer. Returned forms and supplies are to be in good reusable condition.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General : The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under part 3 of this PWS.

4.3. Materials-The contractor shall provide boxes, cartons, tape, labels, packing lists, filler material, paper pads, wrapping, and any other type material required to ensure proper packing for damage free movement. All materials will be new or in sound condition. All previous markings pertaining to any previous shipment will be completely obliterated and all material will be free of any substance injurious to the articles being packed and to the member/employee. New material will be used for packing mattresses, box springs, linens, bedding, and clothing.

4.4. Equipment (If applicable). The Contractor shall [Insert what equipment will be provided, i.e., furnish tractors, lighting and sound, containers, etc. to meet the requirements under this PWS].

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for tasks/type of listed table G-1 as follows:

Table G-1. Task/Type of Move Matrix

Task Local Move

Outbound Household

Goods

Outbound Unaccompanied

Baggage

Inbound House Hold

Goods

Inbound Unaccompanied

Baggage

Premove Survey X X Weighing X X X X X

Time Requirements X X X X X

Preparation, Packing, Loading, and

Containerization

X X X

Tagging, Inventorying, and Packing List

X X X

Appliance Servicing and Unservicing

X X X X X

Containers and Vehicles X X X X X

Marking Exterior Shipping Containers

X X X

Storage X X X X X

Unpacking/Unloading and Loss and Damage Reports

X X X

Documentation X X X X X

Reports X X X X X

1. Premove Survey. The contractor will determine the nature of personal property offered for shipment either by physical inspection or telephone survey with the member/employee. The survey will be conducted at a time and date mutually agreed upon between the contractor and the member/employee. Any pack/pickup date changes will be coordinated with the ordering officer.

2. Weighing.

a. The gross, tare, and net weight of all shipments will be determined through the use of scales properly certified by a state inspector of weights and measures in accordance with (IAW) the regulations of the state or district having legal jurisdiction over the scales. Personnel designated to operate the scales will be licensed or otherwise qualified as weigh masters if required by the state, commonwealth, or district. When a metric scale is utilized, the contractor will use 1 kilogram per 2.2 pounds for conversion.

b. The contractor shall submit weight tickets, reflecting gross, tare, and net weight, in duplicate, properly certified IAW federal, state, and commonwealth or district regulations to the ordering officer with documentation (Contract Data Requirements List (CDRL) 0002).

c. When scales are not available or their use is not practical, the application of a constructive weight of seven pounds per cubic foot will be used provided prior written approval is obtained from the ordering officer. (See Paragraph A.2.d for constructive weight of professional books, papers, and equipment (PBP&E), (also known as PRO or PRO-Gear).

d. When PBP&E are included as part of the shipment, the weight of each item individually described on the inventory will be entered on the same line of the inventory next to the description. The total weight of such articles will be annotated separately on the inventory and packing list. The PBP&E weight may be obtained using bathroom or platform type scales. If it is not possible or practical for the contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the inventory, a constructive weight of 40 pounds per cubic foot will be used for PBP&E.

e. The weight tickets shall contain the name and address of the weighing station, the date, name of contractor, van or trailer number, name of member/employee, call number assigned by the ordering officer, and signature of the weigh master.

f. For inbound personal property, the contractor shall bill on the origin net weights obtained from the

Personal Property Government Bill of Lading/Bill of Lading (PPGBL/BL) or other movement document and need not submit a weight certificate, unless a reweigh is ordered. When a reweigh is ordered, the contractor shall bill on the reweigh weight.

g. If the PPGBL/BL, movement document, or container does not reflect the net weight for inbound shipments or if the PPGBL/BL is unavailable at the destination, the contractor shall bill on the origin gross weights obtained from the PPGBL/BL, or other available sources, such as containers or supporting documentation. The contractor is required to use all means available (containers, supporting documentation) to obtain a net weight prior to submitting the bill. If the bill is submitted on the origin gross weight, the contractor is paid for the gross weight based on the net weight bid price.

h. The contractor shall perform reweigh services when ordered. The reweigh will normally be requested at the time the delivery order is placed and will be performed IAW instructions set forth in Paragraph A.2.a. When so advised by the ordering officer, a designated representative of the ordering officer or the member/employee will be permitted to accompany, in a separate conveyance, the contractor to witness the reweigh. This would be at no extra charge and the contractor would not provide the separate conveyance.

i. When a reweigh is ordered, the contractor shall furnish the ordering officer weight tickets in duplicate within seven workdays of completion of the service.

j. When the weighing of a shipment at origin is witnessed by the Personal Property Shipping Office

(PPSO), the back of all copies of the weight ticket will be annotated with the statement “weight observed” and verified by the signature of the PPSO. The number 7 copy of the PPGBL/BL (property received copy) will be similarly annotated prior to mailing to the destination PPSO. When computer generated PPGBL/BLs are used, the copy going to the destination PPSO will be annotated.

k. Billing Procedures. For Continental United States (CONUS) activities, to include Hawaii and Alaska, shipments are payable on the basis of 100-pound minimum weight for unaccompanied baggage (UB) and a 500-pound minimum weight for household goods (HHG), net or gross weight, as indicated in the bid item. For overseas activities, excluding Hawaii and Alaska, shipments are payable on the actual net weight shipped.

l. Actual pieces, weight, and cube of UB shipments will be provided to the Transportation

Office (TO)/PPSO prior to the issuance of the PPGBL/BL.

3. Time Requirements.

a. The ordering officer will normally give the contractor notice to commence services ordered herein at least one full workday prior to the date specified. Oral orders will be confirmed in writing within two workdays following order acceptance by the contractor. The contractor will be available to receive orders between the hours 0800 and 1700. Upon request, the contractor will provide information as to whether the service will be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available.

b. In unusual situations, it may be necessary for the ordering officer to direct performance of services at specified times or days. When services are ordered for other than normal duty days and hours, then overtime charges are applicable.

c. The contractor shall not begin pickup or delivery services at a member/employee’s residence before 0800 hours or after 1700 hours without prior approval of the ordering officer and the member/employee. The contractor shall not begin any service that will not allow completion by 2100 hours without approval by the ordering officer and the member/employee by 1630 hours of the scheduled date. When services cannot be completed on the scheduled date, the contractor shall notify the ordering officer and the member/employee. In case of an approved suspension of operations, the contractor shall assure his/her return the next workday at 0800 hours to complete the services.

d. If containerization is ordered at the contractor’s facility, the HHG or UB will be picked up on the date and within the hours specified. Unless a longer period is authorized by the ordering office, the maximum containerization time allowed at the contractor’s facility will be three workdays following the specified pickup date for HHG and two workdays following the specified pickup date for UB.

e. The contractor shall accept from commercial carriers and pickup from commercial, air, water, and military terminals inbound shipments of HHG or UB. The contractor shall notify the ordering officer upon arrival of a shipment but not later than 1200 hours of the next workday. Delivery will be affected within three workdays following the date of the contractor’s arrival notification unless otherwise specified. For shipments in storage, the contractor shall affect delivery to the residence within three workdays following notification for delivery by the ordering officer e.g., ordering officer calls on Monday, personal property will be delivered on or before Thursday.

The contractor shall not deviate from the specified delivery date unless approved by the ordering officer.

4. Preparation, Packing, Loading, and Containerization.

a. Personal property will be prepared, packed, loaded, and containerized for all types of shipments destined for the CONUS or Outside CONUS (OCONUS). It is the contractor’s responsibility to coordinate with the ordering officer container size and configuration for each mode of shipment prior to packing containers.

b. The contractor shall perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments will be protected from the elements (rain, snow or sun) and theft at all times.

(1) Items of unusual nature may require disassembly service by a third party. The contractor shall not arrange for third party servicing without the authorization of the ordering officer. The charges for third party service will be billed by the contractor as a separate charge on the invoice and supported with two copies of the third party Company’s invoice. Examples of such items are: shranks, wall units, pool tables, and grand pianos.

(2) The contractor shall not be required to disassemble swing sets, outdoor recreation equipment, television and radio antennas, and similar articles. The member/employee will disassemble these items.

Items disassembled by the member/employee will be shown in the remarks section of the inventory as disassembled by the owner (DBO).

(3) Member/Employee Packed Items. Items already packed by the member/employee will be inspected and repacked by the contractor, with the exception of Schedule I, Item 0006, Outbound Service- Unaccompanied Baggage Packed by Member/Employee and Item 0007, Outbound Service- Unaccompanied Baggage Packed By Member/Employee-Consolidated Shipments/government Facility.

(4) Trunks and Footlockers. Trunks and footlockers may contain a properly packed quantity of

HHG that is reasonable for the construction and condition of the container.

c. When the ordering officer authorizes tailgating, the load will not extend beyond the surface of the tailgate or beyond the surface of the vehicle. The tailgated items will be protected from inclement weather by a suitable covering.

d. Containerization. Containerization of outbound HHG and UB will be done at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. The contractor shall perform all exterior containerization services as prescribed in Paragraph A.7 for the type of articles, destination, and method of shipment designated by the ordering officer.

(1) Firearms. When firearms are included in containerized shipments, they will be placed in the number one container in such a manner to permit easy withdrawal for inspection. Model, serial number, and gauge of the firearm will be listed on the inventory form (See Paragraph A.5.c.

(2) Boats. Boats may include, but are not limited to, the following: canoes, skiffs, light rowboats, kayaks, and sailboats. The contractor shall be required to accept a boat and/or boat trailer less than 14 feet in length or over 14 feet in length (member only) but less than 500 pounds in weight from a uniformed Service/Agency member/employee. Components and boat accessories that will not fit into a ASTM-

D4169-01 or Military Traffic Management Command (SDDC) Pamphlet 55-12, Commercial Containers for Department of Defense Household Goods Shipments container will be containerized IAW ASTM- D6251. The member will be responsible for any special crating or materials needed to move the boat by

DPM.

e. Security Seals. All exterior HHG/UB containers and boxes, including overflow and oversize boxes and rug tubes/cartons, will be sealed with accountability seals at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. Sealing will be completed prior to any movement and the seal (control) numbers entered on the inventory, cross-referencing the container number. Two seals, as a minimum, for UB, will be used per box and seals will secure the access overlap top and ends. If only two seals out of a set of four are used, the seals not used will be destroyed at the time of sealing or given to the member/employee. Four seals, as a minimum, on HHG, will be used per box and seals will secure the access overlap door and side panels.

f. Removal of Debris. Packing and loading at the origin will include, as a minimum, removing from the member’s/employee’s residence all empty contractor-provided containers, packing materials, and other debris accumulated incident to packing and loading unless specifically waived by the member/employee in writing.

5. Tagging, Inventorying, and Packing List. The contractor, in coordination with the member/employee, will prepare an accurate, legible, HHG/UB descriptive inventory similar to Figure G1-1, Household Goods Descriptive Inventory. The contractor will count and examine all household goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order. All tagging will be accomplished prior to the removal of goods from the residence.

a. Inventory Identification. Each carton will be marked to indicate the general contents and member’s/employee’s last name. Each carton will be tagged and inventoried as a separate inventory line item.

Identify the cartons by type and cube with an indication of general contents, such as, linens, pots and pans, mirror carton, 3.5 cubic feet.

b. Inventory Symbols. The “Exception Symbols” and “Location Symbols,” as shown in Figure G1-1, will be used to describe locations and exceptions. Locations and exceptions will be true and accurate. The omission of exception symbols will indicate good condition except for normal wear. Describe in as much detail as possible items of furniture; for example, television sets will be identified as being either “projection or LCD”. The contractor will annotate on the inventory item(s) such as TVs, stereo components, computer hardware, VCRs, video cameras, by make, model, and serial number when these are visible on the outside of the item.

c. Each privately owned firearm will be annotated on the inventory by make, model, caliber or gauge, and serial number.

d. For PBP&E, ensure that the term “PRO-GEAR (PRO)” is used to identify such articles on the inventory, together with the cube and weight of the individual carton; a line entry item for each container, such as, carton PRO 3 cubic ft., 120 lbs. These items identified by the member/employee will be separated from other items of the shipment, weighed separately, and placed in separate boxes or cartons to provide safe transportation. The symbol PRO will be used. The total weight of the packed professional items will be recorded on the last page of the inventory and on the packing list for outbound HHG and UB shipments.

(1) For civilian employees and spouses, PBP&E includes personally owned professional or specialized items and other materials used for professional duty performance. PBP&E does not include sports equipment; office, household, or shop fixtures; or furniture e.g., bookcases, file cabinets, desks, and racks of any kind.