AMENDMENT__0002_to_SOLICITATION___W91151-19-R-0008.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Note: Amendment #0002 is the first and official amendment to this solicitation.

1. This Amendment is to respond to industry questions.

2. This Amendment is to also indicate revisions to addendum FAR 52.212-1 Instructions to Offerors.

3. All other terms and conditions of the Solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9115119R0008

X 9B. DATED (SEE ITEM 11)

18-Dec-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jan-2019

CODE

MISSION AND INSTALLATION CONTRACTING

MISSION CONTRACTING OFFICE (MCO)

36000 DARNALL LOOP, ROOM 1300B

FORT HOOD TX 76544-5095

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9115119R0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT #0002

W91151-19-R-0008 (Pack and Crate)

RESPONSES TO INDUSTRY

Questions & comments from industry (below) are in BLACK. Responses from the Government to those questions and comments are in RED.

1. Who is the incumbent contractor?

Central Transportation Services

2. Is the current contractor Certified SDVOB?

No. The prior requirement full and open competition.

3. What are the yearly contract values for the past five years?

A Freedom of Information Act (FOIA) is required to obtain this proprietary information.

4. Is this current follow-on contract being contemplated maintain the same contract specifications as the current existing project?

See posted solicitation to address this inquiry.

a. If so, please provide the items that are substantially changed.

See performance work statement (PWS) in the solicitation to address this inquiry

5. Please provide the actual workload data for work performed over the past five (5) years.

See attachment #3 that addresses this inquiry.

6. What is the current project workload data contemplated for this procurement?

7. What is the area or the areas of responsibility covered under this procurement? Please provide the Texas Counties the government contemplates the contractor to operate in.

See posted solicitation that addresses this inquiry.

8. Please provided previous vendor provider along with previous contract number?

See response to question #1. Previous contract number is W91151-13-D-0004.

9. What was the average number of moves provided/requested per month FY18? Biannual? Annual?

10. When is period of performance expected to begin?

Proposed start date is March 2019 and is subject to Change at the discretion of the Contracting Officer/Requiring Activity.

11. Can the Government clarify the method of evaluation and award? Specifically, on page 3 (under instructions) and page 27 (under evaluation factors) of the solicitation the Government states that the evaluation / award is LPTA; “Lowest Price Technically Acceptable.” However, on page 27 of the solicitation, the Government also states “Technical is the most important evaluation factor followed by Past Performance, and Price” which appears to conflict with the LPTA method and is normally indicative of a Best Value award approach. Again, please clarify.

In accordance with the definition of the FAR:

“Best value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

The definition of “Lowest Price Technically Acceptable” is as follows:

The lowest price technically acceptable source selection process is appropriate when best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

As it states in paragraph (a) of the Addendum to FAR 52.212-2 (page 27):

(a) “The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforming to the solicitation will be most advantageous to the Government, past performance, price and other factors considered…”

12. With respect to submission format, should Technical, Past Performance and Price factors be submitted as separate documents / volumes? Or as a single document submission with tabs?

The contractor shall provide all required documents in accordance with FAR 52.212-1 “Instructions to Offerors” and Addendum to FAR 52.212-1 “INSTRUCTIONS TO OFFERORS.”

13. The Government states “Compact Discs (CD) shall be included will all hand carried &/or mailed hardcopy proposals.” Questions:

a. The solicitation does not address submission of hard copies or quantity of hard copies – please clarify if hard copies are in fact required, and how many copies, or whether only CD(s) are required for submission.

The contractor shall provide all required hardcopy documents and Compact Discs (CD’s) in accordance to FAR 52.212-1 “Instructions to Offerors” and addendum to FAR 52.212-1 “Instructions to Offerors,” Please see amendment #0002 addressing this.

b. How many CD’s are required for submission?

It is up to the contractor as to how many CD’s are necessary to provide to the Government as long as they contain the exact information as provided in their hard copy proposal. Please see amendment #0002 addressing this.

c. Should all documentation be provided on a single CD copy, or should Technical, Past Performance and Price factors be submitted on separate CDs?

See above response.

14. Can the Government clarify what it expects with respect to the technical submission. We recognize the items identified in section INSTRUCTIONS TO OFFERORS, II.a items i through iv. However, we have the following questions:

a. With respect to the requirement: “Vendor shall provide documentation that their organization has the knowledge and ability to meet all requirements in accordance with the CLINS, Performance Work Statement (PWS), attachment(s), and terms & conditions of the solicitation.” Does the Government request that offerors submit a Management Plan / Technical Approach plan that individually addresses each element of the PWS?

Per addendum to FAR 52.212-1, in regards the technical portion of this section, the contractor is only required to submit items (i. thorough iv.) in response to the terms and conditions of the solicitation.

b. If the Government expects a Management Plan / Technical Approach Plan – is there any page limit to the submission?

See above response

c. Is there any page limitation for the Quality Plan submission element?

As it pertains to the quality control plan, there is a page limit, the contractor shall ensure their Quality Control Plan be no less than three (3) pages, but no more than ten (10) pages. Please see amendment #0002 addressing this.

15. With respect to INSTRUCTIONS TO OFFERORS, II.a item iii, the Government states “Warehouse capacity.

Please see Technical Exhibit DD1812 “Warehouse Inspection Report”. We have reviewed the Form 1812, which is a form completed by Government inspectors. We have the follow questions regarding specifically what the Government wants to be submitted to satisfy the Warehouse Capacity requirements:

a. Are you seeking prior, completed 1812’s for warehouse facilities that are already approved?

In accordance with addendum to FAR 52.212-2, in regards to Technical Exhibit DD1812 “Ware house Inspection Report.” We wish to verify your warehouse capacity.

b. Are you seeking descriptions, locations, and size of proposed facilities along with specifics on fire protection systems and security systems / manning?

Yes

c. Do you have a list of details or attributes that you want to specifically evaluate for warehouse capacity?

No.

16. Instructions of Offerors, Section I states “Vendor shall provide documentation to support their ability to provide contract line items (CLIN(s) 0001 - 4034, in their entirety. The submitting of pricing information on all (CLINS) is required. Failure to provide pricing for each CLIN on this RFP shall render their offer as deficient, and not considered for award.” We have the following questions:

a. What is the preferred method for the offerors to provide the pricing requirements for the CLINs? - Should the prices be based upon the US TRANSCOM Domestic (NG 400) and International-2018 Tariffs with a possible discount?

Contractor shall provide pricing in accordance to the terms and conditions of the solicitation (see section c.

PRICING under addendum to FAR 52.212-1 Instructions to Offerors, and section III. PRICING under addendum to FAR 52.212-2 EVALATUION).

b. How do you prefer the CLINs are answered within the proposal? - Excel spreadsheet, written out in the format from the solicitation, or a separate tab or table within the proposal that lists just the CLIN and price opposite (with totals where indicated)?

Contractor shall provide pricing in accordance with the terms and conditions of the solicitation.

The contractor shall accumulate pricing for CLINS 0001 – 4034 on the SF 1449 solicitation.

In accordance with amendment #0002 of this solicitation, the RECAP TOTAL area is located on page 30 of the solicitation.

17. Can the past performance and technical capabilities be provided by the team or should this information be solely from the Offeror?

The offeror is to provide all documentation required per addendum to FAR 52.212-1 Instructions to Offerors, in response to the terms and conditions of the solicitation.

18. In lieu of submitting Past Performance Questionnaires, are prior CPARS/ACASS ratings acceptable?

No

REVISION of Addendum to FAR 52.212-1

The following changes to the solicitation are as follows:

1. Verbiage under Section IV. of the addendum to FAR 52.212-1 has been revised to address the number and type of proposals required to be submitted by industry in response to this solicitation including thereminder to provide compact disc(s) versions of their hard copy proposals.

IV. SUBMISSION OF ONE (1) HARDCOPY PROPOSAL (HANDCARRIED or MAILED, with COMPACT DISC(s) as needed, AND QUESTIONNAIRES. CONTRACTOR SHALL PROVIDE

AS FOLLOWS:

a. HANDCARRIED: Hard copy proposal including their compact disc(s) shall be turned into the following location: Mission & Installation Contracting Command - Fort Hood (MCC-FH), ATTN: Joshua Barbero Building 36000, Darnall Loop, Room 1513, Fort Hood, Texas 76544- 5095.

b. MAILED: Offerors shall mail their hard copy proposal including their compact disc(s) through the United States Postal Service (USPS) or Commercial Carrier; and shall be addressed as follows: Mission and Installation Contracting Command - Fort Hood (MICC-FH)

W91151-19-R-0008 ATTN: Joshua Barbero, 36000 Darnall Loop, Room 1513 Fort Hood, Texas 76544-5095.

2. There is now a limit as to how many pages are required for the contractor to acquiesce when submitting their quality control plan in accordance with the technical portion of the addendum to FAR 52.212-1. The change is as follows:

iv. The contractor shall ensure their Quality Control Plan be no less than three (3) pages, but no more than ten (10) pages.

3. RECAP TOTAL Spreadsheet is located on page thirty (30) of the (original) solicitation.

4. All other terms & conditions remain unchanged.

The following have been deleted:

AMENDMENT #0001

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS

The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR Part 13.305. This requirement will be evaluated under Lowest Price Technically Acceptable.

Offerors will be evaluated using the criteria under “Factors to be evaluated.” Noncompliance with the Request for Proposals (RFP) may hamper the Government's ability to properly evaluate and may result in elimination of the proposal from further consideration for contract award.

The following paragraphs under FAR 52.212-1 Instructions to Offerors shall not be used for this solicitation:

Para d. “Product samples” Para e. “Multiple offers” Para h. “Multiple awards”

I. SUBMITTING PRICING ON LINE ITEMS

Vendor shall provide documentation to support their ability to provide contract line items (CLIN(s) 0001 - 4034, in their entirety. The submitting of pricing information on all (CLINS) is required. Failure to provide pricing for each CLIN on this RFP shall render their offer as deficient, and not considered for award.

II. HOW OFFERORS WILL BE EVALUATED (IN ORDER OF IMPORTANCE) – proposals will be evaluated based on Lowest Priced Technically Acceptable (LPTA) offeror.

a. TECHNICAL: Vendor shall provide documentation that their organization has the knowledge and ability to meet all requirements in accordance with the CLINS, Performance Work Statement (PWS), attachment(s), and terms & conditions of the solicitation. Contractor shall provide the following documents/certifications as follows:

i. Certification of cargo insurance.

ii. Proof of license or designated scale operator otherwise qualified as weigh masters (if required) by the state, commonwealth, or district.

iii. Warehouse capacity. Please see Technical Exhibit DD1812 “Warehouse Inspection

Report

iv. Quality Control Plan. The contractor shall ensure their Quality Control Plan be no less than three (3) pages, but no more than ten (10) pages.

b. PAST PERFORMANCE: Vendor shall provide documented proof that their firm as well as their

Contract Manager and Alternate have at the minimum five (5) years or more of experience in services pertaining/relating to packing, containerization, and local drayage of Direct Procurement Method (DPM) personal property shipments as defined in the PWS. Failure to provide this information shall render their proposal as deficient and not considered for award.

Offerors shall provide questionnaires (attachment #1) to organization(s) which they have performed similar services. Those organization(s) shall complete and submit attachment #1 (questionnaire) via email to Contract Specialist, Joshua Barbero, via email (joshua.p.barbero.civ@mail.mil) and Contracting Officer(s), Sharon Jones via email (sharon.v.jones.civ@mail.mil) and Madge Lewis (madge.a.lewis2.civ@mail.mil). Failure to provide this information shall render their proposal as deficient and not considered for award.

c. PRICING: Pricing information is required, but not rated. Pricing shall be annotated for each contract line item (CLIN) within this solicitation. Lastly, please ensure that you go to page thirty, where you will find the “RECAP TOTALS“ spreadsheet on this RFP to summarize your total proposed prices for the base and every subsequent option year. Also, please provide your total proposed contract amount in this section as well. Failure to provide this information shall render their proposal as deficient, and not considered for award.

III. ATTACHMENTS & TECHNICAL EXHIBITS

a. In addition to providing complete Technical, Past Performance, and Pricing info. Offerors shall contact organizations where they have completed similar services and request they complete attachment 1 (Questionnaire). Those organization(s) that have experienced the offerors services shall submit the completed questionnaire via email to the Contract Specialist, Joshua Barbero (joshua.p.barbero.civ@mail.mil) and Contracting Officer(s), Sharon Jones (sharon.v.jones.civ.civ@mail.mil) and Madge Lewis (madge.a.lewis2.civ@mail.mil). For the purpose of this solicitation, questionnaires (with exception to Requests For Information (RFI) are the only documents that are permitted to be received by the Government via email.

b. Failure to provide this information shall render your proposal as deficient and not considered for award.

IV. SUBMISSION OF ONE (1) HARDCOPY PROPOSAL (HANDCARRIED or MAILED, with COMPACT DISC(s) (as needed), AND QUESTIONNAIRES. CONTRACTOR SHALL PROVIDE AS

FOLLOWS:

a. HANDCARRIED: Hard copy proposal including their compact disc(s) shall be turned to the following location: Mission & Installation Contracting Command - Fort Hood (MCC-FH), ATTN:

Joshua Barbero Building 36000, Darnall Loop, Room 1513, Fort Hood, Texas 76544-5095.

b. MAILED: Offerors shall mail their hard copy proposal including their compact disc(s) through the United States Postal Service (USPS) or Commercial Carrier; and shall be addressed as follows:

Mission and Installation Contracting Command - Fort Hood (MICC-FH) W91151-19-R-0008 ATTN: Joshua Barbero, 36000 Darnall Loop, Room 1513 Fort Hood, Texas 76544-5095.

c. COMPACT DISC: Compact Discs (CD) shall be included will all hand carried &/or mailed hardcopy proposals. CD’s shall be write once/read only (i.e. CD-R, DVD-R) and “closed” so no further writes can be made to the media. CD-R/W or DVD-R/W media types are not acceptable.

Media must be virus scanned by the offeror prior to submitting to the Government All documents must be in .pdf format and shall follow the instructions in addendum to 52.212-1.

d. Offerors shall also provide the questionnaire (attachment #1) to all applicable organizations to which they have provided similar services to complete. Those organization(s) that have experienced the offerors services shall submit their completed questionnaire via email to the Contract Specialist, Joshua Barbero (joshua.p.barbero.civ@mail.mil) and Contracting Officer(s), Sharon Jones (sharon.v.jones.civ.civ@mail.mil) and Madge Lewis (madge.a.lewis2.civ@mail.mil). A minimum of three (3) completed questionaires are required per offeror. For the purposes of this solicitation questionnaires are the only document(s) (with exception to Requests for Information (RFI) that are permitted to be received via email.

NOTE: All proposals submitted via USPS or Commercial Carrier shall have “W91151-19-R- 0008” and “Joshua Barbero” clearly identified on the outermost container of their proposal for reference and routing purposes. Furthermore, each offeror submitting their proposal via USPS or Commercial Carrier shall provide (along with their proposal) a write once/read only Compact Disc (CD) version of their proposal. Failure to provide a CD version of their proposal shall render their offer as deficient, and not considered for award.

PLEASE ENSURE THAT ALL PROPOSALS WILL BE SENT TO MICC FORT HOOD,

TX NO LATER THAN THE OFFEROR DUE DATE (22 JANUARY 2019).

PLEASE ENSURE THAT THE APPLICABLE ORGANIZATIONS SUBMIT THE

COMPLETED QUESTIONAIRE (VIA EMAIL) TO THE CONTRACT SPEICALIST &

CONTRACTING OFFICER(S) NO LATER THAN THE OFFEROR DUE DATE (22

JANUARY 2019).

e. EMAIL: Submitting proposals via email is prohibited. Therefore, proposals submitted via email will be rejected and not considered for award.

V. The Government intends to evaluate offers and award a contract without discussions with offerors.

Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

VI. Failure to provide a completed offer shall render your proposal as deficient and not considered for award.

VII. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

VIII. Offerors are encouraged to submit RFI’s regarding this requirement no later than 9 January 2019 @4:30 PM Central Time. Inquires shall be sent via email to the Contract Specialist, Joshua Barbero at joshua.p.barbero.civ@mail.mil, and the Contracting Officer(s), Sharon Jones at sharon.v.jones.civ@mail.mil and Madge Lewis at madge.a.lewis2.civ@mail.mil. Any inquiries from industry submitted to the Government after 9 January 2019 @4:30 PM (Central Time) will not be addressed.

NOTE: Contractors are encouraged to furnish all RFI inquires on a one page MS word memo prior to submitting to the Government. Multiple email inquiries will not be accepted.

IX. Special Instructions: As per indicated in the provisional clause 52.237-1 Site Visit - Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Due to the nature of this requirement, a separate or organized site visit to inspect and or visit would not be in the best interest of the Government, however, to satisfy the offeror or quoters need that may affect the cost of contract performance, a reasonable amount of information is provided (under Attachment #3) in lieu of a physical site visit.

(End of Summary of Changes)