Attachment_3_FINAL_PWS_W9115119Q0219_Admin_&_Logistic_Spt_19_AUG_19.docx

PERFORMANCE WORK STATEMENT

LOGISTICS AND ADMINISTRATIVE SUPPORT

The Research and Analysis Center, U.S. Army Futures Command

WHITE SANDS MISSILE RANGE, NEW MEXICO

1. GENERAL.

This is a non-personal services contract to provide administrative and logistics support services to the U.S. Army Futures Command – The Research and Analysis Center, White Sands Missile Range (TRAC-WSMR) in support of mission requirements. As such the Government will not exercise any supervision or control over the contract service providers performing the services herein. All personnel engaged in performing the services under this contract (direct labor, subcontracted labor, material suppliers, etc.) shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. DESCRIPTION OF SERVICES/INTRODUCTION.

The Contractor shall provide all labor, management, supervision, supplies, materials, equipment, training, and tools, necessary to perform logistics and administrative support services to TRAC-WSMR as defined in this Performance Work Statement not otherwise provided as Government-furnished property (GFP). The Contractor shall perform to the standards in this contract.

1.2. BACKGROUND. TRAC-White Sands Missile Range (WSMR) is one of four sub elements of TRAC, Headquarters located at Fort Leavenworth, Kansas. TRAC-WSMR is a highly skilled, thinking organization that conducts relevant analysis on current and potential military operations worldwide to inform decision makers about the most challenging issues facing the U.S. Army and Department of Defense (DoD).

1.3. OBJECTIVES. The Contractor shall provide specific technical requirements for logistics and administrative mission support for TRAC.

1.4. SCOPE. The contractor shall provide personnel, supervision, equipment, supplies, vehicles and fuel, and other items necessary to provide Logistics and Administrative Support for TRAC-WSMR operations in direct support of TRAC-WSMR’s mission. This support spans a wide range of Logistic and Administrative tasks to include: supply operations, inventory, receiving and turn-in, hazardous material disposal and official mail and distribution.

1.5. PERIOD OF PERFORMANCE. The period of performance shall be for one (1) year with 4 (1) year options.

1.6. GENERAL INFORMATION:

1.6.1. Quality Control. The Contractor is responsible for the quality of the products and/or services delivered under the terms and conditions of this contract. The contractor shall develop and maintain an effective Quality Control Plan/Program (QCP) that is acceptable to the Government. The plan shall ensure all services/products required by this contract are delivered IAW all the requirements of this PWS. The Contractor’s QCP shall implement procedures which prevent recurrence of defective services and/or products. The QCP shall be delivered to the Government within ten (10) working days of contract award. The Government will have ten (10) working days to review and accept or return plan for revision. In the event revisions are required the Contractor shall make the appropriate revisions and return the revised QCP to the Government within five (5) working days of receipt of notification to revise. After acceptance of the QCP by the Contracting Officer any future proposed revisions must be submitted to the Contracting Officer for approval.

1.6.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Holidays. Work shall not be required on the following federal holidays unless specifically required by a technical requirement.

Federal holidays also include any Presidential or Congressionally designated days off other than the ten listed above.

1.6.4. HOURS OF OPERATION. TRAC-WSMR employees have optional schedules, 8 hour or 9 hour work schedules with a half hour lunch break between the hours of 1100 to 1300. All employees are expected to arrive between 0600 and 0900 and leave between 1500 and 1800, Monday through Friday, exclusive of Federal holidays and Regular Days off (RDO), if on 9 hour work schedule.

1.6.5. PLACE OF PERFORMANCE: The primary location for the performance of this contract is TRAC-WSMR buildings 1400 and 1401 located at White Sands Missile Range, NM.

1.6.5.1. Installation Information. Information about White Sands Missile Range can be found at the home page. The internet website address is www.wsmr.army.mil.

1.6.5.1.1. Vehicle Registration. Contractor or Contractor employee motor vehicles entering federal installations designated as a performance location shall have a valid state license and shall comply with military installation vehicle registration requirements as applicable. Contractor personnel shall return visitor passes, when applicable, to the Provost Marshal office immediately upon conclusion of the conduct of business authorized on the installation. In the event installation decals are issued, Contractor personnel shall comply with installation regulations pertaining to the return or destruction of registration decals after termination or completion of work, when state license is no longer valid, and upon sale of vehicle.

1.6.5.1.2. Vehicle Operation. Contractor personnel operating motor vehicles on the installation shall have a valid state operator’s license for the category of vehicle being operated and shall comply with installation vehicle operation directives regarding motor vehicle use on the installation. State license, registration, and insurance shall be maintained current during the time the vehicle is in use on military installations.

1.6.6. TYPE OF CONTRACT.

1.6.6.1. The Government will award a Firm-Fixed Priced type contract for non-personal services in support of the U.S. Army Futures Command – The Research Analysis Center (TRAC-WSMR), White Sands Missile Range, NM.

1.6.7. SECURITY REQUIREMENTS.

1.6.7.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work day, government facilities, equipment, and materials shall be secured. The Contractor shall comply with the most current version of DoD 5220.22M, National Industrial Security Program Operating Manual (NISPOM).

1.6.7.1.1. Facility Clearance. The Contractor shall possess, or obtain, prior to contract start date, a facility clearance at the classification level of SECRET.

1.6.7.1.2. Installation Access. The Contractor shall be responsible for assuring all Contractor personnel authorized to perform work under this contract obtain installation access. Government-furnished identification shall be returned to the Government when the employee no longer performs work for the Contractor under this contract. Contractor personnel or any representative of the Contractor entering any military or federal installation designated as a performance location shall abide by all security regulations and shall be subject to security checks. Contractor personnel and property shall be subject to search and seizure upon entering the confines of a federal installation and upon leaving the confines of a federal installation.

1.6.7.1.3. Roadblocks, Evacuations, or Operational delays as a result of Threat, Disaster, Weather, or Operational Testing. As a result of an increase in threat, disaster, inclement weather or operational testing may require the installation curtail operations, limiting access to essential government employees only, block/restrict movement on major roads on or leading to the installation, or close the installation. These do not relieve the Contractor from performance of contractual duties. It is the Contractor’s responsibility to be aware that roadblocks and evacuations may occur and to reschedule work requirements as necessary. The contractor cannot hold the US Government responsible for cost overruns (if applicable) as a result of these operational decisions.

1.6.7.1.4. Personnel Security Clearances. Contractor personnel performing work under this contract shall have a minimum of SECRET clearances and at time of the proposal submission, and must maintain the level of security required for the life of the contract. The approved DD Form 254 will be incorporated as part of this contract.

1.6.7.1.5. Identification of Contractor Employees and Common Access Card (CAC): All contract personnel attending meetings, answering Government telephones, utilizing electronic mail, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The Government will provide each of the Contractor’s personnel with a TRAC identification (ID) badge and Common Access Identification card (CAC). The Contractor shall be responsible for coordinating badge and card requirements through the Contracting Officer Representative (COR) prior to commencement of performance. Contractor personnel shall wear the ID badge and the ID card at all times. The CAC card is the primary means of personal ID for installation entry. The TRAC badge will not provide installation entry it will only provide entry to TRAC facilities. There is no requirement for vehicle registration for personnel in possession of any DOD affiliated/issued identification card.

1.6.7.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall comply with conventional key and lock requirements under AR 190-51 and applicable TRAC policies. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3. Lock Combinations, Personal Identification Code (PIC) Control, Safe, and Ciphers: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. These procedures shall be included in the Contractor’s Quality Control Plan. Selected Contractor individuals shall be responsible for maintaining security of a Government issued PIC and/or combination for the CDX-07/09 door locks/safes. Neither the PIC nor the combination shall be shared with any other person. In the event that a PIC or combination is compromised, the Contractor shall immediately report the incident to the ACOR, COR, local TRAC Security or Contracting Officer. The Government will reset the Remote Area Data Collector (RADC) and/or replace the CDX-09 combination lock. If the Government determines that a PIC or combination was compromised due to the negligence of the Contractor, the Contractor shall be liable for the costs associated with these actions and a record of the incident will be submitted to the Central Clearance Facility (CCF). The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. The Contractor shall be responsible to perform end of day security checks on a rotational basis for their assigned work place. This includes checking of safes. These procedures shall be included in the Contractor’s QCP.

1.6.7.4. Disclosure of Information. Contract performance may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such a nature that its dissemination or use other than as specified by this Performance Work Statement (PWS), would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge nor release data or information developed or obtained during contract performance, except to authorize Government personnel, or upon written approval of the Contracting Officer (KO). The Contractor shall not use, disclose, or reproduce such data, which bears a restrictive legend, except as authorized. All contractors with access to classified information shall sign a Classified Information Nondisclosure Agreement, SF 312.

1.6.7.5. Release of News Information. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of contract performance or any phase of any programs hereunder, without the prior written approval of the KO.

1.6.7.5.1. Disclosure of information regarding operations and services of the activity to persons not entitled to receive it or failure to safeguard any classified information that may come to the Contractor (or any persons under the Contractor's control) in connection with contract performance, will subject the Contractor, Contractor's agent, or employees, to criminal liability under Title 18, Section 793 and 798 of the United States Code (U.S.C.). Neither the Contractor nor the Contractor's employees shall disclose or cause to be disseminated any information concerning the operations of the activity, which could result in or increase the likelihood of the possibility of a breach of the activity's security or interrupt the continuity of its operations.

1.6.7.5.2. The Contractor shall direct to the KO all inquiries, comments, or complaints arising from matters observed, experienced, or learned because of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

1.6.7.5.3. Inquiries received by the Contractor from non-Governmental sources for documentation regarding work performed under this contract shall be referred to the KO for evaluation under the Freedom of Information Act of 1975, Public Law 93–502, 5 U.S.C. 552. The determination of whether records will be released will remain with the KO. The Contractor shall be responsible for search and submission of records upon request by the KO.

1.6.7.5.4. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of contract performance or any phase of any programs hereunder, without the prior written approval of the KO.

1.6.7.6. Classified Information. This document is not classified; however, the classification of the work to be performed and the items to be delivered under this contract will be determined and handled IAW the DD Form 254 pertaining to this contract. When the services and support being performed require access to security controlled or classified information, the Contractor shall obtain and provide personnel with the appropriate security investigation/clearance. Contractor's personnel are required to comply with AR 25–2, chapter 4, section 14. When handling, accessing, and/or Storage of Classified Information, the Contractor shall comply with FAR 52.204-2, Security Requirements.

1.6.7.6.1. NATO Information. All contractor personnel with access to the Secure Internet Protocol Router Network (SIPRNet) require North Atlantic Treaty Organization (NATO) access. Special briefings are required for access to NATO information. Access to classified NATO information requires a final U.S. Government clearance at the SECRET level. Contractor personnel shall be debriefed from NATO access prior to departure from this contract.

1.6.7.6.2. Interaction and/or Disclosure with a Foreign Country or Foreign National Personnel. Contractor shall comply with Foreign Disclosure and Contacts with Foreign Representatives IAW AR 380-10, DoD 5230.11, Disclosure of Classified Military Information to Foreign Governments and International Organizations, and DoD 5230.20, Visits, Assignments, and Exchanges of Foreign Nationals. These publications will be provided at the contractor's request.

1.6.7.6.3. The Contractor shall not use any electronic information processing equipment in its possession to process or transmit classified information under this contract without the written permission of the KO.

1.6.7.6.4. Protection of Information Identified as “For Official Use Only” (FOUO). In the performance of this contract, it may be necessary that the Contractor use certain information and material, identified as "FOR OFFICIAL USE ONLY" (FOUO). Such material shall be handled and marked IAW AR 380–5, chapter 5, section I.

1.6.8. COOPERATION WITH FORCE PROTECTION MEASURES.

1.6.8.1. Contractor shall comply with the Antiterrorism/Force Protection (AT/FP) requirements IAW current applicable regulations and standards (AR 525-13, TRAC AT/FP Plan, installation AT Plan or any AT/FP Plan, Regulation or supplemental guidance that supersedes the above mentioned documents). These requirements include, but are not limited to, annual AT Level 1 training, OCONUS Travel Briefs, preparation of Organizational Consolidated Force Protection, Security, and Evacuation Plans, and the conduct of the Random Antiterrorism Measure Program. These publications may be provided at the contractor’s request.

1.6.8.2. Antiterrorism Exercises. The Department of Defense and the Department of the Army require that an annual/yearly Antiterrorism Exercise be held on all installations. This annual/yearly exercise may require access control points to the installation to be closed, or the curtailment of daily operations to include movement of personnel, and equipment on the installation. As a result of this requirement, the Contractor will cooperate with the installation to the fullest and cannot hold the US Government or the Installation accountable for cost overruns (if applicable) as a result of this mandated requirement.

1.6.9. Privacy Act Information. The Government may task the Contractor, in writing, to design, develop, maintain, or operate a system of records on individuals, which shall be operated in conformance with the Privacy Act of 1974 (5 U.S.C. 552a) and Office of Management and Budget (OMB) Circular No. 108.

1.6.10. Removal of Contractor Personnel from Government Facilities. The Contracting Officer can require the Contractor to remove any employee(s) from TRAC buildings or other real property should it be determined that the individual(s) is either unsuitable for security reasons or otherwise unfit to work on TRAC controlled property. The Contractor shall immediately comply with any removal request.

1.6.11. Special Qualifications:

1.6.11.1. Training of Contractor Personnel. The Contractor is responsible for hiring qualified personnel with appropriate certifications and for any required refresher training to maintain certifications as appropriate. The Contractor shall be financially responsible for training required to support the current assigned mission. The Contractor shall provide written justification for training to obtain advance approval from the KO for personnel to attend during normal duty hours.

1.6.11.2. In-Service Training. The Government may periodically provide in-service training to Contractor personnel on a space available basis. The Contractor shall submit to the KO or his representative a written request for space for Contractor personnel attendance at Government conducted training. Government training to Contractor personnel may be provided when one of the following criteria is met:

1.6.11.2.1. The training is only available from Government sources.

1.6.11.2.2. Specialized training is required by the Government in order for the Contractor to perform the technical requirement.

1.6.11.2.3.1. Initial, Annual, and Program Specific Security Training. Government furnished and required security training includes, but is not limited to: Initial and Annual training on Information Assurance, iWATCH, Antiterrorism, OPSEC, Threat Awareness and Reporting Program (TARP) Training, and any other organizational mandated training. These trainings may be tracked or documented using either hard copy sign in sheets, online automated tracking programs, or Common Access Card (CAC) Verification.

1.6.11.2.3.2. Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.6.11.2.3.3. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 45 calendar days after completion of training by all employees and subcontractor personnel.

1.6.11.2.3.4. AT Awareness Training for Contractor Personnel Traveling Overseas. All contractor employees, to include subcontractor employees, will receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13.

1.6.11.2.3.5. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

1.6.11.2.3.6. OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

1.6.11.2.3.6.1. OPSEC Standard Operating Procedure (SOP) Plan. The contractor shall develop an OPSEC SOP Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

1.6.11.2.3.7. Environmental Management System (EMS) Training. Contractors working on behalf of the Government shall adhere to the current Environmental Policy and Environmental Management System (EMS) requirements while performing services in TRAC facilities. The contractor representative shall identify personnel whose roles, responsibilities and activities may impact the environment and shall demonstrate that these personnel receive EMS awareness training within 30 calendar days of receiving notice to proceed. The list of personnel who receive awareness training shall be provided to the Contracting Officer’s Representative.

1.6.11.2.3.8. CYBER SECURITY

1.6.11.2.3.8.1. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Cyber Awareness and sign the Acceptable Use Policy prior to access to the Information Systems (IS) and then annually thereafter.

1.6.11.2.3.8.2. Per DODI 8510.01, the contractor employees supporting the TRAC-WSMR mission will provide support that allows TRAC-WSMR implement the Risk Management Framework (RMF).

1.6.11.2.3.8.3. Contractor personnel shall not transmit any classified information over unclassified information networks. Contractor personnel shall consult with the COR or the TRAC-WSMR security manager if they are uncertain whether particular information is classified.

1.6.11.2.3.8.4. Government furnished telecommunication and electronic communication systems and equipment, specifically including electronic mail systems, are for official use only in furtherance of the PWS. Contractor personnel shall limit Internet access to the minimum time necessary to accomplish the official inquiry or research in furtherance of the PWS.

1.6.11.2.3.8.5. Contractor personnel shall respect all electronic communication advisories, virus warnings, and use restrictions on government-furnished telecommunications and electronic communications systems and equipment and give access to government automation security and maintenance personnel upon request.

1.6.11.2.3.8.6. Contractor personnel shall review the provisions of AR 25-2, Information Assurance and AR 25-1, Army Information Technology, prior to using government-furnished telecommunications and electronic communications systems and equipment. The Contractor shall provide evidence of this review to the COR for each member of the Contractor staff working on this PWS.

1.6.12. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12.1. The Contractor shall attend coordination meetings with the Government to discuss status, problem areas, and future events and activities. The Contractor shall attend technical and coordination meetings and briefings. The Contractor shall provide the KO with a summary of events by email if changes are identified during the meeting that will cause contract or cost impacts.

1.6.13. COR Duties: The Contracting Officer will appoint in writing a COR. The COR will be responsible for technical administration of the TO and assure proper Government surveillance of the Contractor’s performance. The COR will maintain liaison and direct communication with both the Contractor and Contracting Officer. The COR will notify the Contracting Officer when problem areas or unsatisfactory contract performance have been identified. The will provide technical guidance and conduct quality assurance inspections.

1.6.14. Contractor shall meet the requirement for SECRET facility clearance. Specific training and experience requirements include two (2) or more years’ experience performing supply operations, inventory, receiving and equipment turn-ins; formal hazardous material training; and proficiency in Microsoft word, excel, and access.

1.6.15. Organizational Conflict of Interest. There are no organizational conflicts of interest anticipated for this procurement. This effort requires logistics and administrative support services. As noted in FAR 9.502, organizational conflicts of interest are more likely to occur in contracts involving management support services or other professional services. This contract will not require performance of or assistance in technical evaluations or the development of technical specifications or work statements. As such, it is considered highly unlikely that any organizational conflicts of interest will arise under this contract. However, OCIs are not limited to any particular kind of acquisition and if an OCI is identified the contractor will be required to have an approved OCI Mitigation Plan.

1.6.16. Conduct of Personnel. The KO may require the Contractor to remove from the job site any employee for reasons of misconduct, security, or who is found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Government representative that such action is necessary in the interest of the Government. In accordance with local regulations and 18 U.S.C. 1382, the installation commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the required services.

1.6.16.1. Responsibility for Loss, Damage, or Personal Injury of Contractor Personnel. The Government will not be responsible for or held liable for any loss, damage, personal injury, or loss of life of Contractor personnel, not caused by the fault, negligence, or wrongful omission of the Government, its agents or its employees, occurring at any time such personnel are entering, exiting, using, or occupying Government property in performance of this contract.

1.6.16.2. The Contractor shall be liable and shall indemnify and hold harmless the Government, its agents, and employees against all action or claims for all damages to persons or property, including death arising or resulting from the fault, negligence, wrongful act, or wrongful omission of the Contractor personnel IAW the Federal Tort Claims Act (28 U.S.C. 2671–2680).

1.6.17. TRAVEL REQUIREMENTS. Day trips to Ft. Bliss, TX, and Holloman Air Force Base, NM shall be required to support the TRAC-WSMR Forward (Ft Bliss) operations and property turn-in operations at the Defense Reutilization and Marketing Office (DRMO) Holloman office. A truck or cargo van shall be used to meet the requirements of excess government property (such as monitors, computers, audio and video equipment) turn-in and hazardous materials (such as printer cartridges and cleaning supplies) turn-in and disposal. Projected trips are as follows:

1.6.17.1. Six (6) trips to Fort Bliss, TX, annually (approximately 90 miles round trip). Each trip consists of one day for one person.

1.6.17.2. Two (2) trips to Holloman Air Force Base, annually Alamogordo NM (approximately 120 miles round trip). Each trip consists of one day for one person.

1.6.18. VEHICLES. The contractor shall provide a vehicle necessary for the full performance of the PWS. Contractor shall be responsible for replacement and upkeep of any vehicle to ensure vehicle are in proper working conditions to meet mission requirements at all times.

1.6.18.1. Contractor Marking of Vehicles. Contractor motor vehicle shall be clearly identified as contractor-operated vehicles to distinguish them from DoD motor vehicles operated by the DoD components. The contractor's vehicles shall be marked with the contractor's company name and unique identification number on both sides of the vehicle in three inch block letters of a color which contrasts with its background, as well as all required state and federal registration numbers.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS & ACRONYMS.

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. CONTRACT SPECIFIC LIST OF ACRONYMS

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SERVICES, FACILITIES AND MATERIALS

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. Local and Defense Switched Network (DSN) telephone services and long distance service for official calls will be provided. A no-fee connection to the Internet will be provided through TRAC-WSMR’s Internet service.

3.1.1. Network Access and Computer Support. The Government will provide access to the NIPRNET.

3.1.2. The Government will provide the Contractor access to the Secure Internet Protocol Routing Network (SIPRNET). Contractor personnel may be communicating with and passing data between other Government agencies via the SIPRNET. TRAC will arrange for a SIPRNET account if necessary.

3.2. Facilities. The Government will provide administrative and office workspace in buildings 1400 and 1401 White Sands Missile Range.

3.3. Utilities. The Government will provide all water, electricity and gas for Government provided facilities and work spaces. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, such as turning off the water faucets or valves after using the required amount.

3.4. Furniture and Equipment. The Government will provide office furniture and equipment necessary to support this contract.

3.4.2.1. The Government will provide all computers and commercial-off-the-shelf (COTS) software required to accomplish the requirements of this PWS.

3.4.2.2. Government Furnished Property (GFP). No GFP will be provided.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 5 of this PWS.

4.2 Secret Facility Clearance: The contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office. The DD 254 is provided as a technical exhibit.

4.3. Materials and Equipment. No materials and equipment shall be provided by the Contractor.

PART 5

SPECIFIC TASKS

5. TASKS.

The contractor shall provide support for the overall administration and execution of the TRAC-WSMR Logistics and Administrative Support Program, to include providing recommendations and lessons-learned in the development of Logistics and Administrative support policies and procedures.

5.1. Expendable and Durable Supplies – Task 1. The contractor shall support the TRACWSMR supply operation by identifying and tracking routine stock levels of expendable and durable supplies necessary for the conduct of the agency’s daily mission including Force Protection items such as first aid kits, duct tape, and plastic sheeting. Expendable supply items are defined as items with a unit cost under $300.00 and loses its identity after use. Durable goods are defined as items with a unit cost of $50.00 or more but less than $300.00 and they retain their identity after use. Moves stock by hand, hand truck and dolly. Delivers paper products weighing up to 55lbs. to printing stations located in both buildings. Two of the stations are located on the second floor of bldg 1400 in cubicles across from rooms B208 and B218, the contractor will traverse 24 steps to those locations. The contractor shall maintain a supply spreadsheet to track the supplies on hand. The spreadsheet shall be prepared in Excel or Access and contain a description of the item and quantity on hand. The spreadsheet shall be updated and submitted quarterly to the COR for review. In addition, the contractor shall submit to the COR, on a monthly basis, a list of all items where quantities are low and replenishing is needed. The contractor employee shall e-mail the COR within four working days when quantities fall below the minimum stock level. Contractor can expect an average of 40 tasks per month.

5.1.1. Deliverable. The contractor shall monitor supply items to identify appropriate stock levels required to conduct the agency’s daily mission. The contractor shall conduct an inventory of current supply holdings and submit to the COR a list of expendable and/or durable items requiring replenishing. This shall be accomplished no later than (NLT) the last working day of each month. In addition, on a quarterly basis, (NLT 5 Dec, 5 Mar, 5 Jun, and 5 Sep),

5.1.2. Minimal acceptable standard Excel or Access spreadsheet contains current information and documents all elements as identified in paragraph 5.1.

Quarterly report provides updated copy of the supply spreadsheet, prepared in Excel or Access, and contains all elements as listed in paragraph 5.1.

5.2. Hazardous Materials – Task 2. IAW TM38-410 and 40 CFR 260-265, the contactor shall properly handle, and prepare for disposal, all hazardous materials identified by TRAC. On a monthly basis, the contractor shall, in coordination with the COR and the Installation Environmental Protection Office, shall coordinate, schedule, and oversee the disposal of hazardous materials. Contractor can expect an average of 2 tasks per month.

5.2.1. Deliverable. NLT the 15th of each month, the contractor shall dispose of hazardous materials IAW AR 710-2.

5.2.2. Minimal acceptable standard. Hazardous materials are disposed of properly and the COR is notified within 2 working days that the task has been completed.

5.3. Accountable Property – Task 3. The contractor shall maintain a spreadsheet documenting property accountability to track equipment assignment to TRAC personnel. The spreadsheet shall include name of the individual and location of all accountable items in order to provide physical security of government equipment and property. The spreadsheet shall include the name, location, description, manufacturer, model, cost, and serial number of each item. The spreadsheet shall be prepared in Excel or Access and maintained. The contractor shall submit a copy of the spreadsheet to the COR/Property Book Manager (PBM) the last working day of the quarter.

5.3.1. Deliverable. Copy of spreadsheet shall be provided to the COR on a quarterly basis.

(NLT 5 Dec, 5 Mar, 5 Jun, and 5 Sep).

5.3.2. Minimal acceptable standard. Excel or Access spreadsheet contains current information and documents all elements as identified in paragraph 5.3.

5.4. Accountable Property Inventory - Task 4. In conjunction with the schedule provided by the PBM, the contactor shall conduct a physical inventory of accountable government property and equipment verifying each item by nomenclature and serial number. This property includes: desks, chairs, hand trucks, tilt truck containers, pallet jacks, and push carts. Inventories shall be conducted NLT the 10th calendar day of the month. The results shall be loaded into the database developed in paragraph 5.3. The contractor shall generate property hand receipts and reports utilizing database/automated systems for distribution. This shall be accomplished NLT the last working day of the same month. The property hand receipts and reports shall be generated as needed in accordance with the procedures outlined in AR 710-2. This inventory averages out to 250 pieces of property per month.

5.4.1 Deliverable. NLT the 10th calendar day of each month, the contractor shall perform physical inventory per the PBM provided schedule. If hand receipts and/or reports are required, documents shall be prepared and provided to the appropriate TRAC personnel and the COR NLT the last working day of the same month.

5.4.2. Minimal acceptable standard. Inventories are completed within 5 working days and results provided to the COR/PBM NLT five (5) working days following completion of the inventory.

5.5. Accountable Supplies/Property/Hand Receipt Items Receiving and Turn-In - Task 5.

The contractor shall process new and/or excess equipment. Excess equipment for turn-in shall be documented by generating a DD Form 1348-1A- Issue Release/Receipt Document, and coordinating, scheduling, and overseeing the turn-in of equipment to the DRMO. Contractor shall assure items are properly marked, tagged, prepared for turn-in. The contractor shall submit for COR/PBM approval a list of excess items for turn-in on a quarterly basis, (NLT 5 Dec, 5 Mar, 5 Jun, and 5 Sep). Contractor shall document receipt of all new accountable equipment, verifying quantities, serial numbers, and nomenclature. The contractor shall load, unload and receive accountable supplies and equipment. Contractor shall update the property accountability database with new information IAW paragraph 5.3. An updated copy of the equipment spreadsheet shall be provided to the COR/PBM NLT the last working day of each month. Contractor can expect an average of 20 tasks per month.

.5.5.1 Deliverable. Updated consolidated property spreadsheet is delivered to the COR/PBM the last working day of each month. A list of excess items for turn-in shall be provided to the COR for review quarterly (NLT 5 Dec, 5 Mar, 5 Jun, and 5 Sep).

5.5.2. Minimal acceptable standard. New items are properly documented and appropriate hand receipt paperwork is accurately prepared. Items identified for turn-in are properly documented and turn-in coordinated IAW DRMO policy.

5.6. Mail and Distribution Center – Task 6. The contractor shall operate the TRAC-WSMR Mail and Distribution Center in accordance with AR 25-51, AR 380-40, DA Pamphlet 25-50, and the United States Postal Service International Mail Manuel (IMM). Documents are controlled such that no items are misplaced or handled incorrectly during the performance period. Contractor can expect an average of 5 – 15lbs of mail to pick up on a weekly basis. The average include book shipments. Contractor can expect an average of 1 – 5 FedEx packages to prepare weekly. The task includes:

5.6.1. Subtasks

(a) The receipt and distribution of unclassified mail on a weekly basis including the review of outgoing materials to ensure all signatures and clearances/approvals have been obtained, and items are formatted, assembled, and addressed in accordance with appropriate regulations and procedures;

(b) The documentation, accountability and control of non-classified documents, and materials;

(c) The preparation of packages and items for mailing through FedEx and United States Postal Service;

(d) Maintaining the supply of the mail materials.

(e) The contractor shall maintain a log for all non-classified mail, documenting all non-classified mail and distribution actions for the month, assuring accountability of all documents sent and received. Documentation of the type of action taken and the date/time of completion of the task shall be accomplished through the use of an Excel or Access spreadsheet and shall be submitted to the COR on a monthly basis.

5.6.2. Deliverable. NLT the 20th working day of the month, the contractor shall submit a spreadsheet to the COR that documents the non-classified mail and distribution actions for the previous month.

5.6.3. Minimal Acceptable Standard. The spreadsheet shall be submitted monthly and shall document actions executed during the previous month.

5.7. CONTRACTOR MANPOWER REPORTING (CMR). The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor…