Solicitation_Amendment_0002_(RFI_Response) _W91151-16-B-0028 _25_Aug_16.pdf

0010871786 AD000344P

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to:

1. Provide the Government's response to questions received from Industry.

2. Attach Technical Exhibit C, D & E in response to the questions received from Industry.

3. Anyone w ishing to attend the bid date has been changed from 25 August 2016, 2:00 PM CDT to 6 September 2016, 2:00 PM CDT.

3. The date set for bid submission/bid opening is extended from 26 August 2016, 1:30 PM CDT to 7 September 2016, 10:00 AM CDT.

4. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91151-16-B-0028

X 9B. DATED (SEE ITEM 11)

22-Jul-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Aug-2016

CODE

MISSION AND INSTALLATION CONTRACTING

MISSION CONTRACTING OFFICE (MCO)

BUILDING 1001, ROOM W103

1001 761ST TANK BATTALION AVE

FORT HOOD TX 76544-5025

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91151-16-B-0028

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSE TO RFI QUESTIONS

W91151-16-B-0028 RFI Response

1. Spec section 01 32 01.00 10, para 3.6.1 discusses periodic schedule update meetings, it states: “…the contractor’s Project Manager and scheduler must attend….” Is a separate Project Scheduler required for this project?

Answer: The government does not dictate who the scheduler is. This could be a dual role with anyone except the QCM or a separate person.

2. Spec section 01 33 00, part 1 states: “The attached submittal register contains the required items the Contractor shall submit for Government approval”. The specification is 3201 pages and the submittal register is 147 pages. Both include contain many items that do not pertain to the scope of this project. Is the government going to provide a submittal register and specifications tailored to this project in a separate attachment as stated in paragraph 1.7?

Answer: Specification 01 33 00, section 1.7 Submittal Register states, “Maintain and manage the submittal register, as the work progresses. Contractor is responsible for ensure all material and products used on the job site are identified and submitted to the government.” Also it states, “The original list provided by the government may not be all inclusive and additional submittals may be required.” The contractor is responsible for editing and providing the submittal register for review and approval to the government.

3. Spec section 01 33 00, para 1.10 states: “For any rejection of a submittal the QCM has 1 days to resubmit unless directed otherwise from the KO.” One day is not enough time to change, rebuild and resubmit any submittal. Is this an error in the specifications?

Answer: This is not an error. The contactor has 1 day to resubmit or request additional time from the KO.

4. The Spec’s and Submittal Register call for a SWPPP. Is a SWPPP required for this project?

Answer: Per the DPW specifications (Section 01 57 20.00 10, Environmental Protection, Part 3.1.1) and the construction drawings the expected land disturbance will exceed 1 acre, and therefore will require a SWPPP. See 01 35 13, Special Procedures, Part 1.5.3 and Section 01 57 20.00 10, Environmental Protection for additional requirements.

5. Spec section 01 35 13, para 1.5.4, Traffic Control Plan states; “The contractor shall submit for and obtain approval on Traffic Control Plan. Traffic Control plans shall be developed by a roadway design engineer or traffic engineer”. The drawings on Sheet C-503 is a traffic control plan. Is the contractor responsible for submitting an additional traffic control plan IAW the spec’s?

Answer: Sheet C-503 is intended for guidance when establishing a Traffic Control Plan (TCP). It is not specific to the site, which requires resolution (design sketch) of the areas identified to remain open (CS-

101) per Specification 1.5.4, paragraph 1.

Per Section 1.5.4.1, the submitted TCP shall also include a construction staging plan detailing the recommended phasing of project improvements. This may be interpreted as a submitted sketch of the roadway showing an example work zone displaying all required signage and personnel (flaggers, etc.) the contractor will be charging the Government for.

6. The solicitation calls for a project sign. The drawings do not show a location for the project sign. Please identify the location for the project sign.

Answer: Per the specifications, see Section 01 35 29 Safety and Occupational Health Requirements, Part 2.2, construction activities on roadways that prevent regular throughway to vehicular traffic shall be barricaded off and signs shall be posted as recommended by the COR. Post a project sign at the same locations that “ROAD CLOSED TO THRU TRAFFIC” signs are placed.

7. Spec section 01 45 01.00 20, para 3.1 3-Key Personal. Is a Full time Project Manager, Full time Superintendent and Full time Quality Control Manager required?

Answer: A dedicated superintendent is required to be on site at all times construction or any work is being performed on site. Project Manager and QCM is to be adequate.

8. Spec section 01 57 20.00 10, para 1.4 states: “-----Appointment of an Environmental Manager and the necessity of an Environmental Protection Plan shall be determined by the DPW Environmental Division.” Does this project require an Environmental Manger and Environmental Protection Plan?

Answer: Environmental Manager can be a dual role except with QCM. No plan is required

9. Spec section 31 00 00, para 3.5.2 states: “hire a professional geotechnical engineer to provide inspection of excavations -------“. Is a Geotechnical Engineer required for this project?

Answer: A geotechnical engineer will not be a requirement for this project. The contractor is recommended by the Government to seek recommendations, reports or direction from a geotechnical engineer if any concerns exist regarding excavations or soil data.

10. Is the Contractor responsible for removal and replacement of any Range Identification Signs that may be in the work area (example—Blackwell Grenade)?

Answer: The contractor will remove any Range Identification signs that are located within the work site. The signs shall be protected and re-installed near its current vicinity, in accordance with MUTCD for installation of “Roadside Sign in Rural Area”, see Sheet C-504, detail 3 of the construction drawings. Final location of any removed signs shall have prior approval from the COR. The condition of the signs shall be equal to or better than the existing condition of the signs.

11. Does this project have revegetation (hydro-mulch/seeding) requirements?

Answer: Land disturbances with slopes up to 1V:6H shall be revegetated with hydroseed (to include seed, fertilizer, tackifiers, dye, mulch, and co-polymer mix). See Section 31 32 11, Part 2.2.7 in the DPW Specifications for additional requirements. The “Typical Standard Sunny Area Mixtures”, see Section 32 92 19, Part 2.1.1, from Native American Seed or equivalent shall be used for the seed mixture. See Section 32 92 19 for additional requirements. For land disturbances that contain slopes greater than 1V:6H, Flexterra FGM, ECO FLEX HD, or equivalent product shall be applied in conjunction with the seed application. See Section 31 32 11, Part 2.2.8 in the DPW Specifications.

12. On Sheet CS-101 in the Key Notes it references #1 as a Critical Area. Is that the only critical area or the referenced areas 2 through 8 critical areas also?

Answer: In addition to #1, the referenced areas #2 through #8 are also critical areas. Access to the critical areas must be maintained throughout the duration of the project. See Sheet CS-101, Traffic Control Note #1.

13. Were there any cores taken of the existing road to show the depth of the existing hot mix asphalt and the type and depth of base under the hot mix?

Answer: No, cores were not available for this project. The existing pavement section is estimated from existing records and field investigations. Contractor shall verify existing conditions prior to construction.

14. In the pulverization areas is there just flex base under the hot mix asphalt?

Answer: Yes, only flex base is expected to be found beneath the existing hot mix asphalt. This is limited to only the work areas identified to be pulverized (i.e. not the bridge area, etc.).

15. During the pulverization process if we run into materials that are not suitable for pulverization how will that be addressed?

Answer: Materials not found to be suitable for pulverization shall be removed and replaced with roadway aggregate (flex base) material.

16. Is there a Soils Report available?

Answer: A soils report is not available for South Range road. For relative familiarity, a bore log taken from the construction of Building 22028 (approximately Sta. 60+00, Rt.) is provided. See “Technical Exhibit C” for more information.

17. Is there a site for disposal of cut material, dirt, rock etc. and if so where is it located?

Answer: There is currently no site on Fort Hood for disposal of the inert material (cut material, dirt, rock) in question. The contractor shall be responsible for haul off and disposal of the material. Contractor shall submit construction weight tickets to the COR per Section 01 57 20.00 10 in the DPW specifications.

18. Is there a site for disposal of asphalt millings and if so where is it located?

Answer: The DPW Maintenance Division will accept asphalt millings at the location shown in “Technical Exhibit D”. The COR shall be involved in the coordination of the drop-off of the material (being repurposed or recycled) with the Engineer Equipment Supervisor from the Maintenance Division.

Contractor shall submit construction weight tickets to the COR per Section 01 57 20.00 10 in the DPW specifications.

19. What are the working hours and days? Example 7:00 AM -3:30 PM Monday through Friday.

Answer: Specification 01 32 01.00 10 section 3.3.8 discuses work hours until noted otherwise in the construction drawings.

20. Is there a list available of Corp Validated testing companies?

Answer: No. Contracting testing shall be 3rd party. The testing companies shall be licensed/certified.

21. Is there a 14 day cure period for each 2” course of asphalt paving?

Answer: The specification/instance you are referring to is not clear. If you are referring to section 32 12 17, paragraph 3.1.5 “Surface Preparation of Underlying Course”, the specification simply instructs a tack coat must be placed if a lift is left to cure for 14 days or more.

22. Is the 120 day price guarantee in effect for this project?

Answer: Unless otherwise stated by the Contracting Officer (KO), the 120 day price guarantee shall be in effect for this project.

23. Please clarify “Pulverize”. Is this to be a 6” cut of existing material and removed or Pulverize in place and use the material as a base?

Answer: “Pulverize” refers to the asphalt roadway and base being pulverized in place. Please see “Technical Exhibit E” for full pulverization specifications.

24. If we are pulverizing 6” of existing roadway and paving 4” of new HMAC we are raising all existing grades 4 inches. It appears this was taken into account from Sta. 148 to 156 but no detail is provided for remaining driveway tie-ins. Please provide a detail of transition distances at driveway connections that allows this 4” transition to occur at a smoothness that satisfies DPW.

Answer: No design profile is given for the transition of existing intersecting approach roads. Approximate tie in points are given in plan, as shown by the limits of construction. Per the cross sections found on sheet C-310, all transitions are expected to tie in a rate of 1V:3H or less.

25. It appears most of the control points provided for the project are unprotected and could be destroyed prior to construction. Please confirm DPW provide adequate project control should the ones in the plans become unusable prior to construction?

Answer: If it is discovered a project control point is destroyed prior to construction, DPW will reestablish the control point. Notification of a destroyed control point should be coordinated through the project COR.

SECTION 00010 - SOLICITATION CONTRACT FORM

The required response date/time has changed from 26-Aug-2016 01:30 PM to 07-Sep-2016 10:00 AM.

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit 1 Technical Exhibit B -

Drawings

69 20-MAY-2016

Exhibit 2 Technical Exhibit A - Specifications

3313 11-JAN-2016

Attachment 3 Attachment 1 - Specifications

111 11-JAN-2016

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit 1 Technical Exhibit B -

Drawings

69 20-MAY-2016

Exhibit 2 Technical Exhibit A - Specifications

3313 11-JAN-2016

Exhibit 4 Technical Exhibit E - Pulverizing

4 24-AUG-2016

Exhibit 5 Technical Exhibit D - Asphalt Milling Drop Off Site

2 24-AUG-2016

Exhibit 6 Technical Exhibit C - Record Drawings AS Built

2 24-AUG-2016

Attachment 3 Attachment 1 - 111 11-JAN-2016

Specifications

SECTION 00100 - BIDDING SCHEDULE/INSTRUCTIONS TO BIDDERS

The following have been modified:

INSTRUCTIONS FOR BID

Any bids received in response to this solicitation SHALL carry a 120 day acceptance period before prices need to be verified, extended or re-negotiated.

1. Submission of Bids The Offeror shall submit a bid that provides a complete line item breakout of tasks, quantities, and unit prices, that reflects the complete work effort required by the contract. The cost of project management, superintendence, quality control and fee shall be provided separately from the pricing provided for the various task area (s). The priced bid shall be supported by a draft progress schedule that demonstrates the offeror's understanding of the work requirements, phasing of work between buildings, and estimated time frames for ordering and installing equipment.

2. Public Bid Openings: Please refer to Block 13A of the 1442. Anyone wishing to attend the bid opening MUST notify the Contracting Officer of record in this solicitation no later than 6 September 2016, 2:00PM CDT with a firm commitment to attend.

Public Bid Openings and Mailing Address:

Directorate of Public Works ATTN: Engineering Division (CONTRACTING SECTION) Building 4610, Engineer Drive Fort Hood, Texas 76544

Bid Opening will be conducted in Quality Assurance Conference Room, Building 4610 Engineer Drive, Fort Hood, Texas.

3. Pre-requisites for Specialty Trade licensure and certification:

Asphalt contractor must have TxDOT Level 1 Field Technician Certification.

Concrete contractor must have ACI Field Technician Certification.

In responding to this solicitation for bids, the bidder shall provide copies of certifications/training identified above and below as a part of the bid. Failure to provide this documentation will render the bid non- responsive and no further consideration will be given to that bidder for award of this contract. No substitution of the individual possessing the required pre-qualifications will be authorized without the written approval of the Contracting Officer, and no time will be allowed for the contractor to acquire the required training/certification after the contract is awarded.

4. Work Experience:

The prime contractor shall demonstrate that it possesses general construction contract management by providing at least three examples of relevant work experience in an awarded contract similar to the requirements stated in this solicitation. Documentation shall be submitted with the bid and include the contract number, the date of contract award, the customer's name and contact information, the awarded dollar value, a description of all work elements included in the contract, the number and type of specialty trades needed to complete the contract, and the period of time allocated for completion of the work. Federal work experience is preferred; however, the Government will accept work experience from both State and institutional and commercial contracts as well. No residential work experience will be considered appropriate for this purpose. Failure to provide this documentation will render the bid/offer non-responsive and no further consideration will be given to that bidder for award of this contract.

5. Mandatory Attendance – Pre-Bid and Pre-Construction Conferences The Contracting Officer reserves the right to conduct a pre-bid/pre-proposal conference in conjunction with the site visit. When such conference is scheduled, all potential bidders/offerors attending the site visit will be required to attend the pre-bid/pre-proposal conference. Space limitations dictate that no more than two representatives from each company attend. The Contracting Officer will review solicitation submittal requirements, and other administrative matters critical for successful and timely performance of the work.

The Contractor shall, at the discretion of the Contracting Officer, attend a Government coordinated preconstruction conference within 10 calendar days of contract award. As a minimum, the conference shall be attended by the contractor’s appointed project manager, the superintendent, the QCM, and administrative personnel responsible for preparation of contract documents, certified payroll records and invoices. The contractor shall deliver letter appointments of its key personnel that include each individual’s duties, roles and responsibilities.

6. Subcontractor List Offerors shall submit a list of proposed subcontractors as an attachment to their bid. If offeror does not intend on utilizing subcontractors (self-perform), offeror shall state so in their bid. Failure to provide this listing or statement will render the quote nonresponsive and eliminate the offer from further consideration for award.

(End of special requirements)

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

a. The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

b. An organized site visit has been scheduled for: 9 August 2016, 0930CDT.

c. Participants will meet at:

DPW - Fort Hood Building 4612, Engineer Drive, DPW Conference Room 1 Fort Hood, Texas 76544

d. From the Main Gate Entrance, proceed to the Santa Fe Avenue Overpass. At the second light, turn left onto Santa Fe Avenue. Continue along Santa Fe Avenue to Engineer Drive. Turn left at Engineer Drive and park in the DPW East Parking lot.

e. Enter Building 4612 at the Northeast double doors and proceed straight ahead to the Conference Room.

f. Participants are asked to notify the Government of their intent to attend this site visit and pre-bid conference by sending an email to the Contract Specialist at the following email address. Information needed in the notification is: company name, address, POC name and email address or telephone number, and the number of attendees in the group

g. Fort Hood is a closed access installation. All visitors must obtain a visitors’ pass at the Main Gate Visitors’ Center before being allowed on post. Consequently, participants should allow at least one or two hours prior to the site visit for obtaining this pass.

h. All questions resulting from the site visit must be submitted electronically to the email below prior to 16 August 2016, 13:00 (1:00 PM) CDT to be considered:

noel.i.nieveschaluisant.mil@mail.mil / sherine.s.brooks.mil@mail.mil

i. Remarks and explanations made by the government representative during the course of the site visit, whether orally or in writing, shall not change or qualify any of the terms or conditions of the solicitation.

This same qualification applies to the written answers provided to the questions. The solicitation can only be changed by a formal written amendment issued by Mission and Installation Contracting Command – Fort Hood.

(End of provision)

(End of Summary of Changes)