Synopsis (Notice of Intent to Award Sole Source) Philips 28 Jan 2025.pdf

NOTICE OF INTENT TO SOLE SOURCE

Philips radiology equipment maintenance services

The U.S. Army Health Contracting Activity (USAHCA), Medical Readiness Contracting Office Europe (MRCO-EU), Landstuhl Regional Medical Center, Germany is issuing this Notice of Intend sole source (NOI) to inform industry contractors of the Government’s intent to execute a Sole Source Award under authority FAR Part 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

Award is for Firm Fixed Price, Single Award, Sole Source contract with Firm Fixed priced CLINs for the services of acquiring Philips Radiology Medical Equipment Maintenance Support Services at Landstuhl Regional Medical Center, Germany.

The intended Contractor is Philips GmbH, located at Rontgenstrasse 22, 22335 Hamburg, Germany.

The North American Industry Classification System (NAICS) code is 811210. This industry comprises establishments primarily engaged in repairing and maintenance with the Product of Service Code of J065 – Maintenance Repair, Rebuild, Of Equipment – Medical, Dental, and Veterinary Equipment and Supplies.

This notice of intent is neither a formal solicitation nor a request for competitive proposals.

No solicitation document is available, and telephone requests will not be honored. No award will be made based on unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling, and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purpose only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this action based on this notice is solely within the discretion of the Government.

All inquiries and concerns must be addressed in writing via e-mail to Bouaphet Phanvongsa at bouaphet.phanvongsa2.civ@health.mil and Michael Hughes at michael.w.hughes92.civ@health.mil with the following information referenced in the subject line, Requote for Proposal (RPR) W9114F25QA010).

A determination by the Government not to compete this proposed procurement based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. All interested parties who are responsible, capable, certified to meet the Synopsis, and authorized may identify their interest and may submit an offer or quotation which shall be considered by the agency no later than 12:00 PM Central Europe Time on Feb 15, 2025 to Bouaphet Phanvongsa at bouaphet.phanvongsa2.civ@health.mil and Micheal Hughes at Michael.w.hughes92.civ@health.mil. The interested parties bear full responsibility to ensure complete transmission and timely receipt.

Description of Supplies/Services:

The requirement is for Non-Personal Services. Any resulting contract will be a commercial, non-personal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the Contractor will perform as an independent Contractor. The Government will evaluate the quality of service provided but retains no control over the aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment).

The Contractor shall indemnify the Government for any liability producing act or omission mailto:bouaphet.phanvongsa2.civ@health.mil mailto:michael.w.hughes92.civ@health.mil mailto:bouaphet.phanvongsa2.civ@health.mil mailto:Michael.w.hughes92.civ@health.mil by the Contractor, its employees and agents occurring during contract performance. This support will provide Philips radiology medical equipment maintenance services at LRMC, Germany for the period of performance base plus four option years.

The Philips maintenance services is providing schedule/unscheduled preventive maintenance and repairs services to radiology equipment located at Landstuhl Regional Medical Center (LRMC) area of operation.

Authority Cited:

The exceptions that apply are FAR Part 6.302-1 that only one reasonable source and no other supplies or services will satisfy agency requirements.

Reason for Authority Cited:

There is a need to perform the solicitation for Philips radiology equipment for schedule and unscheduled maintenance/repairs services in a timely manner to avoid additional downtime of equipment that could impact patient care to those much needed at Landstuhl Regional Medical Center mission. The imaging technician with detailed knowledge of the project issues, Philips GmbH is uniquely positioned to help USAHCA – MRCO-EU with the solicitation and responses to RFIs, and possible provide maintenance services in a timely manner. Philips maintenance is a critical for patience care to early diagnose various injuries and disease to meet the medical readiness in LRCM Europe.

Rational for Sole Source Procurement:

Based on the market research, the government received only one response to the RFI posted for five days. Philips was found only reasonable source that capable to provide Philips maintenance services. Philips is the only manufacture of equipment in local area and no other source available.

Actions to Increase Competition:

Should LRMC continue to have a need for Philips maintenance services, a source sought notice will be posted to the GPE to determine if there are any new entrants to the marketplace that can meet the government need.