Amendment 0001 to W9114F24Q0071.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Extend the quote due date from 12 PM 8 August to 12 PM 15 August 2024.

2. Updated Exhibit C (existing monitoring points) in the PWS

3. Added Exhibit D (supply and installation of the monitoring points) in the PWS.

4. Added CLINs 0007, 1007, 2007, 3007 and 4007 for Building 2213 monitoring point.

5. Added CLINs 0008 for 20 supply of temperature monitoring points w ith installations for the base year only.

6. Updated PWS para 1.6.3.4, Common Access Cards (CAC).

See Summary of Changes

1. CONTRACT ID CODE PAGE OF PAGES

J 1 57

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Aug-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9114F24Q0071

X 9B. DATED (SEE ITEM 11)

25-Jul-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Aug-2024

CODE

W40M MRCO EUROPE

MEDICAL READINESS CONTR OFC EUROPE

CMR 402

APO AE 09180-0402

W9114F 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9114F24Q0071

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Aug-2024 12:00 PM to 15-Aug-

2024 12:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

BLDG 2369 KAD Cold Chain Management Section - 33 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

To:

BLDG 2369 KAD Cold Chain Management Section. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 0002

BLDG 2219 KAD Information Management/Turn-In Section - 4 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

BLDG 2219 KAD Information Management/Turn-In Section. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

CLIN 0003

BLDG 2264 KAD AMB/S4 - 3 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

BLDG 2264 KAD AMB/S4. See Technical Exhibit C and Exhibit D. The contractor shall provide annual

CLIN 0004

BLDG 2222 KAD Clinical Engineering Division - 3 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

BLDG 2222 KAD Clinical Engineering Division. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 0005

BLDG 3201 USAMMCE HQ Kleber Kaserne - 2 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

BLDG 3201 USAMMCE HQ Kleber Kaserne. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 0006

BLDG 2238 KAD Optical Division and HAZMAT Section - 2 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

BLDG 2238 HAZMAT Section. See Technical Exhibit C and Exhibit D. The contractor shall provide annual

CLIN 1001

BLDG 2369 KAD Cold Chain Management Section - 33 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

BLDG 2369 KAD Cold Chain Management Section. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 1002

BLDG 2219 KAD Information Management/Turn-In Section - 4 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

CLIN 1003

BLDG 2264 KAD AMB/S4 - 3 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual

CLIN 1004

BLDG 2222 KAD Clinical Engineering Division - 3 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

BLDG 2222 KAD Clinical Engineering Division. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 1005

BLDG 3201 USAMMCE HQ Kleber Kaserne - 2 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 1006

BLDG 2238 KAD Optical Division and HAZMAT Section - 2 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

BLDG 2238 HAZMAT Section. See Technical Exhibit C and Exhibit D. The contractor shall provide annual

CLIN 2001

BLDG 2369 KAD Cold Chain Management Section - 33 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

BLDG 2369 KAD Cold Chain Management Section. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 2002

BLDG 2219 KAD Information Management/Turn-In Section - 4 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

CLIN 2003

BLDG 2264 KAD AMB/S4 - 3 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual

CLIN 2004

BLDG 2222 KAD Clinical Engineering Division - 3 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

BLDG 2222 KAD Clinical Engineering Division. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 2005

BLDG 3201 USAMMCE HQ Kleber Kaserne - 2 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 2006

BLDG 2238 KAD Optical Division and HAZMAT Section - 2 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

BLDG 2238 HAZMAT Section. See Technical Exhibit C and Exhibit D. The contractor shall provide annual

CLIN 3001

BLDG 2369 KAD Cold Chain Management Section - 33 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

BLDG 2369 KAD Cold Chain Management Section. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 3002

BLDG 2219 KAD Information Management/Turn-In Section - 4 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

CLIN 3003

BLDG 2264 KAD AMB/S4 - 3 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual

CLIN 3004

BLDG 2222 KAD Clinical Engineering Division - 3 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

BLDG 2222 KAD Clinical Engineering Division. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 3005

BLDG 3201 USAMMCE HQ Kleber Kaserne - 2 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 3006

BLDG 2238 KAD Optical Division and HAZMAT Section - 2 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

BLDG 2238 HAZMAT Section. See Technical Exhibit C and Exhibit D. The contractor shall provide annual

CLIN 4001

BLDG 2369 KAD Cold Chain Management Section - 33 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

BLDG 2369 KAD Cold Chain Management Section. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 4002

BLDG 2219 KAD Information Management/Turn-In Section - 4 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

CLIN 4003

BLDG 2264 KAD AMB/S4 - 3 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual

CLIN 4004

BLDG 2222 KAD Clinical Engineering Division - 3 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

BLDG 2222 KAD Clinical Engineering Division. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 4005

BLDG 3201 USAMMCE HQ Kleber Kaserne - 2 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 4006

BLDG 2238 KAD Optical Division and HAZMAT Section - 2 Monitoring Points. See Technical Exhibit C. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work

BLDG 2238 HAZMAT Section. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 0007 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0007 12 Months

SYSTEM SUPPORT SERVICES - BLDG 2213

FFP

BLDG 2213 KAD OAD. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

FOB: Destination

PSC CD: Q702

NET AMT

CLIN 0008 is added as follows:

0008 20 Each Supply and Installation

FFP

Supply of 20 monitoring points including installation. See Tecnical Exhibit D for the list of Temperature monitoring system required and their installation.

CLIN 1007 is added as follows:

1007 12 Months

OPTION SYSTEM SUPPORT SERVICES - BLDG 2213

FFP

BLDG 2213 KAD OAD. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 2007 is added as follows:

2007 12 Months

OPTION SYSTEM SUPPORT SERVICES - BLDG 2213

FFP

BLDG 2213 KAD OAD. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 3007 is added as follows:

3007 12 Months

OPTION SYSTEM SUPPORT SERVICES - BLDG 2213

FFP

BLDG 2213 KAD OAD. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

CLIN 4007 is added as follows:

4007 12 Months

OPTION SYSTEM SUPPORT SERVICES - BLDG 2213

FFP

BLDG 2213 KAD OAD. See Technical Exhibit C and Exhibit D. The contractor shall provide annual maintenance and calibration verification in accordance with the Performance Work Statement.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0007 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 30-SEP-2024 TO

29-SEP-2025

N/A USAMMCE

USAMMCE

31 LUDWIGSHAFENERSTRASSE

KAISERSLAUTERN 67657

WK4F5E

The following Delivery Schedule for CLIN 0008 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 30-SEP-2024 TO

29-SEP-2025

N/A USAMMCE

USAMMCE

31 LUDWIGSHAFENERSTRASSE

KAISERSLAUTERN 67657

The following Delivery Schedule for CLIN 1007 has been added:

CAGE

POP 30-SEP-2025 TO

29-SEP-2026

N/A USAMMCE

USAMMCE

31 LUDWIGSHAFENERSTRASSE

KAISERSLAUTERN 67657

The following Delivery Schedule for CLIN 2007 has been added:

CAGE

POP 30-SEP-2026 TO

29-SEP-2027

N/A USAMMCE

USAMMCE

31 LUDWIGSHAFENERSTRASSE

KAISERSLAUTERN 67657

The following Delivery Schedule for CLIN 3007 has been added:

CAGE

POP 30-SEP-2027 TO

29-SEP-2028

N/A USAMMCE

USAMMCE

31 LUDWIGSHAFENERSTRASSE

KAISERSLAUTERN 67657

The following Delivery Schedule for CLIN 4007 has been added:

CAGE

POP 30-SEP-2028 TO

29-SEP-2029

N/A USAMMCE

USAMMCE

31 LUDWIGSHAFENERSTRASSE

KAISERSLAUTERN 67657

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0007:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 0008:

The following Acceptance/Inspection Schedule was added for CLIN 1007:

The following Acceptance/Inspection Schedule was added for CLIN 2007:

The following Acceptance/Inspection Schedule was added for CLIN 3007:

The following Acceptance/Inspection Schedule was added for CLIN 4007:

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

Environmental Monitoring System Installation and Maintenance July 1st 2024

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide personnel, equipment, tools, materials, parts, supervision, transportation and other items and non-personal services necessary for routine and non-scheduled maintenance and installation of an environmental monitoring system at United States Army Medical Materiel Center Europe (USAMMCE) at Kaiserslautern Army Depot (KAD). USAMMC-E has a requirement for environmental temperature monitoring equipment and service for an estimated 47 monitored points in seven building locations and two outdoor locations. The equipment will be used to monitor the temperature and humidity of Temperature Sensitive Medical Products(TSMP), cold chain packaging material, and communications assets.

1.2 Background: USAMMCE packaged nearly 15,700 TSMP items for forward distribution to our over 450 active customers and in support of contingency operations to include humanitarian and COVID-19 response requirements vaccines, test kits and treatment medications. This non-personal services contract is in support of the USAMMC-E TSMP Program. The devices under contract are used to monitor temperatures and humidity in areas where temperature sensitive assets are stored or used. Temperature sensitive assets include medications, vaccines, tissue samples, medical waste, and temperature sensitive devices.

1.3 Scope: The Contractor shall provide non-personal service(s). The contractor shall provide all personnel, equipment, tools, materials, parts, supervision, transportation, training and other items and non-personal services necessary for routine and non-scheduled maintenance and installation of an environmental monitoring system in USAMMC-E at KAD. Maintenance services to be performed include all unscheduled routine service calls, all emergency service visits or calls, and all scheduled service visits or calls as required for all Line Items. All parts provided by the contractor shall be covered by the terms and conditions of this contract. All work shall be performed in a professional manner by an authorized service representative. If any deficiencies are found due to negligence of the service representative, the contractor will be required to correct the deficiency to a fully operational status in accordance with manufacturer specifications at no additional cost to the U.S. Government except for those items specified in part 3 Government Property and Services. The Contrator shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives:

The objective of this contract is to provide accurate and calibrated continuous temperature monitoring system service for an estimated 47 monitored points for temperature sensitive medical products, cold chain packaging material, and communications assets.

The following building locations will require temperature monitoring installation:

KAD Buildings (BLDG) 2369, 2264, 2238, 2222, 2219, and 2213; Kleber Kaserne

BLDG 3201.

Provide routine and emergency maintenance visits for all line items.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review 10 days after date of contract award Deliverable A.001.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 days. If the Government has provided comments, the Contractor shall then have 5 days to submit a Final QCP.

After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 30 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. The QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals).

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses.

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance.

(e) How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

(f) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(g) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 Reserved

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall be followed up by written reports within 3 days. A.002.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

New Year’s Day January 1st Whit Monday May 29th

New Year’s Day January 2nd Corpus Christi Day June 8th Good Friday March or April German Unity Day October 3rd

Easter Monday March or April All Saints Day November 1st

German Labour Day May 1st Christmas Day December 25th Ascension Day May 18th Second Day of Christmas December 26th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730-1615 Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0730-1615 Monday through Friday. The Government facility is closed for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0730-1615 Monday through Friday. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: RESERVED.

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities.

If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas.

The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at USAMMCE at Kaiserslautern Army Depot (KAD) and Kleber Kaserne Kaiserslautern Germany. KAD Buildings (BLDG) 2369, 2264, 2238, 2222, 2219, and 2213; Kleber Kaserne BLDG 3201. Services shall be performed at Government facilities.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: RESERVED.

1.6.2 Personnel Security Clearance Requirements: RESERVED.

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.3.1 Installation Pass Log: The Contractor shall comply with applicable installation, facility, facility access, installation access, and local security policies and procedures (provided by the COR). Contractor personnel shall comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

Contractor shall obtain clearance from the COR pursuant to the Installation Pass requirements for contractors outlined in Army Europe Regulation (AER) 190-16 entitled Installation Access Control and may be viewed at https://www.aepubs.eur.army.mil/AE-Regulations/ Contractor personnel shall observe and comply with all rules, policies, and regulations prescribed by the installation Command and other federal authorities concerning eating and smoking areas, fire, safety, sanitation, security and possession of firearms or other lethal weapons.

Contractor personnel entering the Government installation shall abide by all security regulations for the installation which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to ensure that no violations occur. No employee will be permitted on the installation when such checks reveal that his/her presence would be detrimental to the security of the installation.

The Contractor and contract personnel shall comply with the local installation and USAMMCE personnel identification and access requirements while on site.

The Contractor is responsible for absences of contract personnel due to expired identification and access documents. Such absences shall not relieve the Contractor of its obligation to perform the services required under this contract.

The contract personnel shall immediately report any lost or stolen badges to the

USAMMCE COR.

Sexual Harassment/Assault Response and Prevention (SHARP). The contractor shall comply with OTSG/MEDCOM Policy Memo 16-033, Policy for Reporting Incidents of Sexual Harassment and Assault under the SHARP program, 29 March 2016. The SHARP reporting requirements apply only to knowledge obtained by contractor personnel while performing services under this contract.

In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) calendar days after contract award (A.001). The log must at a minimum contain the following information: full name of contract employee, date of birth, government issued identification, and employer/business name. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log (A.001).

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three

(3) calendar days (A. 002).

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) calendar days (A.002).

1.6.3.4 Common Access Cards (CAC) and CAC Log:

Common Access Cards (CAC): Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installations, facilities, or areas. Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. For performance under this contract, Contractor personnel shall possess or obtain a CAC/Installation Pass for unescorted access to the work sites.

For contractors that do not require a CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. For this purchase, Contractor personnel do not require installation access. Any Contractor requiring access will be signed-in and escorted to the site.

1.6.4 Background Checks: The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

1.6.4.1 U.S. Citizen: The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the COR of each favorable background check within three (3) calendar days of receipt by the Contractor, identifying such with the appropriate contract number (A.003). The Contractor shall forward a copy to the COR and the Requiring Activity Manager of each unfavorable background check within three (3) calendar days of receipt by the Contractor, identifying such with the appropriate contract number (A.004). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: As a minimum prior to beginning performance, Contractors employing local national and third country nationals shall furnish the COR and the Requiring Activity Manager current documents required for working on a US installation, no later than five (5) days after contract award (A.005).

Forwarding correspondence from the Contractors shall identify the associated contract number. The Requiring Activity Manager will determine the favorability of the Polizeiliche Fuehrungszeugnis and notify the Contractor. The Contractor shall forward a copy of unfavorable Polizeiliche Fuehrungszeugnis to the COR and the Requiring Activity Manager within three calendar days of receipt, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph

1.6.4.1 above, in particular, same requirements to replace the employee when results of background check are unfavorable).

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13.)

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: RESERVED.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: Program Manager, Alternate Program Manager, and Service Representatives. The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the COR no later than one month prior to the contract start date(A.006). The Contractor shall notify the COR of any changes, in writing, within one workday of the change.

Acceptance of the CV by the Contracting Officer is required before these individuals are permitted to perform any task on this contract. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0730-1615 Monday through Friday excluding U.S. federally recognized holidays. Qualifications for all key personnel are listed below:

a. Contract Manager and Alternate Contract Manager: The Program Manager and or his/her alternate shall be authorized to act for the Contractor and be responsible for the performance of all work specified in this contract. Both the Program Manager and the alternate shall be able to converse in English to the degree that they understand oral and written communications and express themselves in matters pertaining to their duty. The Contractor and their employees assigned to this contract shall be able to read, write, speak and understand English.

The Contractor's representatives shall be sufficiently fluent in the English language to effectively communicate with USAMMCE's representatives.

b. Contractor Service Representatives: RESERVED

c. Special Qualifications: The Contactor must be ISO 9001:2015 certified.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 RESERVED

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27- 715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.) The Contractor (to include subcontractors) shall provide each of their employees with either a distinguishable uniform or badge on the exterior of their clothing while performing any service at any U.S. Government facility.

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: RESERVED

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: RESERVED

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (A.007). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the

Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: RESERVED

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.21.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236- 13, Accident Prevention (November 1991), the references contained therein (e.g. U.S.

Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

(a) In all areas where fork lifts or other material handling equipment is used the

Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Long or Short sleeve shirt;

(ii) Long trousers;

(iii) Steel-toed safety shoes; and

(iv) Reflective vest

1.21.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

In particular, within the requirements of the German Safety and Health Protection Regulation for Construction Sites, Baustellenverordnung (BaustellV) (current version in effect), the Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

(a) Conditions of construction and operational activities to be considered include but are not limited to: RESERVED.

1.21.1.2 The Contractor shall complete and provide safety notifications required (by host nation authorities) and will provide documented proof to the COR, no later than five

(5) days (A.009) that such notifications were made.

1.22 Environmental Compliance: The following provides information on Environmental Compliance.

1.22.1 Environmental Compliance Plan and Program: The Contractor shall ensure that all contract personnel have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material. In addition, the Contractor shall ensure that all Contractor controlled activities on USAG Rheinland-Pfalz installations are conducted in accordance with the USAG Rheinland-Pfalz Spill Prevention and Response Plan, Hazardous Material and Hazardous Waste Management Plan, Solid Waste Policy, Final Governing Standards-Germany, and applicable German environmental laws/standards.

If…