Amendment 0002 Changes.pdf

W9114F24Q0068

0012101588

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modification is to:

1. Update Exhibit C for MEDDAC-B, changing number of monitoring points on each location and added Stuttgart Kelley Health Clinic to the Exhibit C. (changes are highlighted in yellow )

2. Created SubClins for Stuttgart Kelly Health Clinic (0003AQ, 1003AQ, 2003AQ, 3003AQ and 4003AQ) in the solicitation.

3. Added Katterbach VTF in Exhibit C under PHC (highlighted in yellow ) and created SubClins (0002AT, 1002AT, 2002AT, 3002AT and 4002AT)

4. Updated Clause 252.237-7023 (b), all services identif ied in this requirement are Mission-Essential.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

1 43

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Aug-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9114F24Q0068

X 9B. DATED (SEE ITEM 11)

07-Aug-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Aug-2024

CODE

W40M MRCO EUROPE

MEDICAL READINESS CONTR OFC EUROPE

CMR 402

APO AE 09180-0402

W9114F 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0002AT is added as follows:

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0002AT 12 Months SYSTEM SUPPORT SVCS - Katterbach VTF

FFP

System Support Services - Katterbach Veterinary Treatment Facility. The location and the number of points can be found in Technical Exhibit C in the PWS.

FOB: Destination

PSC CD: Q702

ESTIMATED

NET AMT

SUBCLIN 0003AQ is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

0003AQ 12 Months SYSTEM SUPPORT SVCS - Stuttgart Kelley

FFP

System Support Services - Stuttgart Kelley Health Clinic. The location and the number of points can be found in Technical Exhibit C in the PWS.

SUBCLIN 1002AT is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

1002AT 12 Months OPTION SYSTEM SUPPORT SVCS - Katterbach VTF

FFP

System Support Services - Katterbach Veterinary Treatment Facility. The location and the number of points can be found in Technical Exhibit C in the PWS.

SUBCLIN 1003AQ is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

1003AQ 12 Months OPTION SYSTEM SUPPORT SVCS - Stuttgart Kelley

FFP

System Support Services - Stuttgart Kelley Health Clinic. The location and the number of points can be found in Technical Exhibit C in the PWS.

SUBCLIN 2002AT is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

2002AT 12 Months OPTION SYSTEM SUPPORT SVCS - Katterbach VTF

FFP

System Support Services - Katterbach Veterinary Treatment Facility. The location and the number of points can be found in Technical Exhibit C in the PWS.

SUBCLIN 2003AQ is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

2003AQ 12 Months OPTION SYSTEM SUPPORT SVCS - Stuttgart Kelley

FFP

System Support Services - Stuttgart Kelley Health Clinic. The location and the number of points can be found in Technical Exhibit C in the PWS.

SUBCLIN 3002AT is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

3002AT 12 Months OPTION SYSTEM SUPPORT SVCS - Katterbach VTF

FFP

System Support Services - Katterbach Veterinary Treatment Facility. The location and the number of points can be found in Technical Exhibit C in the PWS.

SUBCLIN 3003AQ is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

3003AQ 12 Months OPTION SYSTEM SUPPORT SVCS - Stuttgart Kelley

FFP

System Support Services - Stuttgart Kelley Health Clinic. The location and the number of points can be found in Technical Exhibit C in the PWS.

SUBCLIN 4002AT is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

4002AT 12 Months OPTION SYSTEM SUPPORT SVCS - Katterbach VTF

FFP

System Support Services - Katterbach Veterinary Treatment Facility. The location and the number of points can be found in Technical Exhibit C in the PWS.

SUBCLIN 4003AQ is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4003AQ 12 Months OPTION SYSTEM SUPPORT SVCS - Stuttgart Kelley

FFP

System Support Services - Stuttgart Kelley Health Clinic. The location and the number of points can be found in Technical Exhibit C in the PWS.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for SUBCLIN 0002AT has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-OCT-2024 TO

30-SEP-2025

N/A PUBLIC HEALTH COMMAND EUROPE

PUBLIC HEALTH COMMAND EUROPE

3809-D S106

LANDSTUHL 66849

W58VLR

The following Delivery Schedule for SUBCLIN 0003AQ has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-OCT-2024 TO

30-SEP-2025

N/A PUBLIC HEALTH COMMAND EUROPE

PUBLIC HEALTH COMMAND EUROPE

3809-D S106

LANDSTUHL 66849

The following Delivery Schedule for SUBCLIN 1002AT has been added:

CAGE

POP 01-OCT-2025 TO

30-SEP-2026

N/A PUBLIC HEALTH COMMAND EUROPE

PUBLIC HEALTH COMMAND EUROPE

3809-D S106

LANDSTUHL 66849

The following Delivery Schedule for SUBCLIN 1003AQ has been added:

CAGE

POP 01-OCT-2025 TO

30-SEP-2026

N/A PUBLIC HEALTH COMMAND EUROPE

PUBLIC HEALTH COMMAND EUROPE

3809-D S106

LANDSTUHL 66849

The following Delivery Schedule for SUBCLIN 2002AT has been added:

CAGE

POP 01-OCT-2026 TO

30-SEP-2027

N/A PUBLIC HEALTH COMMAND EUROPE

PUBLIC HEALTH COMMAND EUROPE

3809-D S106

LANDSTUHL 66849

The following Delivery Schedule for SUBCLIN 2003AQ has been added:

CAGE

POP 01-OCT-2026 TO

30-SEP-2027

N/A PUBLIC HEALTH COMMAND EUROPE

PUBLIC HEALTH COMMAND EUROPE

3809-D S106

LANDSTUHL 66849

The following Delivery Schedule for SUBCLIN 3002AT has been added:

CAGE

POP 01-OCT-2027 TO

30-SEP-2028

N/A PUBLIC HEALTH COMMAND EUROPE

PUBLIC HEALTH COMMAND EUROPE

3809-D S106

LANDSTUHL 66849

The following Delivery Schedule for SUBCLIN 3003AQ has been added:

CAGE

POP 01-OCT-2027 TO

30-SEP-2028

N/A PUBLIC HEALTH COMMAND EUROPE

PUBLIC HEALTH COMMAND EUROPE

3809-D S106

LANDSTUHL 66849

The following Delivery Schedule for SUBCLIN 4002AT has been added:

CAGE

POP 01-OCT-2028 TO

30-SEP-2029

N/A PUBLIC HEALTH COMMAND EUROPE

PUBLIC HEALTH COMMAND EUROPE

3809-D S106

LANDSTUHL 66849

The following Delivery Schedule for SUBCLIN 4003AQ has been added:

CAGE

POP 01-OCT-2028 TO

30-SEP-2029

N/A PUBLIC HEALTH COMMAND EUROPE

PUBLIC HEALTH COMMAND EUROPE

3809-D S106

LANDSTUHL 66849

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for SUBCLIN 0002AT:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for SUBCLIN 0003AQ:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1002AT:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1003AQ:

The following Acceptance/Inspection Schedule was added for SUBCLIN 2002AT:

The following Acceptance/Inspection Schedule was added for SUBCLIN 2003AQ:

The following Acceptance/Inspection Schedule was added for SUBCLIN 3002AT:

The following Acceptance/Inspection Schedule was added for SUBCLIN 3003AQ:

The following Acceptance/Inspection Schedule was added for SUBCLIN 4002AT:

The following Acceptance/Inspection Schedule was added for SUBCLIN 4003AQ:

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

Temperature Sensitive Monitoring Devices with maintenance services 31 July 2024

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to support preventive maintenance and support of estimated 952 temperature sensitive monitoring points at Landstuhl Regional Medical Center (LRMC), MEDDAC-Bavaria, Public Health Command – Europe (PHC- E) and supported medical clinics including DENTAC and Veterinary Clinic throughout Europe. All services are to be considered System Support Services for Monitoring Points.

1.2 Background: This non-personal services contract is in support of the LRMC Temperature Sensitive Medical Product (TSMP). The devices under contract are used to monitor temperatures and humidity in areas where temperature sensitive assets are stored or used. Temperature sensitive assets include medications, vaccines, tissue samples, medical waste, and temperature sensitive devices.

1.3 Scope: The Contractor shall provide non-personal services to support the description of services.

The contractors shall provide all personnel, equipment, tools, materials, parts, supervision, transportation, and other items and services necessary to properly maintain all equipment identified in Estimated Monitoring points and general locations. Services to be performed include all scheduled service visits as required for all Line Items listed in Technical Exhibit C at manufacturer’s recommended maintenance interval. Scheduled maintenance is performed in compliance with manufacturer recommendations as a requirement by the FDA and The Joint Commission. All parts provided by the contractor shall be covered by the terms and conditions of this contract. All work shall be performed in a professional manner by an authorized service representative. If any deficiencies are found due to negligence of the service representative, the contractor will be required to correct the deficiency to a fully operational status in accordance with manufacturer specifications at no additional cost to the U.S. Government.

1.4 Objectives: The objective of this contract is to ensure that all TSMP monitoring points are functional and calibration is accurate. Accurate data is necessary for providing accurate results to health care providers and LRMC, MEDDAC-Bavaria or PHC personnel on monitored areas.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review 10 days after date of contract award Deliverable A.001.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 days. If the Government has provided comments, the Contractor shall then have 5 days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 30 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. The QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc.

timelines, deadlines, and goals).

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses.

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance.

(e) How the Contractor will ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control).

(f) How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 Reserved

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall be followed up by written reports within 3 days. Deliverable A.002.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g., deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan

Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

New Year’s Day January 1st Whit Monday May 29th

New Year’s Day January 2nd Corpus Christi Day June 8th Good Friday March or April German Unity Day October 3rd Easter Monday March or April All Saints Day November 1st German Labour Day May 1st Christmas Day December 25th Ascension Day May 18th Second Day of Christmas December 26th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours as follows.

LRMC 07:30-17:30, PHC 0800 – 1700 and MEDDAC-Bavaria 07:30 -16:30 except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours:

LRMC - The Government facility operating hours occur between the hours of 0001 Sunday though 2359 Saturday.

PHC-E - The Government facility operating hours occur between the hours of 0001 Sunday though 2359 Saturday.

MEDDAC- Bavaria - The Government facility operating hours occur between the hours of 07:30 Monday though 16:30 Friday.

The Government facility is open during local or national emergencies, administrative closings, or similar Government directed facility closings. For example, “The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.6.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.”

1.5.4.3 Contractor Support Hours: The Contractor shall provide LRMC and MEDDAC-Bavaria support between the hours of 07:30 – 16:30 (Mon – Fri) and PHC support between the hours of 0800-1700 (Mon- Fri) except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce during prescribed duty hours, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: Reserved

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules).

Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance:

LRMC and supporting outlying medical clinic – The services to be performed under this contract can be found in Technical Exhibit C within each individual SubClin to provide all the services required.

PHC-E and supporting outlying Veterinary Treatment Facilities- The services to be performed under this contract can be found in Technical Exhibit C within each individual SubClin to provide all the services required.

MEDDAC-Bavaria and outlying medical and dental clinics - The services to be performed under this contract can be found in Technical Exhibit C within each individual SubClin to provide all the services required.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Reserved

1.6.2 Personnel Security Clearance Requirements: Reserved

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. The Status of Forces Agreements (SOFA) protections may be limited. Certain citizenship status of contractor personnel may not be permitted to perform services at installation on this contract. Please contact contracting officer with any questions or concerns about these limitations.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.3.1 Installation Pass Log: Reserved

1.6.3.2 Individual Termination or Expiration of Employment: Reserved

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 5 business days. Deliverable A.003.

1.6.3.4 Common Access Cards (CAC) and CAC Log: The Contractor shall provide the following information: Last, First and Middle Names, government issued personal identifier (e.g. Social Security Number, Federal Identification Number, or Tax Identification Number), date of birth, primary email address (this email address will be used to contact the individual) and any other necessary information required to obtain a CAC or installation access card, to the COR within 10 days after award. The Contractor shall ensure safeguarding of Personally Identifiable Information (PII) and comply with requirements under 1.22.5. Deliverable A.004.

1.6.4 Background Checks: Reserved

1.6.4.1 U.S. Citizen: As needed for base access. In order to receive an installation access pass or work on a US government installation, a background check may be necessary dependent upon base access requirements. The Requiring Activity Manager will determine the extent of background checks required.

The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 10 days of receipt by the Contractor, identifying such with the appropriate contract number, Deliverable A.010. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within 3 of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.009). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: As needed for base access. To receive an installation access pass or work on a US government installation, a background check may be necessary dependent upon base access requirements. As a minimum prior to beginning performance, Contractors employing local national and third country nationals shall furnish the Contracting Officer via the COR and the Requiring Activity Manager current documents required for working on a US installation, no later than 10 days after award (Deliverable A.009) Forwarding correspondence from the Contractors shall identify the associated contract number. The Requiring Activity Manager will determine the favorability of the Polizeiliche Fuehrungszeugnis and notify the Contractor. The Contractor shall forward a copy of unfavorable Polizeiliche Fuehrungszeugnis to the Contracting Officer via the COR and the Requiring Activity Manager within 3 days of receipt, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.6.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13.”).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7 Key Control: Reserved

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government:

Contract Manager, Alternate Contract Manager, and Systems Administrator. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and a Contract Manager, who shall act for the Contractor when the Contract Manager is absent. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0800-1700 normal business hours as discussed in paragraph 1.5.4.

Qualifications for all key personnel are listed below:

a. Contract Manager and Alternate Contract Manager: The Contract Manager and Alternate Contract Manager must demonstrate a minimum of 3 years’ experience within the past 10 years, working as a Contract Manager.

b. Quality Control Manager: Reserved

c. Systems Administrator: The Systems Administrator must demonstrate a minimum of 3 years’ experience, within the past 10 years, working as a Systems Administrator.

d. Special Qualifications: Reserved

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials.

The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor Workspace: Reserved

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.) The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations.

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs): Reserved

1.15 Data Rights: Reserved

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge, or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: Reserved

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. (https://www.acquisition.gov/far/subpart-9.5) The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Deliverable A.005). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: Reserved

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.21.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13 (https://www.acquisition.gov/far/52.236-13) Accident Prevention (November 1991), the references contained therein (e.g., U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385- 1-1)), and applicable Host Nation Safety Laws and Regulations.

1.21.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

In particular, within the requirements of the German Safety and Health Protection Regulation for Construction Sites, Baustellenverordnung (BaustellV) (current version in effect), the Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

1.21.1.2 The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR, no later than 5 days (Deliverable A.006) that such notifications were made.

1.21.1.3 OCONUS-Italy language Reserved

1.22 Environmental Compliance: The following provides information on Environmental Compliance.

1.22.1 Environmental Compliance Plan and Program: The Contractor shall ensure that all of its operations and activities conform to the USAG Kaiserslautern's environmental policy requirements. The Contractor shall ensure that all contract personnel have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material as it pertains to this contract. In addition, the Contractor shall ensure that all Contractor controlled activities on USAREUR installations are conducted in accordance with the USAG Kaiserslautern Spill Prevention and Response Plan, Solid Waste Policy, Final Governing Standards-Germany, and applicable German environmental laws/standards.

If contract requires the use of hazardous materials/substances, the Contractor shall, prior to mobilization, inform the Contracting Officer (KO)/Contracting Officer Representative (COR) of the types and amount of hazardous materials needed to be brought onto the Garrison in order to fulfill their contractual requirements. Contractor shall also provide the Safety Data Sheets, storage requirements and proposed storage locations for the hazardous material. The KO/COR shall provide a copy of this information to the Garrison Fire Department and the Environmental Division.

Prior to contract completion, the Contractor shall remove all hazardous materials and dispose of all hazardous waste (HW) generated in accordance with Final Governing Standards Germany and applicable German environmental laws/standards. A copy of the HW disposal documents must be forwarded to the HW program manager at the Department of Public Works (DPW) Environmental Division.

The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by hazardous materials/substances brought onto the garrison, or by his activities.

The Contractor must immediately report any hazardous substance spills to the Garrison Fire Department at CIV 0611-705-117.

Current Environmental Stewardship Policy (Command policy Number 11) is available at the Garrison website:

https://home.army.mil/rheinland-pfalz/application/files/4716/0501/6392/CP_11_Environmental_Stewardship.pdf

Current Hazardous Waste Handling Policy (Garrison policy Number 10) is available at the Garrison website:

https://home.army.mil/rheinland-pfalz/application/files/6216/0501/8981/SOP_Hazardous_Waste.pdf

Current Refuse Collection and Recycling Policy is available at the Garrison Website https://home.army.mil/rheinland-pfalz/application/files/5616/0501/9038/SOP_Refuse_and_Recycling.pdf

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: Reserved

1.23.2 OPSEC Training: Reserved

1.23.3 iWATCH Training: Reserved

1.23.4 Information Assurance (IA) Training

1.23.4.1 All Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DoD IA Cyber Awareness Training within 10 days (Deliverable A.007) after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 10 days after employment of new personnel. Verification of the training shall be provided to the COR within 10 days after completion of the training (Deliverable A.007).

1.23.4.2 All Contractor employees, including subcontractors, working information technology (IT)/IA functions shall comply with DoD and Army training requirements per Information Assurance Training Certification and Workforce Management DoD Directive (DoDD) 8570.01, Information Assurance Workforce Improvement Program DoD 8570.01-M, and Information Assurance AR 25-2 within thirty (30) calendar days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp .

1.23.4.3 All Contractor employees, including subcontractors, performing services under this contract with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS), the web address is https:atcts.army.mil (requires CAC to access). Training shall be registered for ATCTS within 10 days after contract start date or effective date of incorporation of this requirement into the contract. Verification of registration shall be provided to the COR within 10 days after registration. (Deliverable A.008). Contractor personnel must complete refresher training every twelve

(12) months (Deliverable A.008). Verification of the training shall be provided to the COR within 10 days after completion of the training (Deliverable A.008)

1.23.5 Personally Identifiable Information (PII): Reserved

1.24 Authorization to Perform Services in Germany

1.24.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements.

Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.24.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries;

(b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the North Atlantic Treaty Organization Status of Forces Agreement shall possess work and residence permits.

1.24.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.25 Notice to Proceed: Reserved

1.26 The Contractor certifies that all electrical and electronic equipment and appliances furnished are in compliance with the Electromagnetic Compatibility Directive 2014/30/EU. For radio transmitting and telecommunication devices furnished in the FRG, the Contractor certifies that all such items have been approved by the Bundesamt fuer Zulassungen. Any penalties for noncompliance imposed by the Government of the European country where the equipment or appliances are delivered, or product liability claims caused by interference generated by furnished appliances or equipment are solely the responsibility of the Contractor.

1.27 Government Property and Services: Reserved

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR…