W9113M-17-R-0001-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The solicitation is amended as show n in the Summary of Changes in Section A.

1. CONTRACT ID CODE PAGE OF PAGES

1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Jan-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9113M-17-R-0001

X 9B. DATED (SEE ITEM 11)

06-Dec-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Jan-2017

CODE

CCAM-CAB-A

ACC-R CCAM-CAB-A

BLDG 5224 VON BRAUN COMPLEX III

REDSTONE ARSENAL AL 35898

W9113M 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9113M-17-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

SUMMARY OF CHANGES AMEND 0003

The solicitation is modified as follows:

Section L – Section L.2, Paragraph c(4)B(vi)(a) was revised to incorporate sentence, “These spreadsheets will become Attachment 5 ‘Indirect Rate Ceiling Tables’ of the resulting contract.”

Section L – Section L.2, Paragraph c(4)B(xi) was revised to incorporate sentence, “The fully burdened labor rates proposed by the Prime Contractor in this Section will become Attachment 3 ‘Labor Category Rate Tables for Prime Contractor’ of the resulting contract.”

Section L – Section L.2, Paragraph c(4)B(xii) was revised to incorporate sentence, “The fully burdened subcontractor rates with prime add-ons proposed in this section will become Attachment 4 ‘Labor Category Rate Tables for Sub-contractors with Prime Add-ons’ of the resulting contract.”

Section L – Section L.2, Paragraph c(4)B(xii) Section 13 – Composite IDIQ Rate and IDIQ Total Cost Development (Prime Offeror Only) was revised to change the paragraph number from “(xii)” to “(xiv).”

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTION TO OFFERORS

L.1 SUBMISSIONS OF PROPOSAL

a. All proposals, including those of prime offerors and any proprietary subcontractor submissions, must be received by the Government no later than 3:00 p.m., Central Time on 30 January 2017. Proposals received after this date and time will be considered late and will not be considered for award unless one of the conditions specified in FAR 52.215-1, Paragraphs (c)(3)(ii)(A), (c)(3)(ii)(B), or (c)(3)(iv) apply.

b. Proposals submitted via mail shall be sent to:

U.S. Army SMDC/ARSTRAT ATTN: CAMO/Jessica N. Ely

P.O. BOX 1500

Huntsville, AL 35807

Or

U.S. Army SMDC/ARSTRAT/CAMO ATTN: Jessica N. Ely Von Braun Complex 1, Building 5221, Martin Road Redstone Arsenal, AL 35898

c. All hand-carried deliveries shall be brought to the main entrance security desk at the Werner Von Braun Complex III (Building 5224). Call Jessica N. Ely at (256) 955-5974 or Robin W. Easter at (256) 955-5964 for pickup.

L.2 PROPOSAL PREPARATION INSTRUCTIONS

The offeror shall adhere to the following instructions in preparing its proposal in response to this solicitation. The proposal shall fully comply with all requirements. FAILURE TO DO SO

MAY BE CAUSE FOR REJECTION.

a. General Instructions:

(1) The proposal shall address the requirements specified by this solicitation.

Alternate proposals are not allowed and will not be considered or evaluated by the Government.

(2) The Government anticipates the receipt of UNCLASSIFIED proposals in response to this solicitation. However, if the offeror believes classified data is necessary to present a contractor's past performance and/or approach, then a written request must be presented to the KO 15 calendar days BEFORE proposal due date. If approved by the KO, then a separate written classified annex may be included in the proposal. This annex may not exceed the classification of collateral SECRET only, and must be delivered IAW the National Industrial Security Program Operating Manual (NISPOM). Proposals shall not contain any information above SECRET or contain any restrictive markings (e.g., special access program (SAP), NATO, CNWDI, WNTEL, etc.). The CONFIDENTIAL marking is reserved as a security marking IAW AR 380-5 and the NISPOM and shall not be used as a marking for company proprietary information.

(3) The offeror shall clearly state in its proposal how it intends to accomplish this requirement. Mere acknowledgment or restatement of a requirement or task is not acceptable.

Relevance to the effort is critical. All information in the proposal should be presented in a clear, coherent and concise manner. Each volume should be specific and complete. All requirements in the solicitation are mandatory. The Government does not assume the duty to search for data to cure problems found in proposals. Proposals that do not contain the required information are subject to rejection by the Government. The Government will not search for data missing from one section in other sections to ensure the proposal meets the requirements. By proposal submission, the offeror is representing that its firm will perform all the requirements specified in the solicitation.

(4) For the purposes of this solicitation, the terms “offeror,” “contractor,” and “prime contractor” are used synonymously.

(5) The terms Prime Offeror, Joint Venture (JV) Member, Major Subcontractor, Minor Subcontractor, and Team Member are referred to/used throughout the solicitation volumes, and are defined as follows:

o Prime Offeror: May be an individual company, a formal JV, or a lead member of an Informal JV.

o JV Member: A member of either a formal or informal JV agreement for this acquisition. If an informal JV has been formed, one (1) contractor must be identified as the prime contractor and the other contractors will follow the solicitation instructions as if they were a major subcontractor.

o Major Subcontractor: Is any Subcontractor whose rates are included in the fully burdened composite labor rates proposed by the Prime Offeror in Attachment 07 “Composite IDIQ Rate Development and IDIQ Total Cost Development Form.”

o Minor Subcontractor: All subcontractors that do not fall under the major subcontractor definition shall be considered a “minor subcontractor.” Minor subcontractor should be identified as part of the prime offeror’s team but the minor subcontractor cost will be evaluated at the task order level. Minor subcontractor should only be subcontractors that perform labor not included in the EPCARTS Government Labor Categories in Attachment 01 such as labor that would fall under the Department of Labor Construction Wage Rates.

o Team Member: Defined as the prime offeror, JV team members and all subcontractors (major and minor).

b. Format Requirements:

(1) A standard proposal page is defined as letter size paper (8.5” X 11”), in portrait format with margins of not less than one inch (1”) on both sides, top, and bottom of pages.

Standard proposal pages shall be prepared using a font type and size equivalent to Times New Roman 12 point font or larger. Any headers or footers may be inside the one inch (1”) margin.

Paragraphs must be single spaced or greater. Pages containing cost/pricing data and matrices may be submitted in landscape format on tabloid (11” x 17”) foldouts. Graphical presentations within the proposal (e.g., charts, graphs, tables, matrices, etc.) may utilize a font type other than Times New Roman but must be clearly legible and shall contain a font size of 8 point or larger. The graphical presentations may be submitted in landscape format but on standard letter size paper (8.5” X 11”).

(2) All pages of the proposal shall be numbered. All paragraphs, tables, schematics, etc. of each volume/appendix shall be appropriately labeled, numbered, and cross-referenced in the applicable proposal narrative.

(3) Digital Media. Each CD/DVD shall only contain the volume specified and shall be labeled with the prime offeror’s name, subcontractor offeror’s name (if applicable), volume number, disc number (i.e., Volume I, Disc 1 of 3, etc.) and appropriate markings described previously. Offerors must submit a copy of their proposal in Microsoft® Office 2003 or later and Adobe Acrobat® 7.0 or later and virus-free. The Adobe Acrobat® version will be considered the official proposal. CD/DVDs shall be scanned for viruses prior to submission to the Government. If a virus is detected by the Government, it will result in rejection of the proposal. DO NOT lock or encrypt any of the files on the CD/DVDs. All CD/DVDs shall be submitted in a non-compressed, personal computer format. Each of the volumes shall be saved in a separate file on the proposal disc(s) unless otherwise directed. All Cost/Price exhibits shall be in Microsoft® Excel® - DO NOT SUBMIT SPREADSHEETS IN ADOBE ACROBAT®, WORD PROCESSING, or OTHER PICTURE FILE FORMAT. Do not embed hyperlinks, macros, movies or sound files in any part of the proposal. Do not “hard code” spreadsheet data if the resulting data is based on a formula.

Include all formulas in your spreadsheets and include any notes deemed necessary to add clarity to the spreadsheets. Verify prior to submittal that the files are saved to the CD/DVD. Do not submit “zipped” files. If files contain links, the links must be intact and maintained through all revisions.

Files contained on the CD/DVD shall not be read/write/password protected (i.e., must be “UNLOCKED, NON-PASSWORD PROTECTED AND/OR UNPROTECTED”). The CD/DVDs containing rates/rate build-up information shall contain all formulas used in building the proposal.

Do not include “pivot tables” in the spreadsheets. It is the contractor’s responsibility to assure all CD/DVDs can be accessed on a Windows® Based Operating System.

(4) If classified submissions are permitted by the KO, all such documents shall be handled and marked IAW DoD 5220.22M and shall be in separate envelopes or packages.

(5) Each proposal volume shall include a single cross-reference table to the solicitation to provide a ready reference between the specific solicitation requirements and the contents of that specific proposal volume. Cross-reference tables do not count against the page limitations cited herein.

(6) Each proposal volume shall include an abbreviation/acronym definitions listing. The listing shall define all abbreviations and acronyms utilized within the proposal volume it is referencing. This will not count against any page limitations.

c. Volume Content Summary/Page Limitations:

A summary of required proposal volume content and applicable page limitations is provided below.

VOLUM

E

TITLE PAGE

LIMIT

# COPIES TO BE

SUBMITTED

CD/DVD

I General Information

Section 1: Table of Contents Section 2: Executive Summary Section 3: SF 33, Acknowledgement of Amendments, and Solicitation Documents Section 4: Solicitation Exceptions/Deviations

See Below None None

None None

Section 5: Abbreviation/Acronym Listing

II Technical/Management Section 1: Technical Section 2: Corporate Experience Section 3: Management Approach

50 page limit for the whole volume

III Past Performance Section 1: PPQ Summary Section 2: Detailed Performance History Examples Section 3: Termination/Debarment Section 4: Subcontractor Letters of Consent

None None

None None

VI Cost/Price No Page Limitation for this Volume

*Page limitations per example are stated in L.2(c)(3)(C)(i) “Section 2: Detailed Performance History Examples” and limitations on the number of examples submitted are stated in L.2(c)(3)(A)(ii) under Past Performance General Instructions

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

(1) VOLUME I – General Information: (This volume will be checked for compliance but not evaluated.)

A. Section 1 - Table of Contents: (No page limitation on this portion of Volume I) Provide detailed table of contents for the overall proposal.

B. Section 2 - Executive Summary: (Limit 10 pages) Provide an overview and synopsis of the proposal to be used as an aid in understanding the organization, content, and interrelationship of the proposal material. The offeror shall provide a brief history of the creation and development of the company and a description of the legal structure and organization of the company. The offeror shall disclose the status of ownership (e.g. U.S. owned or foreign owned) and identify all immediate parent, intermediate parent, and ultimate parent companies. If applicable, the offeror shall identify or provide copies of the security measures that have been put in place to mitigate or negate foreign ownership, control, or influence. Joint ventures shall be clearly explained to include the organization of each member of the venture, the construct of the JV, the relationship between the members of the JV and the SBA’s approval of the JV.

Information is to be formatted at a summary level and should represent only data found elsewhere in the proposal. Pertinent aspects of the proposed approach including teaming approaches, if any, subcontracting, and relevant corporate experience and expertise on similar programs should be identified. Any proposed unique approaches should also be highlighted.

Price information shall not be included in this document. Reference to the proposal areas containing substantiating information should be given when possible. The company officials to be contacted for information about the proposal and/or notified of the selection decision should be identified.

C. Section 3 – Standard Form (SF) 33, Acknowledgement of Amendments, and Solicitation Document: (No page limitation on this portion of Volume I).

Provide fully completed SF 33 (Items 12 through 18) and solicitation documents to include Representations, Certifications, and Other Statements of offerors (Section K). Also include Representations, Certifications, and Other Statements of offerors and other applicable fill-ins for major subcontractors/team members. See FAR 4.102 regarding contractor signature requirements.

D. Section 4 - Solicitation Exceptions/Deviations: (No page limitation on this portion of Volume I) Identify all exceptions taken to the solicitation by the offeror or its major subcontractors/team members, and/or any portion of the offer that deviates from a term or condition of the solicitation.

E. Section 5 - Acronym Definitions: (No page limitation on this portion of Volume I) Provide a listing defining any acronyms utilized within the proposal.

(2) VOLUME II – Technical/Management: (There is a 50-page limit for this volume.)

A. Section 1 – Technical: This section will be evaluated as the Technical Subfactor as described in Section M.2.a.(1)A of this solicitation. The offeror's proposal shall include the following subsections:

(i) Subsection 1 - Technical Approach: The offeror shall address the offeror’s technical approach to accomplish the requirements in the Statement of Work (SOW). It should show the offeror’s approach to provide successful technical solutions to the SOW requirements as evidenced by proposed approaches/methodologies and risk assessment for accomplishing the performance requirements set forth in the SOW.

(ii) Subsection 2 – Team Members: The offeror shall identify its proposed team (prime, JV members, and all subcontractors) and discuss the role that each member will have in accomplishing the specific functional areas in the SOW. Address the team’s significant capabilities and how they will be able to perform the SOW requirements. Specify the business size of each subcontractor pursuant to the NAICS code assigned to this solicitation, and indicate whether each subcontractor is considered “major” or “minor” as defined in section L.2.a.(5) of this solicitation.

(iii) Subsection 3 – Labor Category Crosswalk: Provide a cross-walk between the EPCARTS Government’s Specified Labor Categories (GLC) listed in Attachment 01 and the offeror’s internal labor categories into which the personnel are/will be classified. The cross-walk shall describe their qualifications (education and experience) as it relates to the functional area requirements of the SOW and demonstrate how these qualifications meet or exceed the applicable minimum qualifications established in Section J, Attachment 01. If the offeror proposes internal labor categories that cannot be reasonably mapped to the Government specified labor categories, the proposal shall identify the category titles and their qualification requirements (i.e., duties/responsibilities, education levels, clearance level and years of experience).

(iv) Subsection 4 - Geographical Assessment: The offeror shall address their proposed approach including the risks and challenges to working in remote OCONUS locations and host nation environments. Discuss the team’s approach to perform the SOW requirements at remote OCONUS locations similar to the following locations: Kwajalein Atoll, Guam, and Alaska. Remote is defined as an area that is far removed from logistical sources and normal transportation methods.

(v) Subsection 5 - Key Personnel: (Not Included in Page Limit) Address the offeror’s proposed approach to obtain all the required key personnel identified below. Provide one (1) resume for the Program Manager, up to two (2) resumes for Task Order Manager(s), and multiple resumes may be provided to cover various disciplines that fall within the Senior Principal Investigator and Engineer/Scientist IV labor category (e.g. Geologist, Chemist, Archeologist, Hydrogeologist, etc.). Each resume is limited to three (3) pages each.

KEY PERSONNEL CATEGORIES

Program Manager Task Order Manager(s) Senior Principal Investigator(s) Engineer/Scientist IV(s)

(a) The offeror must demonstrate how the proposed key personnel qualifications are relevant to the SOW requirements and how they meet or exceed the minimum qualifications stated in Section J, Attachment 01 EPCARTS Labor Categories.

(b) All resumes shall include the following information:

Name of Individual and Current Employer Security Clearance Level and Date Granted Education/Training o Colleges attended, major, dates of attendance, and degree attained and/or hours completed o Special Training o Knowledge, Skills, Abilities, and Accomplishments

Experience o In reverse chronological order, list the job title, employer, dates of employment, and a description of the duties performed/responsibilities held during the tenure of employment.

o Identified experiences should be limited to those that are relevant to the solicitation requirements.

(c) If any of the key personnel identified above that are not current employees of either the prime offeror or one of its subcontractors, include a letter signed by the individual clearly indicating his/her intent to accept employment with the prime offeror/subcontractor in the event the offeror is awarded the contract. Letters of intent are not included in the page limitation for this volume.

B. Section 2 – Corporate Experience: This section will be evaluated as the Corporate Experience Subfactor as described in Section M.2(a)(1)(B) of this solicitation.

The offeror shall provide a narrative describing up to five (5) completed projects (or where progress towards completion is more than 50 percent) that demonstrates specific corporate experience that is relevant to performance under this contract. The projects must show corporate experience performing the following: (1) environmental remediation services in a remote location preferably OCONUS, (2) an Environmental Impact Statement IAW NEPA, and (3) a lead role in a landfill closure. Projects included shall have been completed no more than five (5) years prior to the closing of this solicitation. The projects proposed in this section shall be the corporate experience of the prime offeror, JV member, or other major subcontractor.

(i) A project is defined as:

Work performed pursuant to one specific task order of an Indefinite Delivery Vehicle (IDV) type contract; or

Work performed pursuant to a stand-alone contract.

(ii) For each project, the offeror shall fill out Attachment 10

“Corporate Experience in Relevant Projects Form.” The completed forms and any continuation sheets used will count against the page limitation for this volume. The projects are not limited to projects performed under Government contracts. The information to be provided in the form is as follows:

Summary of the Scope of Work (including project size, complexity, and any distinctive and/or unique features of the project)

Project location Contractor role (prime or subcontractor) Contract type (i.e., whether performance based and whether Firm

Fixed Fee or Cost Plus Fixed Fee) Period of performance Contract dollar value Team members and their roles

Summary of the labor mix (labor category/experience level/discipline) and percentage of the work they performed used for the project (e.g. Engineer/Scientist IV-Geologist performed 10 percent of effort)

How challenges related working in the area were handled (i.e., security, logistics, transportation, life support, local customs, licensing, VISA, foreign taxes, import/export requirements, international environmental requirements, etc.)

Discuss the technologies, means and methods, and equipment used on the projects

Point of contact for the agency who procured the work (i.e. Name, title, phone number, and email address) for each project and who is familiar with the project and available so that the information provided can be independently verified

(iii) The experience presented should reflect the offeror’s corporate depth and breadth of experience. Breadth is defined as the offeror’s experience in performing the services required in the Scope of Work. Depth is defined as the magnitude, significance, and applicability/relevance of the offeror’s corporate experience performing the services.

C. Section 3 - Management Approach: This section will be evaluated as the Management Subfactor as described in Section M.2.a.(1)C. of this solicitation. The offeror's proposal shall include the following subsections:

(i) Subsection 1 - Organization Structure: The offeror shall:

(a) Describe the structure of the offeror’s organization and proposed team/subcontract arrangements, to include formal and informal prime offeror joint-venture agreements. Include an organizational chart showing each team member, the lines of authority and communication, and the organizational position of personnel that are instrumental to task order execution;

(b) Discuss the appropriateness of positions identified as critical for success of the mission and the effective delegation of autonomy and authority;

(c) Delineate organizational responsibilities, clear lines of authority, and effective spans of control as well as how the offeror will control the flow of information and communications among team members, customers, CORs, and KO;

(d) Discuss the proposed team management approach to assign work and provide oversight for both the prime and any subcontractors if used; and

(e) Discuss any unique management approach, business practices, management tools, or systems that will be implemented to facilitate the successful execution of the EPCARTS program.

(ii) Subsection 2 - Recruitment and Retention Plan: The offeror shall:

(a) Discuss the plan for sustaining trained and qualified personnel to perform ongoing tasks as well as the process planned to use to meet evolving requirements;

(b) Provide corporate retention rates for the past three (3) years for the prime offeror and each major subcontractor. Personnel turnover should be addressed including a discussion of how personnel turnover will be managed throughout the period of performance;

(c) Provide a recruitment plan that addresses the average anticipated time for filling a position. The offeror should address plans in the event of prime and/or subcontractor candidates withdraw or additional resources are required and staffing updates, throughout the period of performance. Include an explanation of how positions will be filled as required and how the prime contractor will verify the experience and education of any subcontractor employees for verification that the employee meets the minimum specified requirements; and

(d) Provide a copy of the Total Professional Employee Compensation Plan for the prime offeror and all major subcontractors. See FAR 52.222-46 for the minimum information required to be submitted for evaluation. For both formal and informal JVs, compensation plans for all members of the JV must be submitted. The formal compensation plan is not included in the page limitation for this volume.

(iii) Subsection 3 - Risk Management Plan: The offeror shall provide a proposed approach for identifying and managing risk in a project. This includes describing the firm’s approach to performing risk identification, qualitative and quantitative analysis as well as the development and implementation of risk mitigation. This plan must demonstrate the offeror’s ability to ensure uninterrupted performance at the required level of support.

(iv) Subsection 4 - Organizational Conflict of Interest (OCI):

Identify any actual, potential, or perceived conflicts of interest, as contemplated by the OCI provisions located in Section H of this solicitation for the prime offeror and any proposed subcontractor. Provide a plan for mitigating or eliminating the risks associated with the identified conflicts. If the prime offeror and its subcontractors/team members have no conflicts, a participation/clearance letter is not required and the offeror shall clearly state in the proposal that no actual, potential, or perceived conflict of interest exists for the prime offeror and all subcontractors. Further address how the offeror team will identify and avoid potential conflicts during performance of the resultant contract and subsequent task orders.

(v) Subsection 5 - Quality Control Plan: The offeror shall provide its proposed Quality Management/Quality Control (QM/QC) Plan as well as a narrative discussion of its business practices that demonstrate adherence to that QM/QC Plan. The offeror shall also describe its data management practices and procedures used to maintain quality and accuracy of data from generation to reporting.

(3) VOLUME III – Past Performance:

A. General Instructions

(i) Each offeror shall submit the performance history information IAW the below requirements. Performance history submissions (i.e., “examples”) for this section shall be limited to contractual efforts performed for agencies of the Federal Government, and shall be submitted for the prime offeror and major subcontractors only. If the prime offeror is a newly-formed JV (formal or informal) with no performance history within the past five (5) years as an entity, then the information is required for each JV participant. The Government will not consider performance history examples of minor subcontractors and will also not consider prime offeror or major subcontractor performance history examples with a performance period of less than one (1) year.

(ii) The prime offeror (or each formal JV participant if the JV is newly-formed) may submit up to three (3) performance history examples for which it has recent and relevant performance as a prime contractor or subcontractor. However, the Government will place greater emphasis on those performance histories gained as a prime contractor. Each major subcontractor may submit up to one (1) performance history example for which it has recent and relevant performance as either a prime contractor or subcontractor. Recent is defined as contractual efforts performed within the past five (5) years from the date of this solicitation’s issuance. Relevant is defined as contractual efforts that are similar to the solicited requirements in terms of scope (technical requirements), magnitude (dollar value, level of effort, and/or length of performance), and complexity. For any performance history that involves multiple task orders, the offeror is limited to submitting relevant task orders only with each task order counting as one performance history example. However, the offeror may submit the overall contract as one submission if it feels the entire effort is relevant to this requirement. In addition, letters of intent shall be included for all major subcontractors for their past performance to be considered.

(iii) In conducting the evaluation, the Government will use data provided in this volume as well as data obtained from other sources in the evaluation of past performance.

However, the burden of providing adequate performance data rests with the offeror and the Government does not assume the duty to search for data to cure problems it finds in proposals.

Proposals that do not contain the required information are subject to rejection by the Government.

(iv) In an effort to expedite the assessment of the Past Performance factor, each prime offeror and major subcontractor shall forward the Past Performance Questionnaire (PPQ) and Cover Letter located at Attachment 06 of this solicitation to the appropriate Government points of contact for each submitted performance history example. At a minimum, these points of contact shall include the PCO and COR having cognizance over the respective performance history example. It is recommended that the PPQ and Cover Letter be forwarded to each respondent not later than 15 calendar days prior to the proposal submission date for this solicitation. The offeror shall not fill in any portion of the form other than the addressee’s name/organization and applicable contract number nor obtain a copy of the completed form from the respondent. The Cover Letter instructs the Government POC to return completed PPQs to the KO. Completed PPQs that are submitted by the respondents shall not count against any page limitations established for this volume. This volume shall consist of the information specified below.

B. Section 1 - PPQ Summary: The offeror shall provide a summary matrix of all Government POCs for which PPQs were forwarded by the offeror as directed above. The matrix shall include the following information:

(i) Contractor/Subcontractor Name;

(ii) Contract Number (and Task Number if applicable);

(iii) PCO Name/Organization/Phone Number/Email Address;

(iv) COR Name/Organization/Phone Number/Email Address;

(v) Name Organization/Phone Number/Email Address of any other POC;

and

(vi) Dates that PPQs were forwarded to each POC.

C. Section 2 – Detailed Performance History Examples: Provide detailed examples of the prime offeror’s and major subcontractors’ recent and relevant performance history subject to the limitations specified in Paragraph (3)A.(i) and (ii) above.

(i) Each example is limited to two (2) pages and shall include the following information:

(a) Contractor Name, Commercial and Government Entity (CAGE) Code and Dun & Bradstreet (DUNS) Numbers;

(b) Government Customer Activity Name and Address;

(c) Contract Number;

(d) Contract Type;

(e) Total Potential Contract Value (including all options);

(f) Contract Award Date;

(g) Total Potential Performance Period (including all options);

(h) Offeror’s Role Under the Submitted Example (i.e., prime contractor, subcontractor, etc.);

(1) Discussion of how the work performed under the performance history example is relevant to the specific requirements of this solicitation in terms of scope, magnitude, and complexity. Discussion of technical relevance must be directly traceable to the specific performance requirements of the Performance Work Statement; and

(2) Discussion of whether the services performed were provided within negotiated prices/costs, delivered IAW the required delivery schedule, and accepted by the Government as meeting all technical requirements. Any known problems and the corrective actions taken should be addressed. For any contracts which did not meet the contractual requirements with regard to cost, schedule or technical performance, an explanation must be provided of the reason(s) for such and any corrective action taken to avoid recurrence.

The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

(ii) It is the offeror’s responsibility to verify the accuracy of all contact and other descriptive information provided in response to subparagraphs (a) through (h) above.

The Government will not attempt to resolve inaccurate information or locate missing data. The proposal of inaccurate or incomplete information may result in the performance history record(s) not being considered by the evaluation.

D. Section 3 – Termination/Debarments: The offeror shall provide the detailed performance history information required above on any and all contracts and subcontracts that have been terminated for default in whole or in part for any reason during the past five (5) years.

This shall include those currently in the process of termination. Information must also be provided for any and all contracts and subcontracts that resulted in the appearance of the offeror on the Defense Logistics Agency’s Contractor Alert List, a Debarred List, or any other similar Government problem listings, during the past five (5) years. This requirement also applies to any proposed major subcontractor. Information provided under this section does not count against the page limitation for this volume.

E. Section 4 – Subcontractor Letters of Consent: The offeror shall submit a consent letter executed by each major subcontractor and JV team member (if applicable), authorizing release of past performance information to the prime offeror so the prime offeror can respond to such information. Information provided under this section does not count against the page limitation for this volume.

(4) VOLUME IV – Cost:

A. General Requirements:

(i) Volume IV should be clearly marked “VOLUME IV- COST PROPOSAL, EPCARTS Solicitation W9113M-17-R-0001.”

(ii) Cost/Price DVD-R requirements: Files contained on the Volume IV Cost/Price DVD-R must not be password protected. Electronic links are only permissible within the Cost/Price Volume. If files contain links, the links must be intact and maintained through all revisions. Do not include pivot tables in Excel spreadsheets. If discrepancies are identified between the electronic proposal and the original hardcopy proposal, the electronic copy proposal shall prevail.

(iii) The offeror’s cost proposal will consist of all information required in this section. The Government anticipates adequate competition. As such IAW FAR 15.402, 15.403-1, and 15.403-5(a)(1), certified cost or pricing data is not required. However, the Government reserves the right to require such data at its discretion.

(iv) FAILURE TO PROVIDE ALL OF THE INFORMATION

REQUIRED BY THESE INSTRUCTIONS TO OFFERORS MAY BE CAUSE FOR

REJECTION OF THE PROPOSAL. Information that is provided but determined to be insufficient to adequately evaluate the offeror’s proposed cost may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. In the event that insufficient information is received, the Government may utilize comparable cost information from other sources for purposes of completing its evaluation.

Under these circumstances, the offeror bears full responsibility for any adverse evaluation impact which may result from its failure to furnish cost information required by the solicitation.

(v) Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes.

(vi) The same level of detail and supporting data required for the prime offeror’s cost/price proposals shall be submitted for all proposed major subcontractors except for the section labeled “Prime Offeror Only.” Major subcontractors may submit their fully disclosed cost/price proposals directly to the Government. The prime offeror’s proposal shall clearly identify which of these subcontractors have elected to submit its fully-disclosed cost/price proposal directly to the Government; however, it is also the prime offeror’s responsibility to ensure that all cost/price information required by this section is submitted to the Government.

Cost/price proposals are not required to be submitted by or for minor subcontractors. If the prime offeror is a Formal JV, the same level of detail and supporting data will be required for each individual contractor if the JV is newly formed or unpopulated.

(vii) ) In the event the subcontract costs identified in the prime offeror’s proposal do not match the amounts in a subcontractor’s individual proposal, the prime offeror’s proposal must provide a detailed reconciliation of any adjustments made to derive the subcontract costs.

(viii) The prime offeror and each proposed major subcontractor shall provide a copy of their cost proposal to their cognizant DCAA office. By submitting its proposal, the offeror grants the KO or an authorized representative the right to examine records that formed the basis for the cost proposal. That examination can take place at any time before award. It may include those books, records, documents, and other types of factual information (regardless of form or whether the information is specifically referenced or included in the proposal as the basis for the cost estimate) that will permit an adequate evaluation of the proposed cost.

(ix) Prime contractors are responsible for ensuring that the requirements of this Section L.2.c.(4) Volume IV Cost, are flowed down to each of their proposed subcontractors.

(x) The cost proposal including all proposed rates and factors shall be based on a 66 month ordering period and an assumed contract award date of 7 June 2017. The 66 months consists of the three-year base ordering period, the two (2) one-year options, and the possible use of FAR 52.217-8 Option to Extend Services for six (6) months). When the offeror is requested to propose rates for each contract year, the contract years are as follows:

Contract Year 1 - 7 June 2017 to 6 June 2018 Contract Year 2 - 7 June 2018 to 6 June 2019 Contract Year 3 - 7 June 2019 to 6 June 2020 Contract Year 4 - 7 June 2020 to 6 June 2021 Contract Year 5 - 7 June 2021 to 6 June 2022 6-Month Option to Extend - 7 June 2022 to 6 December 2022

(xi) The offeror’s proposal shall be submitted with any and all information reasonably required to explain the estimating process including judgmental factors applied and the mathematical or other methods used in the estimates (including those used in projecting from known data) and the nature and amount of any contingencies included in the proposed price.

Provide any other general or specific information that may be beneficial in the evaluation of the offeror’s proposal.

(xi) The offeror’s cost and price estimating practices shall be IAW the offeror’s established accounting practices for accumulating, allocating, and recording cost to final cost objectives. Offeror’s shall assume a productive work year of 2,020 hours for this requirement. The offeror shall also provide the basis for their normal productive work year.

(xii) For the purposes of this solicitation, Government Site and Contractor Site is defined as follows. Government site labor is work performed at locations where the offeror does not pay any facilities cost related to the solicitation’s labor categories. This includes facilities provided by: (1) Government at no cost to contractors and/or lower-tier subcontractors, and (2) higher-tier contractor at no cost to lower-tier subcontractors. Contractor site labor is work performed at locations where the offeror pays facilities cost related to the solicitation’s labor categories.

B. Proposal Content. The content for the cost/price proposal shall be as follows:

Section 1 – Index Section 2 – General Information and Executive Summary

Section 3 – Status of Systems and Rates Section 4 - Uncompensated Overtime Information Section 5 – Direct Labor Rates Section 6 – Indirect Rates Section 7 – Fixed Fee Section 8 – Pass-through Charges Section 9 – Travel, Material, and ODCs Section 10 – 50 Percent Rule Calculation Section 11 – Loaded Labor Category Tables Section 12 – Subcontractor Fully Burdened Rates with Prime Offeror Burdens Section 13 - Composite IDIQ Rate and IDIQ Total Cost Development

(i) Section 1 – Index: Include an index showing section number, title, and proposal page number.

(ii) Section 2 – General Information and Executive Summary:

(a) This section sets the stage for the cost proposal submission. The offeror must include information under this tab to provide the evaluator a clear understanding of the cost proposal. Include the basis for proposed costs and any assumptions made in the development of the cost approach. Discuss any outstanding audits or other information that may have a bearing on the costs proposed.

(b) The offeror is required to fill out Attachment 08, CAGE Code and Cognizant DCMA/DCAA Information” for themselves and all proposed subcontractors. The offeror shall ensure that all DCMA/DCAA information is current and that the correct POC information is provided.

(c) Include an Executive Summary that introduces the proposed contractor team and cost proposal submission to include a list of all subcontractors/team members, their status as either major or minor per the definition of such as provided in this solicitation, and the functional areas they have been designated to provide support under.

(iii) Section 3 – Status of Systems and Rates:

(a) The offeror shall provide the most current compliance status and date of adequacy/inadequacy determination for the following systems: Accounting System, Estimating System, and Purchasing System. In accordance with FAR 16.301-3(a)(3), the contractor must have an accounting system that is adequate for determining costs applicable to the contract. The offeror shall provide a summary description for their accounting system including indirect rate structure and state whether it is compliant with Generally Accepted Accounting Principles (GAAP). In addition, the offeror shall provide a copy of the DCAA Audit Report showing adequacy of the accounting system and DCMA approval letter of the accounting system. If DCAA has not audited the offeror’s or subcontractors’ accounting system or DCMA has not approved the accounting system or DCAA has not determined adequacy, indicate this in the Pre-Award Survey of Prospective Contractor Accounting System Checklist under

Attachment 09. In order for the ACC-RSA to proceed with a request for a DCAA Pre-Award Accounting System Survey (Attachment 09), the Pre-award Survey of Prospective Contractor Accounting System Checklist by the offeror is required. This completed form should be submitted with the offeror’s proposal under the cost volume. The KO will forward a copy to the cognizant DCAA office along with the request for audit.

(b) Identify the adequacy/approval status of the offeror’s accounting system. Identify the DCAA audit report number and date of audit report/determination, and provide a copy of the DCAA Audit Report showing adequacy of the accounting system and DCMA approval letter of the accounting system. Confirm if any changes have been made to the accounting system since the issuance of the audit report and whether such changes have been reviewed by DCAA. Note that major subcontractors may submit a copy of the audit report directly to the Government.

(c) The offeror shall provide a summary description for their accounting system including indirect rate structure and state whether it is compliant with GAAP. The offeror shall provide any known/cited accounting system deficiencies. The KO may request an accounting system audit or follow-up audit from DCAA. The offeror shall also identify any deviations from the offeror’s standard procedures in preparing this proposal. If the offeror proposes to absorb a portion of costs, explain the reason and impact on cost and the specific accounting treatment that will be given to those absorbed cost.

(iv) Section 4 - Uncompensated Overtime Information:

(a) In accordance with FAR 52.237-10, Identification of Uncompensated Overtime, if uncompensated overtime is proposed for employees who are exempt from the Fair Labor Standards Act, the offeror shall compute an estimated hourly rate for each employee based on the total compensated and uncompensated hours the employee is expected to work during the year and distribute salary costs to all projected tasks/efforts at the estimated hourly rate. The offeror’s accounting practices used to estimate uncompensated overtime must be consistent with its cost accounting practices used to accumulate and report uncompensated overtime. If proposing uncompensated overtime, an offeror shall adjust the proposed labor rates to cover the extra hours proposed to be worked and submit the calculations as shown in the following example:

Labor Category Current Annual Salary

Compensated Hours/Year

Uncompensated Overtime

Hours/Year

Total Hours

Average Labor Rate

Program Manager $100,000 2,020 60 2,080 $48.08

(b) A copy of the offeror’s policy addressing uncompensated overtime shall be included in the proposal submission.

(c) Offerors are reminded of the requirement of Section 39 of the OFPP Act (41 U.S.C. 435) as amended, which limits allowable costs for senior executive personnel compensation. The OFPP Administrator determines the benchmark compensation amount as required by Section 39 of the OFPP Act, as amended (41 U.S.C. 1127, as in effect prior to 24

June 2014). The benchmark amount applicable for a fiscal year is determined IAW a statutory formula; it is the median amount of the compensation provided for all senior executives of all benchmark corporations per commercially available surveys for the most recent year for which data is available at the time the OFPP Administrator determines the amount. The data used is the median (50th percentile) amount of compensation (total amount of wages, salary, bonuses, and deferred compensation) accrued over a recent 12-month period for the top five (5) highest paid employees in management positions at each home office and each segment of publicly traded U.S. companies with annual sales over $50 million. Once a benchmark compensation amount otherwise known as the Section 1127 statutory formula cap amount is established for a fiscal year, it is applicable for that fiscal year for a contractor and for subsequent fiscal years unless and until revised by OFPP. (Note: Verify the current limitation amount. It changes annually (fiscal year).)

(v) Section 5 – Direct Labor Rates:

(a) The offeror and each major subcontractor shall provide an Excel spreadsheet(s) showing the base direct labor rates (do not include indirect rates or fee) proposed for each solicitation specified labor categories proposed for each contract year. (Note: The Government has prescribed the labor categories to be used under this contract, and provided the definition and minimum qualification requirements for each category in Section J, Attachment 01). Label the spreadsheet(s) “Direct Labor Rates” and ensure each page of the spreadsheet includes the prime contractor and subcontractor’s name, if applicable. (Note: A template for this spreadsheet is NOT provided by the Government. Contractor is to create their own)

(b) Basis of Estimate: The prime offeror and each major subcontractor shall specify the basis of estimated direct labor rates for the labor categories it is proposed to…