Appendix A - Technical Specs.pdf

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

1.2 SUBMITTAL CLASSIFICATION

1.2.1 Government Approved (G)

1.2.2 For Information Only

1.3 APPROVED SUBMITTALS

1.4 DISAPPROVED SUBMITTALS

1.5 WITHHOLDING OF PAYMENT

PART 2 PRODUCTS

PART 3 EXECUTION

3.1 GENERAL

3.2 SUBMITTAL REGISTER (ENG FORM 4288-R)

3.3 SCHEDULING

3.4 TRANSMITTAL FORM (ENG FORM 4025-R)

3.5 SUBMITTAL PROCEDURE

3.5.1 Procedures

3.5.2 Deviations

3.6 CONTROL OF SUBMITTALS

3.7 GOVERNMENT APPROVED SUBMITTALS

3.8 INFORMATION ONLY SUBMITTALS

3.9 STAMPS

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SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittal requirements are specified in individual specification sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

1.2 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.2.1 Government Approved (G)

Governmental approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer. Within the terms of the Contract Clause entitled "Specifications and Drawings for Construction," they are considered to be "shop drawings."

1.2.2 For Information Only

All submittals not requiring Government approval will be for information only. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above. These submittals shall be submitted in RMS 3.

1.3 APPROVED SUBMITTALS

The Contracting Officer's approval of submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information are satisfactory. Approval will not relieve the Contractor of the responsibility for any error that may exist, as the Contractor under the CQC requirements of this contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work. After the Contracting Officer has approved submittals, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.4 DISAPPROVED SUBMITTALS

The Contractor shall make all corrections required by the Contracting Officer and promptly furnish a corrected submittal in the form and number of copies specified for the initial submittal. If the Contractor considers any correction indicated on the submittals to constitute a change to the contract, a notice in accordance with the Contract Clause "Changes" shall be furnished promptly to the Contracting Officer.

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1.5 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained. In addition; the Government will withhold 2% of the total bid price of the applicable item for which FIO technical submittals are not being maintained and on file at the Contractor's Field Office.

PART 2 PRODUCTS

Not Applicable.

PART 3 EXECUTION

3.1 GENERAL

The Contractor shall make submittals as required by the specifications.

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals shall be the same as those used in the contract drawings. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Prior to the submission of submittals, all items shall be checked and approved by the Contractor's Quality Control (CQC) representative and each item shall be stamped, signed, and dated by the CQC representative indicating action taken. Proposed deviations from the contract requirements shall be clearly identified. Submittals shall include items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves;

test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; and other such required submittals.

Submittals requiring Government approval shall be scheduled and made prior to the acquisition of the material or equipment covered thereby. Samples remaining upon completion of the work shall be picked up and disposed of in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

3.2 SUBMITTAL REGISTER (ENG FORM 4288-R)

At the end of this section is one set of ENG Form 4288-R listing items of equipment and materials for which submittals are required by the specifications; this list may not be all inclusive and additional submittals may be required. The Accident Prevention Program (00 08 00) , Statement of Required Insurance (00 08 00) , Environmental Protection Plan (01 11 30), Project Schedule Submission (01 13 20), and Quality Control Plan (01 45 00.00 10), shall be submitted as set forth in each applicable specification paragraph and shall be included as part of the Submittal Register ENG Form 4288-R. The Government has completed columns "c" through "f"; the Contractor shall complete the remainder of the form and submit to the Contracting Officer for approval within 15 calendar days after Notice of Award. The approved submittal register will become the scheduling document and will be used to control submittals throughout the life of the contract. The submittal register and the progress schedules shall be coordinated. The time for submission, procurement, lag/lead and delivery shall be entered through the Resident Management System (RMS) QC module. After entry of that data, the ENG Form 4288-R (RMS) shall be produced from the RMS QC module.

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3.3 SCHEDULING

Submittals covering component items forming a system or items that are interrelated shall be scheduled to be coordinated and submitted concurrently. Certifications to be submitted with the pertinent drawings shall be so scheduled. It is the Contractor's responsibility to provide the Corps with timely, accurate, and complete submittal packages. The Corps, in turn, will process, review, and provide official responses to the Contractor within 30 calendar days after physical receipt of the submittal, unless otherwise noted in the Technical Provisions. The Contractor shall incorporate the stated Government review time in the submittal register. No delay damages or time extensions will be allowed for time lost in late submittals. The Contractor's Quality Control representative shall review the listing at least every 30 days and take appropriate action to maintain an effective system. Copies of updated or corrected listing shall be submitted to the Contracting Officer at least every 30 days in the quantity specified.

3.4 TRANSMITTAL FORM (ENG FORM 4025-R)

The sample transmittal form (ENG Form 4025-R), attached to this section, shall be used for submitting Government Approved submittals in accordance with the instructions on the reverse side of the form. This form should also be used to document the Contractor Quality Control review, and approval of, For Information Only submittals prior to submitting in RMS

3. These forms will be furnished to the Contractor. This form shall be properly completed by filling out all the heading blank spaces and identifying each item submitted. Special care shall be exercised to ensure proper listing of the specification paragraph and/or sheet number of the contract drawings pertinent to the data submitted for each item.

The ENG Form 4025-R may be prepared by use of the Resident Management System (RMS) QC module.

3.5 SUBMITTAL PROCEDURE

Submittals shall be made as follows:

3.5.1 Procedures

The Contractor shall electronically submit to the Contracting Officer for approval all shop drawings as called for under the various headings of these specifications via the latest version of RMS 3.

3.5.2 Deviations

For submittals, which include proposed deviations requested by the Contractor, the column "variation" of ENG Form 4025-R shall be checked.

The Contractor shall set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

3.6 CONTROL OF SUBMITTALS

The Contractor shall carefully control its procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

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3.7 GOVERNMENT APPROVED SUBMITTALS

Upon completion of review of submittals requiring Government approval, the submittals will be identified as having received approval by being so stamped, dated, and returned to the Contractor via the latest version of

RMS 3.

3.8 INFORMATION ONLY SUBMITTALS

Approval of the Contracting Officer is not required on information only submittals. The Contractor shall submit into RMS 3, all current FIO submittals for use by CQC Manager during the course of the contract. The Government will periodically spot-check the Contractor's compliance with maintaining current and correct FIO submittals for CQC purposes. Any incorrect submittals found during the Government spot check will be immediately corrected by the CQC Manager. If the Contractor fails to keep the FIO submittals current and correct, 2% of the total bid price against the applicable bid item will be withheld. By the completion of the contract, the Contractor shall have submitted the entire file of FIO submittals to the Government through the RMS submittal process.

3.9 STAMPS

Stamps used by the Contractor on the submittal data to certify that the submittal meets contract requirements shall be similar to the following:

| CONTRACTOR (Firm Name) | | _____ Approved | | _____ Approved with corrections as noted on submittal data and/or | | attached sheets(s). |

| SIGNATURE: __________________________________________________________ |

| TITLE: ______________________________________________________________ |

| DATE: _______________________________________________________________ |

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