FF 25-1 NTV SOW.docx

STATEMENT OF WORK

NON-TACTICAL VEHICLES FOR KOREA AIR FORCE FREEDOM FLAG EXERCISE 2025

OSAN AND GIMHAE, REPUBLIC OF KOREA

1.0 BACKGROUND

The purpose of this Statement of Work is to outline requirements to lease vehicles for support of the Freedom Flag 25-1 (FF 25-1). FF 25-1 Team will require vehicles to support mission requirements. The specific requirements for vehicles are outlined in this Statement of Work. For Official Use Only. U.S. Government accepts no liability for vendors, its employees, and agents.

2.0 Locations

· Pick Up and Drop Off Location – Osan AB, Korea and ROKAF Gimhae AB Main gate near Deokdu Station Busan

3.0 United States Point of Contact

The United States Government (USG) representative will be the following:

Point of Contact (POC):

David Fleming david.fleming.13.ctr@us.af.mil Cell Number: +82 101-9583-5228

4.0 OBJECTIVES

The vehicles will be utilized to transport personnel and equipment to enable the completion of the FF 25-1 training and exercise sites primarily in the vicinity of Osan, Gwangju and Busan, Republic of Korea. Vehicle support must support any travel throughout the peninsula. The contractor shall supply vehicles, roadside assistance, maintenance, and/or preventative maintenance required as needed and/or set forth below in the requirements section.

5.0 SCOPE OF WORK:

Vehicles will be available on the below dates and starting locations. Most operations will be executed during daylight hours, but night operations may be required.

6.0 DESCRIPTION OF SERVICES

With a 24-hour notice from the U.S Government, the contractor shall allow +/- 1 day deviation from the schedule to allow flexibility and changes to the schedule. The total number of days for each vehicle will remain the same.

Osan Support

a. Provide (4) 7-passenger SUVs

b. Provide (1) 4 passenger compact sedan

c. Provide (3) 12 passenger vans

d. Requested dates for SUV and sedan vehicles: 13 April – 04 May 2025

e. Requested dates for Van vehicles: 15 April – 02 May 2025

f. Locations: Pickup at Osan AB, Korea

g. Delivery POC: David Fleming

h. POC #: david.fleming.13.ctr@us.af.mil

i. Cell Number: +82 101-9583-5228

Gimhae (Busan) Support

j. Provide (18) 5-passenger SUVs

k. Provide (4) 12 passenger vans

l. Requested dates for vehicles: 16 April – 03 May 2025

m. Locations: Pickup at ROKAF Gimahe AB Main gate near Deokdu Station Busan

n. Delivery POC: David Fleming

o. POC #: david.fleming.13.ctr@us.af.mil

p. Cell Number: +82 101-9583-5228

6.0 CONDITION

Both the exterior and interior of the vehicle shall be free of excessive soil, rust, and damage. All automatic door locks, windows, seats, etc. shall be operative. All vehicle systems shall be operative and kept in line with the manufacturer’s recommended maintenance program. Vehicles selected as similar substitutes must be approved by the Contracting Officer.

7.0 MAINTENANCE

The Contractor shall ensure each vehicle meets or exceeds the following minimum maintenance standards at the time of acceptance and throughout the lease period:

a. The Contractor is responsible for all scheduled and unscheduled maintenance of vehicles. The Contractor shall provide all parts and labor necessary to complete required maintenance tasks. Contractor provided parts include, but are not limited to, windshield wipers, tires, headlamps, filters, fluids, and lubricants. Maintenance shall be performed according to the manufacturer’s recommended maintenance schedule. The contractor must provide a replacement vehicle If the Contractor’s scheduled or unscheduled maintenance results in the Government losing use of a vehicle.

8.0 CLIMATE CONTROL

The heating and air conditioning system of each vehicle shall be in working condition at all times.

9.0 SAFETY ITEMS

The Contractor must maintain each vehicle pursuant to local city and country safety requirements. In addition, each vehicle shall have the following operational safety features: seatbelts for the driver and each passenger, door- and windshield-mounted rearview mirrors, windshield wipers, parking brakes, and horn.

10.0 DELIVERY

The Contractor shall deliver the vehicles by the time and date specified in the period of performance. The Contractor will coordinate with the POC to ensure delivery at the proper locations as identified in Paragraph 2.0. Each vehicle must pass an acceptance inspection before the Government takes possession. The vehicles shall also be recovered by the Contractor from the respective locations at the conclusion of the lease period.

11.0 RECOVERY/REPLACEMENT

Upon proper notification, the Contractor shall recover disabled vehicles within 24 hours of notification by the Government. The Contractor shall provide a replacement vehicle for all disabled vehicles at the time of recovery.

12.0 UNLIMITED MILEAGE

The government shall have unlimited mileage during the performance of the contract.

13.0 DAMAGES

The Government shall not be responsible for acts of God that may result in damage to any vehicle (i.e. hail storms, thunderstorms, etc.). In addition, the Government shall not be responsible for normal depreciation of the vehicles. For purposes of this contract, “normal depreciation” is defined as the wear and tear that can reasonably be expected to result given the vehicle’s use by equipment-laden troops in a harsh environment. Normal depreciation includes, but is not limited to, minor scratches and dents to the vehicle’s exterior, minor damage to seat coverings, and the presence of dirt or sand. The Government will only be responsible for damage in excess of normal wear that results from negligence, neglect, or similar acts of the Government. All Contractor claims for damage by the Government should be submitted to the contracting officer for consideration in accordance with FAR

14.0 CONTRACTOR RESPONSIBILITIES - IS REQUIRED TO:

a. Drop off vehicles and coordinate with Government POC for drop off.

b. Ensure that all vehicles are clean, maintenance is conducted, and all government road paperwork is completed.

15.0 HOLIDAYS

The Contractor will be available for vehicle service during the holiday periods.

16.0 ECMRA

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract for the 3D MLG via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

17.0 POINTS OF CONTACTS AND AUTHORITIES

The Contracting Officer is the only person authorized to approve any changes to the requirements of this contract and not withstanding provisions contained elsewhere in this contract, the authority remains solely with the Contracting Officer. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price as a result of the change.

18.0 CONTRACTOR NOTICE REGARDING LATE DELIVERY.

In the event the contractor anticipates or encounters difficulty in complying with the delivery schedule, the Contractor shall immediately notify the contracting representative giving full detailed reasons for the delay. Receipt of contractor’s notice does not constitute acceptance of an alternate delivery schedule waiver of the U.S. Government’s rights under this contract or at law.

19.0 Qualification of Contractor.

a. Certificate of Registration: The Contractor shall possess a valid ROK "Passenger Vehicle Transportation Business Certificate of Registration (자동차 운송사업자 등록증) “for the specific item category of Automobile Rental Business (업종: 자동차 대여사업)" granted by the ROK

b. License: The contractor shall possess a valid Automobile Rental Business Registration (자동차 대여사업 등록증) granted by the Government of Republic of Korea (ROK) authorities and translate the registration into English, and provide a copy of both English and Korean version with offeror's initial proposal.

c. Insurance: The contractor shall provide coverage of liability insurance (책임보험), unlimited insurance for the other driver (대인무한), insurance for the other driver's property (대물), insurance for the driver himself or herself (자손) except the insurance for the vehicle the driver is driving (자차) based on Passenger Transport Service Act, Passenger Transport Service Permission Procedural Principles, Article 45, Clause 2 (여객자동차 운수사업법, 여객자동차 운수사업 인면허 업무처리요령 45 조 2호) for the driver who is 21 years old or above.

(End Statement of Work)