A21_Amendment_0004.W90VN918T0003.pdf

0011113766

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE NEXT PAGE.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-May-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W90VN9-18-T-0003

X 9B. DATED (SEE ITEM 11)

20-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-May-2018

CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCO DAEGU, UNIT #15682

APO AP 96218-5682

UNITED STATES

W90VN9 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W90VN9-18-T-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0004

A. The purpose of this amendment is to:

(i) Provide answer to the submitted vendor’s question as shown below:

Question Answer Do you dispose only the papers or including recycling all eligible material, including glass, paper (including magazines), plastic, aluminum and cardboard to the maximum extent practicable?

The RA will let the Contractor shred paper documents that include 2 divided 6 parts, and manila folders and document binders and sometimes magazines will be included on there.

(ii) Revise Performance Work Statement, Para 1.9, Contractor Prior Experience as shown below:

FROM TO

1.9. Contractor Prior Experience: The

Contractor shall have at least two (2) years of relevant experience within the last five (5) years in performing paper shredding services in U.S Government or Commercial Industry. Relevant past performance shall be the “same or similar” services on size, scope and complexity. The Contractor shall provide all necessary information of prior experience as a part of technical evaluation factor when submit proposal.

The experience of a subcontractor cannot be substituted for the prime Contractor’s experience

1.9. Contractor Prior Experience: Not applicable

(iii) Revise Technical Proposal, Subfactor B – Contractor’s Prior Experience under Addendum to FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Jan 2017) and FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014) as shown below:

FROM TO

Subfactor B - CONTRACTOR’S PRIOR EXPERIENCE: Both prime contractor and subcontractor shall have at least two (2) years of verifiable experience in facility maintenance management or inspection, repair, and maintenance of natural gas lines and equipment or similar relevant experiences within the last five

(5) years from the closing date of this solicitation.

Subfactor B - CONTRACTOR’S PRIOR EXPERIENCE: Not applicable (Deleted from Subfactor)

B. The closing date and time is extended from “28 MAY 2018, 01:00 PM” to “1 JUNE 2018, 01:00 PM” (Korean local date and time)

C. All other terms and conditions of the solicitation remain the same.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 28-May-2018 01:00 PM to 01-Jun-2018 01:00 PM.

The following have been modified:

ADDENDUM TO FAR 52.212-1

Addendum to FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Jan 2017)

1. CONTRACT AWARD

1.1. The Government intends to execute a single contract with Firm Fixed Price (FFP) Contract Line Item Numbers (CLINs) type of contract for Paper Shredding/Transportation/Disposal services at Camps Walker/Henry/George/ Carroll/BSF/Pier #8. Award will be made to the responsible offeror submitting the Lowest Priced, Technically Acceptable (LPTA) offer in accordance with the Federal Acquisition Regulation (FAR) Parts 12 and 13.5 that satisfies all terms and conditions of the solicitation, and who is W90VN9-18-T-0003 determined to be responsible in accordance with FAR 9.104-1. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. All non-cost factors and subfactors will be rated as either “acceptable” or “unacceptable”. In order to be considered for award, there must be an “acceptable” rating in every non-price factor/subfactor. In other words, a rating of “unacceptable” for any factor or subfactor will result in the entire offer being rated “unacceptable”.

1.2. The Government reserves the right, based on the Government’s best interests, to make a determination to: 1) award without discussions; 2) make multiple awards for this requirement; 3) establish a competitive range in order to conduct discussions. If an award cannot be made on initial offer and the Government determines discussions to be necessary, the competitive rage will be established in considering technical, past performance and price evaluation factors to conduct discussions in accordance with FAR 15.306(c); and/or 4) make no award if, upon evaluation, none of the proposals are deemed likely to meet the requirements.

2. PROPOSAL SUBMISSION

2.1. For a proposal to be acceptable, an offeror must submit proposal to Federal Business Opportunities (FBO) website (https://www.fbo.gov/) no later than (NLT) the solicitation closing date and time (Local Korea Standard Time). Confirmation of submittal requirement prior to the RFP closing date and time is offeror’s responsibility. The proposal submitted other than FBO will not be considered for award.

2.2. Official Means of Disseminating information after solicitation issued through FBO such as requests for clarification and/or information concerning this solicitation shall be submitted in writing or electronically as followed information: (for each question, comment or observation, identify the Paragraph number being referenced).

411th CSB, Korea RCO Daegu, Services Division Attn: Chong, Hye Yong Reference: W90VN9-18-R-0014, Safety Inspection, Repair and Maintenance of Natural Gas Line and Equipment Service for Area IV (Camp Henry, Walker, and Carroll) Email: hyeyong.chong1.ln@mail.mil and anthony.c.dunaway.civ@mail.mil

2.3. No information concerning this solicitation or requests for clarification will be provided in response to Offeror-initiated telephone calls. All such requests must be made in writing and submitted to the email address. Written inquires will be answered in writing and provided to all offerors. The deadline for submission of questions regarding this solicitation is no later than (NLT) the solicitation closing date and time (Local Korea Standard Time).

2.4. The offeror(s) shall submit a Summary Sheet of total proposed amount per each year and it shall be matched with proposed amount via FBO.

- The offeror (s) shall round all unit prices to the nearest whole Korean Won (KRW) thereby eliminating the use of any decimal points.

- The offeror(s) shall submit offer breakdown list to present sufficient price details relative to direct labors, material, equipment, and other necessary costs elements. The offeror shall also provide reasonable and sufficient details to support the proposed Phase-in costs. The offeror shall provide the reasonable rationale if the offeror does not intent to propose Phase-in CLIN.

2.5. Offerors are required to submit proposals electronically in response to this solicitation in the following:

FACTOR A, Technical Proposal:

2 Copies (1 Original + 1 Copy with company name or symbol redacted)

FACTOR B, Past Performance: 1 Original

FACTOR C, Price Proposal: 1 Original

2.6. Offerors are cautioned to submit enough information to enable the Source Selection Evaluation Board to fully ascertain each offeror’s capability to perform all of the requirements of this solicitation. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make a contract award determination without any discussions with offerors.

2.7. The Government intends make a final determination as to whether an offer is acceptable or unacceptable solely on the basis of the proposals as submitted, without requesting any further information. Nevertheless, Offerors may, at the discretion of the Government, be asked to provide minor clarifications regarding their proposals. Furthermore, if it is deemed necessary the Government may, at its sole discretion, establish a competitive range in order to conduct discussions in accordance with FAR 15.306(a)(3). In that case, the Government retains the right to limit the competitive range to the “most highly rated proposals” for the purpose of efficiency.

2.7. Pre-Award Survey: A pre-award survey may be conducted on firms, to include joint venture partners and subcontractors indicating firm commitments to this acquisition that were included with the proposals. The pre-award survey is to determine the prospective contractor’s responsibility IAW FAR 9.104-1. Information may be requested as required by the Contracting Officer and the information shall be submitted within three (3) working days of the request.

3. SUBMITTAL REQUIREMENTS

A rating of unacceptable for any factor or subfactor will result in technically unacceptable rating. Failure to provide Failure to provide documents addressed below will result in a rating of “Unacceptable”.

FACTOR A – TECHNICAL PROPOSAL

(i) Subfactor A - LICENSES: The prime contractor must submit General Business Registration (일반사업자등록증) granted by the Republic of Korea (ROK); however, a subcontractor's license may be used as a substitute for one of the prime contractor's license requirements. When the prime contractor uses the subcontractor’s license, the prime contractor shall submit a copy of the subcontract agreement with official company who possess the license along with the subcontractor’s specific license issued by Republic of Korea (ROK).

The offeror shall provide a copy of both English and Korean version of valid and current both Licenses issued by the ROK for stated above requirements.

(ii) Subfactor B - CONTRACTOR’S PRIOR EXPERIENCE: Not Applicable (Deleted from Sub-factor)

FACTOR B - PAST PERFORMANCE: The past performance factor considers the offeror’s demonstrated recent and relevant record of performance in supplying services that meet the contract requirements. Past performance will be evaluated on an acceptable/unacceptable basis. The offerors are required to identify contracts, both commercial and Government contracts for the same or similar service. The Government may ascertain past performance information on the offeror from sources other than the contracts/ references provided. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”

Recent Past Performance is within the last five (5) years as of the closing date of the solicitation. Relevant past performance are those that are the “same or similar” services based on size, scope, complexity, and contract type.

Offerors’ recent and relevant past performance may consist Government and/or commercial contracts for the prime offeror and/or for each major subcontractor who performed during the past five (5) years from the closing date of this solicitation.

The offeror shall provide the following information for each past performance reference:

Contract Number:

Description of Performance:

Total Contract Amount:

Contract Award Date:

Period of Contract:

Procuring Agency/Customer Contracting Officer/Contracting Officer’s Representative (name, address, e-mail address, and telephone number)

Contracting Officer is not limited to the information provided. The Contracting Officer may use this data along with data obtained from other sources the Contracting Officer determines appropriate to obtain sufficient information on the offeror’s past performance to make a responsibility determination.

FACTOR C - PRICE PROPOSAL: The offeror shall complete the pricing information for each CLIN and Sub Contract Line Item Number (SLIN) that has quantity identified to include:

(a) Schedule of Services (CLINs/SubCLINs) of the RFP for all five (5) years.

(b) Prices shall be in local currency (Korean Won)

(c) Any escalation in option year pricing shall be identified

Price analysis will be performed to determine the total evaluated price to support the selection of the lowest priced technically acceptable offeror. All fixed priced CLINs will be added to the total extended prices of requirements.

The price shall include all necessary cost to perform this contract. The proposed price shall be as follows:

(1) Completeness. The Offeror shall complete the pricing information for all CLINs and Sub-CLINs identified for base year and four (4) option years.

(2) Price Reasonableness. Price should also reflect fair market value and be reasonable when compared to the independent Government estimate, previous prices for same or similar services and/or when compared among other technically acceptable offers.

(3) Price Realism. Price Analysis in conjunction with Technical Analysis will be used to perform a Price Realism Analysis to determine if the price is realistic for the work to be performed. The proposal will be evaluated using price analysis techniques to determine whether the proposal reflects a thorough understanding of the PWS, and whether the price proposed is realistic for the work to be performed and is consistent with approaches described in the technical proposals. Price proposals, which are unrealistically low, will be deemed reflective of a failure to comprehend the complexity and risk of the proposed contract requirement and may be grounds for rejection of the proposal.

(4) Unbalanced Pricing. As part of the price evaluation, proposals will be reviewed to identify any unbalanced pricing. IAW FAR 15.404-1(g)(3), Unbalanced Pricing, a proposal may be rejected if the Contracting Officer determines the lack of balance poses an unacceptable risk to the Government.

Option Years Prices: As part of price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217-8 - Option to Extend Services) by adding one-half of the offeror’s final option period price to the offeror’s total price. Thus, the offeror’s total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option and one-half of the 4th option. The offerors are required only to price the base and four (4) options. Offerors shall not submit a price for the potential one-half year extension of services period. The evaluation of options shall not obligate the Government to exercise the option(s.)

Note 1: The Government will examine price proposals for artificially low unit prices. The offers found to be unreasonably high, unrealistically low (an indication of “buy-in”), or unbalanced, may be considered unacceptable and may be rejected on that basis.

Note 2: Price is not scored. The lowest price for award purposes will be the combined total of the base year and all option periods. Price shall include all CLINs as listed on the Price Schedule, including option periods. The Government intends to evaluate proposals and award a contract without discussions as primary award determination.

Therefore, the offerors are instructed that submitted proposals should contain their best pricing.

REPRESENTATIONS AND CERTIFICATIONS: The offeror shall submit completed Local Clause 5152.204- 4032, Representations and Certifications. The offeror shall indicate specific types and quantities of POL products (Para. (iv) Special Excise (Petroleum) Tax) upon which offeror’s based and for which tax exemption is allowed in the “Representations and Certifications”.

(End of provision)

PWS

Performance Work Statement (PWS) For

Paper Shredding Service at Area IV (Camp Henry, Walker and Carroll)

1. Introduction. This is a non-personal services contract to provide paper shredding service. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Background. The paper shredding truck is required to shred paper documents. The contractor shall perform paper shredding services at Camps Walker, Henry, George, Carroll, BSF, and Pier #8 in USAG Daegu, located in South Korea.

1.2. Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, applicable publications in Paragraph 9.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance, conforms to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill paper shredding services and their component needs, emphasizing innovation and commercial best practices.

1.3. The Contractor’s daily performance report, deficiency list, Quality Control Plan (QCP) and other related documents shall be maintained by the Contractor. The documents shall be readily available to the Government at any time during the term of the contract.

1.4. Quality Assurance: The Contractor shall comply with the Government’s quality assurance program as defined in the Quality Assurance Surveillance Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.4.1. The Government reserves the right to inspect the Contractor’s performance. The Government will record all surveillance observations. When an observation indicates defective performance, the Contracting Officer’s Representative (COR) will request the Contactor’s representative to initial the observation.

1.4.2. Performance Rating: The COR will evaluate Contractor’s performance based on the checklist, USFK Form173-R-E or web based performance rating in Contracting Officer’s Representative Tool (CORT). The Contractor’s performance rating will be prepared and submitted to the Contracting Officer (KO) by the 7th of each month.

1.5. Type of Contract: The Government will award a requirement type contract from this solicitation as a Requirement type.

1.6. Security Requirements: Resigned

1.6.1. Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.7. Sanitation Requirements: Cleaning of Surrounding Service Area – Upon completion of work, the Contractor shall clean shredding area within a ten (10) foot radius after the performance of work. The Contractor shall submit to the COR a report of all working areas cleaned the 1st Monday of each month.

1.8. License Requirements: The prime Contractor be licensed and registered by ROK Government for general business (일반사업자등록증). No special license is required to perform this work under this contract.

1.9. Contractor Prior Experience: Not applicable.

1.10. Base Passes and Vehicle Permits

1.10.1. Contractor employees and representatives shall be required to have proper identification prior to entering each Government installation. Such identification shall be controlled as prescribed by the Security Section, Provost Marshal, or equivalent security control authority at the installation concerned.

1.10.1.1. Base Pass: Upon notice of award, the Contractor shall obtain all passes and necessary vehicle permits required for entry by authorized Contractor personnel IAW base policy, and the point of contact information for this action will be provided upon contract award. All Contractor employees and representatives shall have in their possession a Korean Citizen Identification Card during performance under this contract.

1.10.2. The Contractor shall ensure that employees have a current and valid driver’s license before allowing the employee to operate a Contractor-owned vehicle on the base. The Contractor and its employees shall comply with all security requirements imposed by the local installation commander at all times while on the military installation.

Any Contractor traffic violations may result in the denial of driving privileges on the installations. A copy of all licenses shall be provided to the COR within seven (7) days after contract award.

1.10.3. All Contractor employees shall abide by all Government installation regulations during performance under this contract.

1.10.4. The Contractor will be authorized escort privileges only for people working under this contract and only during hours stated under this contract.

1.11. Antiterrorism (AT) and Operations Security (OPSEC)

1.11.1. AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the Contracting Officer (KO), if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel.

1.11.2. Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area.

Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.11.3 iWATCH Training. The Contractor shall brief the local iWATCH program (training standards provided by the RA’s Anti-Terrorism Officer (ATO)) to all of the Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR. The Contractor shall complete the training within thirty (30) calendar days of contract award and newly hired employees shall complete iWATCH Training within thirty (30) calendar days and report to the COR.

2.0. Requirements; Description of Services.

2.1. Non‐Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.2. General Information.

2.2.1. Period of Performance (PoP). The period of performance shall be for one (1) Base Year with four (4) Option Years as follows:

Base Year: 1 June 2018 thru 31 May 2019 1st Option Year: 1 June 2019 thru 31 May 2020 2nd Option Year: 1 June 2020 thru 31 May 2021 3rd Option Year: 1 June 2021 thru 31 May 2022 4th Option Year: 1 June 2022 thru 31 May 2023

2.3. Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0800-1700 hours, Monday through Friday except Korean holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.4. Place of Performance: The work to be performed under this contract will be performed at Camps Walker, Henry, George, Carroll, BSF, and Pier #8 in USAG Daegu.

2.5. Emergency Service

2.5.1. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

2.5.2. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

2.6. Contract Administration and management.

2.6.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Contract Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.6.2. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.6.3. The following provides the roles and their respective authority during the performance of the contract:

2.6.3.1. Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.6.3.2. Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.6.3.2.1. COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.6.3.3. The Contractor shall not be in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.7. COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.8. Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall submit to the KO a Quality Control Plan (QCP) within thirty (30) calendar days after award. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within seven (7) business days prior to implementation.

2.9 The Contracting Officer Representative Tracking (CORT) Tool (https://wawf.eb.mil/xhtml/auth/home/home.xhtml#) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.10. Contractor Employees; Key Personnel.

2.10.1. The Contractor shall provide a Contract Manager who is responsible for the performance of the work. The Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The Contractor shall provide the name of the Contract Manager to the KO. The Contract Manager shall be available between 0800 - 1700 hours, Monday through Friday except Korean holidays or when the Government facility is closed for administrative reasons.

2.10.2. Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.10.3. Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.10.4. Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.11 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within five (5) working days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.12. Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.12.1. Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within thirty (30) days after contract award. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.12.2. Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

2.13. Environmental Requirements.

2.13.1. Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

2.13.2. The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) calendar days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR/ACOR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year.

2.13.3. Environmental Compliance. The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufacturers' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) days before delivery of the material, to the COR/ACOR. The Contractor shall provide upon request from the COR/ACOR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the

COR/ACOR.

3.0. Performance Requirements and Standards.

3.1. Contractor Manpower Reporting Application (CMRA).

3.1.1. Reporting Labor Hours. The Office of the Assistant Secretary of the Army (Manpower and Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report all Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address: https://CMRA.ARMY.MIL.

The required information includes the following:

a. Names of the KO and COR;

b. Contract number, including task and delivery order number;

c. Beginning and ending dates covered by reporting period;

d. Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

e. Estimated direct labor hours (including subcontractors);

f. Estimated direct labor dollars paid this reporting period (including subcontractors);

g. Total payments (including subcontractors);

h. Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each subcontractor if different);

i. Estimated data collection cost;

j. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(RA) (the Army RA is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

k. Locations where Contractor and subcontractors perform the work (specified by zip code in the U.S. and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

l. Presence of deployment or contingency contract language; and

m. Number of Contractor and subcontractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor shall provide the estimated total cost incurred to comply with this reporting requirement.

Reporting period shall be the PoP not to exceed twelve (12) months ending thirty (30) September of each Government FY and must be reported by 31 October of each calendar year. The Contractor shall use a direct data transfer to the database server or fill in the fields on the website. The direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The Contractor shall report the required information to the CMR system’s secure database.

The COR/ACOR is responsible for verifying that the Contractor has reported the required data.

4.0. Performance Requirements Summary (PRS) Matrix.

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services

Performance Standard

Acceptable Quality Level

(AQL)

Method of Surveillance Incentive (Positive and/or Negative)

Shredding/Transportatio n/Disposal of Papers & Documents and Cleaning of Service Area PWS Para. 5.2.

Complete shredding of all papers/docume nts at the time of the performance.

100% Random inspections with Validated User or Customer’s Complaint.

Payment of the invoice will be deducted by the percentage of below AQL

4.1. Quality Assurance. The Government will evaluate the Contractor’s performance under the contract IAW the Government’s Quality Assurance Surveillance Plan (QASP). QASPs are considered to be "living documents," dynamic, adaptable, and subject to modification based on Contractor performance surveillance results. The QASP is not part of the PWS and will not be issued with the solicitation. The QASP focuses on the procedures and processes the Government will implement to assure the Contractor is performing IAW the performance standards within the PWS. The Government plan defines the criteria of how the Contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the Performance Requirements Summary (PRS). The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Contractor shall perform the services again at no additional cost to the Government.

4.2. Quality Control Plan (QCP). Quality control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The QCP shall be constructed in such a manner that each Common Level of Support (CLS) service can be extracted and used for that function only and not contain extraneous information. The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work. The QCP shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed.

The plan shall include a description of the Contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector. The Contractor shall develop, maintain, and submit a QCP to the KO for acceptance within thirty (30) calendar days after the contract is awarded. The Contractor shall submit any proposed changes in the QCP to the KO for written approval five (5) working days prior to implementation.

5. SPECIFIC TASKS:

5.1. The Contractor shall perform the contracted services upon issuance of a task/delivery order. The COR will notify the Contractor when any papers/official documents are ready for shredding. Notification shall occur no less than fourteen (14) calendar days prior to the required performance date. The Contractor shall notify the COR no less than 48 hours prior to the start of work performance. The Contractor shall perform the services only in the presence of the Government representative, inspector or COR.

5.2. After receiving a task/delivery order, the Contractor shall perform the following services:

5.2.1. The Contractor shall shred all papers and official documents using a shredding truck at the designated point(s) by COR.

5.2.2. The shredding truck must be equipped with recording devices (CCTV) to monitor the shredding status during the work being performed.

5.2.3. Upon completion of shredding, the Contractor shall provide certificate of destruction, security statement and progress report to the COR. The Contractor shall clean surrounding service area within ten (10) foot radius after completion of work and is required to acquire the COR’s statement that work has been performed satisfactorily.

5.2.4. The Contractor shall record the quantity of shredded papers and documents completed.

5.2.5. The Contractor shall dispose of shredded papers to the off-post disposal facility IAW ROK Environmental Laws and Regulations.

5.3. Transfer of Ownership: The transfer of ownership from the Government to the Contractor is effective immediately after the shredded papers are loaded into the Contractor’s containers and the quantities have been verified and released by the COR or his/her designated representative. After the transfer of ownership, the Contractor shall assume full accountability and physical custody for all the wastes removed under this contract.

5.4. Invoices: The Contractor shall provide an invoice for services rendered. The Contractor shall provide a monthly report listing all transactions for the prior month by the 5th day of each month. Report shall contain at a minimum a date, time and total weight of shredded papers. The Contractor shall keep this record on file for a period of one (1) year after the contract expiration date, including any option period exercised.

5.5. Inspection and Search: The Government may search the Contractor, Contractor’s employees, its vehicles, conveyances and facilities to ensure that only defined items under this contract are being removed.

5.6. Illicit Acts

5.6.1. The Contractor shall assume full responsibility for any illicit act committed by its employees while performing under this contract.

5.6.2. For the purpose of this contract, illicit acts include the commission of fraud, theft, bribery, extortion, receiving stolen property, and acknowledged offence.

5.6.3. The Contractor shall ensure complete supervision over its personnel who are engaged in the performance of this contract.

5.6.4. Violation of the above requirement by the Contractor or its agent may result in temporary suspension of the Contractor.

5.7. Environmental Management System (EMS) Requirement (Per USAG Daegu EMS Manual Document 10.1.1):

5.7.1. The Contractor shall perform work consistent with the relevant policy and objectives identified in Installation’s Environmental Management System (EMS). The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by Installation’s EMS, including pollution prevention, waste reduction, energy use, and natural resource protection.

The Contractor shall provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In addition, the Contractor shall advise their employees of their roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

5.7.2. In the event of any environmental nonconformance or noncompliance associated with the contracted services, the contractor shall take corrective and/or preventative actions. In the event of any noncompliance with any federal, state, or local environmental law, regulation or requirement, the Contractor shall immediately respond by taking all appropriate corrective action and notifying the COR and the EMS Manager.