ATT 1 PWS 15 MAY 2025.docx

April 15, 2025

PERFORMANCE WORK STATEMENT (PWS)

GROUNDS MAINTENANCE SERVICES AT OSAN AIR BASE

PART 1

GENERAL INFORMATION

1. GENERAL:

This is a non-personal services contract to provide required ground maintenance for Osan Air Base, Korea. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

1.1 Description of Services:

The Contractor shall provide all personnel, labor, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance services as defined in the Performance Work Statement except for those items specified as government property, equipment and services. The contractor shall perform to the standards in this contract.

1.2 Background:

Osan Air Base landscape does not only contain flat grounds, but it also contains hills that cannot be cut with riding mowers, this needs to be considered in planning task performance methods. The base rests on the mid-western coastline facing the Yellow Sea. As such it is subjected to various weather conditions that can range from heavy sea effect, snows in the winter to persistent monsoon rain in the summer. As result, the growing/mowing season runs for eight months from March through October. The four non-growing/mowing months consist of leaves/pine needles collection, trimming of trees, shrubs, hedges and other plants as well as the removal of other fallen/broken branches along with debris. Osan AB consists of Improved, Semi-Improved, Bird Area Strike Hazard (BASH) areas, Munitions Storage Areas (MSA) and Un-Improved grounds. Fence lines identified shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation/vines growing up the links of the fence as well as a 6ft clearance on either side of the perimeter fence to control vegetation growth through the growing season. All areas shall be trimmed, drains cleaned and sidewalks cleared concurrent with mowing. There is the distinct possibility that MSA area designated “Alpha Site” will close in the future thus reducing the total acreage by 54.1 Acres. Alternately MSA area designated “Echo Site” is scheduled to come online in Spring of 2027. This too is the responsibility of our Grounds Mx Contract.

1.2.1 Objectives: The objective of this contract is for the contractor to perform necessary grounds maintenance services in a manner that will maintain satisfactory lawn, tree, shrub, and other exterior flora in a condition that presents a clean, neat, and professional appearance as defined in the Performance Work Statement.

1.2.2 Work Estimate:

(culverts, storm lateral lines, open drainage lines)

1.3 Scope:

The Contractor shall furnish all personnel, equipment, tools, materials, supervision, parts, and services necessary. Services include performing ground maintenance on Osan Air Base, Korea that is sectioned off into Improved, Semi-Improved, Un-Improved, BASH and MUNS areas. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the KO as potential threats to the health, safety, security, general well-being or operational mission of the installations and their population. Contractor personnel shall present a professional appearance and be easily recognized as Contractor employees, as determined by the Government. Employees shall have a uniform with name tag identifying the employee and the company.

1.3.1 When the contractor is performing ground maintenance activities with weed cutter, the screen protector shall be utilized to avoid any injury to persons and/or damages to vehicles or surrounding property. If there are any damages caused by the contractor’s activities, the contractor is responsible for paying for said damages. All suspected damages will be coordinated directly between the contractor and the party whose property was damaged. The Service Contract Office will not assist with resolving disputes.

The Contracting Officer’s Representative (COR) can stop the Contractor’s work at any time when any safety issue is brought up while working.

1.3.2 Legend

1.3.3 To meet requirements during the growing season, the government estimates the contractor will need to mow, trim, edge, and remove in BASH, the Improved Areas, Semi-Improve areas as many times as needed at the beginning and end of the growing season for unimproved grounds to maintain a well-kept and professional appearance.

1.4 Period of Performance:

The period of performance shall be for one (1) Base Year of twelve (12) months and four (4) 12-month option years.

1.5 Quality Control Program (QCP):

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor shall submit a QCP that addresses the various elements of the Performance Requirements Summary table (PRS) (see the Para. 8.). The contractor’s quality control program is the means by which it assures itself that its work complies with the requirement of the contract. The contractor is required to submit a Quality Control Program within thirty (30) calendar days after the contract award date (Contract Data Requirements List (CDRL) #1). An updated copy of the contractor’s plan shall be provided to the Contracting Officer (KO) and Contracting Officer Representative (COR) as changes occur. The contractor shall use the format below to measure each line item in the PRS table. For any changes to the original QCP the contractor shall receive the KO’s acceptance in writing of any proposed change to its QC system.

What level of performance is required to meet the performance objective or task?

Contractor Performance Standard

What level of performance is required to meet the performance objective or task?

What/Data Source

What are you going to inspect?

How/ Method of Assessment

How are you going to inspect?

Calculation

How will the contractor determine if the AQL and Standard are being achieved?

Inspections Pass/Fail

1.5.1.1 The contractor’s QCP shall contain, as a minimum, the following items:

1.5.1.1.1 A description of the inspection system to cover all services. Description shall include specifics as to all items to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

1.5.1.1.2 A description of the methods to be used for identifying and preventing defects in the quality of service performed. A description of the methods to be used to address recurring issues/defective.

1.5.1.1.3 A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

1.5.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The contractor shall be supportive of any inspection methods carried out by the COR to verify the contractor’s work.

1.5.2.1 Methods of Quality Assurance Surveillance: The COR shall use the surveillance methods listed below in the administration of the QASP. This process typically includes routine inspections, which may be scheduled or unscheduled, to assess the quality of landscaping, turf management, and waste disposal. Surveillance techniques such as site audits, checklists, and performance metrics are employed to gauge adherence to contract specifications. Additionally, client feedback and satisfaction surveys play a critical role in evaluating service effectiveness and identifying areas for improvement. Regular reporting and documentation of findings also ensure transparency and facilitate data-driven decision-making for continuous improvement.

1.5.2.1.1 100% Inspection: This is an inspection method whereby all outputs are monitored. This method provides the best indication of the contractor performance and the most documented basis for determining contract payment actions. However, it requires extensive COR resources, and therefore, is not practical for most service requirements. 100% inspection is preferred when the PWS requirement is so critical that nonperformance would pose a direct risk to the safety of personnel or property, or when the work occurs infrequently, and the output population is small. The COR can also use this method when he/she determines that verification of the contractor’s performance is required.

1.5.2.1.2 Random Sampling: When a service is performed relatively frequently, and a statistically valid sample can be selected for audit. The most appropriate method for frequently recurring tasks. Random sampling is a means of evaluation by observing or inspecting some part (a sample), but not all, of a population or lot of the contract requirements to assist the Government with determining whether standards set forth in the contract have been met.

1.5.2.1.3 Periodic Sampling: This method, sometimes called “planned inspection”, consists of the evaluation of tasks selected on other than a 100% or random basis. It may be appropriate for tasks that occur infrequently, and where 100% inspection is neither required nor practical. A predetermined plan for inspecting part of the work is established using subjective judgement and analysis of agency resources to decide what work to inspect and how frequently to inspect it.

1.5.2.1.4 Customer Feedback: Not necessarily a valid method of surveillance, but a good indicator for areas surveillance should be conducted or intensified. The COR may design a customer survey questionnaire to be used as an essential part of a well-publicized customer complaint program. In time of resource constraints, the use of customer surveys should only supplement other surveillance efforts and be analyzed by surveillance personnel trained in validating customer complaints. Customers should be made aware of minimal contractor performance requirements to be sure that customer responses to surveys are valid indicators of actual contractor performance. The COR must investigate each customer complaint and validate the accuracy before any action is taken.

1.6 Holidays:

The contractor shall perform services even on holidays with exceptions of 1st of January, the day of Lunar New Year and the next day, the day of Chu-Sok and the next day, and 25th of December.

1.6.1 Recognized U.S. Holidays: The recognized U.S. legal Holidays are listed as below.

1.6.2 Recognized ROK Holidays: The recognized ROK legal Holidays are listed as below as well as the Holidays specified in “the Act on Legal Holidays (공휴일에 관한 법률)”.

1.7 Hours of Operations:

The contractor may conduct business between the hours of 0430 to 2030, Monday through Sunday except Korean holidays or if otherwise required in the contract or approved by the COR. The contractor will only be provided escorts in areas that require US government employees during government normal duty hours Monday through Friday from 0730-1630 and no escorts will be provided on all the holidays listed in paragraph 1.6.1, any day commander designated as a down day, federal holiday, U.S. national holiday or any other day listed in paragraph 1.6.2 as well as when the Osan AB conducts its quarterly military exercises. Please check with the COR for the availability of escorts.

The contractor is not allowed to perform services in or around residential areas and dormitories (COR will identify) before 0900. When the contractor’s work schedule conflicts with an Air Force mission requirement, the COR will advise the contractor to reschedule the work to minimize disruption.

1.8. Place of Performance:

The work to be performed under this contract will be performed on Osan Air Base with the exception of Zone 13 located off the installation within Songtan Region.

1.9. Type of Contract:

The government will award a Firm Fixed Price and Requirement Contract Line-Item Numbers (CLIN) Contract.

1.10. Security Requirements:

The contractor shall comply with all installation security requirements. The contractor will be required to obtain and display identification badges. The contractor must anticipate delays in getting commercial vehicles on base and allow time to reach their destination by driving designated routes at posted speed limits throughout the base. The contractor is required to observe Physical Security while engaged during contract operations. The contractor shall be responsible for safeguarding all government equipment/property and information provided for contractor use.

1.10.1 The Contract Q&C may take photographs associated with the performance of his duties. However, no photographs will be taken within Zones 1, 3, 4-A, 4-B, 4-C, 5-B, 7-A, 7-B, 8-A, 12 or any location clearly marked as no photographs permitted.

1.11. Base Passes:

The Contractor shall have responsibility to arrange for base passes and necessary vehicle permits required for employee entry onto this installation prior to performing any work under this contract. The Contractor will submit all base pass renewals 75 days prior to the expiration date to the COR.

1.12. Post Award Conference/Periodic Progress Meetings:

The Contractor Point of Contact (POC) shall meet with the COR prior to start of the contract. However, meetings may be held whenever deficiencies are noted by the COR. A mutual effort shall be made to resolve all problems identified.

1.13. Key Personnel:

The following are considered key personnel by the government: designated Point of Contact (POC) and an alternate Point of Contact: The Contractor shall provide a designated POC who shall be responsible for the competent performance of the work required under the specifications of this contract NLT 5 business days after contract award and as changes occur. The name and contact information of the POC and an alternate, who shall act for the contractor when the POC is absent, shall be designated in writing to the COR. The POC or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC or alternate shall be available between require core work hours of 0700 to 1630 Monday thru Friday, except Federal holidays or when the government facility is closed for administrative reasons. Additionally, the POC must be available during any hours the contractor is performing work outside of the core hours. The POC(s) and alternates shall be able to read, write, speak, and understand English.

1.13.1 The POC shall meet with COR to discuss non-conformant areas. The COR will accompany the contractor to the non-conformant areas, so both the contractor and the COR are fully aware of the non-conformances. The POC shall respond by phone and email to the COR within two (2) hours after notification of non-conformances and correct the non-conformances as required by the PRS table or at the direction of the KO. The Contractor shall provide the telephone number and email of the POC to the COR.

1.13.2 The CM shall be able to read, write, speak, and understand English. The CM shall be scored higher than “Intermediate Low (90 score)” level for TOEIC Speaking test and 500 score (with minimum of 225 score for reading and 275 score for listening) for TOEIC Reading & Listening test. If the Government, at its discretion, determines the language skills of the CM does not meet the proficiency level required to perform this contract, the Government reserves the right to require the contractor to provide a new CM at no additional cost to the Government. The contractor can substitute the TOEIC speaking requirement with an OPIc (The Oral Proficiency Interview – computer) score of “IL (Intermediate Low)”.

1.13.3 Upon the request of the COR, the CM shall obtain a Restricted Area Badge (RAB) and Airfield License. With the RAB and Airfield License, the CM shall provide escorts to its employees and vehicles whenever military escorts are not supported. Restricted areas are areas that require entry with a RAB. Any driver who accesses any portion of the flight line will be required to have a flightline drivers licenses, training will be government provided. This will be coordinated by your COR. Examples of restricted areas are Alpha, Bravo, and Charlie Diamonds, Alpha site, Delta site, Echo site, and Pre-load site.

1.14 Airfield Coordination

The contractor shall coordinate all activities on the airfield by contacting Airfield Management. Any work will be accomplished only after Airfield Management has approved scheduled times.

1.14.1 Flight-Line Drivers Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight-line driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.15. Required Qualification:

1.15.1. Construction Business Registration: The contractor shall possess current and valid “Construction Business Registration in accordance with the Framework Act on the Construction Industry (건설산업기본법에 따른 건설업등록증)” issued by the Korea Government authority for one of the following line of business.

· Landscaping Construction Field (조경공사업)

· Landscape Planting / Landscape Facility Installation Field with Landscape Planting as a Main Business (조경식재 업무분야를 포함한 조경식재/시설물공사업)

1.15.2. Prior Experience: The contractor shall have at least three (3) years of experience within the last seven (7) years in the same type of services for equivalent area of servicing area in Osan AB (750 acres).

1.15.3. Sub-contracting: At no time will the prime contractor be allowed to subcontract with another contractor or any work projects unless authorized in this contract or otherwise approved by the KO.

1.16. Identification of Contractor Employees:

All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall present a neat appearance and be easily recognized. All contractor personnel shall be identifiable by wearing a clearly readable identification badge and vest with reflective material, furnished by the contractor, made of durable material or plastic, which consists of the contractor's company name including employee's name. These badges shall be consecutively numbered and made accountable by the contractor. The contractor shall provide a list of badge numbers and personnel to the Contracting Officer and his or her designated representative no later than ten (10) days after contract award and shall be updated as changes occur. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all the regulations of the installation, which may be in effect during the contract period.

1.16.1 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

1.17 Phase-In/Phase-Out Period

1.17.1 Phase-In: Phase-in is a one-time performance that allows the new contractor to work with the incumbent contractor to take over operations. The phase-in period will be determined in accordance with delivery schedule. During the phase-in period, the new contractor shall prepare to assume full responsibility for all areas of operation in accordance with the terms and conditions of this contract. The new contractor shall take all actions necessary for smooth transition of the contracted operations. The Government will make all facilities and equipment accessible to the new contractor during the phase-in period. During allotted time of two (2) months, the new contractor's management personnel shall be permitted to observe any on-going operations, as coordinated by the COR.

1.17.2 Phase-Out/Transition: The contractor shall provide supervision, control, personnel, resources, and work task responsibility for all functions described in this PWS during the transition period. The phase-out period will be determined in accordance with delivery schedule. The contractor shall be responsible for smooth transition of the operation, so the contractor shall proactively impart knowledge, information, and know-hows to the new contractor. If the COR request specific data that is deemed as important for smooth transition, the contractor shall provide the updated data without any additional cost to the Government. If the same contractor is awarded for the new contract, KO will determine whether to have the phase-out/transition/phase-in requirements or not.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

Cantonment Area – Installation common areas including lawns and landscape around housing facilities, enlisted and officer clubs, eating facilities, organizational compounds, and trash dumpsters; athletic fields; streets; and other improved areas where animal characteristics look for food and shelter.

Concurrent Work – Work performed at the same time. For example, to perform both Mowing and Trimming.

Contract Data Requirement List (CDRL) – A list of authorized data requirements for a specific procurement that forms part of a contract.

Contracting Officer – A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer Representative (COR) – An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Culvert (Artificial and Natural) – Are often infiltration basins, deigned to manage water runoff, filter pollutants, and increase rainwater infiltration.

Contractor – A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Customer – Those personnel within a facility that receives services reflected in this PWS.

Defective Service – A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Drainage – A small to moderate depression created to channel water. Includes culverts, storm lateral lines and open drainage lines which may be non-concrete lined, concrete lined, and concrete lined with metal grating. Can be used to drain water from low-lying areas, alongside roadways or fields, or to channel water from a more distant source.

Escorts – Individuals that have to be with the contractor in restricted areas where the contractor has to be under the observations of an government employee.

Restricted Areas – Are areas that require entry with a Restricted Area Badge (RAB). In general contractors are not authorized RABs and must be escorted by a government employee into these areas. The only exception is the Contract CM and Alternate Contract CM. Examples of restricted areas are Zones 1, 3, 4-A, 4-B, 4-C, 5-B, 7-A, 7-B, 8-A, 12. The COR will inform the contractor when they require escorts.

Zones – Identify where BASH, Improved, Semi-Improved and Unimproved grounds are located. A zone may include one to all four of the type of ground indicated in the PWS. Zones are identified on the map in Attachment 1 that dictates area of importance that’s shown in the map legend to help prioritize areas to be maintained.

BASH – Bird Strike Hazard. Location on the base with a high chance of birds gathering which could lead to accident with plane operation. Zones that are affected by this is identified on the map.

Growing Season – March through October.

Non-Growing Season – November through February.

Improved Grounds – Includes land occupied by buildings and other permanent structures as well as lawns and landscape plantings on which personnel annually plan and perform intensive maintenance activities. Improved Grounds include the cantonment area, parade grounds, drill fields, athletic areas, cemeteries, housing areas, etc..

Semi-Improved Grounds – Grounds where periodic maintenance is performed primarily for operational reasons (such as erosion and dust control, bird control, and visual clear zones). This land use classification includes areas adjacent to runways, taxiways, aprons, runway clear zones, lateral safety zones, ammunition storage areas, antenna facilities, etc..

Un-Improved Grounds – Areas not classified as ‘Improved’ or ‘Semi-Improved’. Un-Improved grounds include forest lands, croplands and grazing lands, lakes, ponds and wetlands, and any areas where natural vegetation is allowed to grow unimpeded by maintenance activities.

Key Personnel – Point of contact (POC) that are provided to the government and can work with the authority of the company.

Lifting Branches – Lifting is the removal of the lowest branches and/or preparing of lower branches for future removal.

Lion’s Tailing – The removal of an excessive number of inner, lateral branches from parent branches. Lion’s Tailing is not an acceptable practice.

Performance Requirement – The point that divides acceptable and unacceptable performance according to the performance requirement summary and the Inspection of Services Clause. It is the number of defectives or maximum percent defective in the lot that is deemed acceptable.

Performance Requirement Summary – A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

Physical Security – Actions that prevent the loss or damage of Government property.

Pocket Urban Forest – A landscaping technique of planting indigenous local trees and shrubs in clusters to cut down on large open areas of grass that are regularly maintained. This method would be practical on bases that receive a large amount of rainfall, and as a result do not irrigate.

Potential Explosive Site (PES) – A location exposed to the potential hazardous effects (blast, fragments, debris and heat flux) from an explosion.

Trimming – Trim by cutting away dead or overgrown branches or stems, especially to increase fruitfulness and growth.

Types of Trimming Permitted:

Cleaning – Selective trimming to remove one or more of the following parts: dead, diseased and/or broken branches.

Thinning – Selective trimming to reduce density of live branches.

Tree Raising – Selective trimming to provide vertical clearance.

Reduction – Selective trimming to decrease the height and/or spread

Quality Assurance – The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) – An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control – All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Rutting – Visible marks left on the grounds from the wheels of mowing and edging equipment.

Sapling – Any young tree, especially one not over 4 inches (10 centimeters) in diameter at breast height.

Scalping – Areas where the grass is mowed too close to the ground because of uneven ground underneath. When grass is mowed too close to the ground it frequently appears as an unsightly yellow scar. Typically scalping occurs when mowing on hill sides and around obstacles on uneven terrain.

Seed Heed Inhibitor – An agent or combination of agents applied to grass areas prone to the production of seed heads to suppress the seed heads and reduce the frequency of mowing required.

Subcontractor – One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Tree Dehorning – The practice of cutting the branches of a tree away from the upper portion of the tree until all that is left is trunk tissue and branch stubs.

Vegetation – All plants covering the ground in any area including but not limited to: grass, weeds and vines (Excluding items included in Para 5.8, Para 5.9 and Para 5.10)

Workday – The number of hours per day the Contractor provides services in accordance with the contract.

Xeriscaping – A landscaping method that employs drought resistant plants in an effort to conserve resources, especially water, and reduce yard trimmings. Xeriscaping uses decorative brick, lave rock, mulch and low water vegetation such as bougainvillea, hibiscus, cactus and evergreen ground covering plants to eliminate the high costs of maintaining 2” – 4” grass fields and reduce the cost of watering.

2.2 Acronyms:

PART 3

GOVERNMENT PROPERTY, EQUIPMENT AND SERVICES

3. GOVERNMENT ITEMS AND SERVICES:

3.1 Explosive Safety Briefing:

The COR or escort personnel will conduct a safety briefing for contractor personnel each time they enter a PES per the hazards risk analyses approved by the Weapons Safety Office, Osan AB. The primary PES’s are Zones 1, 3, 4-A, 4-B, 4-C, 5-B, 7-A, 7-B, 8-A, 12.

3.2 Facilities:

The government may provide the facilities identified below for contractor use in support of the requirements of this contract. The contractor must obtain COR approval in advance of making any changes to the facilities. Such changes will be at no cost to the government unless otherwise approved by the KO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The COR reserves the right to reallocate and relocate facilities assigned during the term of the contract. Upon completion or termination of this contract, or upon such reallocations or relocations the contract will be held liable to return the facilities to the government in the same condition as received. Exceptions will be made for wear/tear associated with normal use and approved modifications.

3.2.1 Approximately 900 square feet of interior floor space is provided.

3.2.2 Approximately 900 square feet of exterior space is provided.

3.3 Utilities:

The government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The contractor shall not change or modify any utility system or component; or connect any contractor property, equipment or system without prior COR review and approval. The contractor shall practice energy conservation in the government provided facilities.

3.4 Security, Fire and Medical Services:

The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. The call number for emergency is 0505-784-9111.

3.5 Solid Waste Collection and Disposal:

The contractor shall dispose any waste, including vegetative debris generated from the accomplishment of the services detailed in this PWS, off the instillation at the contractor’s expense.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 Responsibilities:

The contractor shall furnish all necessary supplies, equipment, facilities, and services required to perform work under this contract.

4.1.1 General: The contractor must perform all operations in a prudent, conscientious, safe and professional manner to comply with the provisions of the Occupational Safety and Health Standards Act and applicable Korean Laws and Regulations. At a minimum, contractor’s personnel and equipment shall comply with applicable Korean Laws and regulations. The contractor shall ensure that its agents, employees perform in a safe manner. The contractor shall ensure that all personnel involved in handling and packaging hazard materials/waste be trained for the level of expertise required for proper performance of the task and in particular training in the area of chemical incompatibility, general first aid procedures and spills. Handling and personnel protective equipment shall be provided by the contractor and must be appropriate to ensure safe handling of these mixtures.

4.2 Equipment:

All contractor equipment shall be subject to function and safety inspections by the Government. Equipment considered not SAFE or functional shall be removed from the job site. The contractor will be held responsible for providing the items proposed in their equipment list. The contractor shall take all safety measures.

4.3 Safety Program:

The contractor shall ensure that safety precautions are taken during the performance of this contract to protect the lives of contractor personnel, the property of the U.S. Government, the Republic of Korea, as well as the private individuals and firms who may be exposed to or endangered by the contractor’s actions to include the contractor’s employees, passers-by, and vehicles moving and parked. Maintain minimal accidents/incident, zero loss of life and minimal damage to property. The contractor shall provide a written safety plan with policies, procedures, and safety checklist within ten (10) calendar days after contract award (CDRL #2). The safety plan shall be confirmed by the COR then accepted by the KO within five (5) working days. The safety program shall comply with the Korean Occupational Safety and Health Act (KOSHA). The contractor agrees to comply with its written program for the life of the contract. Any changes or modification to its safety program will be coordinated and reviewed by the COR, or his/her duly authorized representative.

4.4 Accident Investigations, Reports and Logs:

The safety plan shall include a copy of the contractor’s accident investigation reporting format, and logs. Report all accidents as soon as possible but not more than four (4) hours of accident occurrence to the KO and the COR. The contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the KO and the COR in the accident investigation reporting format as soon as possible but no later than five (5) working days following the accident (CDRL #3). Implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum:

Contract number and contract name/description.

Name of contractor Date/time of accident Date report was completed Detail description of events that lead to the accident Root cause of accident Contributing factors Corrective action(s) to prevent recurrence Specific dates when the corrective actions will be implemented

4.4.1 The following require immediate accident notification and written accident report:

A fatality A permanent total or permanent partial disability The hospitalization of three or more people resulting from a single occurrence Property damage of $200 or more.

4.5 Antiterrorism:

Contractor’s personnel or any representative of the contractor entering installation/base shall abide by all security regulations imposed by the Installation Commander or Base Commander and shall be subject to security checks. Contractor’s personnel and property shall be subject to search and seizure upon entering the confines of the installation/base, while on, and upon leaving the confines of the installation/base.

4.6 Access and General Protection/Security Policy and Procedure:

The contractor shall be required to obtain base passes to Osan Air Base to perform the requirements of this contract. The contractor shall be responsible to submit a base pass request no later than five (5) calendar days after award of this contract. It should be noted that it can take up to 60 days or more to process base pass paperwork. It shall be the responsibility of the contractor to prepare the necessary base pass paperwork to include USFK Form 82-E, USFK Form 225EK-E, family history register, local register, etc. for each individual requiring access to Osan Air Base.

4.6.1 The contractor shall also be authorized to receive vehicle decals for each of the contractor’s vehicles used in the performance of the requirements of this contract. It shall be the responsibility of the contractor to prepare the necessary paperwork using USFK Form 195-E, and must provide vehicle registration, vehicle insurance, certificate of safety inspection and a copy of driver’s license for each vehicle requiring access to Osan Air Base. The contractor shall prepare a cover letter listing each individual, skill, escort privileges, vehicle type, vehicle registration number, etc. The contractor shall also provide the COR with two (2) copies of this request.

4.7 IWATCH/EAGLE EYES/AT Level 1 Training:

The contractor shall complete the training within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

4.8 OPSEC:

The contractor and all associated sub-contractors shall practice Operations Security. The contractor shall not talk about work outside of the work area nor discuss the work being performed on social media. Unless absolutely necessary to perform the duties stated in the contract, the contractor shall not take pictures of, or inside sensitive locations as determined by the contracting officer representative. It shall be the responsibility of the contractor to safeguard all documents provided. Documents shall be stored away from view when not being used. Documents that are no longer needed shall be shredded in an approved government shredder.

4.9 Environmental Requirements:

In addition to all applicable Federal and local environmental codes and regulations, the following specific guidance is provided:

4.9.1 Hazardous Materials: The COR shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements on the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The COR has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the COR does not approve a hazardous material for use, the COR may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.9.2 Spill Control: The contractor shall maintain sufficient spill control material on hand at all times for containment in the case of a spill incident that may affect human health and environment, both volume and hazard level.

4.9.3 Hazardous Materials Inventory: The contractor shall maintain an up-to-date hazardous material inventory with copies of Safety Data Sheets (SDS) for all materials used on the job site. The contractor shall maintain a complete copy of all approved Safety Data Sheets and AF Form 3952s.

4.9.4 Hazardous Materials Management: The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (example; paint thinner solvent recycling) on base.

4.9.5 Final Report: The contractor shall submit a final inventory, not later than ten working days following termination or completion of this contract, of all hazardous materials used since the last hazardous usage report to the KO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.9.6 Environmental Training: All workers on contract must take an Environmental Awareness training before working on base. If the Contract Manager has been trained, he/she can train the workers. Environmental Awareness training will be provided by the 51st CES/CEIE, Environmental Section coordinated by COR.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS TO BE PERFORMED BY THE CONTRACTOR

The contractor shall submit monthly schedule to the COR and perform in accordance with the schedule (CDRL #4). The monthly schedule shall be submitted to the COR 3 business days before the start of relevant months. The contractor shall submit a revised monthly schedule to the COR whenever there is any changes occur. This monthly schedule will be basis for the COR’s random inspection schedule and any nonconformance reports.

5.1 Maintain Airfield Bird Area Strike Hazard (BASH):

BASH areas are the base’s highest priority. This section applies for both Growing and Non-Growing Season. BASH areas are identified in Attachment 1. Removed debris shall be disposed of off base.

5.1.1 Mow: The contractor shall maintain vegetation between 7 to 14 inches. The contractor shall begin mowing operations nearest the aircraft movement area and move to the outermost area. The contractor shall be responsible for ensuring that all foreign objects and debris produced by grounds maintenance is cleared off all aircraft operational areas to include taxiways, shoulders, and aircraft parking aprons before leaving the work site. The contractor shall dispose of all foreign objects and debris produced by grounds maintenance off base at the contractor’s expense right after mowing.

5.1.2 Airfield Light Fixtures: The contractor shall maintain a 10-foot-wide path mowed between 2 to 4 inches height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights, and airfield navigation aids/visual air navigation facilities (instrument landing systems, tactical air navigation, lighting, signage, etc.). This service also includes the requirement that vegetation shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

5.1.3 Airfield Coordination: The contractor shall coordinate all activities on the airfield by signing in at Airfield Management prior to performing work on the airfield. The COR may also request prior notification if required.

5.2 Maintain Improved Grounds:

This section applies for both Growing and Non-Growing Season. Improved grounds are identified in Attachment 1. Removed debris shall be disposed of off base.

5.2.1 Mow: The contractor shall mow all Improved grounds to look well-manicured, with a neat and professional appearance. Maintain vegetation height between 2 to 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove vegetation clippings when visible after mowing. Additionally, they will ensure all debris are cleared from sidewalks and roadways before leaving work area.

5.2.2 Edge: The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the Improved grounds so that vegetation height matches surrounding area’s vegetation. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Vegetation shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

5.2.3 Trim: The contractor shall trim vegetation around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area vegetation height. All areas shall be trimmed concurrent with mowing. Invasive vegetation and vines shall be trimmed and removed from the fences, barbed wire and concertina wire. All saplings will be removed. The contractor shall remove or mulch vegetation clippings when visible after trimming before leaving work area.

5.2.4 Maintain Gravesites: The contractor shall maintain gravesites to Improved grounds standard. Gravesites located on Un-Improved grounds shall maintained concurrent with Improved grounds standard unless directed by the COR. Gravesites are identified in Attachment 3.

5.3 Munitions Storage Area (MSA):

For MSAs the contractor must be escorted by government personnel. The contractor shall coordinate with COR to access and perform work within areas designated as MSA.

5.3.1 MSA areas are Zones 1, 3, 13 & 14. The MSA areas are identified in Attachment 1. Zones 1, 3 & 14 are located on Osan AB. Zone 13 is geographically separated from Osan AB.

5.3.2 Zones 1, 3 & 13: The contractor shall maintain vegetation within 5 feet from munition bunkers vent stacks to the Improved grounds standard. Herbicide shall not be applied to minimize ground erosion. Areas within 50 feet of bunkers shall also be maintained to the Improved grounds standard to minimize fire hazards. All concrete areas within the MSA shall be trimmed and/or edged to maintain Improved grounds standards.