W9098S19R0005.pdf

SEE ADDENDUM

(No Collect Calls)

W9098S19R0005 23-May-2019

b. TELEPHONE NUMBER

309-782-1598

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 24 Jun 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9098S9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SABRINA L. LOWE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ROCK ISLAND ARSENAL (ACC-RI)

JOINT MANUFACTURING & TECHNOLOGY CENTER

BLDG 211 RODMAN AVENUE

1 ROCK ISLAND ARSENAL

ROCK ISLAND IL 61299-5000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS AX

13b. RATING

DO-A5

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

332439

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF72

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9098S19R0005

Section SF 1449 - CONTINUATION SHEET

SOLICITATION NARRATIVE

This narrative is added as an addendum to FAR 52.212-1 entitled “Instructions to Offerors – Commercial Items.”

1. Army Contracting Command – Rock Island (ACC-RI) hereby issues Request for Proposal (RFP) W9098S19R0005 for the procurement of one-sided, expandable, International Standard Organization (ISO) Shelters in accordance with (IAW) Drawing #11B5010000. This RFP is in support of Rock Island Arsenal Joint Manufacturing and Technology Center (RIA-JMTC) Metal Working and Machine Shop Set (MWMSS) Program.

The RFP is being issued IAW FAR Part 12 (Acquisition of Commercial Items) and FAR Part 15 (Contracting by Negotiation).

This RFP is being procured under NAICS 332439 as a 100% Small Business Set Aside.

CLOSING DATE/TIME: Closing date and time for this solicitation is 24 JUNE 2019 at 3:00pm Central Time.

QUESTIONS AND ANSWER PERIOD: Offerors may submit questions for this RFP as they pertain to the information in this RFP up until COB 14 June 2019. No further questions will be accepted after this time. Any responses to industry questions will be provided via RFP amendment. Questions shall be submitted to the following email address:

Contract Specialist: Sabrina Lowe, Email: Sabrina.l.lowe.civ@mail.mil

All responsive, responsible proposals must be received prior to the closing date and time to be considered for award.

Contractors are responsible for providing their best price at the time of proposal submission under this RFP.

Contractor’s responsibility will be determined as outlined in FAR 9.104-1.

2. This RFP will result in the award of a single, Firm Fixed-Price (FFP), five (5) year, Indefinite Delivery Indefinite Quantity (IDIQ) contract for MWMSS Shelters IAW Drawing #11B501000. The IDIQ will include five, 1-year evaluated ordering periods as follows:

Ordering Period One: Date of Contract to 365 calendar day Ordering Period Two: 366 calendar day to 731 calendar day Ordering Period Three: 732 calendar day to 1,096 calendar day Ordering Period Four: 1,097 calendar day to 1,462 calendar day Ordering Period Five: 1,463 calendar day to 1,827 calendar day

*Actual dates will be clarified at the time of award The total minimum and maximum quantities for CLIN0001 are as follows:

MINIMUM GUARANTEED

QUANTITY

MAXIMUM QUANTITY

CLIN0001 1 EACH 492 EACH

The guaranteed minimum quantity is the only guaranteed quantity to be awarded under this RFP. The Government is under no further obligation to order additional quantity. Except for the minimum guaranteed quantity, all quantities are estimates and do not bind the Government in any way.

The minimum guaranteed quantity will be subject to a Government First Article Testing (FAT) per FAR 52.209-4.

In the event that the unit fails the Government Testing, the IDIQ contract is subject to termination.

Per FAR 52.209-4(i) the government may waive requirements for FAT where supplies are identical or similar to those called for in the RFP and have been accepted by the Government. Offeror’s that have previously manufactured and supplied shelters identical or similar to those called for in this RFP may request a waiver as part of their initial proposal submission. All waiver requests will be reviewed and evaluated by the Government. If accepted, FAT will be waived for the requesting Offeror.

3. The Technical Data Package (TDP) for this RFP can be access via the following link:

https://www.fbo.gov/notices/b2517f1aee4ee9e24ada8c37577d8fef

4. SITE VISIT: The site visit will be held on 12 June 2019 at 1:30pm Central Time. This RFP includes a one-time scheduled site visit for all interested vendors to attend. The site visit is NOT a mandatory requirement for proposing, however, it is highly encouraged. Those interested in attending shall review the Installation Access requirements at https://www.usagria.army.mil and the attached Site Visit Information.

5. DELIVERY WITH FAT: Required delivery is 150 days after contract award for one (1) each of CLIN 0001 (guaranteed minimum quantity). Upon receiving an acceptable FAT, the anticipated delivery rate is 10 units per month and deliveries shall begin within 120 days after delivery order issuance.

DELIVERY WITH FAT WAIVED: Required delivery is 150 days after contract award for one (1) each of CLIN 0001 (guaranteed minimum quantity). Deliveries on subsequent delivery orders shall begin within 120 days of delivery order issuance. The anticipated delivery rate is 10 units per month

Delivery dates and location will be specified within each individual delivery order. All shipments will be FOB Destination to one of the following destinations listed below. The pricing matrix accounts for the deliveries to the different destinations.

Deliveries may be made to either of the following locations under this IDIQ:

Rock Island Arsenal Joint Manufacturing and Technology Center (RIA-JMTC) Transportation Officer, W52H1C Bldg. 299, East End, Recg. Door 16A Rock Island, IL 61299-5000

OR

Tobyhanna Army Depot / Attn: James Hocking Unit/ Customer: W25G1Q Armament Repair Shop Set (ARSS) Central Receiving, 1C Bay 6 11 Hap Arnold Boulevard Tobyhanna Army Depot, PA 18466

On time delivery is very critical. Therefore, the contractor must adhere to the delivery requirements indicated in each individual delivery order issued under the awarded IDIQ contract. Failure to comply with the contractual delivery schedule after issuance of a delivery order may result in termination of the order or require consideration if the Government elects to extend the schedule. The Government is not required to extend your delivery should you encounter delays. The non-availability of raw materials, subcontractor issues, scheduling conflicts, etc., are not considered acceptable delays/excuses for failing to meet the contractual delivery schedule. If there is going to be a delay in delivery, the contractor is required to notify the Contract Specialist/Contracting Officer designated in the delivery order prior to being late. The contractors notice shall include the contractor’s complete reasons for delay(s), corrective action(s) taken or to be taken, and the contractor’s offered consideration for the identified delay for Government consideration.

It is the responsibility of the contractor to ensure that they are providing quality product(s) that conform to the Contract/Delivery Order terms and conditions as well as meet the required delivery dates. Delivery of non-conforming products results in delivery/acceptance delays and increased cost to the Government.

6. Post Award Conference: A post award conference will be held approximately 10 business days after award. The contractor shall perform a complete review of the Government provided TDP and submit a TDP Review Report IAW Contract Data Requirements List 0006 (Attachment 0007_CDRL 0006) for discussion at the scheduled Post Award Conference. The Offerors TDP Review Report shall include (but not limited to) identifying outdated /obsolete/ changed specifications and parts, a comprehensive and detailed evaluation of the safety risk through operations and maintenance of a shelter unit produced by the provided TDP, and identification of any hazardous materials used in the design/operations/maintenance of a shelter unit produced by the provided TDP. All risks associated with safety or hazardous materials shall be reported IAW MIL-STD-882E.

The government will provide a response to the submitted TDP Review Report within 10 business days of the Post Award Conference.

6.1 ADDITIONAL INFORMAITON FOR CONFIGURATION MANAGEMENT DOCUMENTATION: The contractor may submit Engineering Change Proposals (ECPs) (Attachment 0008_CDRL 0007) and Requests for Variance (RFVs) (Attachment 0009_CDRL 0008) for the requirements in the Government provided Technical Data Package (TDP) as part of their TDP Review Report. The contractor shall prepare and submit ECPs, Notices of Revision (NORs) (Attachment 0010_CDRL 0009), and RFVs IAW the corresponding CDRLs. If a Value Engineering Change Proposal (VECP) clause is included on this contract, VECPs shall be submitted in the same manner as ECPs.

(a) ECPs - The contractor may request a permanent change to the requirements specified in the TDP or any other baseline documentation by submitting an ECP. ECPs shall be submitted to include all NORs necessary to completely define the requested change. Each ECP shall be accompanied with at least one NOR per affected document. The contractor shall not present any production items for acceptance incorporating any change to the TDP or other baseline documentation until notified by the Government the ECP has been approved and incorporated in the contract.

(i) Page 1 of DD Form 1692 (or equivalent) shall be submitted for all ECPs. Pages 2-7 of DD Form 1692 shall be submitted when required to properly explain all the potential logistics and technical impacts of the proposed change. DD Form 1695 NOR (or equivalent) shall be submitted to completely describe the desired change on each affected document.

(ii) All ECPs submitted by the contractor will be routine priority unless otherwise justified. If the contractor considers the ECP to be emergency or urgent, they shall include justification within 48 hours of submittal of the ECP.

(2) RFVs - The contractor may request to temporarily depart from a requirement specified in the TDP or any other baseline documentation, by submitting an RFV. RFVs may be submitted either pre-production (formerly known as Request for Deviation (RFD)) or post-production and prior to acceptance by the Government (formerly known as Request for Waiver (RFW)). DD Form 1694 (or equivalent) shall be submitted for all RFVs. The contractor shall not present any production items for acceptance with any nonconformance to the requirements in the TDP or other baseline documentation until notified by the Government the RFV has been approved and incorporated in the contract.

(b) Submission of requested changes - The submission of an ECP or RFV by the Contractor does not affect the required delivery dates specified within the contract, shall not constitute excusable delay in the performance of this Contract by the Contractor or in any way relieve the contractor from compliance with the contract delivery schedule. If a delivery date change is needed, it must be negotiated with the Contracting Officer and documented via modification to the contract. The submission of an ECP and/or RFV by the Contractor shall not preclude the Government from exercising its rights under any clause of the Contract.

(c) Specifications - Permanent proposed changes to specifications which are part of the TDP or baseline documentation shall be requested with an ECP and NOR (i.e. Specification Change Notices (SCNs) are not required).

6.2. FUTURE PRODUCT IMPROVEMENTS: Future improvements are encouraged during the contract term through engineering change proposals (ECPs). Improvements may be proposed by the contractor or the Government, to eliminate operational shortcomings, insert advanced technologies to improve operational effectiveness or provide savings to the Government.

6.3 ADDITIONAL INFORMATION FOR SYSTEM SAFETY AND HAZARDOU MATERIALS: The Contractor shall provide with their TDP Review Report a comprehensive and detailed evaluation of the safety risk through operation and maintenance of the design and build of MWMSS Shelters IAW the provided TDP.

The contractor shall establish system safety processes and procedures to integrate hazard identification, assessment, and elimination or control into the product design and production effort required by the resulting contract. MIL-STD-882E may be used as guidance. The contractor’s evaluation shall identify all safety features and any procedural or design related hazards that may be present in the ISO shelters being procured by the resulting contract. The contractor shall also identify all hazardous materials that are used in the design, operation, or maintenance of the ISO shelters procured by the resulting contract. Contractors shall provide an assessment of why a non-hazardous or less-hazardous material could not be used. Health related hazards (e.g.

noise, hazardous chemicals, toxic substances), as well as physical hazards, shall be addressed. Any hazards subsequently discovered during production and fielding shall be reduced to acceptable levels or eliminated, and appropriate warnings shall be provided to the Government for incorporation into the technical manuals.

6.3.1. At a minimum, the following should be included in the safety/hazardous material assessment:

a. Define the system safety requirements throughout the life-cycle for the ISO shelter.

b. Description of the system safety process consisting of the eight elements detailed in Figure 1 of MIL-STD-882E.

c. The contractor shall document the system safety approach managing all the identified hazards.

d. the severity category and probability level of the potential mishap for each identified hazard using the definitions in Table I and Table II of MIL-STD-882E,

e. Assessed risks are expressed as a risk assessment code detailed in Table III of MIL-

STD-882E.

f. Shall identify and document risk mitigation measures.

6.4 CONVENTION FOR SAFE CONTAINERS (CSC): The Contractor shall select an organization, delegated with the authority of the US Coast Guard, to perform CSC testing and provide CSC safety Approval Certification for the first unit produced under the resulting contract. The Contractor will be responsible for coordinating with the selected CSC test organization and obtaining CSC Safety Approval Certification.

Paragraph 2 of ISO 1496-1 also invokes meeting the requirements of ISO 668, 830, 1161 and 1161 and 6346 by reference. (See Attachment0006_CDRL0005_CSC Certification)

7. Meeting Minutes: Upon award the Contractor will be required to provide Meeting Minutes for all meetings (to include but not limited to teleconferences and face-to-face meetings) held between the Contractor and the U. S.

Government IAW CDRL 0002 (Attachment 0002_CDRL 0001).

8. Warranty: A commercial standard warranty (to include parts and labor) is required for CLIN0001. All warranties will begin upon final acceptance by the United States Government (USG). Contractor shall provide the product warranty information IAW CDRL 0003 (Attachment 0004_CDRL 0003) upon award.

9. Payment: Payment will be made 100% upon final acceptance by USG. Payments will be processed through Defense Finance and Accounting Systems (DFAS) via Wide Area Workflow (WAWF). Only Electronic invoices, submitted through WAWF, will be accepted. All other formats will be rejected.

10. Offerors are cautioned to ensure that their proposals are fully complete, including all fill-ins and blanks in the solicitation and Price Matrix (Attachment 0001).

Notice of Proprietary Information: Parts of the Offerors technical proposal, as negotiated and accepted by the Government, may be incorporated by reference into the resulting contract. Some or all of the information furnished by the contractor may be subject to disclosure under the Freedom of Information Act (FOIA). For this reason the Offeror shall identify information contained in the proposal that the Offeror specifically does not want to be incorporated by reference. Any changes in these arrangements are to be submitted to the Contracting Officer in advance for approval. In the event of any conflict or ambiguity between the contractor’s technical proposal and the resulting award, the award shall govern.

Any offeror submitting a proposal agrees by submission that their proposal and the prices contained therein will be valid for six (6) months after receipt of proposals.

11. The following is a list of documents incorporated as attachments to this RFP:

Attachment 0001 Price Matrix dated_20May2019

Attachment 0002 CDRL_0001_MeetingMinutes Attachment 0003 CDRL_0002_CommercialManuals-Copyright Release Attachment 0004 CDRL_0003_ ProductWarrantyInformation Attachment 0005 CDRL_0004_ShippingDocuments Attachment 0006 CDRL_0005_CSC Certification Attachment 0007 CDRL_0006_Pre-ProductionTDPReport Attachment 0008 CDRL_0007_ECP Attachment 0009 CDRL_0008_RFV Attachment 0010 CDRL_0009_NOR Attachment 0011 VisitorSafetyCard

12. Only Army Contracting Command – Rock Island (ACC-RI) CCRC-AH, is authorized to issue delivery orders against the resulting IDIQ contract award.

13. Government Points of contact for this RFP are as follows:

Contract Specialist – Sabrina Lowe, Email: Sabrina.l.lowe.civ@mail.mil Contracting Officer – Jessica Pearson, Email: jessica.l.pearson2.civ@mail.mil

(End of Narrative)

SITE VISIT INFORMATION

IMPORTANT INFORMATION FOR CONTRACTOR’S WHO WILL BE ATTENDING THE

SCHEDULED SITE VISIT ON 12 JUNE 2019 AT 1:30PM CDT/CST LOCATED AT ROCK ISLAND

ARSENAL

1. All interested contractors must adhere to the Installation Access Requirements for Rock Island Arsenal. In addition, contractors attending the scheduled site visit for RFP W9098S19R0005, shall provide their company name, phone number/email address, and name of the person attending the site visit to the Contract Specialist prior to the above scheduled date and time.

2. The contract specialist will provide instructions and/or directions for the designated meeting place upon receipt of names attending.

3. While the site visit is not mandatory, it should be noted that an offer may have extreme difficulty in formulating an accurate bid on this project without first examining the existing equipment and determine the existence of other potential obstacles. All product inspections and/ or measurements, which must be taken in order to perform the design of the provided TDP, are the sole responsibility of the contractor.

4. During the site visit, contractors are urged to asked questions. Contractors are urged not to contact any other Government points of contact regarding any general information other than the Contract Specialist or Contracting Officer of this RFP. The Government will not be responsible for information the contractor obtains on their own. It is requested that all information be coordinated with the contract specialist in writing.

5. Each visitor will be required to wear steel toed safety shoes and safety glasses for the tour. If safety glasses are needed, a pair of safety glasses will be available. It is requested that visitors notify the Contract Specialist at the time of pre-registration that safety glasses are needed to ensure the request is accommodated.

6. All visitors will be required to review and return, signed, a copy of the RIA-JMTC Visitor Safety Card prior to their visit at RIA-JMTC. (See Attachment0011_VisitorSafetyCard)

7.The Government reserves the right to refuse any visitor who does not properly adhere to the safety requirements listed.

(End of Notice)

INSTALLATION ACCESS

Rock Island Arsenal (RIA) Visitor Access Passes are issued to individuals, not companies or groups. All visitors, to include transportation and freight services, official and unofficial, are highly suggested to pre-register at least three

(3) business days prior to their visit. Pre-registration of visitors allows for the National Crime Information Center NCIC-III background check to be conducted prior to the individual arriving at RIA, reducing their wait time upon arrival.

It is the responsibility of the prime contractor to ensure that this information is passed along to any subcontractor or transportation provider used during the performance of this purchase order. DRIVERS WHO DO NOT MEET

THE INSTALLATION ACCESS REQUIREMENTS WILL NOT BE ALLOWED ON THE

INSTALLLATION AND WILL BE TURNED AWAY.

NOTE: As of 31 Dec 2015, Department of Defense and Department of the Army has directed that Driver Licenses and ID cards from Minnesota, Missouri and Washington are not compliant with the standards of the REAL ID Act and cannot be used on their own as a primary means of identification to apply for access to Rock Island Arsenal.

Driver’s Licenses that have written on the top of them “NOT FOR FEDERAL IDENTIFICATION PURPOSES” are also non-compliant.

These non-compliant driver’s license or state issued identification cards may still be presented at the Rock Island Visitor Control Center, but they must be accompanied by one of the following secondary forms of identification before a records check is conducted and installation access is granted:

*Current vehicle registration showing name and address *Social Security card *US passport or passport card *US Military or Draft Record (DD-214 or Selective Service Registration Card)

*Veteran Health Identification Card issued by the US Department of Veterans Affairs *Transportation Worker Identification Credential *Personal Identification Verification card issued by the Federal Government *Personal Identification Verification 0 Interoperable card issued by the Federal Government *US Certificate of Naturalization or certificate of citizenship (Form N-550)

*US Department of Homeland Security “Trusted Traveler” card (Global Entry, NEXUS, SENTRI, or

FAST)

*Driver’s license issued by the US Department of State *US Military Identification Card for military members, dependents and retirees *US Permanent Resident/Alien Registration Receipt Card (Form 1-551) *US Coast Guard or Department of Homeland Security Merchant Mariner card *Native American Tribal Photo Identification card

Visitor Access Request Forms and a complete list of acceptable identification can be found at https://home.army.mil/ria/ (click on Menu, then Visitor Information, and then under How to Visit Rock Island Arsenal click on the second bullet “How to obtain a visitor pass”. Then on the right side of the screen click on “Access Request Process”) or call 309-782-0551.

Forms may be emailed for faxed

All visitors must process through the Moline Visitor Center Gate (I-74) off of River Drive in Moline, IL.

Visitors (to include transportation and freight providers) will require proper identification to access RIA

POC for this Policy are: RIA Visitor Center, Phone 309-782-0551, FAX 309-782-5029, email:

usarmy.ria.imcom.mbx.usag-access-request@mail.mil

RECEIVING HOURS OF OPERATION:

Monday – Friday, 6:30am to 2:00pm CST Deliveries before or after the above stated hours will be turned away. Appointments are not necessary.

For Directions call: 309-782-8539 (Automated)

INSTRUCTIONS TO OFFERORS

1. General Instructions: These instructions are a guide for preparing your proposal. These instructions generally describe the type and extent of information you should provide and emphasize in your proposal. Offerors are expected to review the complete RFP for further insight into the significant topic areas that a proposal must address.

You should include in the proposal sufficient information to enable the evaluators to determine your understanding of the requirements in each of the evaluated areas. It is the Government’s intent to award a single, Firm Fixed-Price (FFP), five (5) year, Indefinite Delivery Indefinite Quantity (IDIQ) contract with five 1-year ordering periods. A Lowest Price Technically Acceptable (LPTA) process in accordance with (IAW) FAR 15.101-2 is being utilized to select the successful Offeror and no trade-offs will be made. The Government intends to evaluate proposals and issue an award without discussions with Offerors (except for clarifications as described in FAR 15.306(a)).

Therefore, the Offerors initial response should contain the Offerors best terms for technical and price. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

2. PROPOSAL SUBMISSION AND FORMAT: Each Offeror shall submit only one proposal that addresses all the Governments requirements outlined in this RFP. The proposal shall consist of one (1) set of two (2) separate volumes. These volumes should not be cross-referenced. Each volume shall have an introduction and table of contents. Volume I, Technical Proposal, shall consist of two Subfactors: Delivery Plan/MFG Capability and Quality Systems. Volume II, Price. The above two Subfactors will be evaluated on a GO/NO-GO basis; and only those Offerors proposals who receive a GO on all Subfactors under the evaluation of the Technical Proposal will receive an overall GO rating for Technical and will be further evaluated on Price. Volume II, the price proposal shall consist of the Offerors best pricing.

Proposals must not merely repeat the solicitation requirements, but rather must provide convincing documentary evidence of how contract requirements will be met.

The proposal shall consist of the following:

a) One executed signed copy of the solicitation and all amendments.

b) Volume I: Factor 1: Technical Proposal for RFP W9098S19R0005

Page Limitation for Volume I: Technical proposals shall not exceed 50 pages, not including foldouts, section dividers, exhibits, tables, charts, and graphics. Pages containing text, charts, tables, reports, and other graphics should be reduced only to the extent legibility is not lost. If a proposal exceed 50 pages, excess information will not be included in the Government evaluation for Volume I. All text documents shall be formatted at a minimum of 12 point font and one (1) inch margins. The Offerors shall number each page in order to eliminate any confusion. In the event the Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

C Volume II: Factor 2: Price

Offerors must submit their proposal electronically prior to the closing date and time listed on page one of this RFP.

Proposals may be submitted either via email to the Contract Specialist –Sabrina Lowe, email:

Sabrina.l.lowe.civ@mail.mil or via www.FBO.gov. Proposals shall be submitted in Microsoft Office 2007 (or higher) (Word and/or Excel) or PDF format only. Other formats such as (but not limited to) third party cloud files, hard copies and CDs, or Drop Boxes) will not be accepted.

All proposals received after the date and time set for submission to ACC-RI will be considered a late submission and may not be considered IAW FAR 52.212-1(f)(2).

3. PROPOSAL PREPARATION: The Offerors proposal shall be prepared and authorized by a person(s) regularly employed by the Offeror. The proposal should state the name of each person contributing to the authorship of the proposal, the person(s) position title, phone number, and an email address of the person who should be contacted if an award is to be made. The proposal should be prepared in a clear, legible, practical manner. In addition, the proposal shall be written in English and should be specific and complete as described in these instructions.

The following factors will be evaluated on a GO/NO-GO basis. In order for proposals to be evaluated as a GO for the Technical Factor, each Subfactor identified must receive a GO rating. Only those proposals which receive a GO rating on BOTH technical Subfactors will receive an overall GO rating for the technical factor. Only those proposals that receive an overall GO rating for the Technical Factor, will be evaluated on Price.

The proposal shall be submitted as set forth below:

Volume I: Factor 1: Technical

Subfactor1: Delivery Plan/Manufacturing Capability Subfactor 2: Quality Systems Volume II: Factor 2: Price

Each proposal shall contain the Offerors best terms for award of a contract under this RFP. Proposals shall be specific, complete and address each of the designated factors and Subfactors listed within this RFP. Failure to provide the required information/documentation in response to these instructions may result in your proposal being rejected.

4. Volume I: Factor 1: Technical: Offerors are required to submit a detailed, written proposal in accordance with the following technical subfactors (1) Delivery Plan/Manufacturing Capability and (2) Quality Systems as follows:

Subfactor 1 – Delivery Plan/Manufacturing Capability:

(a) Manufacturing Capabilities - The Offeror shall provide a detailed description and operational flow chart of its proposed manufacturing processes, which shall demonstrate the Offerors understanding and capabilities to meet the TDP and RFP requirements.

(b) Production Rate Capabilities – The Offerors shall provide a detailed description of their production rate capabilities of the manufacturing process. Describe proposed risk mitigation strategies for these processes to ensure the process has capacity to keep up with the demand placed upon those processes.

(c) Program schedule / Integrated Master Schedule (IMS) –The Offeror shall provide a detailed Program Schedule/IMS for contract execution, including required data item submissions (CDRLs), FAT, Pre-production, production, and associated required activities and demonstrates the Offerors ability to deliver a First Article Test (FAT) unit 150 days after contract award date and a full production delivery rate of 10 shelters per month beginning 120 days after FAT approval. The schedule shall identify significant events, milestones, and the interdependencies of program tasks and milestones that demonstrate the Offerors ability to meet the solicitation required delivery schedule.

Subfactor 2 – Quality Systems:

The Offeror shall provide a detailed description of its proposed approach for the performance of quality assurance for the MWMSS shelter to meet the TDP, ANSI/ISO/ASQ Q9001-2008, FAT requirements, Quality Management Systems, and solicitation requirements. The Offerors quality system sub-factor proposal shall include:

(a) Quality Management System Compliance: The Offeror shall provide objective evidence that the Offerors quality management system complies with ISO 9001-2008. If the use of an alternate program/system is proposed, the proposal must describe the degree to which the alternate system is equivalent to the ISO 9001-2008 requirements.

(b) The Offeror shall describe procedures for identification, control, correction, and resolution of deficiencies identified in components, assemblies, and the end item for both in-house, and subcontractor facilities (if applicable). The description shall address the Offerors approach to conducting failure analysis including methodologies for root cause analysis and corrective action.

(c) The Offerors shall provide a detailed description of proposed process control systems to mitigate/prevent non-conformances and control variation in processes affecting characteristics for the MWMSS shelters. The Offeror shall describe the use of methods to identify and assess process risks.

(d) The Offeror shall provide a detailed description of the proposed supplier management program that demonstrates the ability to evaluate, certify/qualify, manage, audit, and flow-down requirements to control suppliers quality, product and processes to meet the TDP and RFP requirements.

5. Volume II: Factor 2: Price:

Offerors shall complete the Price Matrix (Attachment 0001) dated 20 May 2019. Pricing provided at the CLIN level is not acceptable.

Each cell that requires the Offeror’s input on the Price Matrix has been highlighted in blue. The Offeror shall enter a Firm Fixed Price (FFP) for the Government First Article Test (FAT) in Ordering Period 1 on the first tab, as well as a FFP for each of the quantity ranges in each of the five (5) ordering periods for both tabs of the Price Matrix. The first tab represents deliveries to Rock Island Arsenal (RIA) Joint Manufacturing and Technology Center (JMTC) in IL; the second tab represents deliveries to Tobyhanna Army Depot (TAD) in PA. Exact delivery addresses are outlined in red font on each respective tab. Failure to complete both tabs of the Price Matrix in its entirety may deem an Offeror as non-responsive.

Proposed unit prices must be submitted on an FOB Destination basis (i.e., the first tab is delivered FOB RIA, IL and the second tab is delivered FOB TAD, PA). The quantity ranges on the Price Matrix sheet are provided solely for the purpose of establishing reasonable ranges of quantities against which to provide prices in the event delivery orders are executed. In order to be acceptable, an offer must include firm fixed unit prices for all ordering periods and quantity ranges listed on the Price Matrix sheet. Any order placed against the resulting contract will be at the unit price offered by the contractor for the applicable quantity range and ordering period.

No other information is to be added to the Price Matrix, nor shall Offerors make any changes to the Price Matrix. All proposed unit prices are limited to two decimal places and shall be stated in current U.S. dollars.

All unit prices proposed will be binding. The Government reserves the right to require the submission of any data (i.e. certified cost or pricing data or data other than certified cost or pricing data) necessary to validate the reasonableness of an offer.

Award will be made to the Offeror whose quote represents the lowest total evaluated price for CLIN0001.

Therefore, the contractor’s initial quote should contain the contractor’s best terms.

Proposals shall be valid for six (6) months from receipt date of their proposal.

(End of Instructions)

EVALUATION CRITERIA

1. Basis for Contract Award: The Government plans to award a single, five (5) year, Indefinite Delivery Indefinite Quantity (IDIQ) contract utilizing Lowest Price Technical Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-1. The evaluation factors include Technical (GO/NO-GO). Offerors who do not receive a GO rating for BOTH Technical Subfactors, and receive an overall GO rating for the Technical Factor, will not be further evaluated and will not be eligible for award. Only those proposals that receive an overall GO for Technical will be further evaluated on the Price factor. The Government will not rate or rank proposals, but will select the proposal that provides the best overall value to the Government based on the lowest total evaluated price of those proposals deemed technically acceptable.

The Government intends to evaluate proposals and award without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offerors initial response should contain the Offerors best terms for technical and price. However, there Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

2. Rejections of Unrealistic Proposals: Any proposal which is unrealistic will be judged either as exhibiting a lack of competence or failure to comprehend the Government’s requirements and may be so evaluated and rated, or rejected for such reasons. Furthermore, any proposal that is considered unreasonably high or low price, or contains significant inconsistencies between the Technical and Price, if unexplained, may be grounds for rejection of the proposal. The Government will evaluate each proposal strictly in accordance with its content and will not assume that performance will include areas not specified in the Offeror’s proposal.

3. Responsibility: The Government will determine responsibility by analyzing whether the apparent successful Offeror complies with the requirements of FAR 9.1. The Government reserves the right to reject proposals that are unreasonably low or high in price. Unsuccessful Offerors will be notified in accordance with FAR 15.503.

4. The Government will begin its evaluation by first determining the order of lowest priced proposals (lowest to highest). The Government will then limit the evaluation pool to the three (3) lowest priced proposals which then will be evaluated on their technical proposal. If, at a minimum, two of the three lowest priced proposals receive an Overall Technical GO rating, then the technical evaluation will be concluded, unless the Government feels it is in the best interest to evaluate further. If only one (1) proposal is determined to receive an Overall Technical GO rating, then the Government will continue (from the next lowest to highest priced proposal) the technical evaluations until a total of two proposals receive an Overall Technical GO rating.

5. EVALUATION FACTORS: Each Offeror will be evaluated against the evaluation criteria to determine whether the Offeror has the technical expertise, equipment, and personnel required to manufacture and deliver/manage the product in accordance with the delivery schedule as delineated in this RFP.

Volume I: Factor 1: Technical Subfactor 1: Delivery Plan/Manufacturing Capability Subfactor 2: Quality System:

Volume II: Factor 2: Price

The Government will evaluate the technical proposal to determine if the Offeror demonstrates a clear understanding and ability to comply with the requirements of this solicitation. The USG will also evaluate the Offerors ability to meet the requirements delivery schedule, based on production rates, and facilities.

The Technical evaluation process will consider the adequacy for each proposal to determine whether the Offeror has adequately and completely satisfied the requirements specified in the solicitation. The evaluation process will also consider the feasibility of the Offerors approach to successfully accomplish the solicitation and TDP requirements within the required schedule. The USG will assign a Technical rating of GO or NO-GO for all the non-cost factors.

The definition of the Technical GO and NO-GO ratings are listed below:

Volume I: Factor 1: Technical: The USG will assign a GO/NO-GO rating for all the Subfactors. An NO-GO rating in any Subfactor will result in an Overall rating of NO-GO.

Subfactor 1: Delivery Plan/Manufacturing Capability:

GO: The Offeror provides a detailed flow chart of its proposed manufacturing processes and fully demonstrates the Offerors capabilities to meet the TDP and RFP requirements. The Offeror fully demonstrates their production rate capabilities throughout their manufacturing processes and proposes adequate risk mitigation strategies. The Offerors IMS fully demonstrates the contractors’ ability to execute all the requirements of this RFP, to include delivery of FAT within 150 days of contract award and a full production delivery rate of 10 shelters per month 120 days after FAT approval and identifies any/all significant events, milestones, and interdependencies of program tasks and milestones to meet the RFP requirements.

NO-GO: The Offeror does not provide a detailed flow chart demonstrating their proposed manufacturing processes and/or does not fully demonstrate the Offerors capabilities to meet the TDP and RFP requirements. The Offeror does not demonstrate their production rate capabilities throughout their manufacturing processes and/or does not address adequate risk mitigation strategies to keep up with the demands of this RFP. The Offerors IMS does not demonstrated the contractors’ ability to execute all the requirements of this RFP, to include delivery of FAT within 150 days of contract award and/or a full production delivery rate of 10 shelters per month 120 days after FAT approval, and/or fails to identify any/all significant events, milestones, and interdependencies of program tasks and milestones to meet the RFP requirements.

Subfactor 2: Quality Systems:

GO: The Offeror fully demonstrates that the Offerors proposed Quality Management System complies to ISO 9001-2008, or if other than ISO 9001-2008 is proposed, the Offeror adequately describes in detail the degree to which the alternate system is compliant to ISO 9001-2008. The Offeror fully demonstrates their procedures for identifying, controlling, correcting, and resolution of deficiencies identified in components, assemblies, and the end item for both in-house and subcontractor facilities (if applicable). The Offerors fully describes their approach for conducting failure analysis and includes methodologies for root cause analysis and corrective actions. The Offeror demonstrates an effective process control system which mitigates/prevents non-conformances and control variation in process affecting characteristics of the MWMSS Shelter and addresses methods for identifying and assessing process risks. The Offerors proposed supplier management program adequately demonstrates their ability to evaluate, certify/quality, manage, audit, and flow-down requirements to control suppliers’ quality, products and processes to meet the TDP and the RFP requirements.

NO-GO: The Offeror does not demonstrate a Quality Management system that complies to ISO 9001-2008. The Offeror does not demonstrate procedures for identifying, controlling, correcting, and resolution of deficiencies identified in components, assemblies, and the end item for both in-house and subcontractor facilities (if applicable). The Offerors does not describe an adequate approach for conducting failure analysis and/or fails to include methodologies for root cause analysis and corrective actions. The Offeror does not demonstrate an effective process control system which mitigates/prevents non-conformances and/or controls variation in process affecting characteristics of the MWMSS Shelter. The Offerors does not address methods for identifying and assessing process risks. The Offeror does not propose a supplier management program which demonstrates their ability to evaluate, certify/quality, manage, audit, and flow-down requirements to control suppliers’ quality, products and processes to meet the TDP and the RFP requirements.

Volume II: Factor 2: Price: Those proposals that receive an overall GO rating for Volume I: Factor 1:

Technical (to include its Subfactors) will be evaluated on the prices proposed.

(a) Offerors must submit a firm fixed price for all ordering periods on the attached Price Matrix (Attachment 0001) to be considered for award.

(b) The USG will calculate a Weighted Evaluation Price for each Ordering Period by multiplying the proposed unit prices for each quantity range by the respective weight times the upper limit of the quantity range, and summing the totals. The quantity ranges on the Price Matrix (Attachment 0001) are provided solely for the purpose of establishing reasonable ranges of quantities against which to provide pricing in the event delivery orders are executed. In order to be acceptable, a proposal must include firm fixed unit pricing for all ordering periods and quantity ranges listed on the Price Matrix.

Evaluation of each ordering period does not obligate the USG to utilize all ordering periods, nor does it guarantee future orders at the same percentage as outlined in the Price Matrix (Attachment 0001).

(c) On the first tab, the Evaluated Price (FOB RIA-JMTC) is the sum of the Government FAT price plus the Weighted Evaluation Price for each Ordering Period. On the second tab, the Evaluated Price (FOB TAD) is the sum of the Weighted Evaluation Price for each Ordering Period. The Total Evaluated Price is the sum of the Evaluated Price (FOB RIA-JMTC) plus the Evaluated Price (FOB TAD).

(d) Award will be made to the Offeror whose proposal represents the lowest Total Evaluated Price outlined in the yellow cell. Therefore, the contractor’s initial offer should contain the contractor’s best price and terms.

(e) The Total Evaluated Price will be evaluated utilizing Price Analysis to determine price reasonableness IAW FAR 15.404-1(b). In the event price cannot be determined fair and reasonable through price analysis, the USG will reserve the right to request cost and pricing data.

(f) Unbalanced Pricing: Proposals will be reviewed to identify any Unbalanced Pricing. In accordance with FAR 15.404-1(g), Unbalanced Pricing, a proposal may be rejected if the Contracting Officer determines the lack of balance poses an unacceptable risk to the USG.

(g) The USG intends to make a single award to the lowest price, technically acceptable proposal based on an integrated analysis of each Offeror’s Technical and Price proposal.

(h) Offerors shall make their proposals pricing valid for 6 months from receipt of date of proposal.

(End of Evaluation Criteria)

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 492 Each MWMSS Shelter Assembly

FFP

Description: Metal Working and Machine Shop Set (MWMSS) Shelter IAW Drawing 11B5010000.

Coat Floor with Non-Slip Walkway Compound MIL-W-5044 Type II Rough Texture Coarse, Color Gray 26251; Exterior and other Interior Surfaces Painted Tan or OD Green IAW Print 11B5010000, Note 7 Requirements and to the Color the Government Requests at the Time of Order.

Following Part Numbers Also To Be Included: (4) Each of Drawing #11B5091074, (2) Each of Drawing #11B5091075, (4) Each of Drawing #11B5091076, (3) Each of Drawing #11B5091675, (3) Each of Drawing # 11B5091673, (1) Each of Drawing #11B5091674-1, (1) each of Drawing #11B5091674-2, (1) Each of Drawing #11B5091674-3, (1) Each of Drawing #11B5091674-4, (1) Each of Drawing #11B5091674-5, (1) Each of Drawing #11B5091511 (11B5020017 Modified), (1) Each of Drawing #11B5091444, (1) Each of Drawing #11B5091445, (1) Each of Drawing #11B5091446, (1) Each of Drawing #11B5091448

Quality Assurance (QA)/Shipping Documents Required (Attachment0005_CDRL0004) for each Unit Deliveryed under the resulting Contract:

- Certificate of Conformance (COC) per FAR 52.246-16

- Certified Test Report (CTR)

- Vendor's Internal Quality Assurance (QA) Travelers for each Unit

- IUID Scan Verification Report

Failure to provide all required QA/Shipping Documentation in accordance with Attachment0005_ CDRL0004 will delay the Governments inspections and acceptance of shipment. Such Failure will subject the shipment to potential rejection until all required documentation is received.

FOR RIA INTERNAL USE ONLY

LMP PR Number:

Project Code: D25 (MWMSS) QA Number: 60_1839 FOB: Destination

PSC CD: 8145

MAX

NET AMT

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

1.00 492.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated…