Pre Bid Meeting minutes_attendance RPA Ops NDANG.pdf

NATIONAL GUARD BUREAU

OFFICE OF THE UNITED STATES PROPERTY AND FISCAL OFFICER, NORTH DAKOTA

PO BOX 5511, BISMARCK, NORTH DAKOTA 58506-5511

MEMORANDUM FOR RECORD 15 April 2021

SUBJECT: Pre-Bid Conference Minutes for Government Solicitation W901UZ-21-B-0001, Construct Consolidated RPA Operations Facility, PN: KKGA 169022, North Dakota Air National Guard (NDANG), Hector IAP, Fargo, ND

1. The subject Pre-bid Conference was held on Thursday, April 15, 2021 at 10:00 AM at the NDANG, Bldg. 100, Base Civil Engineer Classroom. A site visit to the project site and the Bldgs. scheduled for demolition was accomplished after the meeting. An attendance roster is posted to the Beta.SAM.Gov website.

2. Mr. Dallas Eckholm opened the meeting with an introduction of the key individuals associated with the project and continued with the following points regarding the solicitation:

Project Description: This project consists of constructing a 25,600 SF precast concrete building with a standing seam metal roof. A portion of the building will consist of typical administrative space with the rest a computer operations area and is considered “controlled”. This controlled space will require special considerations during construction. Key items of note in the Base Bid;

there is a Raised Access Floor System a portion of which is an ABI. There are 12 additive bid items.

NOTE: A second site visit has been scheduled for Tuesday, April 20th at 9:00 am for anyone that needs more information. To better expedite the security process, we will require the name and date of birth of all individuals planning on attending that day. Please provide your information to jeffrey.arel.1@us.af.mil

- Contractor is to begin performance within 30 calendar days of receipt of the Notice to Proceed (NTP) and complete within 455 days.

- Funds are not presently available for this acquisition but are expected prior to the bid opening on Thursday, April 29, 2021.

- Performance and payment bonds will be required for the project.

- A public bid opening is currently scheduled for Thursday, April 29, 2021, at 1:00 PM at the NDANG, Bldg. 100, Base Civil Engineer Classroom. Contractors should plan accordingly for access to the base, ensure you plan enough time for entrance onto the base, if you are late for the bid opening you are late, no exceptions.

- An offer guarantee (bid bond) is required for the project see FAR Clause 52.228-1.

- The Government acceptance period is 90 days.

- Page 3, paragraph 4 of the solicitation states what a complete bid package must contain if submitting a bid. The following items when submitted are considered a complete bid package. Failure to provide the following items will determine your bid non-responsive.

o Complete blocks 14 thru 20C of the SF 1442.

o Section 00010 Line items – all line items 0001 through 0013 must be priced.

o Ensure your bid bond is included in your bid package.

mailto:jeffrey.arel.1@us.af.mil o Section 00600, Representations and Certifications completed and included with your bid.

o An official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102 in blocks 20A, 20B and 20C.

o All amendments must be acknowledged.

o Mark the front of the envelope (bid package) with the following: “BID No.

W901UZ21B0001”, name and address of bidder. An original and 1 copy must be submitted.

- The ABI’s as listed are in the order of priority, items 0002 thru 0013. Contractors are advised to provide a cost for each line item 0001 thru 0013. See page 17, paragraph 3 of the solicitation for a determination of the low bidder with Additive Bid Items, (ABI’s).

- If the wage determination has changed from when the solicitation was posted the current version will posted by amendment in Beta.Sam.gov. Amendments and all other documents will be posted to the beta.sam.gov website. Ensure you acknowledge receipt of the amendment(s) if submitting a bid. The current Highway wage determination will be added to the solicitation by amendment.

- In order to be awarded a federal contractor the contractor must be registered in the System for Award Management (SAM).

- In the event a contractor is unable to attend the public bid opening and would like to hand carry their bid a bid repository is located at the NDANG, Hector

- IAP, 1400 32nd Ave N, Bldg. 420 Rm 117 , Fargo, ND 58102. Ensure it is delivered before the date and time of the bid opening. If mailing the address is:

NDANG, Hector IAP, 1400 32nd Ave N, Bldg. 100, Fargo, ND 58102.

Additional points:

- Contractors are advised that information within this document is not all inclusive, and it remains the responsibility of the contractor to familiarize themselves with the project documents.

- The project is a total small business set-aside.

- Do not request prior approval for items the Government has determined through the justification and approval process to be brand name items that will be installed in the project. See the Justification and Approvals (J&A’s) posted to beta.sam.gov for the specific items.

- Regularly scheduled weekly construction meetings will be held in the CE Conf room, dates and times TBD.

- To keep the acquisition process moving in the right direction, and to stay on schedule, the cutoff date for questions has been set as Thursday, April 22, 2021 at 3:00pm.

- This will be awarded as a single prime contract.

- Magnitude of construction is $10,000,000 to $25,000,000.

- All material deliveries will require an escort by an individual from the NDANG.

3. The meeting was then turned over to Mr. Jared Jensen of Shultz + Associates Architects who gave a brief overview of the project in regards to the plans and specifications and addressed the following points:

a. The builder’s risk should be covered by the contractor and not the owner.

- The building is not considered the owner’s until it is turned over to them once it is complete.

b. All materials will need to be securely stored onsite.

c. It will be clarified if there is a preference for the type of temporary security fence.

d. The LEED equivalent called Guiding Principles will be applied to this building.

- The commissioning requirements can be found within the project manual.

e. The gas and electrical services are all addressed within the drawings. Further questions should be submitted if something is not clear.

4. A site visit was then conducted at the location of the project also the locations of the Bldgs. to be demolished.

DALLAS ECKHOLM

Contracting Officer