Attachment 2 - Ordering Procedures.docx

ORDERING PROCEDURES

1. General

Selection of Delivery Order awards under this contract vehicle will be issued in accordance with FAR 16.505 and all applicable supplements. Unless otherwise specified in a Fair Opportunity Proposal Request (FOPR) the following paragraphs define: 1) the process by which fair opportunity will be afforded; 2) how Delivery Orders will be processed and priced; and 3) how Delivery Orders will be awarded.

For this contract, the designated Order ombudsmen is:

Mr. Michael W. Harris Executive Director/Senior Contracting Official U.S. Army Contracting Command-Orlando 12211 Science Drive, Orlando, FL 32826 Tel: 407-384-3688, Cell: 321-388-2161 Email: Michael.W.Harris3.civ@army.mil

The Order ombudsman is responsible for reviewing complaints from multiple award contractors and ensuring that all of the contractors are afforded a fair opportunity to be considered for orders in excess of the micro-purchase threshold consistent with procedures in the contract. However, it is not within the designated Order contract ombudsman’s authority to prevent the issuance of any order or disturb an existing order. Additionally, this does not guarantee any contractor issuance of any Order above the minimum guarantee of the basic ID/IQ contract.

The minimum guarantee for the basic ID/IQ contract post-award deliverable is $2,000.

2. Selection Criteria for Awarding Order(s)

The Government intends to award to the contractor(s) whose proposal(s) are deemed most advantageous to the Government based upon an assessment using the evaluation criteria. The Government will evaluate proposals against the established selection criteria specified in the FOPR.

Generally, the Government’s award decision will be based on the Department of Defense Source Selection Procedures that includes selection Low Price Technically Acceptable type criteria could be used, or tradeoff criteria involving selection criteria such as (but not limited to) Technical, Management, Past Performance or Cost/Price, or a methodology involving price and a mixture of Go/No Go criteria and other criteria could be used. The methodology will be described in every FOPR.

3. Interaction with Industry through Interchanges

The Government may conduct interchanges with one, some, none, or all contractors at its discretion following the submission of proposals. The Government will engage in interchanges with contractors through the use of an Interchange Notice (IN) to share information, address any aspect of the proposal or offer the opportunity to revise its proposal. An IN letter will be issued by the Contracting Officer detailing the topic of the interchange. Recipients will acknowledge receipt and prepare a response. Responses should be given on the provided IN document along with any additional supporting documentation or proposal revisions should it be requested in the IN letter or if the contractor feel it necessary. The Contracting Officer will acknowledge receipt of the IN letter response from the contractor. Should additional interchange be necessary, the Contracting Officer will provide a new IN letter and reference and/or attach any past IN letter(s) that is/are relevant to the continued interchange. The IN process will be conducted via email unless restricted by classified content, which will be handled on a case-by-case basis.

4. Unauthorized Work

The contractor is not authorized at any time to commence Delivery Order performance prior to issuance of a signed Delivery Order or other written approval provided by the CO to begin work.

5. On/Off Ramp

On Ramp: It is the Government’s intent to maximize competition throughout the period of performance. Based on this premise, the Government reserves the right to include additional contractors in order to sustain the competitive environment for awarding orders. Any new contractors will compete with existing contractors for orders. Additions, due to on ramps, will not impact the overall ceiling or length of contract. The Government will not consider unsolicited requests for inclusion. Contractors that have been removed from the source list via an off ramp may be considered for re-inclusion if the company demonstrates resolution of the issues prompting removal.

Off Ramp: The Government reserves the right to utilize an off ramp for the duration of the contract. Decisions to off ramp a contractor will be based upon a contractor’s inability to satisfactorily perform, inability to comply with security requirements, or a lack of responsiveness. Prior to utilizing an off ramp, the Contracting Officer will notify the contractor of issues involving unsatisfactory performance or failures to comply with security requirements and will allow the contractor 30 days to remedy the issues.

Termination for convenience, in accordance with applicable FAR clauses, will also be considered for individual orders without utilizing an off ramp for the contractor for the remaining duration of the ID/IQ contract.

Contractors may also request an off-ramp if they no longer want to participate on the ID/IQ contract. The request must be provided in writing to the Contracting Officer. A bilateral modification will be issued to terminate for convenience with a no-cost settlement.

6. Initial Order

1. Each awardee will receive an initial order of $2,000.00 to attend the “Post-Award” Conference/Kickoff Meeting that will include, but not be limited to:

0. Review first delivery orders.

0. Provide a strategic plan from the government’s perspective.

0. Update contractual information.

0. Establish roles and responsibilities.

7. Funding Restrictions

No unfunded Delivery Orders are allowed. Delivery Orders may be incrementally funded in accordance with the Federal Acquisition Regulation and other agency funding restrictions.