DRAFT_ATROMS PWS RFP V1.0.pdf

PERFORMANCE WORK STATEMENT (PWS)

For

USARCENT TRAINING & RANGE OPERATIONS

MAINTENANCE SERVICES CONTRACT (ATROMS) 2023

13 August 2022

U.S. Army Program Executive Office for Simulation, Training, and Instrumentation (PEO STRI) 12211 Science Drive Orlando, FL 32826-3276

Program Management

Approved By:

Erick De Alba Program Manager, Acquisitions

Product Management

Approved By:

LTC George Lesnak Product Manager

Distribution C. Distribution authorized to U.S. Government agencies and their contractors only, due to vulnerability information, effective 30 November 2019. Other request for this document shall be referred to

U.S. Army PEO STRI, ATTN: U.S. Army PEO STRI, ATTN: PM

USARCENT 2023-PWS

Revision Number

Date Summary Of Changes

## ## XXX ## Initial Version

USARCENT 2023-PWS

Table of Contents 1 Introduction

1.1 Mission

1.2 Background

1.3 Scope

1.4 Applicable Documents

1.5 Definitions

2 General Requirements

2.1 Non-Personal Services

2.2 Location and Hours of Work

2.3 Business Relations

2.4 Subcontract Management

2.5 Contract Administration and Management

2.6 Contractor Personnel, Disciplines, and Specialties

2.7 Travel / Temporary Duty (TDY)

2.8 The Contractor shall respond to and report accidents, incidents, and disasters

2.9 Hazardous Materials (HAZMAT) Management

2.10 Cybersecurity Training/Certification

2.11 Anti-terrorism/Operations Security (AT/OPSEC)

3. Performance Requirements……………………………………………………………………….23

3.1 Program Management

3.2 Instructor / Operator (I/O) Services

3.3 Maintenance and Lifecycle Support

3.4 Training Support Center (TSC)

3.5 Range Operations and Maintenance

3.6 Deployable Range Capability (DRC)

3.7 Kuwaiti Multipurpose Range Complex ………………………………………………………...74

4.1 Security

4.2 Government Furnished Property (GFP) and Information (GFI)

4.3 Environmental Requirements

4.4 Applicable Directives

5. Deliverables

6. Acronyms

ATROMS 2023 PWS

Vision Statement Provide Training Support Services (TSS) in support of United States Army Central (USARCENT) continuing efforts of enhancing the warfighting skills of U.S. training units via the use of Live and Virtual (LV) training.

1 Introduction The U.S. Army Contracting Command Orlando has a requirement to procure TSS for PEO STRI to support the USARCENT mission in Kuwait and other locations within the USARCENT area of operations (AO). The TSS will provide technical expertise, system operators, maintenance and life-cycle support for the sustainment, operations and support management of numerous Training Aids, Devices, Simulators, and Simulations (TADSS) within the USARCENT AO.

Instruction, Operation, and Maintenance (I/O & M) support of the various types of LV training ranges, equipment and facilities are a primary duty of the service providers. The Contractor shall provide TSS across the following USARCENT established resource sets, USARCENT Readiness Training Center (ARTC), Udairi Range Complex (URC) and the Training Support Center (TSC), which has 2 locations: Camp Buehring, and Camp Arifjan.

The changing environment in the Middle East and the United States Central Command (USCENTCOM) Area of Responsibility (AOR) has new missions and an increased capacity for operational maneuver to USARCENT. The USARCENT G37 (Training and Exercises) intent is to maintain and expand the USARCENT ability of enhancing the warfighting skills of U.S. units conducting training.

1.1 Mission

To provide flexible, efficient, effective, and quality knowledge based TSS to USARCENT assigned, aligned, and supported units (to include austere and non-austere environments; and contingency and non-contingency operation locations). Training provided to allied nation units when sponsored appropriately with US DOD units are as follows: Great Britain, France, Canada, Denmark, Italy, Australia, and Germany.

1.2 Background

The USARCENT provides TSS for DoD and non-DoD units as required. TSS contained in this PWS are based out of the USARCENT Kuwait location and continue to change with the global geo-political environment. The training provided is essential for the Armor Brigade Combat Team (ABCT), Security Forces (SECFOR), Combat Aviation Brigade (CAB), and other USARCENT specified units within the USCENTCOM AOR in order to prepare units, leaders and Soldiers for Multi-Domain Operations (MDO) /Unified Land Operations (ULO).

1.3 Scope

This effort shall provide TSS as well as I/O&M of TADSS, fixed ranges, deployable ranges, and numerous training facilities within the USARCENT AO. TSS will primarily be conducted at the URC, the ARTC, and the TSCs but services can be executed at any location within the

USCENTCOM AOR.

Unless otherwise specified herein, the Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision and other items necessary to satisfy the performance-based requirements contained herein.

The Government may need to adjust the Training Support Packages (TSP), training devices, locations, or student throughput requirements according to mission demand during the execution of this PWS. Unscheduled training events may be conducted with DoD units, U.S.

Agencies, Foreign Military Units and/or Other Organizations, as directed. These unscheduled events are not customary, but due to geo-political events, USARCENT must have the ability to provide training support services for such events.

1.4 Applicable Documents

The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures specified within this PWS. Applicable documents are cited throughout this PWS. The following documents are provided only as reference unless otherwise specified.

The Contractor can find the most current version of the documents at http://armypubs.army.mil/, http://www.dtic.mil/whs/directives/, https://www.esd.whs.mil/dd/, and www.tradoc.army.mil/tpubs/pamndx.htm :

AR-25-1 ARMY KNOWLEDGE MANAGEMENT AND INFORMATION TECHNOLOGY

AR 190-11 PHYSICAL SECURITY OF ARMS, AMMUNITION AND EXPLOSIVES

AR 350-1 ARMY TRAINING AND LEADER DEVELOPMENT

AR-25-50 PREPARING AND MANAGING CORRESPONDENCE

AR 350-19, THE ARMY SUSTAINABLE RANGE PROGRAM (SRP)

AR 350-38 TRAINING DEVICE POLICIES AND MANAGEMENT

AR 380-5 DA INFORMATION SECURITY PROGRAM

AR 380-10 FOREIGN DISCLOSURE AND CONTACTS WITH FOREIGN

REPRESENTATIVES

AR 381-12 THREAT AWARENESS AND REPORTING PROGRAM

AR 385-10 THE ARMY SAFETY PROGRAM

AR 385-63 RANGE SAFETY

AR 25-400-2, ARIMS

AR 640-30 PHOTOGRAPHS FOR MILITARY HUMAN RESOURCES RECORDS

AR 735-5 POLICIES AND PROCEDURES FOR PROPERTY ACCOUNTABILITY

AR 750-1 ARMY MATERIAL MAINTENANCE POLICY

FM 7-0

DA PAM 25-91 VISUAL INFORMATION PROCEDURES

TRADOC PAM 350-70-14

TRADOC PAM 350-70-1

DODM 5200.01 DOD INFORMATION SECURITY PROGRAM: CONTROLLED

http://armypubs.army.mil/ http://www.dtic.mil/whs/directives/ http://www.esd.whs.mil/dd/ http://www.tradoc.army.mil/tpubs/pamndx.htm

UNCLASSIFIED INFORMATION (CUI)

DOD 8570.01-M INFORMATION ASSURANCE WORKFORCE IMPROVEMENT

PROGRAM

DOD 8500.01 CYBER SECURITY

DODI 8510.01 DOD INFORMATION ASSURANCE CERTIFICATION AND

ACCREDITATION PROCESS

DoDM 5220.22M National Industrial Security Program Operating Manual (NISPOM), 28 February 2006, Incorporating chg 2, 18 May 2016, www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/522022m.pdf DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC), 9 Sept 2014 http://www.cac.mil/docs/DODI- 5200.46.pdf

1.5 Definitions

ARTC TADSS - The ARTC TADSS capability enables warfighter training readiness sustainment and enhancement of individual, crew and collective skill sets. This is accomplished through the I/O&M of TADSS which provide: small arms, M1/M2 gunnery, call for indirect fire, Close Air Support (CAS), medical, vehicle survivability, convoy ambush, intelligence, maneuver, and virtual battlefield combat skills training. Virtual devices also support blended training and integration with constructive training exercises executed by another contract supporting

ARCENT.

Austere Environment - An area that regularly experiences significant environmental hazards to include but not limited to heat, cold, altitude, water scarcity, communications, shelter and electricity.

Acceptable Quality Level (AQL) - The AQL is the worst tolerable process average (mean) in percentage or ratio that is still considered acceptable; that is, it is at an acceptable quality level.

Contingency - An operating environment wherein military actions, operations, or hostilities against an opposing force may require the involvement of U.S. Armed Forces.

Contracting Officers Representative (COR) - CORs are appointed by the Procuring Contracting Officer (PCO), IAW Defense Federal Acquisition Regulations (DFARS) 201.602-2. The COR monitors all technical aspects of the Contractor and assists in Contractor administration but IS NOT authorized to obligate the Government or make determinations which may culminate into a change to any of the terms and conditions of the Contract.

Deployable Range Capability (DRC) - The DRC provides support and operators for a variety of live fire range configuration requirements, up to a Company (CO) level with infantry and armor targets, throughout the USCENTCOM AOR. This support requires up to two deployed live fire ranges operating simultaneously in addition to operations at URC. The support to the DRC cannot degrade URC operations.

Multipurpose Range Complex (MPRC) – This range satisfies both individual and collective training tasks as well as qualification requirements for armor, infantry, and aviation http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/522022m.pdf http://www.cac.mil/docs/DODI-5200.46.pdf http://www.cac.mil/docs/DODI-5200.46.pdf crews/platoons. This complex supports dismounted infantry tactical live fire operations independently and with supporting vehicles. This range supports individual and collective training and qualification for platoons, sections, teams, and crews on the skills necessary to detect, identify, engage, and defeat stationary and moving armor and infantry targets in a tactical array.

Operational Availability (Ao) The degree (expressed as a decimal between 0 and 1, or the percentage equivalent) to which one can expect a piece of equipment or weapon system to work properly when it is required, that is, the percent of time the equipment or weapon system is available for use. AO represents system “uptime” and considers the effect of reliability, maintainability, and Mean Logistics Delay Time (MLDT). AO may be calculated by dividing Mean Time Between Maintenance (MTBM) by the sum of the MTBM, Mean Maintenance Time (MMT), and MLDT, that is, AO = MTBM ÷ (MTBM + MMT + MLDT) It is the quantitative link between readiness objectives and supportability Procuring Contracting Officer (PCO) - The individual authorized to enter into Contracts for supplies and services on behalf of the Government who is responsible for overall procurement under the Contract period.

Range Modernization Package – The Department of Public Works (DPW) execution of the Army’s plan to upgrade targets, ranges, and associated facilities.

Situational Training Exercise (STX) - STX usually contains multiple collective tasks linked to form a realistic scenario of a military operation, sometimes incorporating free play.

Training Support Center (TSC) - The TSC capability is comprised of two main facilities, one inside the ARTC at Camp Buehring, and Camp Arifjan. The overall TSC capability provides:

TADSS support; range support operations; Multiple Integrated Laser Engagement Systems/Tactical Engagement Systems (MILES/TESS) Services and Support; TSC Logistics Support Operations, Graphic Training Aides (GTA), Audio Visual (AV) support and a Visual Information (VI) support capability Training Support Team (TST) The TST provides a Counter Improvised Explosive Device (C-IED) training capability to include Counter Radio Controlled Improvised Explosive Device (RC-IED) Electronic Warfare (CREW) individual and collective training. Aligned with this capability is the integration of any emerging technology, Tactics, Techniques, and Procedures (TTP), and new devices as they are fielded to the Army.

The TST provides a Counter Unmanned Aerial Systems (C-UAS), and small UAS (sUAS) training capability using operational devices, and incorporating current DOD doctrine and resourced technologies when fielded.

Udairi Range Complex (URC). The URC capability encompasses the operation, support, maintenance, and the security of Live Fire ranges adjacent to Camp Buehring as well as a Deployable Range Capability (DRC). The URC ranges provide the capability to conduct range gunnery (main battle tank, infantry and amphibious fighting vehicles), artillery, mortars, air defense, naval gun fire, and fixed and rotary wing air gunnery. URC range capabilities also include demolitions, hand grenades, anti-tank weapon firing, and a training device fabrication shop. URC maneuver areas and associated tank trails provide additional live training capabilities maintained by the TSS contract.

2. General Requirements

The Government will furnish specific items and services, as described in the subparagraphs below, to enable the Contractor to successfully perform the requirement. The Contractor is required to integrate the following into contract services provided to the Government.

a. Letter of Authorization (LOA) and Common Access Card (CAC) The Government (PCO) will issue an

LOA specifying the following entitlements for Contractors working on Camp Buehring, Kuwait, Jordan, or United Arab Emirates (UAE) on temporary assignment to Camp Buehring, Kuwait, Jordan, or UAE, in support of this PWS or deployed outside of Kuwait. Rationing shall be in accordance with USCENTCOM’s Theater Business Clearance recommendations. The Government shall provide access to on-base support facilities, Post Exchange (PX) and Morale, Welfare and Recreation (MWR) facilities, Army Post Office (APO), and other facilities related to the performance of duties. The Contractor shall be required to obtain CAC limited to those employees required to travel within the AOR or access U.S. Government Non- Secure Internet Protocol Router (NIPR). The Government shall provide an LOA when required for Contractors to process through an approved CONUS Replacement Center (CRC), to travel to and from those countries within the USCENTCOM AOR aboard military transportation or via Government Contractor travel, as required for the duration to the employee’s operational service. The Government may require processing through a CRC if threat level conditions warrant additional preparations.

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

b. Billeting Government Living Quarters (Camp Buehring, and Arifjan) The Government will provide living quarters for Contractor employees. If housing is not available on the installations, the Government will fund approved solutions. Authority for Contractor billeting assignments at Camp Buehring resides with the Area Support Group (ASG) Kuwait (ASG-KU) Commander. Housing equivalent to Soldiers in similar circumstances is a contractual requirement; the American National Contractors should be housed as the same priority as personnel Permanent Change of Station (PCS) for 365 days or more. Additionally, the contractor cannot use transit time from the contractor living quarters as part of the calculation for daily work hours.

c. Contractor Living Quarters While Deployed. The Contractor shall use Government provided temporary living quarters when deployed in support of USARCENT directed training or exercises. If the contractor chooses not to use the government living quarters as described above, the contractor cannot bill the government for contractor living quarters. Additionally, the contractor cannot use transit time from the contractor living quarters as part of the calculation for daily work hours.

d. Medical Support. The Government shall furnish medical care to the deployed.

Contractors as specified in the respective USCENTCOM’s Theater Business Clearance Regulations for the Contractor’s location(s).

e. Contractor Workspace. The Government shall provide the Contractor sufficient administrative workspace and equipment storage to fully prepare and execute the training requirements. This includes facilities to support the reception, training, equipping, storage, and recovery of temporary assigned equipment and personnel deployed to support the training requirements in this PWS and other USARCENT directed training or exercises. When required to deploy to support USARCENT directed training or exercises, the Government may authorize the Contractor to perform a site visit prior to the training or exercise start date to determine the administrative workspace and storage requirements to support USARCENT directed training or exercises.

f. Communications Equipment and Services. The Government, within current capabilities, shall support the Contractor by providing communications equipment currently issued to units, to include secure tactical and non-tactical radios, Army Battle Command Systems (ABCS), Government Non-Classified Internet Protocol Router (NIPR) and Secret Internet Protocol Router (SIPR) internet connections, Local Area Network (LAN) access/support, to include international commercial and DSN (worldwide access – Class A) connectivity, fax machines and ancillary equipment to conduct the training and training support operations. The Government shall authorize the Contractor to budget for and request the purchase, lease or subcontracting for the hardware, software and communications services or devices required for training and training support requirements that the Government cannot readily provide to include the internal network, computer resources (work stations and laptops), and applications. The Government shall provide the Contractor with sufficient communication frequencies to conduct internal command and control and unit signal operating instructions (SOIs) required to network with units being trained.

The Contractor shall provide and maintain within the ARTC a standalone commercial wireless internet system, which is not associated with the Non-Classified Internet Protocol Router (NIPR) Network supporting government personnel assigned to the ARTC.

g. Associate Contractor Agreement (ACA). The Contractor shall initiate and implement Associate Contractor Agreements (ACAs) where practicable with other exercise Contractors located at Shaw AFB and elsewhere to ensure that there will be appropriate coordination and integration of work by the associate Contractors, to prevent unnecessary duplication of effort, and to maximize commonality.

Potential ACAs are with the USARCENT Exercise/Simulation Support Contractor located at Shaw AFB, Logistics Civil Augmentation Program contract (LOGCAP), and other Contractors as necessary.

In the event that an ACA cannot be executed, the Contractor shall support the continuity of operations across the USARCENT AOR for this task with a focus on maintaining continuity and cooperating with related contract actions and personnel at all times.

2.1 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the

Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Location and Hours of Work

2.2.1 Location of Performance

Places of performance are in countries that comprise the USCENTCOM AOR. The primary locations include Kuwait, Jordan and Saudi Arabia as directed by the PCO. The Contractor shall also support temporary training events throughout USCENTCOM AOR as directed by the PCO. Additional locations shall be added as required.

2.2.2 Hours of Work

The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. A break in services due to a late shift change that is not directly or indirectly caused by the Government shall be at the expense of the Contractor. A normal work week is based on an 8-hour work day over 6 days per week. It is routine for Contractor personnel to perform a “normal work week” in excess of 48 hours a week. This “normal work week” does not exceed the norm for the area, as determined by local custom, tradition, or law. Unscheduled events may require the Contractor to flex additional hours outside the normal workweek to meet Government requirements.

The Contractor shall manage their employees time to ensure compliance with local labor laws and any Contract regulations. If the contractor pays employees overtime, a total of normal and overtime hours per week is limited to 54 hours in accordance with Kuwaiti Labor Laws. The Contractor is required to manage their labor to ensure the ethical treatment of all employees. The Contractor shall manage the enforcement of labor laws in a manner so that it does not impact the allocation of labor hours during operations. Therefore, six hours overtime per week per person is the maximum permissible under Kuwaiti Labor Law. The Contractor is required to maintain adequate knowledge and proper enforcement of all required labor laws. If a law / regulation changes, the Contractor shall adjust as required and immediately inform the Contracting Officer. Any loss of training due to labor compliance will be at the cost of the Contractor.

2.2.3 Recognized Holidays

Training will be conducted every day during execution of this contract. U.S. federal holidays are not typically recognized by partner nations. As such, Contractor personnel may be required to work through U.S. federal holidays. Host Country Nationals (HCNs) are entitled to take Kuwait observed holidays as listed below.

All holidays are subject to mission execution requirements under effort. The contractor will provide flexible schedules to accommodate the Kuwait holidays and the 4th of July.

1. International New Year's Day- 1st January

2. National Day Kuwait

3. Liberation Day Kuwait

4. Lailat Al Miraj - The Prophet's Ascension

5. Eid-al-Fitr – The end of Ramadan fasting month (3 days public holidays)

6. Arafat Day (Haj Day)

7. Eid-al-Adha – Feast of sacrifice in Islamic tradition (3 days public holidays)

8. Al-Hijra – Islamic New Year

9. Milad Un Nabi – The Prophet's Birthday

2.3 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel. The Government reserves the right to remove a contractor from an USARCENT facility for inappropriate business relations, security violations or unethical behavior at the discretion of the Contracting Officer.

2.4 Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the PCO and COR. The Contractor shall provide a list of subcontractors with the services they perform and what Contract Line Item Number (CLIN) the work is invoiced.

2.5 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.5.1 The Contractor shall plan, budget, schedule, and control the resources allocated to meet the requirements of the contract. The Contractor shall document and track the status of all obligated funds associated with the contract to include payments, cancellations and invoices against each CLIN and subline item number (SLIN). The Contractor shall correlate their Staffing Plan with each contract line item. The Staffing Plan defines the lower-level components or services of what is to be provided and includes all the product and service elements (data and services), which are defined by the Contractor and is the Contractors' responsibility.

The Staffing Plan shall serve as the framework for contract planning, budgeting, and reporting of cost and schedule status. The Contractor shall identify major elements of subcontracted work in the Staffing Plan. The Contractor may propose changes to the Staffing Plan to enhance its effectiveness or to capitalize on efficiencies while satisfying program objectives.

Deliverables A003 DI-MGMT-81334D Contract Work Breakdown Structure

Items purchased by the Contractor with Contractor funds shall be clearly identified as “Contractor Purchased” prior to its use. All items purchased with Government funds will be identified as “Government Purchased”.

The Contractor shall be required to provide the COR and PCO with verified documentation that specifically calls out the items that are “Contractor Purchased” for verification that Government funds were not used. All items purchased with Government funds from any contract will be Government owned at the end of the contract. All expended / consumed CAP shall be reported monthly to the COR / PCO. A detailed list will be provided to the PCO / COR on an annual basis that delineates Contractor owned, Government owned, consumed, and expended. An updated detailed list shall be available at all times. Failure to account for the funding sources for purchases of supplies and material that directly support services may result in a Government-directed audit.

Deliverables A016 DI-MGMT-80441B Government Property Inventory Report

2.5.2 Surge Capability. The Contractor will have the ability to increase the quantity of supplies or services called for under this contract (via Proposal submission) to handle unscheduled training and/or exercise support requirements, a change in the USARCENT security posture, other support due to an increase of units, and Acts of God that are considered a bona fide Government need. Supplemental Work In Scope (SWIS) process will be part of the management support the contractor provides for Government use at no additional cost. Requirements shall be submitted to COR for review and then the PCO for approval prior to being performed.

The Contractor shall provide a Contractor's Funds Status Report (CFSR) NLT 30 days after contract award and continue monthly through the life of the contract, or until all balances are zero (0) and there are no actions pending. Submission and the report form shall be discussed during the Post Award Conference. All data required to create the report shall be submitted with the report and retained in the Management Information System (MIS). The final report shall be submitted to the Government in a signed PDF, as well as in an editable format.

Deliverables A001 DI-MGMT-81468 Contract Funds Status Report (CFSR)

2.5.3 The Contractor shall provide a Contract Invoicing and Payment Report (CIPR) NLT 30 days after contract award and continue monthly through the life of the contract, or until all balances are zero (0) and there are no actions pending. Submission and the report form shall be discussed during the Post Award Conference. All data required to create the report shall be submitted with the report and retained in the MIS.

The final report shall be submitted to the Government in a signed PDF, as well as in an editable format.

Deliverables A002 DI-MGMT-81651 Contract Invoicing and Payment Report

2.5.4 The Contractor shall provide a Performance and Cost Report (PCR) NLT 30 days after contract award and continue monthly through the life of the contract, or until all balances are zero (0) and there are no actions pending. Submission and the report form shall be discussed during the Post Award Conference. All data required to create the report shall be submitted with the report and retained in the MIS. The final report shall be submitted to the Government in a signed PDF, as well as in an editable format.

2.5.5 The contractor shall submit, directly to the PCO, Contract Specialist, and COR, an itemized breakout of costs (services and/or supplies) which will applied to a COST CLIN in support of USARCENT TSS performance requirements. Prior to incurring costs for any purchase request at or below the current DoD Micro Purchase Threshold (MPT), the contractor shall receive written concurrence from the COR. For all purchase requests in excess of the MPT, the contractor shall receive written concurrence from the COR and written approval from the PCO. Approvals for utilizing COST CLINs shall ordinarily be prospective, but, if justified by emergency circumstances, approvals may be retroactive. In the event of an emergency and the PCO is unavailable to provide written approval prior for the need, the contractor shall obtain prior concurrence from the COR and document the necessity for the costs, and submit in writing, along with COR concurrence, to the PCO for approval. The PCO will provide retroactive approval in writing for all costs, which have been justified appropriately and are considered allowable IAW FAR Part 31.201-2.

2.5.6 For all COST CLIN items (services or supplies) with a total cost over the MPT, the Contractor shall obtain three competitive quotes IAW FAR 13.104 and propose to award to the lowest price technically acceptable. The Contractor shall provide adequate justification to award to other than the lowest price technically acceptable. If unable to obtain three quotes, the Contractor shall provide limited sources justification that documents the circumstances of the anticipated costs, which deem less than three sources reasonably available.

Deliverables

A004 DI-FNCL-80912 Performance and Cost Report (Cost Contract or T&M)

2.5.7 Reporting Requirements

The Contractor shall assist the Government in streamlining reporting requirements with recommendations and alternative solutions to reporting as warranted. All initial reports and formats will be approved by the COR unless already dictated in this PWS. The COR is responsible to manage the current version of all Government required reports / bulletins / forms and memos identified in this PWS. When a change is implemented it will be distributed from the COR or an on-site representative. If a report form is not directly provided, the Contractor's format is acceptable.

The Contractor will NOT place any contractor references or other markings on Government Intellectual Property. This includes TSPs and Standard Operating Procedures (SOP) designed for use by units in the conduct of training. Reports provided to the Government shall NOT have contractor markings and will conform to Government requirements based on the type of document submitted to include classification and unit branding/symbology. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between USARCENT support operations, PEO STRI, ACC Orlando and the Contractor's corporate offices. The Government will provide the Contractor onsite facilities for program management and contract management support for the duration of the contract as needed. The Contractor shall provide the necessary resources to manage the overall program and shall perform all management functions required to fulfill the requirements of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification.

The Contractor shall create, maintain, and update an SOP for each section listed in the PWS IAW paragraphs 3.3.36, 3.4.9, 3.5.1.9.6, 3.5.1.17.1 and 3.5.1.19. The SOP shall be reviewed annually for completeness and relevantly by both the Contractor and the COR. The SOP will cover the processes required to complete all tasks contained in the PWS. The Contractor is the approval authority of the SOP.

The SOP will be initially submitted as a draft to the Government NLT 30 days after the start of Phase-in and a final submission at the conclusion of the Phase-in transition milestone. The Contractor can work directly with the onsite USARCENT staff to ensure all items are identified and the operations do not violate Army rules or regulations.

2.5.7.1 Contract Management Review (CMR)

2.5.7.1.1 Initial CMR. The contractor will provide the following information at a pre- determined time and location in Orlando, FL:

a. The Phase-In Plan

b. Points of contact and leadership for coordination

c. An Information Management overview

d. In addition to the Initial CMR, the contractor will provide the Consumable Supplies and Repair Parts

Report on a bi-weekly basis during the transition phase through a teleconference.

2.5.7.1.2 Subsequent CMRs. The Contractor shall participate in a semi-annual CMR with a primary location at Camp Buehring Kuwait or an alternate location at Shaw Air Force Base, SC. This is typically conducted during the fiscal year 1st QTR and 3rd QTR of the fiscal year as directed by the Government. A CMR will not exceed 1 day for execution. Data for the CMR will be provided to the COR and Government participants in a digital Microsoft Office format or PDF. The management review will be an in-person discussion and the Contractor shall provide key personnel to address the Government’s questions in person. SME reach back is authorized via teleconference if required but is not the preferred approach. The CMRs will contain the following at a minimum:

Semi Annual Training Overview. The Contractor shall provide a 6 month overview of training highlights which showcase capabilities and/or reinforce data trends, analysis and recommendations in this update.

a. TADSS Utilization. Contractor shall provide data for semiannual TADSS Utilization Report in the CMR, IAW All Army Activities or applicable updated messages. This data will be cross referenced with TS-MATS for accuracy prior to submission.

b. Capability Review. The Contractor shall analyze and make technical recommendations on current and prospective ARTC, URC and TSC capabilities and make recommendations on services to sustain or improve. This review shall incorporate trend analysis.

c. Forecast. The Contractor shall provide a forecast of activities or events impacting training services until the next CMR and recommendations to mitigate their impacts.

d. Fleet Report. The Contractor shall provide a semi-annual usage report by vehicle type to include Heavy Equipment, Material Handling Equipment (MHE), and Non Tactical Vehicles (NTVs) to the Government. The Fleet report shall cover vehicle type, operational miles or hours and fuel consumption. The report will show all usage for the previous months. The report shall aggregate data by vehicle type.

e. Consumable Supplies and Repair Parts Report. Contractor shall maintain consumption data and demand history of all, consumable supplies and repair parts for the USG; minimum data elements required are: item, part number/stock number, quantity consumed, unit supported, location, device supported, long lead items and projected reorder points will be provided on an excel spreadsheet one week prior to the CMR. Report shall include all TADSS, support equipment and fabricated devices. Reports shall be maintained for the USG IAW AR 25-400-2, ARIMS. Files will be inspectable upon demand by the COR.

f. Financial Management Report. The Contractor shall provide a Financial Management Report.

Data at a minimum shall include highlighting areas of concern, solution recommendations, estimates at completion with projections, unliquidated obligations, as well as forecast of the COST CLINs / budget at the completion of the current POP.

Performance Standards

a) Standard: Mission is executed with 100% compliance to established safety processes and plans.

AQL: No safety risks are noted and no injuries occurred during mission due to safety violations attributable to Contractor action(s).

b) Standard: The Contractor shall maintain a minimum 90 percent Operational Availability (Ao) using the formula for Ao below. The Contractor shall calculate Ao for each CPF 1 training device on a calendar month basis. CMT = Contracted Mission Time and CDT = Chargeable Downtime Ao = ((CMT - CDT)/CMT) *100

NOTE: See paragraph 3.3.1. TADDS Maintenance

AQL: achieves FMC IAW Appendix A (TADSS Support Equipment Maintenance).

c) Standard: Maintenance performed IAW technical data provided by the Government; if technical data is not provided, maintenance shall be IAW best commercial practices.

d) Standard: Maintenance data must be maintained, accurate, complete and available.

AQL: Data 100% accurate; TADSS synchronized with TS-MATS

e) Standard: Maintenance coordinated to de-conflict training, exercise and test schedules with maintenance activities, and resolve problems on the devices or at the site.

AQL: All conditions that adversely affect Range Operations ability to perform the mission are reported as soon as they occur to Range OIC/COR.

f) Standard: Maintenance does not interfere with training unless authorized by the designated

Government representative.

The contractor shall provide a monthly maintenance report containing corrective action work orders and parts usage by device. This report shall also include a special analysis for each device that fall below the prescribed contractor performance factor.

Deliverables A005 DI-MGMT-80227 Contractors Progress, Status and Management Report

2.5.8 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in a timely fashion (not to exceed five business days). The Contractor shall have a single point of contact between the Government and Contractor personnel. The Contractor shall assign all work effort, FFP or cost plus basis, and maintain accurate time keeping records of personnel assigned to work on the requirement.

The Contractor shall provide a Property Control Plan. The Contractor’s plan shall be consistent with voluntary consensus standards and /or industry-leading practices and standards to manage Government Property in their possession, capable of accomplishing the data reporting and record-keeping required, maintaining the data collection and records keeping associated with quality surveillance (i.e. analysis and reports), and the documents collection associated with the Contractor's preventive maintenance program, etc. The Property Control Plan will include the following at a minimum:

a. 100% Monthly Inventory. Sensitive, Explosive and Hazardous Item Inventories to include EST,RVTT, VCTS, IEDES, and EXPOTRAIN simulated weapons and other sensitive items as designated by the government. The Contractor shall provide a monthly report on the inventory of all sensitive, explosive, and hazardous items.

b. 10% Cyclic Inventories. The Contractor shall provide a monthly report on the inventory of 10% of all

GFP. In the span of 10 months 100% of all GFP will be inventoried. IAW Appendix D.

c. 100% Annual Inventory. The Contractor shall provide an annual 100% inventory of all GFP property (conducted yearly in March). The Contractor shall conduct a 100% inventory in the event of a change in the Program Manager or the Primary Hand Receipt Holder. The Contractor shall report their finding to the Government.

A007 DI-ALSS-81530 Logistics Management Information: Contractor’s Property Control Plan

2.5.9 The Contractor shall provide administrative management and support as required for their employees.

The Contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The Contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.5.10 The Enterprise-Wide Contractor Manpower Reporting Application (eCMRA) The contractor shall ensure ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract are reported via a secure data collection site. The contractor (and all subcontractors providing direct labor under this contract) shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy, and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause.

The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool. eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at . Contractors may direct technical questions to the eCMRA help desk at dodcmra@pentagon.af.mil.

2.5.11 The Contractor shall provide a plan addressing the steps and actions necessary to facilitate a thorough, timely and transparent transition for Phase-in and Phase-out. The Contractor's plan shall describe their approach to ensure the necessary personnel are available for operational support during the transition periods, operational instructions, procedures, and control directives to minimize negative impacts to performance requirements. All Contractor owned property shall be utilized until properly phased out or replaced during transition. A three-month Phase-out transition plan must be completed and approved prior to its execution.

During phase-in, the contractor shall prepare to assume performance responsibility for the requirements identified in this PWS. The contractor’s program management structure and organization shall be in place and operational at the end of phase-in. The contractor shall meet all requirements IAW the contractor’s approved Phase-In/Transition Plan. The contractor must include a detailed milestone plan to have personnel on the ground ready to assume all responsibilities and full performance not later than 90 Days after Phase In.

The Contractor shall provide a Phase-in plan with the proposal and update as needed prior to the Post Award Conference (PAC). The transition portion of the PAC shall contain the following at a minimum:

Technical Performance Transition Plan describing how the contractor will accomplish the transition of responsibilities for tasks provided in this PWS.

Inventory Plan describing how the contractor will support the Government and outgoing contractor with inventories and property accountability. Contractors shall provide an inventory system that can support 3 simultaneous inventory events at different locations every day for up to 90 days.

Comprehensive property tracking capability The Contractor shall support the GFP / Logistics Lead(s) on the ground at Camp Buehring Kuwait for reconciliation and property accountability actions with ASG-Kuwait Property Book and the COR. Duration is until complete (UTC) and may not exceed the 90-Day transition period.

Staffing Plan describing how the contractor will provide personnel in order to assume Full Performance as required by this PWS.

The Phase-in Plan is a part of the Milestone Chart required in the Program Management Plan (PMP) and shall be submitted prior to award per the CDRL guidance. The Government will incorporate the staffing plan into the contract. The Government will require justification for any deviations to the Staffing Plan.

Furthermore, the Government will incorporate features of the contractor’s approach to staffing, recruiting, http://www.ecmra.mil/ http://www.ecmra.mil/ mailto:dodcmra@pentagon.af.mil retention and program management that are considered as providing value to the Government into the contract.

Deliverables A008 DI-MGMT-81797 Program Management Plan (PMP)

The Contractor shall implement a transition plan for Phase-out. The transition plan shall address total program activities including activities performed by subcontractors. The transition plan shall depict the Staffing Plan for the transition and phase-out all the way through final contract closeout.

The Contractor shall perform the phase-out services by performing the following activities in conjunction with the in-coming Contractor:

(a) Providing in-coming Contractor access to all sites and activities and to all documentation on a not-to-interfere basis during the new contract transition phase-in period;

(b) Transition planning;

(c) Over-the-shoulder training of personnel;

(d) Property inventory, property accountability, and property transfer; and

(e) Data inventory, data accountability, and data transfer. The Contractor shall retain full responsibility for

PWS training requirements until completion of the phase-out period.

The Contractor shall provide a Phase-Out plan that comprises the following:

(a) Technical Performance Transition Plan describing how the contractor will accomplish the transition of responsibilities for tasks provided in this PWS.

(b) Inventory Plan describing how the contractor support the Government and incoming contractor with inventories and property accountability.

(c) Final deliverables Plan describing how the contractor will meet all of the final deliverables of the contract to include providing TSPs and other Government Intellectual Property stated in this effort.

A009 DI-MGMT-81945 Phase-Out Plan

2.6 Contractor Personnel, Disciplines, and Specialties

The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience for all efforts. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide their labor categories, labor rates, quantity of personnel, organization charts, and man-hours utilized in all proposals. All Contractor employees shall clearly identify themselves as a Government Contractor in all e-mail correspondence, formal letters, company badges and reports submitted to the Government or other parties. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract. A Contractors badge shall be clearly visible from 10 feet with distinguishing markers from Government badges. The Contractor badge shall be approved by the USARCENT Security Officer prior to use.

The Contractor shall recruit, retain, and develop personnel with the requisite knowledge, skills, education, experience and clearances to ensure successful accomplishment of USARCENT TSS PWS. The Contractor shall assure that the workforce has sufficient qualifications to perform work as required by the U.S.

Government, and that those qualifications are maintained during the life of the contract. The Contractor shall replace, at no cost to the U.S. Government, any personnel, who leave the contract for other than U.S.

Government convenience within the period of performance. Personnel so replaced shall be comparably trained at the Contractor’s expense.

2.6.1 The Contractor shall ensure that personnel documentation for proposed employees under this contract is available for Government review to ensure minimum requirements stated in this PWS are met.

Documentation shall include, but not be limited to, resumes, Certificate of Release or Discharge from Active Duty (DD-214), certificates of course completion, graduation certificates, licensing, and training certificates.

The Contracting Officer shall designate the Government personnel that are authorized to validate contractor qualifications. Failure to deliver documentation may result in the removal of the employee at the contractor’s expense. Training or capabilities lost due to the removal of an unqualified service provider shall be at the cost of the Contractor.

2.7 Travel / Temporary Duty…