Pre_Proposal_Conference_FINAL_20170111.pptx

ACC Orlando January 11, 2017

W900KK-17-R-0026

ETSC Pre-Proposal Conference

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Agile – Proficient – Trusted

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Introduction

Ms. Christie Vicci Contract Specialist, ACC-Orlando

Mr. David Grow, ETSC Project Lead

PEO STRI

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ACC Introduction Ms. Michelle Burrell – Procuring Contracting Officer Ms. Christie Vicci – Contract Specialist Ms. Leslie Dobson – Contract Specialist Mr. Matthew Sanders – Contract Specialist

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Agenda 0830 - 0855 Arrival/Sign-In 0900 - 0915 Agenda/Ground Rules 0915 - 1015 RFP Overview (Sections A-K) 1015 - 1030 Break 1030 - 1130 RFP Overview (Sections L & M) and Source Selection Process Overview 1130 - 1200 Concluding Remarks/Adjourn

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Intent The Government DOES NOT intend to use this conference to confirm or deny any potential solutions, nor will it elaborate on what is to be included in the Offerors proposal, other than what has already been stated in the solicitation under Section L. The Government WILL attempt to answer any clarifications that anyone may have regarding possible contradictions, ambiguities or other potential anomalies which may impact industry's ability to respond and the forthcoming evaluations.

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Purpose To ensure industry’s understanding of the ETSC solicitation strategy

Discuss RFP structure and Source Selection methodology

Provide guidance to assist industry in proposal preparation

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The reason for this slide is to clearly address your reason for and desired outcome from providing the presentation

The requested decision or desired outcome from this presentation needs to be clearly articulated so the audience can focus their thoughts on the process you went through to justify the desired decision.

Ground Rules Questions regarding the RFP were due by COB 10 Jan, and will not be answered by the Government if not submitted within that timeframe.

Official answers to all industry questions will be published on the FedBizOpps web site (www.fbo.gov).

FAR Part 15.201(f) - The points of contact are reflected on slide 9 for all exchanges with potential offerors from this point forward.

Any information discussed today will not change the terms and conditions of the RFP, unless the PCO issues an amendment to the RFP. Any information provided today will be posted to FedBizOpps web site.

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Ground Rules All communication shall be directed to the POCs reflected in Section G of the RFP. Offerors shall not contact any other Government personnel other than the Contract Specialist or Contracting Officer identified.

Contacting any other Government personnel may result in an organizational conflict of interest (OCI) and may result in the offeror being excluded from competition and award.

Presentation slides, attendee list, and other information from this conference will be posted to FedbizOpps.

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POCs

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RFP Overview (Sections A-K)

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RFP Overview Enterprise Training Services Contract (ETSC) is a Multiple Award Indefinite Delivery Indefinite Quantity (MAID/IQ) with a total maximum ceiling amount of $2.4B Five-year Period of Performance (POP) - One year base + four one (1) year option periods The majority of this contract will be Firm Fixed Price (FFP). Additional contract types that may be utilized are Cost and Time and Material (T&M). Each Task Order and Contract Line Item Number (CLIN) will be reviewed by the PCO to determine the applicable contract type to meet those requirements.

Two-Lot Strategy Restricted lot for small business set-aside Restricted lot includes Non-Contingency tasks within Paragraph 3.1 Work includes austere environments Full-and-open lot with 20% small business participation goal Full-and-open lot includes Contingency tasks within Paragraph 3.1 Full-and-open lot includes PWS Paragraphs 3.1, 3.2 & 3.3

Section A Solicitation/Contract Form Phase I submittals are due by February 2nd 2017 at 1300 EST L.1.1.1 Submission Process: Only Offerors who have submitted Phase 1 proposals by calendar Day 30 are eligible for contract award. Offerors who do not submit a Phase 1 proposal or submit after calendar Day 30 are considered ineligible for contract award.

Proposals shall be valid for 365 calendar days from the date of the Phase 2 proposal submission.

Offerors shall complete blocks 14 thru 18 of Standard Form (SF) 33

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Section B – Services and Prices CLIN Structure Base Year: 0001-0014 (excluding CLIN 0003 Post Award Conference) Year 2: CLINs 1001 to 1014 Year 3: CLINs 2001 to 2014 Year 4: CLINs 3001 to 3014 Year 5: CLINs 4001 to 4014

* Reserved CLINs are place holders for future Task Orders Minimum Guarantee: $1,000.00 Maximum Contract Ceiling: $2,400,000,000.00

RFP Reference B.4 The Government has provided a ETSC Rate Workbook in Section J of this solicitation for Offerors to price the CLINs within each Task Order for each year. The awardees’ proposed CLIN ETSC Rate Workbook is binding and will be incorporated into Section J of the resultant contract. Section B CLINS are not to be priced.

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Section C – Performance Work Statement Vision Statement - To be the premier provider for education, training and knowledge based services in support of the U.S. Army and its Security Cooperation's (SC) mission.

Scope: Provide both Security Cooperation's and Domestic operations training, services, and operations and maintenance (O&M) of Army and other non-standard training aids.

Training and Training Assistance (PWS 3.1): Provide and manage training and training assistance for military and civilian related subjects.

Exercise Planning, Management and Support (PWS 3.2): Provide planning and support for Army, Joint, and Security Cooperation Exercises.

Training Systems and Range Operations and Maintenance (PWS 3.3): Perform operations and maintenance sustainment functions for non-standard training aids, devices, and ranges.

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Section D – Packaging and Marking See applicable clauses on pages 37 - 38

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Section E – Inspection and Acceptance Inspection and Acceptance will be by the Government at Destination

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Section F Deliveries or Performance

F.1 TASK ORDER PERFORMANCE PERIODS

This MAIDIQ contract provides a one year ordering period and four (4), one (1) year options for a total ordering period, inclusive of exercised options, of five (5) years from the date of contract award.

The ordering period will be specified in Ordering Clause DFARS 252.216-7006 at time of contract award.

Task Orders (TO) must be solicited and awarded prior to the contract’s final ordering period expiration. TO option periods may be exercised subsequent to the expiration of the ETSC final ordering period, as long as the option exercised does not cause the order to exceed the twelve (12) month performance limitation after the ETSC final ordering period expiration date.

The Period of Performance (POP) for each TO awarded under the base ETSC contract shall be specified at the individual TO level and not exceed twelve (12) months. Throughout the effective period of the ETSC, no TO issued, to include options, shall exceed three (3) years without prior, written authority by the ETSC Procuring Contracting Officer. After base contract award, TO POP shall not exceed three (3) years consisting of a one (1) year Base and two (2) one year Option Years.

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Section F Deliveries or Performance

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Section F Deliveries or Performance See applicable clauses:

252.225-7039: Defense Contractors performing private security functions outside the U.S.

252.225-7040: Contractor Personnel Supporting U.S. Armed Forces Deployed Outside the U.S.

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Section G – Contract Administration Data Contract Administration: PG 65 Ms. Michelle Burrell, Ms. Christie Vicci, Mr. Matt Sanders, & Ms. Leslie Dobson.

All funding for this contract will be provided on the individual task orders. Task order 0001 will be issued concurrently with Base Contract Award to meet the Government’s minimum requirement ($1,000).

Applicable Clauses:

252.232-7006 Wide Area Workflow Payment Instructions

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Section H – Special Contract Requirements H.5 Contract Option Ordering

Prior to exercise of ETSC base contract Option ordering periods, the Government may assess the contractors performance in areas to include, but not limited to: 1) technical accuracy of the deliverables; 2) general quality of services provided; 3) general quality of ancillary materials delivered; 4) responsiveness to inquiries and Task Order Requests; 5) participation in task order competitions; 6) cost control (for T&M and Cost line items); 7) achievement of small business subcontracting goals; 8) responsiveness to customers and; 9) team stability. The Government may utilize this information in whole or in part in order to determine the Contractor’s overall performance for the ordering period, in addition to the requirements at FAR 17.207(c), DFARs 217.207(c) and AFARS 5117.207(c).

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Section H – Special Contract Requirements

H.6 TASK ORDER ORDERING PROCEDURES

H.6.1 Unless otherwise specified, within ten (10) business days of the base contract award, the Contractor shall provide the Government with a primary and secondary email address to be utilized for all subsequent ETSC correspondence.

H.6.1.1 The Contractor understands and agrees that the Government has no obligation to issue any orders beyond the minimum order.

H.6.1.2 The Government intends to facilitate Task Order (TO) requirements IAW the Federal Acquisition Streamlining Act (FASA) and FAR 16.505(b) ordering guidelines.

H.7.3.1 The TO Contracting Officer may exercise broad discretion in developing appropriate order placement procedures which may include the utilization of the Best Value Trade-Off, Oral Presentations or Lowest Price Technically Acceptable methodologies.

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Section I – Contract Clauses Clauses to note:

52.204-7 System for Award Management 52.216-18 Ordering 52.216-22 Indefinite Quantity 52.222-42 Statement of Equivalent Rates for Federal Hire 252.225-7993 Prohibition on Contracting with the Enemy

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Section J - Attachments Attachment 1 – ETSC Base Performance Work Statement (PWS) Attachment 1(a) – ETSC PWS Sample Task Order (STO) 3.1 Full and Open Attachment 1(b) – ETSC PWS STO 3.1 Small Attachment 1(c) – ETSC PWS STO 3.2 Attachment 1(d) – ETSC PWS STO 3.3 Attachment 2 – Department of Defense Contract Security Classification Specification (DD254) Attachment 3(a) – Past Performance Self-Assessment Questionnaire Attachment 3(b) – Cognizant Government Representative Questionnaire Attachment 4 – ETSC Rate Workbook BOTH LOTS Attachment 5(a) – ETSC Sample Task Order (STO) Pricing Workbook (Full-and-Open Lot Only) Attachment 5(b) - ETSC Sample Task Order (STO) Pricing Workbook (SB Set-Aside Lot Only) Attachment 6 – Solicitation Clarification/Comment Form Attachment 7 – Defense Contract Management Agency (DCMA) Form 1408 Attachment 8(a) – DCMA Form 1619 Subordination Agreement Attachment 8(b) – DCMA Form 1620 Guaranty Agreement for Corporate Guarantor Attachment 9 – Department of Labor Service Contract Act and Nondisplacement of Qualified Workers Fact Sheets Attachment 10 – Service Contract Act (SCA) Directory Federal Hire

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Section J - Exhibits Exhibits – Contract Data Requirements List (CDRLs)

Performance and Cost Report (Cost Contract or T&M) DI-FNCL-80912 Proposed Spare Parts and Special Tools List DI-ILSS-80134a Training Program Development and Management Plan DI-ILSS-81070 Contractors Progress, Status and Management Report DI-MGMT-80227 Physical Inventories Report DI-MGMT-80259 Status of Government Furnished Equipment (GFE) Report DI-MGMT-80269 Operations Security (OPSEC) Plan DI-MGMT-80934C Phase-Out Transition Plan DI-MGMT-81945 Training Conduct Support Document DI-PSSS-81523C Course Conduct Information Package DI-PSSS-81522C Accident/Incident Report DI-SAFT-81563 Contractor Operation and Maintenance of Simulators/Equipment Management DI-MISC-81392

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Section K – Representations & Certifications See applicable clauses:

52.204-8 Annual Representations and Certifications

BREAK

15 Minutes

RFP Overview (Sections L&M) Source Selection Process

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Source Selection Objectives Multiple awards will be made to responsible Offerors submitting proposals that are determined to offer the best value to the Government (i.e., which provides the greatest overall benefit to the Government in response to the requirement, price and non-price evaluation Factors considered). As such, the Government may award to other than the lowest priced or most technically outstanding proposal.

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Section L – Instructions, Conditions and Notice to Bidders

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Section L – Instructions, Conditions and Notice to Bidders See page 117 L.1.1.1: Only Offerors who have submitted Phase 1 proposals by calendar Day 30 are eligible for contract award. Offerors who do not submit a Phase 1 proposal or submits after calendar Day 30 are considered ineligible for contract award.

See page 121 L.1.1.1: Submissions process of each Volume for both F&OC Lot and SBSA.

See page 127 Table L.3.3.1 and L.3.3.2: Timeline for Government Release and Offeror Submission of Information.

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Section L – Instructions, Conditions and Notice to Bidders See pg 122 L.1.3 Question and Comment Period (Q&CP) is defined as the period during which the Government will receive, process, and, where applicable, answer questions or comments from Industry regarding the final Request for Proposal (RFP) and its contents and requirements. The phased approach to the ETSC RFP creates three separate Q&CPs (two impacting the Small Business Set-Aside Lot Only and three impacting the Full-and-Open Lot Only).

Questions & comments received after the referenced deadline in Section L.3.3.1 and L.3.3.2 may not be addressed. IN THE EVENT OF ANY CONFLICT BETWEEN THE RESPONSES TO QUESTIONS/COMMENTS AND THE SOLICITATION, THE SOLICITATION (INCLUDING ANY AMENDMENTS) SHALL TAKE PRECEDENCE.

See pg 123 L.1.4 Proposal Compliance See pg 124 L.2 Proposal Delivery Format/Contents; Mailing Proposals and Hand-Carrying Proposals See pg 127 L.3.2 Page Count Evaluation and Exclusions

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Factor I, Volume I: Technical Proficiency and Program Management Shall include the following:

Program Management Plan (PgMP) Personnel Management Plan (PeMP) Team Integration Plan (TIP) Sample Task Order Proposals (STOPs) related to PWS 3.X, 3.Y and 3.Z (F&OC Only) Sample Task Order Proposal (STOP) related to PWS 3.1 (SBSA Only)

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Factor II, Volume II: Past Performance Shall include the following:

Past Performance Self Assessment Cognizant Government Representative Questionnaire

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Factor III, Volume III: Cost/Price Shall include the following:

ESTC Rate Workbook ETSC Financial Supporting Documentation and Information STOP Pricing Workbook for Full and Open Lot Only STOP Pricing Workbook for Small Business Set Aside Lot Only

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Factor IV, Volume IV: Small Business Participation Shall include the following:

Small Business Participation Plan

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Volume V: Administrative Shall include the following:

Contract Completion Documents OCI Mitigation Plan Statement of Acceptance Authorized Contacts Quality Assurance Plan Small Business Participant Plan(Deleted; error on slide) Approved Accounting System SF 1408 Liability Insurance Documentation Small Business Subcontracting Plan (only required for Large Business)

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Section M – Evaluation Factors for Award

(w/ 1 STOP)

(w/ 1 STOP) IV Small Business Participation Applicable Not Applicable

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Section M – Evaluation Factors for Award M.1.2.1 Factor I – TP&PM Proposal Evaluation Ratings

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M.1.2.1.1 Evaluation Technical Risk Descriptions

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Section M – Evaluation Factors for Award M.1.2.1.2 Factor I Evaluation Rating Definition

Significant Strength – An aspect of an Offeror's proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Strength – An aspect of the Offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness – A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness – A flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency – A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

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M.1.2.1.2 FACTOR II Past Performance Relevancy & Confidence Ratings

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M.1.2.3 FOR FULL-AND-OPEN LOT ONLY: Factor IV – SBP Proposal Evaluation Ratings

Order of Importance

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