A03_W81XWH-18-R-0050.docx

W81XWH18R0050

Section SF 1449 - CONTINUATION SHEET

Consumable Products

FFP

Consumable Products in accordance with the performance work statement

FOB: Destination

PSC CD: AN11

NET AMT

Shipping Services

Shipping Services in accordance with the performance work statement

NET AMT

Inventory MGT, Tech Sprt and Annual Tng

Inventory MGT Services, Tech Support and Annual Training in accordance with the performance work statement

NET AMT

Contractor Manpower Reporting

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting officer no later than 30 November of each calendar year.

NET AMT

FFP

Consumable Products in accordance with the performance work statement

NET AMT

FFP

Shipping Services in accordance with the performance work statement

NET AMT

FFP

Inventory MGT Services, Tech Support and Annual Training in accordance with the performance work statement

NET AMT

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting officer no later than 30 November of each calendar year.

NET AMT

FFP

Consumable Products in accordance with the performance work statement

NET AMT

FFP

Shipping Services in accordance with the performance work statement

NET AMT

FFP

Inventory MGT Services, Tech Support and Annual Training in accordance with the performance work statement

NET AMT

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting officer no later than 30 November of each calendar year.

NET AMT

FFP

Consumable Products in accordance with the performance work statement

NET AMT

FFP

Shipping Services in accordance with the performance work statement

NET AMT

FFP

Inventory MGT Services, Tech Support and Annual Training in accordance with the performance work statement

NET AMT

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting officer no later than 30 November of each calendar year.

NET AMT

FFP

Consumable Products in accordance with the performance work statement

NET AMT

FFP

Shipping Services in accordance with the performance work statement

NET AMT

FFP

Inventory MGT Services, Tech Support and Annual Training in accordance with the performance work statement

NET AMT

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting officer no later than 30 November of each calendar year.

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

10-NOV-2019

WRAIR

503 ROBERT GRANT AVENUE

SILVER SPRING, MD DC 20910-7500

W74MYF

10-NOV-2019

W74MYF

10-NOV-2019

W74MYF

10-NOV-2019

W74MYF

10-NOV-2020

W74MYF

10-NOV-2020

W74MYF

10-NOV-2020

W74MYF

10-NOV-2020

W74MYF

10-NOV-2021

W74MYF

10-NOV-2021

W74MYF

10-NOV-2021

W74MYF

10-NOV-2021

W74MYF

10-NOV-2022

W74MYF

10-NOV-2022

W74MYF

10-NOV-2022

W74MYF

10-NOV-2022

W74MYF

10-NOV-2023

W74MYF

10-NOV-2023

W74MYF

10-NOV-2023

W74MYF

10-NOV-2023

W74MYF

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of the Contracting Officer and shall not be binding until so approved.

(End of clause)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 1500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JULY 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 492110. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 1,500.

This requirement has been set aside for 100% small business competitive acquisition. The Government intends to award a single Indefinite Delivery/Indefinite Quantity (ID/IQ) contract for non-personnel HIV Specimen shipping services. The ID/IQ award will be made to the best overall proposal (s) which is determined to be the most beneficial to the Government. The sample task order proposal requests are representative of the type of work to be accomplished. They may or may not be awarded.

The Government intends to evaluate proposals and award a contract without discussions with Offeror's. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. If the Contracting Officer determines discussions to be necessary, the Contracting Officer will provide proposal revision instructions to the Offeror's with whom discussions were conducted.

Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a technical and price standpoint. All proposals shall be subject to evaluation by a team of Government personnel who will evaluate only one proposal from each prime Offeror. If discussions are required, they will be conducted in accordance with FAR Subpart 15.306.

The Government’s anticipated maximum ceiling amount for this requirement is $12,500,000.00 inclusive of the base contract year and any option periods exercised. The Government is not obligated to issue orders up to the maximum amount of any task order award under this contract.

(b) ISSUANCE OF TASK ORDERS

1. All services to be performed under this CONTRACT shall be set forth in individual TASK ORDERS. All orders will be issued in accordance with (IAW) clauses listed in Section I. Clauses 252.216-7006 Ordering, 52.216-19, Order Limitation, and 52.216-22 Indefinite Quantity, shall be applicable to each TASK ORDER.

1. The base contract is not funded. Funds will be obligated on task orders written against this contract. Some task orders under this contract may be incrementally funded pursuant to the Limitation of Funds clause, FAR 52.232-22 or DFARS 252.232-7007. If the order is incrementally funded, the FAR/DFARS clause shall be included in each order as applicable and an incremental funding schedule will be provided.

1. “Unit of issue” for each FFP CLIN issued on each TASK ORDER under this CONTRACT shall be “Job.” Multiple payments are authorized against each “Job” unit of issue. The definition of “Job” will clearly be explained in the extended description of each task order CLIN. Each payment, however, shall not exceed the maximum amount as stated in each CLIN Description of the TASK ORDER issued under this CONTRACT.

(iv) No task order will be awarded with rates higher than those approved in the base contract inclusive of options. Rates approved in the base contract are the maximum rates the Government will allow on task orders. These prices shall be in effect for the duration of the contract and shall be used to price the initial and any subsequently awarded task orders

(v) The Incumbent is Path-Tec, contract number W81XWH-15-P-0170.

(c)The U.S. Army Medical Research Acquisition Activity (USAMRAA) is the sole point of contact for this acquisition for addressing any questions or concerns. The Contract Specialist is the point of contact for this acquisition. The Contract Specialist (CS) is Ms Flodean Billings. Any questions or concerns regarding this acquisition shall be submitted electronically via e-mail to flodean.p.billings.civ@mail.mil and no later than Friday, 28 September 2018 at 10:00 AM Eastern Time. Only one set of question shall be accepted per vendor and no phone calls shall be accepted.

(d) Submission of offers. The Offeror shall submit their proposal electronically to flodean.p.billings.civ@mail.mil on Wednesday, 12 October 2018 at 10:00 AM Eastern Time and shall be submitted in accordance with the instructions outlined below:

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited. Offerors are cautioned that “regurgitation” of the Technical requirements or the PWS with a statement of intent to perform or paraphrasing the requirements of each non-price factor is inadequate, as are phrases such as "Standard procedures will be employed" and "Well-known techniques will be used." Such statements or paraphrasing does not reflect an understanding of the requirement or capability to perform. Proprietary information shall be clearly marked.

(e) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(f) Content Requirement: All information shall be confined to the appropriate file. The Offeror shall insure that submissions are clear, specific, complete and limited to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of the proposal.

Content shall be indexed (cross-indexed, as appropriate) and logically assembled. An “RFP-to-Proposal Cross-Reference Matrix” is required as a method of identifying where RFP requirements have been responded to in the Offeror’s proposal. The cross reference matrix, title pages and tables of contents are excluded from the page count specified in paragraph (a) of this provision. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFQ number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word.

Document Format: MS Word (doc) files shall use the following page setup parameters: Margins - Top, Bottom Left, Right - 1" Gutter - 0" From Edge - Header, footer - 0.5" Page Size, Width - 8.5" Page Size, Height - 11"

Proposals shall be submitted in 12-point Arial font with 1” margins.

A page is defined as one side of a sheet, 8-1/2" X 11", with at least one inch margins on all sides, using not smaller than 12 point type, with the exception of tables and charts, for which not smaller than 8-point type may be used.

Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial font is required. Tables and illustrations may use a reduced font size no less than 10-point and may be landscape.

Proposals must be submitted in a Microsoft 2007 (or newer) program on Microsoft Word. PDF Format is also an acceptable format for electronic submissions.

Other Documentation to be Submitted with Proposal:

Representations and Certifications with the Federal Tax ID number, Cage Code, and DUNS numbers filled out. All offeror’s must be registered in SAM.

Current SAM Registration.

(i) Volume Descriptions.

Failure to submit all documents concurrently and in accordance with these instructions may render a proposal UNACCEPTABLE. The offeror's proposal shall consist of three volumes:

Volume I – Business Proposal Volume II – Technical Proposal Volume III – Past Performance

Specific documents have their own page limit as below and shall count against the Total 50 page limit for Technical Proposal.

50 pages total

Volume I. Business Proposal: The Business Proposal shall consist of a completed and signed Standard Form (SF) 1449 (Solicitation, Offeror and Award); completed proposed pricing sheets; sample task order proposals with their associated sample task order pricing.

1. The business proposal has no page limit and shall be submitted separately from the technical proposal. You shall ensure that your business proposal is consistent with your technical proposal in all respects, including the sample task order pricing methodology which will be used as an aid to determine the Offeror's understanding of the technical requirements. Discrepancies may be viewed as a lack of understanding.

1. Volume I, Business Proposal information shall include the following:

1. Company Cover Letter

1. SF 1449 - Solicitation, Offer and Award with Blocks 30a, 30b, and 30c completed by the Offeror signed by an authorized official of the firm. SF1449, Pricing, and Certifications/Representations shall not be addressed separately from that submitted in Volume I - Business Proposal. Price information, for the two sample Task Orders, shall be included in Volume I only and shall not be discussed or exhibited in any other part of the Offeror's proposal. The offeror must provide price proposal for the two sample Task Orders with sufficient data to allow evaluation of the proposed price for realism and tracking to the offeror’s technical and quality control approach and procedures to control price, schedule, technical and specimen and security risks. The data shall also outline mitigation procedures for the risks.

1. Acknowledgment of Solicitation Amendments, if issued.

1. Contract Administration Data.

1. Representations and Certifications at FAR 52.204-8 (FAR 52.204-8(b) for those 52.212- 3 representations and certifications that the offeror shall complete electronically) and Other Statements of Offeror's. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

1. Dun & Bradstreet Number (DUNS), CAGE Code, and Tax Identification Number (TIN).

1. Completed Pricing for sample Task Order #1 (Attachment #3) and sample Task Order #2 (Attachment #4).

1. Narrative describing performance and other risks assessed, judgmental factors applied and assumptions made in preparing the proposal.

1. Offeror's proposal must stipulate that it is predicated upon all the terms and conditions of this Request for Proposal (RFP).

1. Signed OCI certificate, and OCI Avoidance or Risk Mitigation Plan, if necessary.

Volume II. Technical Proposal. The offeror shall provide their Technical Proposal specifically addressing their overall approach and strategy for the contract as well as specifically addressing their technical approach for sample Task Order #1 (Attachment #3) and sample Task Order #2 (Attachment #4).

1. Executive Summary.

1. Combined plans or any other documents submitted as duplicative data shall be cross-referenced from the requirement to the inclusion location in the proposal. Duplicative documents are not required. A recommended procedure would be for the Contractor’s Technical Proposal to address each of the services required by the RFP and PWS sequentially by Section, paragraph number, subparagraph number, and sub-subparagraph number, as applicable, in sufficient details for the Government to determine whether the proposal satisfactorily meets the minimum requirements of the RFP and the PWS.

Volume III – Past Performance shall include:

1. The Offeror shall submit a listing of no more than three (3) references for Government and/or commercial contracts for the prime Offeror and one (1) reference of each major subcontractor (if applicable) in performance or awarded during the past three (3) years which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the solicitation. Data concerning the Offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order.

1. The Offeror shall provide the following information:

1. Contract Number, Contract Type (Fixed Price, Cost Reimbursement, etc.), Awarded price, Award Date, Completion Date

1. Government contracting activity, current address, Contracting Officer's name, e-mail address and telephone/fax numbers.

1. Government technical representative/COR, current e-mail address, telephone/fax numbers.

1. Narrative of work being performed

1. Each Offeror will be required to forward a copy of the Past Performance Letter and Questionnaire (Attachments #6 & 7) to references of their choice for completion. The questionnaire shall then be returned directly from the selected reference via email to flodean.p.billings.civ@mail.mil prior to the closing date and time of the solicitation. This information will be used to assess the relevancy of performance risk involved in accepting each offeror’s proposal. The Offeror shall attempt to provide a minimum of three and one per each past performance reference.

(a) Instructions for the Technical Proposal: Technical Proposal (Volume II) shall include:

0. Factor 1 Technical Approach: The Offeror shall provide a narrative that addresses its programmatic approach to carrying out the objectives of the contract. The narrative shall expand on all of the functions in the PWS to show that the Offeror fully understands the technical requirement and magnitude of the work to be performed. The Offeror must address these items in sufficient detail to evidence an understanding of the requirement and identify their plan and approach to meet key performance requirements.

Specifically, the Offeror shall provide a technical approach that addresses a clear and complete understanding of:

0. Establishing and maintaining a methodology for shipping medical specimens CONUS and OCONUS in accordance with all applicable customs requirements, laws and regulations, inclusive of but not limited to, Code of Federal Regulations (CFR), International Air Transport Association (IATA) regulations, Protected Health Information (PHI)/ Personally Identifiable Information (PII) / Health Insurance Portability and Accountability Act (HIPAA) regulations and requirements.

0. Establishing and maintaining a tracking methodology for specimen shipment, to include but not limited to on-line tracking and Customer Support assistance.

0. Establishing and maintaining Inventory management methodology for packaging materials and medical consumables at each site, including alerts when inventory is low.

4. Sample Task Orders: The offeror’s shall provide written, detailed narratives for the two sample Task Orders, 1) Camp Shelby Specimen Shipping Support Attachment 3 and, 2) Tbilisi Specimen Shipping Support Attachment 4, address the requirement of the PWS. The narratives shall provide the offeror’s responses to the sample task orders consistent with their IDIQ proposal. The narratives shall provide the Offeror’s technical approach and plan to be utilized in meeting the key performance requirements outlined in the PWS, including a full explanation of proposed techniques and procedures. The narratives shall demonstrate the Offeror’s breadth of expertise in the ability to address issues in varying technical areas during the life of the contract. These narratives must be specific and detailed, and it must include the rationale behind the proposed approach.

Factor 2: Experience (Volume II): The offeror shall provide a written narrative that will demonstrate how their proposal reflects the relevant corporate experience in the areas of medical specimen shipping support services, specifically:

Experience identical, similar or related to the requirements outlined within the PWS. Demonstrated experience, at a minimum must include:

· Establishing and maintaining a methodology for shipping medical specimens CONUS and worldwide in accordance with all applicable customs requirements, laws and regulations, inclusive of but not limited to, Code of Federal Regulations (CFR), International Air Transport Association (IATA) regulations, Protected Health Information (PHI)/ Personally Identifiable Information (PII) / Health Insurance Portability and Accountability Act (HIPAA) regulations and requirements.

· Establishing and maintaining a tracking methodology for specimen shipment, to include but not limited to on-line tracking and Customer Support assistance.

· Establishing and maintaining Inventory management methodology for packaging materials and medical consumables at each site, including alerts when inventory is low.

0. Factor 3: Quality Control Approach (Volume II): The offeror shall submit written information that effectively demonstrates how the offeror’s Quality Control approach will maintain quality, timeliness, responsiveness, and customer satisfaction:

· The Offeror shall include a as an attachment to the Technical proposal a Quality Control Plan (QCP) not to exceed 5 single-sided pages. The QCP shall document how the Contractor will meet and comply with the requirements and performance objectives. At a minimum, the QCP must address:

i- Medical Specimen Shipping Quality Control (QC), to include compliance with all applicable customs requirements, laws and regulations, inclusive of but not limited to, Code of Federal Regulations (CFR), International Air Transport Association (IATA) regulations, Protected Health Information (PHI)/ Personally Identifiable Information (PII) / Health Insurance Portability and Accountability Act (HIPAA) regulations and requirements.

ii- Medical consumables and packing consumables QC, i.e. monitoring for product recalls; tracking medical consumables expiration dates; monitoring and maintaining specimen temperature during shipping; shipping mishaps and corrective methodologies.

iii- a self-inspection plan that continuously monitors and improves QC throughout the entire requirement.

E. Factor 4: Past Performance (Volume III) shall include:

1. The Offeror shall submit a listing of no more than three (3) references for Government and/or commercial contracts for the prime Offeror and one (1) reference of each major subcontractor (if applicable) in performance or awarded during the past three (3) years which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the solicitation. Data concerning the Offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order.

2. The Offeror shall provide the following information:

0. Contract Number, Contract Type (Fixed Price, Cost Reimbursement, etc.), Awarded price, Award Date, Completion Date

0. Government contracting activity, current address, Contracting Officer's name, e-mail address and telephone/fax numbers.

0. Government technical representative/COR, current e-mail address, telephone/fax numbers.

0. Narrative of work being performed, and Period of Performance.

1. POCs: The above POCs must be either Government personnel (civil service or military) or employees of private sector clients (such as public or private sector medical facilities) with whom you have provided services. Information provided by or for POCs who work directly for your company, or indirectly (i.e. in a prime or subcontractor relationship), will NOT be considered relevant. Offerors shall ensure that contact information for designated references is accurate and up-to-date. Please verify the POC prior to submitting them.

F. Factor 5 Price (Volume I): The contract will be Firm Fixed Price (FFP).

1. Sample Task Order Pricing. To assist the Government in the pricing evaluation, the solicitation includes two sample Task Orders (TO) which are firm, fixed priced. The sample TOs shall be fully priced in accordance with the Government task order CLIN structure table and your pricing tables. The Offeror shall provide a statement of the methodology and assumptions used as the basis for pricing the services for each sample task order. The price must be sufficiently detailed to evaluate the reasonableness for the proposed level of effort. In pricing the sample task orders, the Offerors shall use their proposed IDIQ pricing tables. Information shall be provided that demonstrates that the pricing offered is standard pricing offered to other customers for the same or similar items. Escalation factors, if any, shall also be included in the pricing table.

2. Attachment 8 Pricing Tables. Offeror's are instructed to complete this attachment and provide with proposal. The Pricing tables shall include individual unit pricings for consumables (medical and packaging), shipping services (international and domestic rates), Saturday shipping, shipping recycle boxes, annual and one-time requirements, such as on-line inventory management system, annual technical support, annual training, package tracking, International print plate and steel die fees.

3. The Offeror shall provide a statement of the methodology and assumptions utilized as the basis for pricing the consumables and services in the pricing tables. The price must be sufficiently detailed to evaluate the reasonableness. Information shall be provided that demonstrates that the pricing offered is standard pricing offered to other customers for the same or similar items. Offeror's shall address, at a minimum, all escalation factors if applied.

4. Price completeness. To be considered complete, the Offeror must provide all the data that is necessary to support the proposal. The Offeror shall ensure mathematical computations are correct. Errors in addition or multiplication may be considered a reason to remove your proposal from the competition.

5. Offerors shall propose on all contract line items, either by price or “NSP” (Not Separately Priced). A line item price left blank will be considered incomplete and may not be considered for award.

6. The Price Factor will not be assigned an adjectival rating.

7. Offerors are expected to submit sufficient information in response to the solicitation to allow for the evaluation of their proposal. Government evaluators will not assume the offeror possesses any capability or knowledge unless it is specified in the proposal.

(i) Options. The offeror shall price FAR Clause 52.217-8 for the total available six month option as an addition to the submitted pricing tables. This does not obligate the government to exercise the six month extension. No task order will be awarded with rates higher than those approved in the base contract pricing tables inclusive of options.

(j) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(k) Multiple offers. Government will only evaluate one proposal per offeror.

(l) Late submissions, modifications, revisions, and withdrawals of offers will be addressed in accordance with FAR 15.208.

(m) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

a. The…