A03_Attachment_4_Sample_Task_Order_OCONUS_9.4.18.docx

PERFORMANCE WORK STATEMENT

Walter Reed Army Institute of Research (WRAIR) Human Immunodeficiency Virus (HIV) Diagnostics and Reference Laboratory (HDRL) Specimen Shipping and Supply Management:

New Task Order – Specimen Shipping Support for Tbilisi, Georgia

Title: Specimen Shipping Support for Tbilisi, Georgia

Requiring Activity Name: WRAIR/HDRL

1. INTRODUCTION

This sample Task Order (TO) Performance Work Statement (PWS) includes a scope of work based on a hypothetical material and shipping requirement that could be representative of the type of work that will be required under the base Indefinite Delivery Indefinite Quantity (IDIQ) contract. The scope of this Sample TO includes task areas contained in the RFP Base IDIQ PWS.

a. The offeror is directed to provide its technical approach to fulfilling this sample task order addressing all aspects of the requirement in accordance the IDIQ PWS and in accordance with your technical proposal. Your technical approach for the sample task order will be used to evaluate your understanding of the overall requirement.

b. The offeror is directed to provide a sample task order price proposal based upon your base IDIQ pricing schedule. The sample task order pricing shall be used to evaluate your task order solution in terms of completeness; understanding of the requirement, and reasonableness of your pricing methodology.

c. The offeror shall assume annual cost such as inventory management services, technical support, and annual training are already paid for and are not to be included in the price proposal for this sample task.

2. SCENARIO

The purpose of this task order is to support the HIV Diagnostics and Reference Laboratory (HDRL) and Walter Reed Army Institute of Research (WRAIR) clinical test mission in support of the Lugar Center in Tbilisi, Georgia. Specifically this task order shall support shipping of clinical specimens (HIV specimens) from Tbilisi, Georgia, for testing at the HDRL in Silver Spring, Maryland. The Contractor shall provide medical consumables, logistical shipping support, and real-time on line shipping tracking to meet this requirement.

Georgia recently enacted stricter customs guidelines on biological shipments. The Contractor shall be responsible for meeting tasks described in this PWS in the required timeframe while meeting new Georgian customs requirements.

MHRP’s Department of Laboratory Diagnostics and Monitoring (DLDM), located at the WRAIR, conducts state-of-the-art HIV and HIV-related infections diagnostics and cutting-edge diagnostic research. DLDM’s HDRL provides direct HIV testing support to the U.S. Military European and Central Commands and by request to medical treatment facilities. HDRL conducts all U.S. Army HIV confirmatory testing; thus, determining the HIV infection status classification for all Army personnel.

DLDM is a world class leader in the development of diagnostic countermeasures for HIV, Sexually Transmitted Infections (STIs), Bloodborne Infections (BBIs), Leishmania, and prevalent and emerging pathogens of US Military, US National, and Global Health interest, as well as the critical monitoring parameters utilized by the US Military, National, and Global Health Care Providers for clinical and therapeutic management of a wide variety of infectious diseases. This mission is currently executed through five laboratory sections: (1) (HDRL), (2) Leishmania Diagnostic Laboratory (LDL), (3) the Technology Assessment Laboratory (TAL), (4) Clinical Evaluation Unit, and (5) the Specimen Processing Laboratory and BioRepository (SPL/Bio).

As a note HDRL is a subunit of DLDM under the command organization of WRAIR.

3. SCOPE

The Contractor shall provide medical consumables to Tbilisi, Georgia for acquisition and routing of 20 specimens to WRAIR for HIV testing.

4. PERIOD OF PERFORMANCE

The anticipated period of performance:

Base Period: November 11, 2018 to November, 2019

5. WORK SCHEDULE AND LOCATION

5.1. Work Schedule

The Contractor shall provide general track/inventory support during normal work hours (6:30 a.m.-6:30 p.m. Eastern Standard Time[EST]); Monday through Friday, and shipping services (8:00 a.m. - 7:00 p.m. [EST]) Monday through Saturday, including Federal Holidays.

5.2. Work Location

No on-site work will be required at WRAIR. The Contractor shall support specimen shipping and supply management at its off-site location.

6. PERFORMANCE REQUIREMENTS

6.1. Specific Tasks / Requirements

The Contractor shall support global shipping of 20 Biosafety Level 2 specimens from Tbilisi, Georgia on Saturday, September 1, 2018, to HDRL no later than 1700 hours November 28, 2018. Currently the site at Tbilisi is out of shipping supplies.

The Contractor will describe how shipments to the collection facility and from the collection facility to HDRL will comply with IATA regulations.

The Contractor will describe how current customs requirements for shipments from this location to HDRL will be determined and detail all documents that will accompany the shipment.

The Contractor will describe services that are available and will be provided to assist the collection site with the acquisition of supplies, compliance with all applicable customs requirements, and shipment to HDRL.

The Contractor will describe how they will track the delivery and receipt of supplies to the collection site and from the site to HDRL.

The Contractor will describe action that will be taken if shipment from collection site to HDRL is subjected to delay preventing it from reaching HDRL within the required 2 day time frame.

The Contractor will provide a detailed invoice that specifies the types and amounts of supplies sent to the collection site, the cost of shipment to the collection site, and the cost of shipment from the collection site to HDRL.

The Contractor is NOT responsible for specimen collection. Specimen collection will be performed by Army personnel.

6.1.1. Consumables

6.1.1.1. 20 Commercially available blood tubes are required - Red/Grey conventional closer, 10mL Plastic, Serum Separator Tube (SST), brand name or equal to Becton Dickinson tube, Catalog number 367988. (If using equivalent please provide product specifications).

6.1.1.2. The Contractor shall provide blood transfer kits capable of maintaining 2-8C for 2 days.