Solicitation_W81XWH18R0045.doc

INSTRUCTION TO OFFERORS

These instructions are being submitted as an addendum to FAR 52.212-1, which is hereby incorporated by reference.

PROPOSAL CONTENT AND FORMAT INSTRUCTIONS.

The Offeror’s submission shall include two separate parts: a Price proposal and a Non-Price proposal. The Contractor’s quote shall be valid for 30 calendar days after close of solicitation.

QUOTE FORMAT INSTRUCTIONS:

PAGE LIMITS: Non- price proposals are limited to 15 single-sided pages. Pages should be numbered consecutively throughout the document and not by sections. For any sections of a proposal with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation. The following sections are not subject to page limits:

· Table of Contents

· Title page

· Contractor POC Cover Page,

· OCI Certification

· Non-Disclosure Statement

FORMATTING: Proposal content shall be no smaller than Times New Roman font 12 pitch. Exhibits, graphics, charts, captions, etc., shall be no smaller than 10 pitch.

PROPOSAL’S VOLUMES: Proposals shall be submitted in two separate volumes. Volume I will be for non-price proposal and Volume II will be for price proposal.

VOLUME I: NON- PRICE PROPOSAL CONTENT INSTRUCTIONS:

The Non-Price quote cover sheet contains the following information:

· Offeror Name and mailing address

· Point of Contact name, active phone number and email address

· Offeror and Subcontractor(s) DUNS and CAGE Codes

The Offeror’s non-price proposal shall contain the following:

Factor 1 - Technical Approach

Factor 2 – Past Performance

Technical Approach – The Offeror’s proposal shall demonstrate an understanding of the PWS and of the functional and technical tasks to be performed. The Offeror’s proposal shall state how the proposed Technical Approach will yield the required results as stated in the request for proposal’s required time frame. The Offeror should discuss the methodology and flexibility that will be used in performing the requirements. The Offeror shall provide certified technicians, along with proof of certification. The Offeror shall provide evidence of their ability to purchase orginal equipment manufactured (OEM) certified parts, or OEM refurbished parts. The contractor shall provide a response plan which demonstrates how the Offeror shall provide annual preventative maintenance and how the Offer shall respond and/or resolve emergency/unscheduled maintenance calls/notifications from the customer, USAMRICD, within a 48 hour window.

· The offeror shall provide a copy of the completed clauses and provisions.

· The offeror shall submit a signed OCI certification form.

Technical Summary: The Offeror shall provide certified technicians, along with proof of certification. The Offer shall provide orginal equipment manufactured (OEM) certified parts, or OEM refurbished

Past Performance – The offeror shall include a “Past Performance” section that includes the following:

The Offeror shall provide a narrative discussing no more than three (3) relevant past performance examples. If subcontractors are proposed, the offeror shall supply the same information for each subcontractor. Examples must be similar in size, scope, and complexity to the PWS and show capability in processing the minimum estimated quantity and types of analyses per period of performance. (NOTE: A contract of similar nature is a contract of comparable risk - functions, responsibilities, and control exercised by the offeror which is essentially the same as required under the solicitation). For each narrative provided, the offeror shall supply the related contract information, a point of contact for references, and a final past performance rating, if available.

Past Performance Summary: Past Performance shall include three (3) relevant past performance examples with related contract information, references, and ratings.

VOLUME II: PRICE PROPOSAL

Offeror shall submit the following:

The Offeror shall complete the CLINs to include Unit Price with Total Price for the services.

REQUIRED: The Offeror shall provide a statement of the methods and assumptions utilized as the basis for pricing the service. The price must be sufficiently detailed to evaluate the reasonableness and realism for the proposed total price.

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

EVALUATION CRITERIA AND BASIS FOR AWARD

The evaluation criteria are being submitted as an addendum to FAR 52.212-2, which is hereby incorporated by reference.

The Government intends to award a single purchase order from this solicitation. The Government reserves the right not to award a purchase order, or award a purchase order without discussions.

Award will be made, if at all, to the responsible Offeror whose quote, conforming to the requirements of the solicitation, represents the lowest price technically acceptable solution to the Government. An “unacceptable” rating in any factor will result in an overall “unacceptable” rating unless corrected through discussions. An offeror receiving an overall rating of “unacceptable” shall not be eligible for contract award.

The Government intends to evaluate offeror’s technical quote using the following criteria:

1. Technical Approach and Capabilities

2. Past Performance

3. Price

Acceptability Rating Standards:

Each non-cost/price factor will be rated as “Acceptable” or “Unacceptable” using the following rating standards:

For Factor 1 – Technical Approach and Capabilities, the standards will be:

· Acceptable: Quote meets the minimum requirements of the solicitation.

· Unacceptable: Quote does not meet the minimum requirements of the solicitation.

For Factor 2 – Past Performance standards will be:

· Acceptable: Based on the offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

· Unacceptable: Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Technical Approach and Capabilities will be evaluated as follows:

1. The non-price quote cover sheet contains the following information:

· Offeror Name and mailing address

· Point of Contact name, active phone number and email address

· Offeror and Subcontractor(s) DUNS and CAGE Codes

2. The Offeror’s repair technician(s) are OEM certified.

3. The Offeror provided evidence of their ability to purchase orginal equipment manufactured (OEM) certified parts, or OEM refurbished parts.

4. The Offeror provided a response plan which demonstrated how the Offeror would provide annual preventative maintenance and respond and/or resolution to emergency/unscheduled maintenance calls/notifications within 48 business hours.

5. The offeror has provided a copy of the completed clauses and provisions.

6. The offeror has submitted a signed OCI certification form.

Past Performance will be evaluated as follows:

The offeror’s past performance will be evaluated to determine whether the past performance is recent (completed within the last two years), and relevant or not relevant to the required services. Offeror’s performance will be evaluated to determine if the offeror’s past performance shows satisfactory experience in providing the types of analyses required by the PWS in the estimated volumes by reviewing the past performance rating and interviewing the provided references.

Offeror’s having no record of past performance will be evaluated as “neutral” which will be considered as “acceptable”.

Price

The price evaluation will determine whether the quoted prices are fair and reasonable in relation to the solicitation requirements. Quoted prices shall be entirely compatible with the technical quotations.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Performance Work Statement (PWS)

Mult-Function Devices Annual Preventative Maintenance And Repair Services

Vision Statement

Strengthen our nation and the world by rendering chemical threats medically harmless.

1.0 Introduction. The nation's leading science and technology laboratory in the area of medical chemical countermeasures research and development. With sophisticated laboratories located at Aberdeen Proving Ground, Maryland, USAMRICD manages a diversified portfolio of medical chemical warfare agent research projects for the Department of Defense and other Federal Agencies. Our strategic plan relies on the continued outstanding performance of our scientists and support personnel and their abilities to exceed expectations on customer directed research projects.

1.1. Mission. Discover and develop medical products and knowledge solutions against chemical and biochemical threats through research, education and training and consultation.

1.2. Background. As part of the mission, USAMRICD requires support services to allow USAMRICD to continue to be a recognized leader in the development of chemical warfare countermeasures. The Contractor shall provide the non-personal onsite Semi-Annual Preventive Maintenance and Repair Support Services for Multi-Function Devices as required in this PWS.

1.3 Scope. This PWS contains no services that are inherently government functions, as defined in FAR Part 2.1. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services, or give the perception od personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (KO) immediately.

1.3.2. This is a severable non-personal service requirement that will be performed at USAMRICD E2900 Ricketts Point Road, Aberdeen Proving Ground (APG), Maryland 21010. The Contractor shall provide Semi-Annual Preventive Maintenance and Repair Support Services for Multi-Function Devices in accordance with Section 5 of the PWS. More specifically the contractor shall provide scheduled Semi-annual preventive maintenance, and emergency/unscheduled repairs, diagnose problems, replace or repair parts, test and make adjustments, read, and interpret equipment manuals. The contractor shall provide certified technicians, and certified replacement parts (See PWS Section 5 for Specific Tasks).

1.4. Period of Performance (POP). The POP shall be for one Base year 1 of twelve (12) months and three (4) option years. See Delivery Schedule of the SF 1449 for specific dates.

1.5. General Information. A Quality Control Plan (QCP) shall initially be submitted with the Offeror’s proposal and will be updated after contract award.

1.5.1. Quality Control. Not applicable.

1.5.2. Quality Assurance. The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) (Technical Exhibit 1). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Recognized Holidays. The Contractor is not required to perform services on the recognized Federal holidays listed below. Should the Federal holiday fall on a Saturday, it will be observed on the preceding Friday while holidays that fall on a Sunday will be observed on the following Monday.

1.5.3.1. New Year’s Day, 1 January

1.5.3.2. Martin Luther King’s Birthday, 3rd Monday in January

1.5.3.3. President’s Day, 3rd Monday in February

1.5.3.4. Memorial Day, last Monday in May

1.5.3.5. Independence Day, 4 July

1.5.3.6. Labor Day, 1st Monday in September

1.5.3.7. Columbus Day, 2nd Monday in October

1.5.3.8. Veteran’s Day, 11 November

1.5.3.9. Thanksgiving Day, 4th Thursday in November

1.5.3.10. Christmas Day, 25 December

1.5.4. Hours of Operations. The Contractor is responsible for conducting business during the core hours of 0900 Eastern Time (ET) and 1500 ET Monday through Friday; exceptions include the Federal holidays listed above or when the Government facility is closed due to local or national emergencies, safety conditions, inclement weather conditions, or similar Government directed facility closures.

1.5.5. Essential Personnel. None of the support services under this contract are considered essential personnel.

1.5.6. Place of Performance. The work to be performed under this contract will be performed at USAMRICD E2900 Ricketts Point Road, Aberdeen Proving Ground (APG), Maryland 21010.

1.5.7. Telecommuting. Not applicable.

1.5.8. Contract Type. The Government will award a Firm-Fixed-Priced (FFP) type contract.

1.5.9. Security Requirements. Not applicable.

1.5.9.1. Visitor Group Security Agreement. Not applicable.

1.5.9.2. Security and Identification (ID) Badges. The Government will provide ID badges which will be worn/displayed per local policy.

1.5.9.3. Property Security. The Contractor employee is responsible for safeguarding all Government equipment, information, and property provided for their use. At no time is Government equipment, information, or property to be taken out of the USAMRICD facilities without express written permission from the Commander.

1.5.9.4. Facility Security. Contractor employees are not authorized in the USAMRICD facilities without a Government employee present. The Government employee is responsible for ensuring that the Contractor employee is appropriately supervised by a Government employee while in the USAMRICD facilities.

1.5.9.5. Key Control. Not applicable.

1.5.10. Training Requirements. Not applicable.

1.5.11. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity in accordance with FAR 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. These meetings shall be at no additional cost to the Government.

1.5.11.1. Post Award Conference. The Contractor shall schedule and conduct a post award conference in coordination with the Government within seven (7) workdays after contract award. The meeting will be a meet-and-greet between the Contractor and the following Government personnel: COR, KO, and Contract Specialist. The Contractor shall provide an agenda two (2) days prior to the scheduled conference.

1.5.11.2. Periodic Progress Meetings. Not applicable.

1.5.12. Contract Administration and Management. The contract administration and management is the responsibility of the following individuals:

1.5.12.1. KO. The KO will have overall responsibility for administering the contract. The KO is the only person authorized to obligate the Government and make changes to the contract. The KO is responsible for the following:

1.5.12.1.1. Manage contract administration and quality assurance surveillance functions supported by contract administrators, COR, quality assurance personnel, property administrators, cost and price analysts, and legal personnel.

1.5.12.1.2. Officially designate a COR through an appointment letter to oversee the contract.

1.5.12.2. COR. The COR will be identified by separate appointment letter after contract award. A copy of the designation letter issued to the COR will be given to the Contractor. The letter provides the COR responsibilities and limitations of the COR especially in regards to changes in pricing, estimates, or changes to delivery dates. The COR is not authorized to change any of the terms and conditions of the contract. The appointed COR will be directly responsible to the KO, serve as the Government’s point-of-contact for contract-level coordination of administration and technical performance matters, and is responsible for the following:

1.5.12.2.1. Ensuring deliverables identified in this PWS are received in accordance with the terms and conditions required.

1.5.12.2.2. Providing advice and assistance in resolving any performance issues that may arise during the life of the contract.

1.5.12.2.3. Identifying, initiating, coordinating, and generating contract modification requests through coordination with the KO and Contract Specialist.

1.5.12.2.4. Conducting other activities as specified in the COR appointment memorandum to include completing the:

1.5.12.2.4.1. Contractor Manpower Reporting (CMR) (Deliverable: Technical Exhibit 2 – Item 3)

1.5.12.2.4.2. Monthly Reporting (Deliverable: Technical Exhibit 2 – Item 2).

1.5.12.2.5. Elevating to the KO any problems that cannot be addressed by the COR.

1.5.12.2.6. Serving as the approval and disapproval authority for receiving reports and invoices in Wide Area Work Flow (WAWF).

1.5.12.3. Contractor. The Contractor shall provide the following management and support as required. The Contractor shall provide notifications for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain the currency of their employees skills/training by providing initial and refresher training as required to meet the PWS requirements. The Contractor shall make necessary travel arrangements for employees.

The Contractor shall designate a single point of contact to oversee the contract. This single point of contact will be responsible for daily operations to include addressing contract issues, quality issues, and overall Contractor performance. This may include coordination with the KO and the COR to resolve any issues that may arise and/or trends relating to the contract whether proposed changes or modifications. The Contractor is responsible for the following:

1.5.12.3.1. Providing the deliverables listed in the attachment titled “Technical Exhibit 2: Deliverables Schedule” as defined with restrictions listed on this PWS.

1.5.12.3.2. Ensuring that tasks are performed efficiently, accurately, on time, and in compliance with the requirements.

1.5.12.3.3. Ensuring timely and accurate submission of invoices and deliverables.

1.5.12.3.4. Performing contract closeout tasks through completion of the transition out-plan.

1.5.13. Key Personnel. None.

1.5.14. Contractor Employee Identification. All Contractor employees attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as contractor products or that Contractor participation is appropriately disclosed. Each employee shall create a signature block in outlook identifying themselves as a Contractor employee.

Contractor personnel, while performing in a Contractor capacity, are prohibited from using their retired or reserve component military rank or title in all written or verbal communications associated with the contract under which they provide services.

Each Contractor employee will be required to obtain and wear badges around the neck except when located in the laboratory or outside of the buildings.

1.5.15. Contractor Employee Code of Conduct. The Contractor shall not provide the Government persons for work on this contract if an employee is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation or its population. Contractor personnel shall present a neat and well-groomed appearance while on duty and shall wear uniforms, safety shoes, scrubs, or protective equipment at all times. No shorts, no sandals, or T-shirts will be worn as outer garments when performing duties in and around the animal facility.

Contractor personnel shall observe and comply with the rules and regulations prescribed by the installation commander concerning fire, safety, sanitation, security, vehicle operation, and possession of drugs, firearms or other lethal weapons, when on the installation. Contractor personnel shall be subject to such checks as may be deemed necessary to ensure that no violations occur.

Contractor employee shall perform all contract duties in a courteous and timely manner. Contractor employee shall not loiter in any working area. The Contractor shall remove from duty any employee who is under the influence of alcohol, drugs, or other incapacitating agent. Removal of Contractor employee for cause shall not constitute a reason for nonperformance of contract terms in the performance work summary table.

Smoking is prohibited in all the USAMRICD facilities. The Contractor shall enforce a smoke-free environment by ensuring that employees smoke only in designated outside areas.

1.5.16. Contractor Employee Travel. Not applicable.

1.5.17. Other Direct Costs (ODC). Not applicable.

1.5.18. Data Rights. The Government has unlimited rights to all documents produced under this contract. All documents produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents may not be used or sold by the Contractor without permission from the KO. All materials supplied to the Government shall be the sole property and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.19. Organizational Conflict of Interest (OCI). Contractor personnel performing work under this contract will not have access to, or participate in the development of proprietary information which may create a current or subsequent OCI as defined in FAR subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access may result in an actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI (Deliverable: Technical Exhibit 2 - Item 1 and Attachment 1). The United States Army Medical Research Materiel Command (USAMRMC) has categorized all service procurements into one of the following three (3) mutually exclusive categories regardless of the contract vehicle used to procure the services:

Category 1 - Program and/or Administrative Support. Services which, by their very nature, give the Contractor access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating. Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts within subordinate directorates/Commands.

Category 2 - Program and/or Administrative Support. Services which assist in planning and managing an organization’s activities and programs. These include, for example: requirements analysis, acquisition support, budget planning and management, business, process reengineering, program planning and execution support, and independent technical management support. Services would be characterized as having access to only Directorate or Subordinate Command level procurement sensitive information or work that would have little influence on follow-on requirements or requirements of other directorates/Subordinate Commands.

Category 3 - Product Support. Services or end items required to meet the mission requirements of the organization’s activities and programs. These include, for example: concept exploration and development, system design, system development and integration, COTS Procurement and integration, internal development testing, deployment, installation, operations, and maintenance. Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

1.5.19.1. OCI Certification. This requirement may be used to acquire any USAMRMC OCI Category 2: Program and/or Administrative Support requirement that falls within the scope of the PWS. This requirement specifically excludes – Category 1 – Program and/or Administrative Support and Category 2 Product Support. The Contractor shall sign and submit the USAMRMC OCI certification statement (Deliverable: Technical Exhibit 2 - Item 1 and Attachment 1). Failure to adhere to this statement may constitute default on the part of the Contractor.

1.5.20. Non-Disclosure Agreement. Not applicable.

1.5.21. Transition Period. Not applicable.

1.5.22. Personnel Removal. Government rules, regulations, laws, directives, and requirements issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all Contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employee does not relieve the Contractor from the responsibility for the work defined in this contract.

a. Removal by Installation Commander: The Installation Commander may, at their discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

b. Removal Requested by Designated Government Representative (DGR): The DGR may require the Contractor to remove an employee working under this contract for reasons of misconduct or security violations. Contractor employee shall be subject to dismissal from the premises upon determination by the DGR that such action is necessary in the interest of the Government.

c. Removal by Military Police: Contractor employee may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to good order, discipline, or installation security and safety.

d. Removal for Unsatisfactory Performance: The government reserves the right to require the Contractor to remove and replace any personnel who provided unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

1.5.23. Force Protection Condition (FPCON) impact on work levels. The Contractor employees must comply with all personal identity verification requirements as directed by DoD, and local policy. In addition to the changes otherwise authorized by the changes clauses of this CONTRACT, should the FPCON at any individual facility or installation change, the Government may require changes in Contractor security matters or process. IAW DoDI 2000.16, the FPCON is defined as follows:

FPCON ALPHA. This condition applies when there is a general threat of possible terrorist activity against personnel and facilities, the nature and extent of which are unpredictable, and circumstances do not justify full implementation of FPCON BRAVO measures. However, it may be necessary to implement certain measures from higher THREATCONS resulting from intelligence received or as a deterrent. The measures in this THREATCON must be capable of being maintained indefinitely.

FPCON BRAVO. This condition applies when an increased and more predictable threat of terrorist activity exists. The measures in this THREATCON must be capable of being maintained for weeks without causing undue hardship, affecting operational capability, and aggravating relations with local authorities.

FPCON CHARLIE. This condition applies when an incident occurs or intelligence received indicating some form of terrorist action against personnel and facilities is imminent. Implementation of measures in this THREATCON for more than a short period probably will create hardship and affect the peacetime activities of the unit and its personnel.

FPCON DELTA. This condition applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is likely. Normally, this THREATCON is declared as a localized condition.

1.5.23.1. During FCONs Charlie and Delta, non-essential services are placed under a stop work order. Designated essential service will resume when the FPCON level is reduced to level Bravo or lower.

1.5.23.2. When Contractor employees are considered mission essential, all Contractor employees are required to report for duty and remain on duty during declared emergencies or elevated FPCON levels unless otherwise directed by the KO via the COR or COR-TO.

1.5.24. DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the United States. Not applicable.

1.5.25. Base Entry and Vehicle Control Requirements. Contractor shall comply with local regulations regarding vehicular use on Government property. Contractor personnel shall comply with all on-base traffic laws. Background investigations will be conducted by the Government at no additional cost to the Contractor on all Contractor personnel prior to issuance of any base pass.

1.5.26. Government Computer Access Requirements. No access to Government computers will be granted under this contract.

1.5.26.1 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

1.5.27. Installation Access. A Criminal History Check will be conducted on all Contractor and subcontractor employees requiring base access. The Contractor shall provide the Contracting Officer and the Security and Intelligence Office a current list of employees needing access within three (3) working days after receiving Contract Award or Notice of Award. The list shall include employee’s name, date of birth, state driver’s license/state ID number and state of issue. Notifications of Contractor employee additions and deletions shall be provided with the same information listed above and within three (3) working days from the date there is an addition or deletion. Within ten (10) business days after receipt of the list, the Government will notify the Contractor that installation access passes are available for those employees clearing the criminal history check. The duration of any pass issued will not exceed one (1) CONTRACT year or the duration of the, whichever is shorter. This process will be repeated at the exercise of any option period.

1.5.28. Government Data. Not applicable.

1.5.29. Reporting Requirements. Contractor shall report to Security Forces any information or circumstances which may pose a threat to DoD or Contractor personnel, resources, or DoD information.

1.5.30. Freedom of Information. The Contractor shall not respond to any Freedom of Information Act (FOIA) request or release any information in response to a Freedom of Information request. Any request for information received by the Contractor under the Freedom of Information Act will be referred immediately to the Contracting Officer.

1.5.31. Physical Security. The Contractor shall comply with Force Protection Condition (FPCON) procedures, Random Antiterrorism Measures (RAMS) and local search/ identification requirements. The Contractor shall safeguard all Government property provided for Contractor use.

1.5.32. Additional Security Requirements. Not applicable.

1.5.33. Unescorted Entry to Restricted/Controlled Areas. Contractor shall have escorted entry.

1.5.34. Credentials Turn-In. Contractor shall turn-in all visitor/temporary badges.

1.5.35. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on a DoD facility.

1.5.36. Proprietary Information Assurance and Security. Contractor will not have access to proprietary information.

1.5.36.1. The Contractor shall protect all data in the strictest confidence; prevent the unauthorized duplication, use and disclosure of information that is subject to the Privacy Act of 1974, Health Insurance Portability and Accountability Act (HIPAA) IAW applicable statutory, regulations, local policies and procedures.

1.5.36.2. All technical data created as a result of this CONTRACT shall be handled in accordance with DFARS 252.227-7013, DFARS 252.227-7015 and any other data rights clauses applicable to an award.

1.5.36.3. The Contractor is prohibited from appropriation, disclosure, or unauthorized use of proprietary information that is acquired in the execution of this CONTRACT.

1.5.36.4. Information Assurance. Not applicable.

1.5.36.5. Contractor responsibilities for ensuring personnel security include, but are not limited to, immediately reporting to the appointed COR if any Contractor employee filling a sensitive position receives an unfavorable National Agency Check (NAC) adjudication, or if information that would result in an unfavorable NAC becomes available. Notify the USAMRAA Contracting Office within five (5) working days if, at any time, a Contractor employee has privileges revoked to a DoD data or system data because of security concerns.

1.5.37. Electronic Security. Not applicable.

1.5.38. Public Key Infrastructure and Encryption. Not applicable.

1.5.39. Information Systems (IS)/Networks Physical Security. Not applicable.

1.5.40 The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

2. Definitions and Acronyms.

2.1. Definitions:

a. Contractor. A supplier or vendor awarded a contract to provide specific supplies and/or services to the Government. The term used in this contract refers to the prime.

b. Contractor Employee. A person physically employed at the USAMRICD and working under the provisions of this contract.

c. Contracting Officer (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

d. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

e. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

f. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

g. Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance on a contract.

h. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When Key Personnel are used as an evaluation factor in the best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

i. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific and objective terms with measurable outcomes.

j. Physical Security. Actions that prevent the loss of damage of Government property.

k. Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

l. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

m. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

n. Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with any subcontractors.

o. Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms.

APG

Aberdeen Proving Ground

AT

Antiterrorism

CMR

Contractor Manpower Reporting

COR

Contracting Officer Representative

DFARS

Department of Defense Acquisition Regulation Supplement

DoD

Department of Defense

EST

Eastern Standard Time

FAR

Federal Acquisition Regulation

FFP

Firm-Fixed-Price

GFP

Government Furnished Property

HIPPA

Health Insurance Portability and Accountability Act of 1996

IA

Information Awareness

IAW

In Accordance With

INFOSEC

Information Security

IT

Information Technology

KO

Contracting Officer

NAC

National Agency Check

NLT

No Later Than

OCI

Organizational Conflict of Interest

ODC

Other Direct Cost

OPSEC

Operations Security

PRS

Performance Requirements Summary

POP

Period of Performance

PWS

Performance Work Statement

QA

Quality Assurance

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Plan

USAMRAA

US Army Medical Research Acquisition Activity

USAMRICD

US Army Medical Research Institute of Chemical Defense

WAWF

Wide Area Work Flow

3. Government Furnished Property, Equipment, and Services.

3.1. Facilities. The Government will provide the necessary workspace and its associated operating requirements for the Contractor employees to provide the support outlined in the PWS.

3.2. Utilities. All utilities in the facility will be available for the Contractor’s use in performance of the outlined PWS. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.3. Equipment. The Contractor employee will have access to the devices needing to be serviced. All Government property and equipment will stay on-site at the USAMRICD.

4. Contractor Furnished Items.

4.1. General. The Contractor shall furnish all supplies and equipment required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Security Facility Clearance. Not applicable.

4.3. Materials. The Contractor shall furnish materials necessary to meet the requirements under this PWS that are not listed under Section 3 of this PWS.

4.4. Equipment. The Contractor shall furnish equipment to meet the requirements under this PWS that are not listed under Section 3 of this PWS.

5. Specific Tasks. The Contractor shall provide the non-personal onsite Multi-Function Devices Semi-Annual Preventive Maintenance and Repair support services as required in this section of the PWS. The Government shall not control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the KO immediately. The following section specifies the performance tasks required.

5.1.The Contractor shall perform maintenance and repair on the following Multi-function Devices:

MODEL#

SERIAL#

LOCATION

Lexmark X852e

0830584 E3081, Top floor

Lexmark X852e

0830532 E3100, room 129

Lexmark X644e

792INKZ

E3106

Panasonic DP8035

HHG56200026

Library

Xerox Phaser 7800

898E3717

Graphic (Stephanie Froberg)

Lexmark MX810de

7463369903N6F E2900

Lexmark MX810de

7463369903NGR

E3244

Epson 44” Inkjet Plotter Printer

N7JE003713

Graphic (Stephanie Froberg)

5.2. The Contractor shall perform preventive maintenance semi-annually and unscheduled maintenance for the Multi-Function Devices (MFDs) listed above (Section 5 of the PWS).

Performance Standards

a) STD: Perform all necessary multi-function device repairs to restore proper function to the system.

b) STD: 100% of routine repairs should take no longer than 2 working days to complete, starting from when the Contractor has been notified by the Government Representative. Extra time will be allotted as needed for complex repairs or unavailability of parts. All repairs are completed in a timely manner with minimal interference with operational requirements. If repairs can not be completed at the time of the site-visit, then the contractor shall provide the Government with a formal document that details the repairs that are pending and/or parts required with a estimated completion date.

5.3. Contractor Manpower Reporting (CMR) - The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil. The required information includes: (l) Contract Number; (2) Delivery Order Number (If applicable); (3) Task Order Number (If applicable); (4) Requiring Activity Unit Identification Code (UIC); (5) Command; (6) Contractor Contact Information; (7) Federal Service Code (FSC); (8) Direct Labor Hours; (9) Direct Labor Dollars; and, (10) Location. In the event the Contracting Officer's Representative (COR)/Contracting Officer's Technical Representative (COTR) has not entered their data requirements first, the contractor must also enter the COR/COTR required data with the exception of fund cite, obligations, and disbursement data. The CMRA help desk can be reach at 703-695-5103 or 703-695-5058 for any technical questions. The help desk can also be contacted via email: contractormanpower@hqda.army.mil. As part of its quote or offer, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

6.

Applicable Publications. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

· AR 25-2 Information Assurance

· AR 40-61 Medical Logistics Policies and Procedures.

· AR 525-13 Antiterrorism

· AR 530-1 Operations Security

· AR 70-1 Army Acquisition Policy

· AR 735-5 Policies and Procedures for Property Accountability

· Army FAR Supplement (AFARS)

· Army Medicine (http://www.armymedicine.army.mil/)

· Department of Defense FAR Supplement (DFARS)

· Deputy Secretary of Defense Memorandum, Control of Planning, Programming, Budgeting and Execution (PPBE) Documents and Information

· DoD 4120.24-M Defense Standardization Program Policies & Procedures

· DoD 5200.01 V2 Information Security Program – Marking Classified Information

· DoD 5200.01 V3 Information Security Program – Protection of Classified Information

· DoD 5220.22-M National Industrial Security Program Operating Manual

· DoD 7000.14-R Financial Management Regulation

· DoD 8570.01-M Information Assurance Workforce Improvement Program

· DoD and Army Environmental Program and Regulations, https://aec.mil/usaec/

· DoD Unique Identification (UID) Program (DoDD 8320.03 and DoDI 8320.04

· DoDD 70.45.14 Planning, Programming & Budgeting System

· DoDD 85701.1 Information Assurance Training, Certification and Workforce Management

· DoDI 2000.16 DoD Antiterrorism Standards

· Federal Acquisition Regulation (FAR)

· Health Insurance Portability and Accountability Act (HIPAA)

· Medical Directory Circular 40-1

· MHS Information Assurance (http://www.health.mil/MHSCIO/programs_products/ia.aspx)

· U.S. Army Medical Research and Materiel Command (https://mrmc.amedd.army.mil/index.cfm)

7.

Technical Exhibit (TE) Listing.

7.1. TE 1. Deliverables Schedule.

TECHNICAL EXHIBIT 1. DELIVERABLES SCHEDULE.

The Contractor shall provide deliverables specified by the Government as described in the table below.

COR

https://cmra.army.mil, copy sent to COR

Yearly (NLT October 31 of each year of performance).

As required

1. All deliverables shall be submitted electronically using Microsoft Office suite (unless otherwise agreed to by the COR) of tools (for example, MS WORD, MS EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format) or in Adobe PDF format, unless otherwise specified by the COR.

2. The COR will have ten (10) workdays to review draft deliverables and make comments. The Contractor shall have five (5) workdays to make corrections. Upon receipt of the final deliverables, the COR will have two (2) workdays for final review prior to acceptance or providing documented reasons for non-acceptance. Should the Government fail to complete the review within the review period, the deliverable will become acceptable by default, unless, prior to the expiration of the ten (10) workdays, the Government notifies the Contractor in writing to the contrary. The final submission should be deemed approved if the Government has not rejected it in thirty (30) calendar days.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor shall have five (5) workdays to correct the rejected deliverable and return it per delivery instructions.

TECHNICAL EXHIBIT 1. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP).

1.0. Vision. The USAMRICD is committed to the development of medical countermeasures to chemical warfare agents as well as to train in the medical management of chemical causalities.

2.0 Purpose. This QASP is a government-developed document used to determine if the contractor's performance meets the performance standards contained in the contract. The QASP establishes procedures on how the assessment/inspection process will be conducted and provides the detailed process for a continuous oversight process:

2.1. What will be monitored?

2.2. How monitoring will take place?

2.3. Who will be conducting the monitoring?

2.4. How will monitoring efforts and results be documented?

2.5. The Contractor is responsible for implementing and delivering performance that meets contract standards using its Quality Control Plan (QCP). The QASP provides the structure for the government's surveillance of the contractor's performance to assure it meets contract standards. It is the government's responsibility to be objective, fair and consistent in evaluating contractor performance.

2.6. The QASP is not part of the contract nor is it intended to duplicate the Contractor's QCP. This QASP is a living document. Flexibility in the QASP is required to allow for an increase or decrease in the level of surveillance necessary based on Contractor performance.

2.7. The government will provide…