W81XWH18R0021_BMO_Acquisition_Solicitation.docx

W81XWH-18-R-0021

Section SF 1449 - CONTINUATION SHEET

Acquisition Support Services

FFP

Acquisition Support Services to be performed in accordance with (IAW) the performance work statement (PWS) FOB: Destination

PSC CD: R408

NET AMT

Travel and Other Direct Cost

COST

Contractor shall identify any other direct costs associated with the performance under this contract in their proposal.

ESTIMATED COST

Contractor Manpower Reporting

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting officer no later than 30 November of each calendar year.

NET AMT

FFP

Acquisition Support Services to be performed in accordance with (IAW) the performance work statement (PWS)

NET AMT

COST

Contractor shall identify any other direct costs associated with the performance under this contract in their proposal.

ESTIMATED COST

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting officer no later than 30 November of each calendar year.

NET AMT

FFP

Acquisition Support Services to be performed in accordance with (IAW) the performance work statement (PWS)

NET AMT

COST

Contractor shall identify any other direct costs associated with the performance under this contract in their proposal.

ESTIMATED COST

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting officer no later than 30 November of each calendar year.

NET AMT

FFP

Acquisition Support Services to be performed in accordance with (IAW) the performance work statement (PWS)

NET AMT

COST

Contractor shall identify any other direct costs associated with the performance under this contract in their proposal.

ESTIMATED COST

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting officer no later than 30 November of each calendar year.

NET AMT

FFP

Acquisition Support Services to be performed in accordance with (IAW) the performance work statement (PWS)

NET AMT

COST

Contractor shall identify any other direct costs associated with the performance under this contract in their proposal.

ESTIMATED COST

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting officer no later than 30 November of each calendar year.

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

14-SEP-2019

WALTER REED

503 ROBERT GRANT AVE 3A04

SILVER SPRING MD DC 20910

W74MYF

14-SEP-2019

W74MYF

14-SEP-2019

W74MYF

14-SEP-2020

W74MYF

14-SEP-2020

W74MYF

14-SEP-2020

W74MYF

14-SEP-2021

W74MYF

14-SEP-2021

W74MYF

14-SEP-2021

W74MYF

14-SEP-2022

W74MYF

14-SEP-2022

W74MYF

14-SEP-2022

W74MYF

14-SEP-2023

W74MYF

14-SEP-2023

W74MYF

14-SEP-2023

W74MYF

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of The Contracting Officer and shall not be binding until so approved.

(End of clause)

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) The Contract Specialist (CS) is Flodean Billings and is the point of contact for this acquisition. Any questions or concerns regarding this acquisition shall be submitted electronically via e-mail to flodean.p.billings.civ@mail.mil and no later than Monday, 23 July 2018 at 10:00 AM Eastern Time. Only one set of questions shall be accepted per vendor and no phone calls shall be accepted.

(c) Submission of offers. The Offeror shall submit their proposal electronically to flodean.p.billings.civ@mail.mil in accordance with the instructions outlined below:

Failure to submit all documents concurrently and in accordance with these instructions may render a proposal UNACCEPTABLE. The offeror's proposal shall consist of three volumes:

Volume I – Business proposal Volume II – Technical Approach Volume III – Past Performance

Document Format Submission:

The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFQ number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins - Top, Bottom Left, Right - 1" Gutter - 0" From Edge - Header, footer - 0.5" Page Size, Width - 8.5" Page Size, Height - 11"

Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial font is required. Tables and illustrations may use a reduced font size no less than 10-point and may be landscape.

Proposals must be submitted in a Microsoft 2000 (or newer) program on Microsoft Word. PDF Format is also an acceptable format for electronic submissions.

Files shall not contain classified data. The use of hyperlinks in quotes is prohibited. Offerors are cautioned that “reciting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each quote. Proprietary information shall be clearly marked.

Content Requirement: All information shall be confined to the appropriate file. The Offeror shall insure that submissions are clear, specific, complete and limited to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Content shall be indexed (cross-indexed, as appropriate) and logically assembled. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file.

Note: The following are not subject to the page limits listed above:

(1) Proposal is due electronically: Monday, 13 August 2018 at 10:00 AM Eastern Time and shall be submitted to Ms. Flodean Billings at flodean.p.billings.civ@mail.mil

(2) Business Proposal (Volume I) shall include:

(A) Company Cover Letter

(B) Completed SF 1449 - Solicitation, Offer and Award;

(C) Acknowledgement of Solicitation Amendments (if applicable);

(D) Representations and Certifications at FAR 52.212-3

(E) Dun & Bradstreet Number (DUNS), CAGE Code, and Tax Identification Number (TIN);

(F) The Offeror's proposal must stipulate that it is predicated upon all the terms and conditions of this solicitation.

(3) Technical Proposal (Volume II) shall include:

Factor 1 Management Approach:

The offeror shall provide a written narrative that effectively demonstrates and reflects how they intend to meet the Government requirements of acquisition support and responsibilities outlined in the performance work statement (PWS) with specific emphasis on:

0. An approach to effectively oversee acquisition operations that designs, develops, coordinates, integrates, organizes, and evolves tools such as knowledge management products, processes, databases, dashboards, and file management.

0. An approach that addresses how the offeror will assess and analyze WRAIR’s acquisition needs and integrate and evolve into forward-looking knowledge products, such as trending/ forecasting.

0. An approach to staffing that will lead to the successful accomplishment of the requirement.

0. An approach that effectively and efficiently integrates and manages all subcontractors.

Factor 2: Experience shall include:

The offeror shall provide a written narrative that will demonstrate how their proposal reflects corporate and proposed staff experience identical, similar, or related to the requirement with specific emphasis on:

0. The offeror’s experience with assessing and developing acquisition processes and procedures to support business efficiencies, such as dashboards, knowledge management; historical and file management.

0. developing and implementing acquisition training

0. Developing procurement packages for contracts and assistance agreements

0. The offeror shall submit resumes for personnel proposed for key positions. In addition offerors shall submit signed letters of intent for those individuals who are not employees. Below are the key personnel positions and minimum requirements.

b) Demonstrated experience leading and supervising teams

c) Demonstrated experience in a similar dynamic operation Tempo (OPTEMPO) environment (approximately 300 discrete contract actions annually)

d) Demonstrated experience leading and implementing transformational changes in acquisition (risk benefit analysis, business process change implementation) which is problem focused within systems constraints

e) Demonstrated managing and mitigating stakeholder expectations

f) Demonstrated experience working in high profile environment (COL level)

b) Demonstrated experience translating process requirements to information technology requirements

c) Demonstrated experience implementing organizational process changes and their demonstrated impact of those changes working within organizational structure to attain lasting organizational culture change

d) Demonstrated experience deploying business processes in a similar sized organization

e) Demonstrated experience documenting and training process evolution (SOPs, training materials, etc.).

f) Demonstrated experience designing process where none exist.

g) experience producing uniform process output, reduced flow time, and fast throughput

b) Demonstrated the experience developing and deploying SharePoint 2010 and 2013 solutions (SharePoint certifications a plus)

c) Demonstrated experience developing .NET solutions

d) Demonstrate the experience using REST API and JQUERY

e) Demonstrated experience using JavaScript

f) Demonstrated the experience using HTML5

g) Demonstrated CSS understanding and use

h) Demonstrated the experience creating solutions using out of the box SharePoint tools with minimal custom code

i) Demonstrated the experience developing within RMF accredited networks

j) Demonstrated the experience integrating database knowledge products

k) Demonstrated the experience integrating and implementing workflows

Factor 3: Quality Control Approach (QCP)

How the Offeror’s QCP demonstrates to the degree to which it documents how the Offeror will meet and comply with the quality standards established in the PWS. At a minimum the QCP must include a self-inspection plan, an internal staffing plan, and an outline of the procedures that the Offeror will use to maintain quality, monitor and manage programmatic progress and risk, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in the PWS.

4. Past Performance (Volume III) shall include

Factor 4: Past Performance

(i) The Offeror shall submit a listing of no more than three (3) references for Government and/or commercial contracts for the prime Offeror and one (1) reference of each major subcontractor (if applicable) in performance or awarded during the past three (3) years which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the solicitation. Data concerning the Offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order.

(ii) The Offeror shall provide the following information:

(a) Contract Number, Contract Type (Fixed Price, Cost Reimbursement, etc.), Awarded price, Award Date, Completion Date

(b) Government contracting activity, current address, Contracting Officer's name, e-mail address and telephone/fax numbers.

(c) Government technical representative/COR, current e-mail address, telephone/fax numbers.

(d) Narrative of work being performed

Factor 5 Price: The Offeror shall provide a statement of the methodology and assumptions used as the basis for pricing the services. The price must be sufficiently detailed to evaluate the reasonableness for the proposed level of effort. Information shall be provided that demonstrates that the pricing offered is standard pricing offered to other customers for the same or similar items.

Offeror's shall submit, at a minimum, the proposed level of effort in terms of hours, all escalation factors applied, hourly rates for each labor category and build up to the billing rate.

1. Offeror’s shall submit, at a minimum, the proposed level of effort in terms of hours, all escalation factors applied, hourly rates for each labor category and build up to the billing rate.

1. The offeror shall price FAR Clause 52.217-8 for the total available six month option. This does not obligate the government to exercise the six month extention.

(d) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(e) Multiple offers. Government will only evaluate one proposal per offeror.

(f) Late Submissions, modifications, revisions, and withdrawal of offerors will be addressed in accordance with FAR 15.2018.

(g) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government intends to evaluate proposals and award a contract without discussions with Offeror's. The Government reserves the right to conduct discussions with those offeror's within the competitive range, if established. If the Contracting Officer determines discussions to be necessary, the Contracting Officer will provide proposal revision instructions to the Offeror's with whom discussions were conducted. Offeror's are placed on notice that their initial proposal should contain the Offeror's best terms from a technical and price standpoint. All proposals shall be subject to evaluation by a team of Government personnel who will evaluate only one proposal from each prime Offeror.

The award will be made based on the best overall (i.e., best value) proposal the five (5) evaluation factors: Management Approach, Experience, Quality Control Approach, Past Performance, and Price. Non-Cost Technical factors of Management Approach, Experience, Quality Control Approach and Past Performance are listed in descending order of importance.

Price is the least important factor; however, as the collective non-price factors begin to reach equality in the evaluation, the price factor becomes more important in the trade-off analysis.

If any of the non-price factors receives a rating of "unacceptable," the offeror's proposal will be deemed unacceptable. Only proposals receiving at least a rating of "acceptable" or higher in all non-price factors will be considered for award.

Proposals that are unrealistic in terms of non-price factors will be deemed reflective of an inherent lack of technical competence or indicative of the offeror's failure to comprehend the complexity and risks of the contract requirements and may be grounds for rejection of the proposal. The Government reserves the right to: reject any or all proposals; award no contract at all depending on the quality of the proposal(s) submitted; award to other than the lowest-priced Offeror; waive informalities and minor irregularities in offers received, and; award a contract without discussions.

1. FACTORS TO BE EVALUATED

The following evaluation factors will be used to evaluate each proposal: Award will be made to the offeror whose proposal is most advantageous to the Government based upon an overall assessment of the evaluation factors described below.

Factor 1: Management Approach Factor 2: Experience Factor 3: Quality Control Approach Factor 4: Past Performance Factor 5: Price

1. EVALUATION APPROACH

FACTOR 1: Management Approach: The Management Approach will be evaluated for the degree to which the Offeror’s Management Approach reflects a clear understanding of the acquisition support responsibilities and requirements as described in the PWS and a reasonable, well-thought out approach that is likely to yield the required results in the required time frame, such as

2. An approach to effectively oversee acquisition operations that designs, develops, coordinates, integrates, organizes, and evolves tools such as knowledge management products, processes, databases, dashboards, and file management.

2. An approach that addresses how the offeror will assess and analyze WRAIR’s acquisition needs and integrate and evolve into forward-looking knowledge products, such as trending/ forecasting.

2. An approach to staffing that will lead to the successful accomplishment of the requirement.

2. An approach that effectively and efficiently integrates and manages all subcontractors.

FACTOR 2: Experience- Experience will be evaluated to the degree to which the Offeror’s proposal reflects corporate and proposed staff experience identical, similar, or related to the requirement shall be evaluated, such as:

2. The offeror’s understanding of experience with assessing and developing acquisition processes and procedures to support business efficiencies, such as dashboards, knowledge management; historical and file management.

2. The offeror’s understanding of the developing and implementing acquisition training

2. The Offeror’s understanding of the developing of procurement packages for contracts and assistance agreements

2. The understanding of submitted resumes for key peronnel positions. Proposed resumes will be evaluated for skills, knowledge, background and experience for the following key positions that would result in reasonable and desired support:

b) Demonstrated experience leading and supervising teams

c) Demonstrated experience in a similar dynamic operation Tempo (OPTEMPO) environment (approximately 300 discrete contract actions annually)

d) Demonstrated experience leading and implementing transformational changes in acquisition (risk benefit analysis, business process change implementation) which is problem focused within systems constraints

e) Demonstrated managing and mitigating stakeholder expectations

f) Demonstrated experience working in high profile environment (COL level)

b) Demonstrated experience translating process requirements to information technology requirements

c) Demonstrated experience implementing organizational process changes and their demonstrated impact of those changes working within organizational structure to attain lasting organizational culture change

d) Demonstrated experience deploying business processes in a similar sized organization

e) Demonstrated experience documenting and training process evolution (SOPs, training materials, etc).

f) Demonstrated experience designing process where none exist.

g) experience producing uniform process output, reduced flow time, and fast throughput

b) Demonstrate the experience developing and deploying SharePoint 2010 and 2013 solutions (SharePoint certifications a plus)

c) Deomonstrate experience developing .NET solutions

d) Demonstrate the experience using REST API and JQUERY

e) Demonstrate experience using JavaScript

f) Demonstrate the experience using HTML5

g) Demonstrate CSS understanding and use

h) Demonstrate the experience creating solutions using out of the box SharePoint tools with minimal custom code

i) Demonstrate the experience developing within RMF accredited networks

j) Demonstrate the experience integrating database knowledge products

k) Demonstrate the experience integrating and implementing workflows

FACTOR 3: Quality Control Approach (QCP) - The Offeror’s QCP will be evaluated to the degree to which it documents how the Offeror will meet and comply with the quality standards established in the PWS. At a minimum the QCP must include a self-inspection plan, an internal staffing plan, and an outline of the procedures that the Offeror will use to maintain quality, monitor and manage programmatic progress and risk, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in the PWS.

FACTOR 4: Past Performance – The offeror shall be evaluated to the degree that the offeror has demonstrated past past performance that is relevant to the size, scope and complexity required by the PWS and how well the offeror performed the work. The Government will conduct a Past Performance evaluation of the Offerors Past Performance as well as that of its subcontractors. Past Performance consists of two aspects for evaluation, past performance relevancy and performance confidence; thus, the Offeror will be assigned two ratings for past performance. First, the Government will evaluate the Offeror’s past performance references to determine how relevant a recent effort accomplished by the Offeror is to the requirement to be acquired through this source selection. Common aspects of relevance include similarity of service/support, complexity, magnitude of effort, dollar value, and contract type. Second, the Government will evaluate the Offeror’s past performance references to determine the quality of work performed and assess the level of expectation that the Offeror can successfully perform the required effort.

1. The Offeror will be evaluated based on the narrative description and type of contract work performed similar in scope and complexity to the requirements of this solicitation. Offeror shall provide a brief description of contract work and comparability to the proposed effort. Offerors are required to provide a reference point of contact, dollar value of contract and dates of contract performance. It is not sufficient to state that it is similar in magnitude and scope, a rationale must be provided to demonstrate that it is comparable. Projects completed or in progress described in the narrative will be evaluated for scope and degree of support to DOD, other federal agencies, or other comparable international organizations.

1. Offerors shall describe problems encountered in the performance of similar services and describe how the problems was/were resolved.

1. Past performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency.

1. In the case of an Offeror without a record or no relevant past performance exists within the Offeror’s organization or information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance. The Offeror’s lack of past performance will be evaluated as an unknown/neutral having no favorable or unfavorable impact on the evaluation.

FACTOR 5: Price –The Offeror shall provide a statement of the methodology and assumptions used as the basis for pricing the services. The price must be sufficiently detailed to evaluate the reasonableness for the proposed level of effort. Information shall be provided that demonstrates that the pricing offered is standard pricing offered to other customers for the same or similar items. Offeror's shall submit, at a minimum, the proposed level of effort in terms of hours, all escalation factors applied, hourly rates for each labor category and build up to the billing rate.

1. The Offeror’s information on other than cost or pricing data will be used to perform a price analysis. This information includes the hourly rate for each proposed labor category, performance hours, and cost build-up to the billing rate.

1. Offerors are placed on notice that any proposal that is determined to be unrealistic in terms of non-price factors commitment or unrealistically low in price will be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risk of contract requirements, and may be grounds for rejection of the proposal.

1. The Price Factor will not be assigned an adjectival rating.

1. Options. The Government will evaluate offers for award purposes by adding the total price for all option periods to the total price for the base period of performance. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The use of options shall not obligate the Government to exercise the option(s).

1. The Government will evaluate offers by establishing a Total Evaluated Cost/Price which will consist of the total cost/price proposed for all base contract line items, option contract line items, and the amount associated with FAR 52.217-8. The amount evaluated under FAR 52.217-8 will be calculated using the rates proposed for the last option period, prorated six months.

1. Rating Standards for the Non Cost Proposal

Table 1 - Rating Standards for the Non Cost Proposal (Excluding Past Performance)

Table 2 - Best Value Tradeoff Evaluation Standard Definitions