A07-Solicitation_18R0015_6.6.18.docx

W81XWH-18-R-0015

Section A - Solicitation/Contract Form

SECTION A

NOTICE TO OFFERORS

Notice to Offerors

This is the FINAL solicitation for the U.S. Army Center for Environmetal Health Research (USACEHR) and U.S. Army Medical Research and Materiel Command (USAMRMC) metabolomic services requirement to support toxic industrial chemical research. Offerors must follow the instructions in Section L of this solicitation in order to be considered for award. Any amendments to this solicitation will be posted to http://www.fbo.gov under the corresponding solicitation number W81XWH-18-R-0015.

Section B - Supplies or Services and Prices

SECTION B

Supplies or Services and Prices

B.1. Contract Structure

B.1.1 This acquisition is a 100% set-aside for the Small Business community in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 19 – Small Business Programs.

B.1.2 This will be a single award Firm-Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) type CONTRACT. Commerical task orders may have cost reimbursement Contract Line Items (CLINs) for Other Direct Costs (ODCs).

B.1.3 All services to be ordered under this contract shall be set forth in individual task orders. The base contract is not funded. Funds will be obligated on task orders written against this contract. Some task orders under this contract may be incrementally funded pursuant to DFARS 252.232-7007 Limitation of Government’s Obligation. If the order is incrementally funded, DFARS clause shall be included in each individual task order as applicable and an incremental funding schedule shall be provided.

B.2. Minimum Guarantee and Maximum Ceiling

The minimum guarantee is $50,000.00. The maximum ceiling amount for the IDIQ contract is $10,000,000.00. The Government is not obligated to issue task orders up to the maximum amount of any task order awarded under this contract.

B.3. Minimum and Maximum Task Order Award

The minimum task order award value is $50,000.00.

The maximum task order award value is $5,000,000.00.

B.4. ISSUANCE OF TASK ORDERS

B.4.1. All services to be performed under this contract shall be set forth in individual TASK ORDERS. All task orders will be issued in accordance with (IAW) all clauses listed in Section I. DFARS Clauses 252.216-7006 Ordering, FAR 52.216-19, Order Limitation, FAR 52.216-22 Indefinite Quantity, and FAR 52.219-14 Limitations on Subcontracting shall be applicable to each TASK ORDER.

B.4.2. “Unit of Issue” for each Firm-Fixed Price CLIN issued on each TASK ORDER under this CONTRACT shall be “Months.” The definition of “Month” will clearly be explained in the extended description of each TASK ORDER CLIN. Each payment; however, shall not exceed the maximum amount as stated in each CLIN Description of the TASK ORDER issued under this CONTRACT.

B.5. Task Order Rates

No task order will be awarded with rates higher than those approved in the base contract inclusive of options. Rates approved in the base contract are the maximum rates the Government will allow on task orders.

B.6 Firm Fixed-Price (FFP) Labor Rates

All FFP labor rates for the base period and all option periods submitted with your final cost/price proposals are considered maximum ceiling rates for each labor category that was submitted. These maximum ceiling rates are not renegotiable unless there is an economic price adjustment for rates that are applicable with the Service Contract Act (wage determination) or FFP labor rates are renegotiated with IDIQ holders.

Services - Base Period

FFP

Base Period/Year Services - Contractor shall provide support services in accordance with (IAW) the Performance Work Statement (PWS).

FOB: Destination

PURCHASE REQUEST NUMBER: 0010991737

PSC CD: Q301

NET AMT

Other Direct Costs (Shipping)

COST

Other Direct Costs (Shipping) FOB: Destination

ESTIMATED COST

Contractor Manpower Reporting

FFP

Base Period/Year Contract Manpower Reporting (CMR) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USACEHR Research & Development Support Services via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://cmra.army.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the applicable help desk at: usarmy.pentagon.hqda-asa-mra.mbx.samr-fm-cmra@mail.mil

The Unit Identification Code (UIC) and the Department of Defense (DoD) Activity Address Code (DoDAAC) for USAMRAA is as follows:

UIC: W4D705 DoDAAC: W23MWK

CMR Reporting Certification. The Contractor shall provide evidence of compliance with the CMR requirement each Government fiscal year to the Contracting Officer's Representative (COR) and Contract Administrator.

NET AMT

FFP

Option Year 1 Services - Contractor shall provide support services in accordance with (IAW) the Performance Work Statement (PWS).

NET AMT

FFP

NET AMT

FFP

Option Year 1 Contract Manpower Reporting (CMR) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USACEHR Research & Development Support Services via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://cmra.army.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the applicable help desk at: usarmy.pentagon.hqda-asa-mra.mbx.samr-fm-cmra@mail.mil

The Unit Identification Code (UIC) and the Department of Defense (DoD) Activity Address Code (DoDAAC) for USAMRAA is as follows:

UIC: W4D705

DoDAAC: W23MWK

CMR Reporting Certification. The Contractor shall provide evidence of compliance with the CMR requirement each Government fiscal year to the Contracting Officer's Representative (COR) and Contract Administrator.

NET AMT

FFP

Option Year 2 Services - Contractor shall provide support services in accordance with (IAW) the Performance Work Statement (PWS).

NET AMT

FFP

NET AMT

FFP

Option Year 2 Contract Manpower Reporting (CMR) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USACEHR Research & Development Support Services via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://cmra.army.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the applicable help desk at: usarmy.pentagon.hqda-asa-mra.mbx.samr-fm-cmra@mail.mil

The Unit Identification Code (UIC) and the Department of Defense (DoD) Activity Address Code (DoDAAC) for USAMRAA is as follows:

UIC: W4D705

DoDAAC: W23MWK

CMR Reporting Certification. The Contractor shall provide evidence of compliance with the CMR requirement Government fiscal year to the Contracting Officer's Representative (COR) and Contract Administrator.

NET AMT

FFP

Option Year 3 Services - Contractor shall provide support services in accordance with (IAW) the Performance Work Statement (PWS).

NET AMT

FFP

NET AMT

FFP

Option Year 3 Contract Manpower Reporting (CMR) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USACEHR Research & Development Support Services via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://cmra.army.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the applicable help desk at: usarmy.pentagon.hqda-asa-mra.mbx.samr-fm-cmra@mail.mil

The Unit Identification Code (UIC) and the Department of Defense (DoD) Activity Address Code (DoDAAC) for USAMRAA is as follows:

UIC: W4D705

DoDAAC: W23MWK

CMR Reporting Certification. The Contractor shall provide evidence of compliance with the CMR requirement each Government fiscal year to the Contracting Officer's Representative (COR) and Contract Administrator.

NET AMT

FFP

Option Year 4 Firm-Fixed Price (FFP) Services - Contractor shall provide support services in accordance with (IAW) the Performance Work Statement (PWS).

NET AMT

FFP

NET AMT

FFP

Option Year 4 Contract Manpower Reporting (CMR) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USACEHR Research & Development Support Services via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://cmra.army.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the applicable help desk at: usarmy.pentagon.hqda-asa-mra.mbx.samr-fm-cmra@mail.mil

The Unit Identification Code (UIC) and the Department of Defense (DoD) Activity Address Code (DoDAAC) for USAMRAA is as follows:

UIC: W4D705

DoDAAC: W23MWK

CMR Reporting Certification. The Contractor shall provide evidence of compliance with the CMR requirement each Government fiscal year to the Contracting Officer's Representative (COR) and Contract Administrator.

NET AMT

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$50,000.00

$10,000,000.00

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$50,000.00

$10,000,000.00

$50,000.00

$10,000,000.00

$50,000.00

$10,000,000.00

$50,000.00

$10,000,000.00

$50,000.00

$10,000,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

CLAUSES INCORPORATED BY REFERENCE

Section E - Inspection and Acceptance

CLAUSE APPLICABILITY MATRIX

Section E – Clause Applicability Matrix

The following provisions apply at the Task Order level, as applicable, depending upon the contract type of the Order, or as specifically referenced in the applicable Task Order.

FFP

FAR PART 12

52.246-4 - Inspection Of Services--Fixed Price

52.246-16 – Responsibility For Supplies

Each task order may incorporate one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the aforementioned clauses in full text available. Also, the full text of a provision may be accessed electronically at this address: https://www.acquisition.gov/far/index.html

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

SECTION F

F.1 PERIOD OF PERFORMANCE

The estimated start date of the Period of Performance is:

Base Period 08/13/18 –08/12/19 with four (4) option periods:

Option Period 1 08/13/19 –08/12/20 Option Period 2 08/13/20 –08/12/21 Option Period 3 08/13/21 –08/12/22 Option Period 4 08/13/22 –08/12/23

The period of performance shall be included at time of award.

F.2 USAMRAA LOCAL INSTRUCTIONS

REPORTS, MANUSCRIPTS AND PUBLIC RELEASES (June 2015) (USAMRAA)

a. Contractors are encouraged to publish results of research supported by the US Army Medical Research and Materiel Command (USAMRMC) in appropriate media forum. Any publication, report or public release, which may create a statutory bar to the issuance of a patent on any subject invention, shall be coordinated with appropriate patent counsel.

b. Manuscripts intended for publication in any media shall be submitted to the Contracting Officer and Contracting Officer's Representative (COR), simultaneously with submission for publication. Review of such manuscripts is for comment to the Principal Investigator, not for approval or disapproval. Courtesy copies of the reprint shall be forwarded to the Contracting Officer and COR, even though publication may be subsequent to the expiration of the contract.

c. The Contractor shall notify the Contracting Officer of planned news releases, planned publicity, advertising material concerning contract work, and planned presentations to scientific meetings, prior to public release. This is not intended to restrict dissemination of research information but to allow USAMRMC advance notice in order to adequately respond to inquiries.

d. Manuscripts, reports, public releases and abstracts, which appear in professional journals, media and programs, shall include the following statements:

(l) "This work is supported by the US Army Medical Research and Materiel Command under Contract No.______"

“To be completed at the Task Order Level”

(2) "The views, opinions and/or findings contained in this report are those of the author(s) and should not be construed as an official Department of the Army position, policy or decision unless so designated by other documentation."

(3) As applicable, if the research involves the use of animals, the Contractor must include the following statement: "In conducting research using animals, the investigator(s) adhered to the Animal Welfare Act Regulations and other Federal statutes relating to animals and experiments involving animals and the principles set forth in the current version of the Guide for Care and Use of Laboratory Animals, National Research Council."

(4) As applicable, if the research involves human use, the Contractor must include the following statement: "In the conduct of research where humans are the subjects, the investigator(s) adhered to the policies regarding the protection of human subjects as prescribed by Code of Federal Regulations (CFR) Title 45, Volume 1, Part 46; Title 32, Chapter 1, Part 219; and Title 21, Chapter 1, Part 50 (Protection of Human Subjects)."

(5) As applicable, if the research involves the use of recombinant DNA, the Contractor must include the following statement: "In conducting work involving the use of recombinant DNA the investigator(s) adhered to the current version of the National Institutes of Health (NIH) Guidelines for Research Involving Recombinant DNA Molecules."

(End of Clause)

DELIVERY INFORMATION

12-AUG-2020

W4D7 US ARMY CTR FOR ENV HLTH

568 DOUGHTEN DRIVE

FORT DETRICK MD 21702-5010

210-221-7877

W23MWK

12-AUG-2020

W23MWK

12-AUG-2020

W23MWK

12-AUG-2020

W23MWK

13-AUG-2020

W23MWK

12-AUG-2020

W23MWK

12-AUG-2021

W23MWK

12-AUG-2021

W23MWK

12-AUG-2021

W23MWK

12-AUG-2022

W23MWK

12-AUG-2022

W23MWK

12-AUG-2022

W23MWK

12-AUG-2023

W23MWK

12-AUG-2023

W23MWK

12-AUG-2023

W23MWK

Section G - Contract Administration Data

SECTION G

CONTRACT ADMINISTRATION

G.1. LABOR RATES

G.1.1 All TASK ORDERS shall be issued in accordance with the established negotiated labor rates contained in the CONTRACT award.

G.1.2 Firm Fixed-Price (FFP) Labor Rates – All FFP labor rates for the base period and all option periods submitted with your final cost/price proposals.

G.2. PAYMENT

G.2.1. Payment procedures will be indicated on each TASK ORDER.

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR for this CONTRACT shall be assigned via a separate appointment letter in CORT.

https://wawf.eb.mil/

G.4. TASK ORDER COR

The COR for each TASK ORDER issued under this CONTRACT shall be assigned via a separate appointment letter in CORT.

G.5. CONTRACT MANAGEMENT.

G.5.1. It is the Contractor’s responsibility to contact the Contracting Officer, if there is an appearance of any technical direction that is or may be outside the scope of the CONTRACT. The Government will not reimburse the Contractor for services the Contracting Officer did not authorize and for service outside the scope of the CONTRACT.

G.5.2. The Contractor shall immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person acting on behalf of the Contracting Officer under the CONTRACT.

G.6. INTERPRETATION OR MODIFICATION

No verbal statement by any person, and no written statement by anyone other than the Contracting Officer, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this CONTRACT. All requests for interpretation or modification shall be made in writing to the Contracting Officer or Contract Specialist.

G.7. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government will review monthly performance, progress reports and will attend regular task performance review meetings with the Contractor to survey quality of products and services according to the Quality Assurance Surveillance Plan (QASP) and QASP of each TASK ORDER issued under this CONTRACT.

G.8. ACCOUNTING AND APPROPRIATION DATA

The accounting and appropriation data corresponding to this CONTRACT will be set forth at TASK ORDER award, and in any subsequent task order modification(s).

G.9 USAMRAA LOCAL INSTRUCTIONS

Contractor Performance Assessment Reporting System (CPARS) (June 2015) (USAMRAA)

A CPAR assesses a contractor's performance and provides a record, both positive and negative, on a given contractor during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data, such as cost performance reports, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, contractor operations reviews, functional performance evaluations, and earned contract incentives. Performance evaluations are transmitted into the Past Performance Information Retrieval System (PPIRS) which is used by government agencies to assess contractor past performance for future acquisitions. The contractor shall appoint a Contractor Representative (CR) and provide this information to the Contracting Officer (KO) within 10 calendar days of award. The contractor POC shall have the authority to comment on the CPAR assessment on behalf of their company and within the timeframes established. A CPARS assessment must be completed within 120 calendar days after the evaluation. Evaluations are sent to PPIRS within 14 calendar days after the government Assessing Official (AO) has submitted the rating. If the CR has not concurred/non-concurred with the rating; PPIRS will show the government evaluation as “Contractor Comment Pending Review”. The CR has a total of 60 calendar days to concur/non-concur with the assessment. After 60 days, the CR can either concur/non-cur. The CR has the authority to: access the Government evaluation; review/comment/concur or non-concur with the assessment within 60 calendar days after notification of the government’s assessment. The CR has the right to request a meeting (in writing) with the government within 7 calendar days of notification of an assessment. Once the government and the CR complete the evaluation; an automatic update will be sent to PPIRS and visible for Source Selection. If the CR fails to respond within 60 days, the assessment will be finalized. Training for CPARS can be found on the CPARS website: https://www.cpars.gov/index.htm. To access CPARS, the contractor must have a Public Key Infrastructure (PKI). It is suggested an ECA certificate of Medium Assurance should be purchased. This should be a Department of Defense identity certificate, not an e-mail certificate.

CPARS assessment will be done annually at the base contract level.

GOVERNMENT POINTS OF CONTACT

The following are Government Points of Contact for this basic contract. Different points of contact may be established at the task order level:

Contract Administrator (Specialist) Michael E. Baughman Phone: 301-619-2315 Email: michael.e.baughman.civ@mail.mil

Contracting Officer Laura N Charles Phone: 301-619-8392 Email: laura.n.charles2.civ@mail.mil

Section G – Clause Applicability Matrix

The following provisions apply at the Task Order level, as applicable, depending upon the contract type of the Order, or as specifically referenced in the applicable Task Order.

FFP

FAR PART 12

5152.232-9000 INCREMENTAL FUNDING (November 2014) (USAMRAA)

Orders may incorporate one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a provision may be accessed electronically at this address: https://www.acquisition.gov/far/index.html

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

WAWF - WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS - will be completed at the task order level.

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

USACEHR POC and COR: TBD

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

USAMRAA POCs: karian.d.forsha.civ@mail.mil and/or michael.e.baughman.civ@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

CONTRACT CEILING (MAR 1999) (USAMRAA)

The ceiling price of this contract is $ 10,000,000.00. The contractor agrees that the work performed under this contract shall be accomplished within the specified ceiling price. Unless and until the Contracting Officer has notified the contractor in writing that the ceiling price has been increased and the amount of the increase, any costs incurred in excess of the ceiling price shall be borne by the contractor. The contractor's attention is directed to Section B of this contract, entitled "Task/Delivery Orders". Contractor entitlement to the funds specified as the contract ceiling is derived solely from the issuance and successful performance of task/ delivery orders against that ceiling amount.

Section H - Special Contract Requirements

SECTION H

Section H - Special Contract Requirements

SPECIAL CONTRACT REQUIREMENT

H.1. TASK ORDER ISSUANCE.

All TASK ORDERS issued under this CONTRACT shall abide by terms and conditions outlined within this CONTRACT, and be within the scope reflected in Section B and Section C of this CONTRACT. Each TASK ORDER shall contain the final negotiated terms and conditions regarding price/cost, performance, delivery, and other relevant factors.

H.2. TASK ORDER TYPES.

TASK ORDERS issued under this contract may be of the following types:

Firm-Fixed Price (FFP) – commercial

H.3. CONTRACTOR PROPOSALS FOR TASK ORDERS.

Offerors submitting TASK ORDER PROPOSALS (TOPR) shall submit the proposal in two parts – a non-price proposal and a price proposal. Both parts shall be submitted electronically in MS Office format via e-mail or CD to the contract specialist assigned to the requirement as indentified in the TOPR issued for individual TASK ORDER.

H.3.1. Non-price Proposal. Specific requirements for submission of non-price proposals will be described in the TOPR issued for individual TASK ORDER.

H.3.2. Price Proposal. For the FFP TASK ORDERS, the Contractor shall propose the labor rate in the base CONTRACT for the labor category required by the TOPR. The Contractor shall not propose a labor rate or labor category not part of the base CONTRACT award.

H.3.3. Price Proposal. When submitting an offer under this CONTRACT, the Offeror shall submit its price proposal that reflects an in-depth, detailed presentation of each price element proposed. The specific rate details of the fully burdened labor rate and other direct cost are disclosed with sufficient detail to review each item of the rate separately. For example, indirect rates shall include all the necessary supporting data including, details of the rate, budgets, actuals, rate calculations, etc. The emphasis being that the proprietary data is disclosed at a sufficient level for proposal evaluation purposes.

H.4. SUBCONTRACTS.

H.4.1. Subcontractors

The prime Contractor shall manage subcontract arrangements to ensure the subcontractor employees are fully qualified to meet the labor categories and descriptions. The prime Contractor shall provide back-up information to show adequate competition and price analysis if requested by the Government. Composite direct labor charges from two or more Contractors to form a single burdened or loaded labor rate are not allowable.

H.4.2. Additional Subcontractors

H.4.2.1. Prime Contractors shall obtain Contracting Officer approval of any new subcontractors proposed under this CONTRACT after the base CONTRACT award. The prime Contractor shall ensure the Contracting Officer is provided the necessary documentation to justify the inclusion of a newly proposed subcontractor on an individual order. This justification documentation, as delineated below, shall be provided to the Contracting Officer within a reasonable amount of time prior to TASK ORDER award in order for the Government to conduct proper due diligence. The Government may require a minimum of ninety (90) days, or more, to conduct any needed cost or technical analysis.

H.4.2.2. The prime Contractor shall submit justification for proposing new subcontractors. The following documentation shall be included with this justification:

H.4.2.2.1. Technical Justification – The prime Contractor shall explain what value will be added by the newly proposed subcontractor either for a specific individual TASK ORDER or the base award CONTRACT for future TASK ORDERS.

H.4.2.2.2. OCI Certification – The prime Contractor shall verify the proposed subcontractor does not perform other work that may create an OCI situation. The prime Contractor shall inform the Contracting Officer whether or not there are any potential OCI issues with the proposed subcontractor and, if there are OCI issues, how the OCI issues will be mitigated.

H.4.2.2.3. Prices/Rates Analysis – The prime Contractor shall conduct a thorough review of the subcontractor’s proposed prices and rates and determine whether those prices/rates are fair and reasonable for this CONTRACT or for the specific individual TASK ORDER. The prime Contractor must provide documentation of the price analysis that discusses the steps taken during the analysis to conclude the prices/rates are fair and reasonable.

H.4.2.3. Pursuant to FAR Clause 52.215-2, Audit and Records – Negotiation, the Government reserves the right to audit the prime and any subcontractors selected. The prime Contractor is responsible for any subcontractors selected and shall inform all subcontractors of the Government’s right to audit. (See FAR Clause 52.244-2 Subcontracts).

H.4.2.4. All newly proposed subcontracting/teaming arrangements shall include signed subcontracting agreement(s). It is acceptable to provide a draft copy of subcontract agreements with the request to add a new subcontractor and a copy of the signed subcontract agreements after Contracting Officer approval of the new subcontractor. The new subcontractor shall not participate under this contract until the Contracting Officer has explicitly approved the inclusion of that new subcontractor.

H.4.3. Utilization of Small Business Concerns

Although the Small Business Utilization and Subcontracting Plan are not required for this requirement, the Government encourages the Prime Contractor to provide small businesses, HUBZone small businesses, small disadvantaged businesses, and women-owned small business concerns the maximum practicable opportunity to participate in CONTRACT performance consistent with its efficient performance.

H.5. TRAVEL – If required.

The cost of arranging, all travel, transportation, meals, lodging, and incidentals are the Contractor’s responsibility. Cost estimates for these expenses will be reviewed, certified and approved by the COR. Travel costs incurred during the performance of services on TASK ORDERS issued under this CONTRACT shall be incurred and billed in accordance with the cost principles and procedures described in FAR Part 31 and shall be comparable with the DoD Joint Travel Regulations.

H.6. FOREIGN TAXES – If required.

Foreign income taxes on employees’ salaries and wages are a liability of the employee, not the U.S. Government and not chargeable or allocable to this CONTRACT or its resulting TASK ORDERS. However, it is the responsibility of the Contractor to provide employees that meet the requirements of the Technical Expert Status of the Status of Forces Agreement (SOFA). These individuals are exempt from foreign tax liabilities.

H.7. TASK, PRICE AND PERFORMANCE SUMMARY REVIEWS

The Contractor shall meet with the COR and TOCOR to conduct a task performance review, discuss associated costs incurred for the current billing period and present the Monthly Report. If any prices are questioned, the COR, TOCOR and the Contractor will alert the Contracting Officer immediately attempt to resolve the issue. If the questioned cost cannot be expeditiously resolved, the Contracting Officer will provide guidance to the Contractor regarding submission. The Contracting Officer will notify the Contractor of his/her determination with copies sent to the COR, TOCOR and the Contracting Officer.

H.8. PERFORMANCE EVALUATION PROCESS

H.8.1. The COR and technical quality advisor will complete and upload the QASP Performance Assessment Report (Deliverable) with Contractor’s Monthly Report (Deliverable) into the Contracting Officer Representative Tracking (CORT) tool.

H.8.2. The USAMRAA will use the Contractor Performance Assessment Reporting System (CPARS) to electronically capture assessment data and manage the performance evaluation process. CPARS is used to assesses a Contractor’s performance and provide a record, both positive and negative, on a given CONTRACT during a specific period of time. CPARS will be completed at the Base Contract level only.

H.9 USAMRAA LOCAL INSTRUCTIONS

ORGANIZATIONAL AND CONSULTANT CONFLICTS OF INTEREST (OCOI) (June 2015) (USAMRAA)

1. It is recognized by the Government that the effort performed by the contractor under this contract is of a nature that it creates a potential organizational conflict of interest as is contemplated under the Federal Acquisition Regulation Subpart 9.5.

1. An organizational conflict of interest may result when factors create an actual or potential conflict of interest on a contract, or when the nature of work of the work to be performed on the contract creates an actual or potential conflict of interest on a future acquisition. Some restrictions on future activities of the contractor may be required.

1. In the performance of this contract, the contractor may have access to data which is procurement sensitive or is proprietary to other companies, Government consultants or advisors, or the Government. The contractor agrees that he will not utilize such procurement sensitive or proprietary data in performance of future competitive contracts, for studies in the same field, procured either through sealed bids or competitive negotiations unless authorized by the contracting officer.. The contractor further agrees not to act as a subcontractor or consultant to any other prime contractor or subcontractor seeking to utilize such data.

The contractor will include the provisions of paragraphs a and b in every first tier subcontract for performance of any portion of this requirement.

(End of Clause) SAFEGUARDING PROPRIETARY INFORMATION (June 2015) (USAMRAA)

a. "Proprietary information" shall mean all information, whether disclosed orally, in writings, by drawings, or otherwise relating to the work to be performed under this contract, whether proprietary to the Government or one of its collaborating partners. Proprietary information includes, but is not limited to, information regarding properties, formulae, structures, manufacturing processes, and test results. Information ceases to be proprietary when it is generally available to the public or is available from sources other than the Department of the Army. All information submitted to the contractor under this contract shall be presumed to be proprietary to the Department of the Army or one of its collaborating partners until the Department of the Army announces to the contrary.

b. The contractor shall safeguard proprietary information both during and after the term of this contract, and shall neither appropriate, nor disclose, nor make unauthorized use of the proprietary information received under this contract. The requirements of this paragraph include, but are not limited to, the following:

1. Maintain a high degree of physical security over proprietary information at all times;

1. Discussion of proprietary information only among contractor's employees whose duties and responsibilities require knowledge of that information; and,

1. Elimination of proprietary information in open publications by the contractor and its personnel.

c. The contractor shall require all personnel who receive proprietary information to execute the statement in paragraph d below when this contract becomes effective or when first employed (if employed after the contract becomes effective). All statements executed pursuant to this paragraph shall be forwarded to the U.S. Army Medical Research Acquisition Activity Contracting Officer when this contract terminates, and/or when the employment ends, or and/or upon request of the Contracting Officer.

d. The following statements shall be executed pursuant to paragraph c above and when completed, placed in the official contract file:

I hereby acknowledge that I (insert contractor’s name here) have been informed that our duties may require that I have access to proprietary information. I /We understand this proprietary information which I/we will receive includes, but is not limited to, properties, formulae, structures, protocols, manufacturing processes, and test results.

I/we agree that I/we will neither appropriate, nor disclose, nor make unauthorized use of proprietary information both during and after my/our employment. I further agree that I/we will neither include nor draw upon proprietary information received under this contract in open publication. This agreement is executed with the intention that collaborating partners of the United States Government who have submitted information to the Government under non-disclosure obligations shall be third party beneficiary hereunder, and shall have the right to enforce the obligations undertaken herein.

Name:

Date:

Signature:

1. The contractor shall insert the substance of paragraphs a through d above in each subcontract hereunder. Compliance with the provisions of this clause shall be the responsibility of the contractor.

(End of Clause)

USE OF TECHNICAL REFERENCE FACILITY (June 2015) (USAMRAA) The contractor agrees to use, to the extent practical, the technical reference facilities of the Defense Technical Information Center (DTIC) for the purpose of surveying existing knowledge and avoiding needless duplication of scientific and engineering effort and the expenditure thereby represented. The DTIC headquarters office is located at 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6218. Information can also be obtained via the Internet at http://www.dtic.mil or via the toll-free number for the DTIC help desk, 1- 800-225-3842. To the extent practical, all other sources, whether or not Government controlled, should be consulted for the same purpose.

(End of Clause) INVESTIGATING AND REPORTING POSSIBLE SCIENTIFIC MISCONDUCT (June 2015) (USAMRAA)

1. "Misconduct" or "Misconduct in Science" is defined as fabrication, falsification, plagiarism, or other practices that seriously deviate from those that are commonly accepted within the scientific community for proposing, conducting or reporting research. It does not include honest error or honest differences in interpretations or judgments of data.

1. Contractors shall foster a research environment that prevents misconduct in all research and that deals forthrightly with possible misconduct associated with research for which U.S. Army Medical Research and Materiel Command funds have been provided or requested.

1. The contractor agrees to:

1. Establish and keep current an administrative process to review, investigate, and report allegations of misconduct in science in connection with research conducted by the contractor;

1. Comply with its own administrative process;

1. Inform its scientific and administrative staff of the policies and procedures and the importance of compliance with those policies and procedures;

1. Take immediate and appropriate action as soon as misconduct on the part of employees or persons within the organization's control is suspected or alleged; and

1. Report to the Administrative Contracting Officer (ACO) a decision to initiate an investigation into possible scientific misconduct.

1. The contractor is responsible for notifying the ACO of appropriate action taken if at any stage of an inquiry or investigation any of the following conditions exist:

1. An immediate health hazard is involved;

1. There is an immediate need to protect Federal funds or equipment;

1. A probability exists that the alleged incident will be reported publicly; or

1. There is a reasonable indication of possible criminal violation.

(End of Clause) KEY PERSONNEL (June 2015) (USAMRAA)

1. The Contractor agrees to utilize the following Key Personnel on this contract (fill-in):

No key personnel at the Base Contract Level, this will be completed at the Task Order Level.

b. The above Key Personnel shall be utilized as necessary to fulfill the requirements of this contract.

c. The contractor must provide thorough and detailed documentation of the experience, abilities, and background for Key Personnel under this contract in the form of resumes or equivalent statements of qualifications. Such documentation shall include but not be limited to: name, curriculum vitae, type and description of experience.

d. The contractor agrees that during the contract performance period substitution for Key Personnel shall not be permitted unless such substitution is necessitated by sudden illness, death, or termination of employment. In any of these events, the contractor shall promptly notify the Contracting Officer and provide the information required by paragraph (e) below.

e. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution(s), a complete resume for the proposed substitute(s), and any other information requested by the Contracting Officer needed to approve or disapprove the proposed substitution(s). Any proposed substitute or replacement key personnel shall have qualifications comparable to the individual being replaced, taking into account the requirements of the PWS The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the contractor of his approval or disapproval thereof.

f. If any of the listed Key Personnel are subcontractor personnel, the contractor shall include the substance of this clause in any subcontract which he awards under this contract.

(End of Clause)

Section H – Clause Applicability Matrix

The following provisions apply at the Task Order level.

FFP

FAR PART 12

Orders may incorporate one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a provision may be accessed electronically at this address: https://www.acquisition.gov/far/index.html

Section I - Contract Clauses