W81XWH-17-T-0024_Combined_Synopsis_29_Nov_16.pdf

COMBINED SYNOPSIS/SOLICITATION INSTRUCTIONS

1. Issue Date: 29 November 2016 2. Close Date: 19 December 2016 10:00 AM EST

3. Contracting Activity: U.S. Army Medical Research Acquisition Activity (USAMRAA) located at 820

Chandler Street, Fort Detrick, MD 21702

4. Requiring Activity: The United States Army Aeromedical Research Laboratory (USAARL) located at

BLDG 6901 Ferrell Road, Fort Rucker, AL 36362

5. Subject: Brand Name or Equal Lemo connectors and associated Accessories

6. Solicitation Number: W81XWH-17-T-0024

7. Description of Requirement: The USAARL has a requirement for brand name or equal Lemo connectors and associated accessories.

7.1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will be not be issued.

7.2. This combined synopsis/solicitation issued as a Request for Quote (RFQ).

7.3. This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2005-87; 07 March 2016.

7.4. This is a small-business set-aside. The North American Industry Classification System (NAICS) code is

334417 Electronic Connector Manufacturing with a small business size of 1000 employees.

7.5. Contract award shall be made on a competitive best value basis using “Lowest Price, Technically Acceptable

(LPTA)” approach.

7.6. FAR provision 52.212-1 Instructions to Offerors- Commercial Items including the Addendum applies to this acquisition and the attached RFQ.

7.7. FAR provision 52.212-2 Evaluation—Commercial Items applies to this acquisition including the Addendum contacted in the attached RFQ.

7.8. Offerors responding to this combined synopsis/solicitation shall include a completed copy of the provision at

52.212-3 Offeror Representations and Certifications—Commercial Items with its quote.

7.9. The FAR clause 52.212-4 Contract Terms and Conditions-Commercial Items applies to this acquisition.

Additional contract requirements and terms and conditions are identified in the attached RFQ.

7.10. The FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders – Commercial Items, applies to this acquisition. See the clause for additional FAR clauses cited and marked which are applicable to this acquisition.

file://FSPIH_NT/regs$/Working/far_doc/FAR12.DOC%23s126

8. Point-of-Contract: The point-of-contact for this acquisition is Mr. Rudolph Spencer, Contract Specialist, rudolph.j.spencer.civ@mail.mi, and Mrs. Maribel Fratina, Contract Specialist, maribel.c.fratina.civ@mail.mil. No telephone calls will be accepted.

9. Instructions for the Preparation and Submission of Quotes

9.1. Quotes shall be prepared in accordance with this solicitation and FAR provision 52.212-1 Instructions to

Offerors- Commercial Items including the Addendum which is included with the attached RFQ.

9.2. All quotes shall be evaluated in accordance with the evaluation criteria identified in the Addendum to FAR

52.212-2 Evaluation—Commercial Items included with the attached RFQ.

9.3. The Government reserves the right to reject any or all quotes, and to award no contract at all, depending on the quality of the quote(s) submitted and the availability of funds.

9.4. Questions shall be submitted via e-mail to Mr. Rudolph Spencer, Contract Specialist, rudolph.j.spencer.civ@mail.mil and Mrs. Maribel Fratina, Contract Specialist, maribel.c.fratina.civ@mail.mil no later than 5 December 2016 at 10:00 AM EST. Questions received after this date will not be accepted. An

Amendment to this RFQ will be posted to FedBizOpps with responses to the questions received. Only one set of questions per Contractor will be accepted. No telephone calls will be accepted.

9.5. Quotes in response to this RFQ are due via e-mail no later than 19 December 2016 at 10:00 AM EST to

Mr. Rudolph Spencer, Contract Specialist, rudolph.j.spencer.civ@mail.mil

9.6. The Offeror shall agree to honor proposed prices for 90 calendar days from the due date for receipt of quotes.

U.S. Army Medical Research Acquisition Activity (USAMRAA) requests responses from qualified sources capable of providing the following:

SUPPLIES AND PRICES

1. AGREEMENT

1.1. This acquisition is a total small business set-aside with a NAICS code of 334417 Electronic Connector

Manufacturing.

1.2. The resultant Blanket Purchase Agreement (BPA) will be on a DD 1155 which will not include any Contract

Line Item Numbers (CLINs). Therefore, there are no CLINs included on this solicitation.

1.3. The Government expects to award a single-award BPA resulting from this solicitation. All resultant Call Orders will be Firm Fixed Price.

2. EXTENT OF OBLIGATIONS

2.1. The Government is obligated only to the extent of authorized purchases ordered and received under the resultant

BPA.

2.2. Individual Call Orders will not exceed $150,000.00 in accordance with FAR 13.303-5(b). Ordering Officers mailto:rudolph.j.spencer.civ@mail.mil mailto:maribel.c.fratina.civ@mail.mil mailto:rudolph.j.spencer.civ@mail.mil mailto:maribel.c.fratina.civ@mail.mil with a Government Purchase Card (GPC) are limited to $25,000.00 for each Call Order.

3. ISSUANCE OF CALL ORDERS

3.1. All Lemo connector deliveries under the resultant BPA will be set forth in individual Call Orders. All Orders will be issued in accordance with (IAW) the requirements and all clauses listed in this solicitation.

3.2. The anticipated collective maximum amount of all Call Orders issued against the resultant BPA for the five (5) year ordering period will not exceed $500,000.00 per section 7 of BPA ADMINISTRATION (listed on page 8 of this solicitation).

3.3. Issuance of verbal or oral Orders are authorized under the resultant BPA for the GPC Ordering Officers and the

USAMRAA Contracting Officer. Call Orders issued by the USAMRAA Contracting Officer will be on the DD 1155 or SF 1449.

STATEMENT OF NEED

Lemo Connectors

1. SCOPE

1.1 This award provides for the purchase of Lemo connectors and associated accessories to support basic research at the United States Army Aeromedical Research Laboratory (USAARL).

1.2. This supply Statement of Need (SON) has been reviewed and contains no supplies and services that are inherently governmental functions, as defined in Federal Acquisition Regulation (FAR) Part 2.1. The general scope of this supply requirement is to procure ferrets and related services (to be completed at the vendor’s site).

1.3. The resultant supply BPA will be available for use by USAARL. Delivery shall be made based on the delivery instructions provided at the time each Call Order is issued.

2. Objectives

2.1 The objective of this single-award BPA requirement is to purchase Lemo connectors and associated accessories for research studies being performed at USAARL. USAARL’s requirement for these connectors is irregular and cannot be filled by the normal medical logistics supply chain. The Government seeks to establish an acquisition relationship with a company(s) capable of providing Lemo connectors to the government in a streamlined, cost effective, and efficient manner.

2.2 The current research requiring these connectors can be periodic, and the need is sometimes urgent. There are periods of research in which many projects requiring these connectors are overlapping and occurring at the same time, and then there are periods in which the projects are at a more manageable pace. Urgent requirements will most often occur during destructive testing and connectors get broken, but on occasion will be due to last minute customer requests. Therefore, connector deliveries are expected to be flexible and on an as needed basis, not a fixed schedule.

Connector deliveries could be as often as every month or as sporadically as one delivery per year.

3. Period and Place of Delivery Requirements

3.1. The proposed Period of Performance for the resultant BPAs is a five (5) year ordering period beginning on or about 20 December 2016.

3.2. Place of delivery. The contractor shall deliver the Lemo connectors as Free-on-Board (FOB) Destination issued under the resultant BPA. The delivery location will be USAARL, BLDG 6901 Farrel Road, Fort Rucker, Alabama.

4. Inspection and Acceptance

4.1. Certification by the Government of satisfactory goods or services provided is contingent upon the vendor performing in accordance with the terms and conditions of the resultant BPA and all Call Orders issued against the

BPA. Items will be returned to vendor if they do not meet specifications specified in the Call Order at receipt of inspection.

4.2. The Government point of contact (POC) may reject or require correction of any deficiencies found in the invoice or receiving report. In the event of a rejected invoice or receiving report, the vendor will be notified in writing by the Government POC with the specific reasons for rejection.

5. Authorized Agencies

The following office is hereby authorized to place Orders under the resultant BPA:

U.S. Army Medical Research Acquisition Activity (USAARL)

BLDG 6901 Farrel Road

Fort Rucker, Alabama

The USAMRAA Contracting Officer and Government Purchase Card (GPC) Ordering Officers will be the only authorized buyers under this BPA. The position titles of the appointed GPC Ordering Officers will be provided at the time of BPA award.

Orders by other individuals will not be honored without prior written approval from the USAMRAA Contracting

Officer.

6. Contractor Quarterly Report

The contractor shall provide an electronic quarterly report of GPC Orders within 15 calendar days after the close of each quarter (31 March; 30 June; 30 September; 31 December). The reports shall include Orders placed from the first day of the quarter to the last day of the quarter. Reports shall reflect, at a minimum, the following information:

Unique Order Number

Date of Order

Item Description(s)

Total Dollar Amount of Each Order

Authorized Ordering Official’s Name

If no GPC Orders were made in a given quarter, the contractor shall send a report or email stating such.

Reports shall be sent via email to Rudolph Spencer at rudolph.j.spencer.civ@mail.mil.

(DELIVERABLE 1)

7. Deliverables

The contractor shall provide electronic copies of the deliverables as described in the below table and in accordance with the submission requirements. Deliverables shall be specified by the Government.

Item Reference Title Distribution Submission

Requirement

1 SON, Section 6 Quarterly GPC Order Report Contract Specialist Quarterly, within

15 calendar days after the close of each quarter

BPA LIST

Item Description Part Number Price Lead Time

Female Lemo 7-pin connector PHG.1B.307.CYMD42Z

Male Lemo 7-pin connector FGG.1B.307.CYCD42Z

Lemo Strain Relief for 7-pin connector GMA.1B.045.DN

Female Lemo pins for 7-pin connector EGG.1B.655.ZZM

Male Lemo pins for 7-pin connector FGG.1B.555.ZZC

Male Lemo 8-pin connector FGG.1B.308.CLAD52

Female Lemo 8-pin connector PHG.1B.308.CLLD52

BPA ADMINISTRATION

1. PAYMENT

Payment procedures will be indicated on each Call Order.

2. CONTRACTING OFFICER’S REPRENSETATIVE (COR)

The COR for the resultant BPAs will be assigned via a separate appointment letter.

3. BPA MANAGEMENT

It is the contractor’s responsibility to notify the Contracting Officer (KO) immediately if there are any administrative changes such as contact information. Additionally, the contractor shall immediately contact the KO to request clarification when a question arises regarding the authority of any person to act for the KO under the resultant BPAs.

4. INTERPRETATION OR MODIFICATION

No verbal or written statement by any person other than the KO, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this solicitation and the resultant BPAs. All requests for amendments/modifications shall be made in writing to the KO or Contract

Specialist.

5. ANNUAL BPA REVIEWS

The resultant BPAs will be reviewed annually, in accordance with FAR 13.303-6 to ensure that authorized procedures are being followed and to determine if updates and/or modifications to existing terms and conditions are appropriate.

6. CALL ORDERS

6.1. The contractor shall perform in accordance with the agreement schedule and as called for by Orders issued in accordance with the following procedures.

6.2. The DD 1155 or SF 1449 will be used to issue Call Order assignments and to signify Contracting Officer notification to commence work under the individual Call Orders. The contractor shall not proceed with the Call

Order assignments until notification is received from the Contracting Officer or authorized GPC Ordering Officers.

6.3. The Call Orders, and modifications to Call Orders, will be numbered by the issuing office. Modifications to the

Call Order will be designated by the modification number and contain the original Call Order number.

6.4. The contractor shall identify all correspondence, reports, drawings, and other pertinent papers in connection with the BPA by imprinting thereon the Call Order and the BPA number, plus any other references furnished by the

Contracting Officer. Note that the BPA number will follow this format: W81XWH-17-A-XXXX.

6.5. The total of all completed and outstanding Call Orders will at no time exceed the current amount obligated.

6.6. Procedures:

6.6.1. Prior to issuance of a Call Order and upon definition of the Government requirement, either

a. The Contract Specialist will, in writing, issue to the contractor a Call Order Request for Quote (RFQ), or

b. An authorized GPC Ordering Officer will, in writing or verbally, issue to the contractor a Call Order RFQ

6.6.2. The contractor shall provide its Call Order quote to the Contract Specialist or authorized GPC Ordering

Officer by a date mutually agreed upon but no later than five (5) working days after receipt of the RFQ, unless otherwise specified.

6.6.3. The Government will award a Call Order to the offeror whose proposal is deemed most advantageous to the

Government based upon the evaluation factors defined in the Call Order RFQ.

7. BPA CEILING

The cumulative ceiling price of the BPA issued against this solicitation will be $500,000. The contractor agrees that the work performed under the resultant BPA shall be accomplished within the specified ceiling price. Unless and until the Contracting Officer has notified the contractor in writing that the ceiling price has been increased and the amount of the increase, any costs incurred in excess of the ceiling price shall be borne by the contractor. Contractor entitlement to the monies specified as the BPA ceiling is derived solely from the issuance and successful performance of Call Orders against that ceiling amount.

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013

52.204-13 System for Award Management Maintenance JUL 2013

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-17 Ownership or Control of Offeror JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.215-20 Alt IV Requirements for Certified Cost or Pricing Data or

Information Other Than Certified Cost or Pricing Data (Oct

2010) - Alternate IV

OCT 2010

52.222-22 Previous Contracts And Compliance Reports FEB 1999

52.222-25 Affirmative Action Compliance APR 1984

52.232-37 Multiple Payment Arrangements MAY 1999

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.242-13 Bankruptcy JUL 1995

52.242-15 Stop-Work Order AUG 1989

52.243-1 Changes--Fixed Price AUG 1987

52.246-16 Responsibility For Supplies APR 1984

52.247-34 F.O.B. Destination NOV 1991

52.249-2 Termination For Convenience Of The Government (Fixed-

Price)

APR 2012

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7003 Agency Office of the Inspector General DEC 2012

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-0001 Line Item Specific: Single Funding SEP 2009

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7006 Billing Instructions OCT 2005

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

DEC 2015

252.204-7011 Alternative Line Item Structure SEP 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

DEC 2015

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

OCT 2015

252.209-7992 (Dev) Representation by Corporations Regarding an Unpaid

Delinquent Tax Liability or a Felony Conviction under any

Federal Law - Fiscal Year 2015 Appropriations

DEC 2014

252.215-7008 Only One Offer OCT 2013

252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015

252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Aug 2016)

AUG 2016

252.225-7002 Qualifying Country Sources As Subcontractors AUG 2016

252.225-7012 Preference For Certain Domestic Commodities AUG 2016

252.225-7021 Trade Agreements--Basic SEP 2016

252.225-7031 Secondary Arab Boycott Of Israel JUN 2005

252.225-7035 Buy American--Free Trade Agreement--Balance Of Payments

Program Certificate--Basic (Nov 2014)

NOV 2014

252.225-7036 Buy American--Free Trade Agreement--Balance of Payments

Program--Basic (AUG 2016)

AUG 2016

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7006 Wide Area WorkFlow Payment Instructions MAY 2013

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.211-6 BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must--

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by--

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of

$3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management

(SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts

(see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling

1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting

Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

*ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)*

ADDITIONAL INSTRUCTIONS TO OFFERORS

1. TECHNICAL QUESTIONS AND PRE-PROPOSAL DISCUSSION

https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/

Questions concerning the solicitation are due no later than 5 December 2016 at 10:00 A.M Eastern Time.

Questions shall be submitted to Mr. Rudolph Spencer at rudolph.j.spencer.civ@mail.mil and Mrs. Maribel Fratina at maribel.c.fratina.civ@mail.mil. An amendment to the solicitation will be posted in order to address the questions received; however, no questions will be addressed after the cutoff date and time listed above. Please note that only one (1) set of question will be accepted by the Government

2. INSTRUCTIONS FOR THE PREPARATION AND SUBMISSION OF PROPOSALS

Failure to submit all documents concurrently and in accordance with these instructions may render a proposal unacceptable. The proposal shall be submitted electronically via email to rudolph.j.spencer.civ@mail.mil and maribel.c.fratina.civ@mail.mil no later than 19 December 2016 at 10:00 AM Eastern Time.

3. PROPOSAL EVALUATION

To aid in evaluation, proposals shall be practical, specific complete, and logically assembled. The proposal shall be in a clear, concise format satisfying all requirements of this solicitation. It shall be in sufficient detail to demonstrate a complete understanding of the work to be accomplished.

4. THE PROPOSAL

The overall proposal shall consist of three (3) separate volumes, individually titled. Each volume shall be appropriately titled, as follows:

Volume Number Volume Title

Volume I Technical Proposal

Volume II Price Proposal

Volume III Administrative Documents

Volume I shall be broken up into four (4) sections: Executed Solicitation Documents, Executive Summary, Technical, and Past Performance information (excluding the completed past performance questionnaires submitted from past performance references). The entirety of Volume I, should not exceed fifty (50) pages, including appendices, matrices, and tables. Fold-outs (either 8 ½” by 14” or 11” x 17”) shall count as two (2) pages each.

Proposals shall be typed in 12-point, Times New Roman font using 1” margins on the top, bottom and sides.

Graphics, tables and matrices are exempt from the 12-point font requirement. The Table of Contents, Solicitation

(executed copy of this SF1449 and any amendments), tabs and index sheets will not be counted towards the page limits listed above. Any pages exceeding the page limitation or any pages containing materials not legible to the evaluators will be disregarded and will not be evaluated.

There are no page limitations for Volume II and III of the proposal. However, an electronic copy of the Offeror’s

Commercial Published Price List, including any additional discounts off of their current pricing, as well as a completed copy of Exhibit B shall be submitted as part of Volume II.

4.1. Contents of the Technical Proposal (Volume I)

All sections of the Offeror’s Technical Proposal shall make direct reference to the Lemo connectors and accessories as outlined in the SON and Product List (Attachment 1 of the SON). The Proposal shall be presented in a clear and logical order. Statements such as “will comply”, “meets the intent of”, or “we intend to meet the requirements” and the like, will not suffice for evaluation purposes.

Section 1 – Executed Solicitation Documents (SF 1449)

Section 1 shall contain a signed copy of the SF1449 and signed amendments (if any).

Section 2 – Executive Summary

The Executive Summary shall not exceed one (1) page and should briefly summarize the content and identify the key points of the Offeror’s Technical Proposal.

Section 3 – Technical Acceptability

In Section 2, the Offeror shall clearly demonstrate that it has a clear understanding of the requirements outlined in the SON and Product List (Attachment 1 of the SON). The Offeror’s proposal shall include all required documentation detailed in the list below.

Section 4 – Past Performance

In Section 4, the Offer shall provide past performance questionnaires (Exhibit A) to past performance references/points of contact for contracts of similar nature (size, scope and complexity) to be completed and returned to the Contract Specialist for this requirement. A contract of similar nature is a contract of comparable risk – functions, responsibilities, and control exercised by the Contractor which is essentially the same as required under this solicitation.

The Offeror shall also provide the following information for the points of contact to whom they provide the Past

Performance Questionnaires (Exhibit A) for submittal to the Government. This information shall be provided as part of Section 4 within the Technical Proposal Volume:

Name of the Organization that will be providing the reference (Exhibit A)

Name of the individual Point of Contact (POC)

Current POC Telephone number

Current POC email address

Contract Number

Period of Performance

Brief statement explaining the scope of work to include the contract value (in terms of dollars).

4.2. Contents of the Price Proposal (Volume II)

The Offeror shall provide a Price Proposal to include the following items:

Electronic copy of the Offeror’s Commercial Published Price List for Lemo connectors and accessories

(including any additional discounts off of its current pricing);

A completed copy of Exhibit B to reflect proposed pricing for Shipping. (Shipping Cost will be Fixed

Priced at the Call Order Level. All associated Shipping Cost will be finalized at the time of each Call

Order.)

The Offeror’s Price Proposal, to include all of the aforementioned items, will be incorporated into the resultant BPA award. The Offeror is encouraged to propose additional discounts off of their Published Price List for this Blanket

Purchase Agreement. Please indicate the discount amounts within your proposal for review. After award of the base BPA, the Offeror may propose additional discounted price(s) to the Government in response to Call Order

Request for Quotes. Call Order total values however, shall not exceed the individual Call Order limitations established in the Master BPA.

4.3. Contents of the Administrative Documents (Volume III)

4.3.1. OCI Mitigation Plan (If Applicable): Offerors are directed to review FAR 9.5, Organizational and Consultant

Conflicts of Interest (OCIs). Please be advised that the Government may not make an award that would result in a prohibited OCI. Therefore, offerors shall identify in their proposals any and all potential OCI that might result from performing any aspects of the requirement as detailed in the SON and MECs, and include proposed means of preventing, avoiding or mitigating each OCI identified. If no current or potential OCI is identified, then the Offeror shall provide a statement within the proposal indicating that OCI does not exist for this effort.

5. COST/PRICE COMPETITION

It is expected that there will be adequate price competition; therefore, the Offeror is not required to provide other than certified cost or pricing data IAW FAR 15.403-1(c). However, if after receipt of the proposals, the Contracting

Officer determines that data other than certified cost or pricing data is required, the Offeror shall provide this information upon request.

6. PERIOD FOR ACCEPTANCE OF OFFERS

The offeror shall hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) Basis for Award and Evaluation

The Lowest Price, Technically Acceptable (LPTA) process is selected as appropriate for this acquisition because the best value is expected to result from the selection of the technically acceptable proposal(s) with the lowest evaluated price(s). For purposes of this requirement, LPTA is defined as any technically acceptable offer for which the proposed pricing is determined fair and reasonable.

Please note that if upon evaluation, an Offeror is deemed “Unacceptable” for either Technical or Past Performance, it will be excluded from award consideration.

The Government intends to evaluate proposals and award a single-award Blanket Purchase Agreement (BPA) without discussions to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary in accordance with FAR 15.306.

Therefore, the Offeror’s initial proposal should contain its best terms from both price and technical standpoint.

(b) Evaluation Criteria

The award will be made based on the LPTA source selection process. The following factors shall be used to evaluate offers:

Factor 1 – Technical Acceptability

Factor 2 – Past Performance, and

Factor 3 – Price

Each of the evaluation factors will be rated as follows:

1. Factor 1 – Technical Acceptability

A technically acceptable proposal will demonstrate that the Offeror has a clear understanding of the requirements outlined in the Request for Proposal (RFP) to include the Statement of Need (located on page 4 of the solicitation) and the Product List (located on page 5 of the solicitation).

2. Factor 2 - Past Performance

There are two aspects to the past performance evaluation:

a. The first aspect is based on the Offeror’s record of recent and relevant performance. The Government will assess the relevancy in past performance efforts performed within the past three (3) years of a similar nature (scope, size, and complexity) in accordance with the solicitation. The Government will evaluate this aspect of past performance based on the information contained within the Offeror’s proposal and completed past performance questionnaires

(Exhibit A) that are submitted by the past performance references.

b. The second aspect of the past performance evaluation is to determine how well the contractor performed on the previous contracts. The past performance references reviewed will be based on the completed past performance questionnaires.

Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy, recency, and quality of the past performance rests with the Offeror. Other sources available to the Government include, but are not limited to, the Past Performance Information Retrieval System

(PPIRS) and Federal Awardee Performance and Integrity Information System (FAPIIS).

In the case of an Offeror without a record of recent/relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the

Offeror may not be evaluated favorably or unfavorably on past performance in accordance with FAR

15.305(a)(2)(iv). Therefore, the Offeror shall be determined to have unknown past performance. In the context of

Acceptability/Unacceptability, “Unknown” shall be considered “Acceptable.”

3. Factor 3 – Price

The cost/price will be evaluated separately from all non-cost/price factors. The objective of price analysis is to ensure that the final agreed-to price is fair and reasonable in accordance with FAR 12.209 and FAR 15.404-1(b).

The Government intends to award a single BPA to the lowest priced technically acceptable Offeror. For purposes of this requirement, LPTA is defined as any technically acceptable offer for which the proposed pricing is determined fair and reasonable.

4. Rating Standards for the Non-Cost/Price Factors and Definitions

4.1. Technical Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

4.2. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the

Offeror’s performance record is unknown.

Unacceptable Based on the Offeror’s performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

4.3 Definitions

Rating The evaluators’ conclusions identifying the technical acceptability of a non-cost/price evaluation factor or sub factor. The ratings for each non-cost/price factor and each of its sub factors, if applicable, will be expressed as either “acceptable” or

“unacceptable”.

Recency As it pertains to past performance information, is a measure of the time that has elapsed since the past performance reference occurred. Recency is generally expressed as a time period during which past performance references are considered relevant.

Relevancy As it pertains to past performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the source solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance.

5. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JUL 2016)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

https://www.sam.gov/portal

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the

Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment

Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or…