Performance_Work_Statement.pdf

Performance Work Statement Chemical Analytical Services

Section 1. Purpose

1.1 Introduction: The U.S. Army Research Institute of Environmental Medicine (USARIEM), Natick, MA, supports research experimentation that requires the collection and analysis of ration components with the goal of providing nutrition information to those who develop the rations as well as the end-use, the Warfighter.

1.2 Mission: The mission of the US Army Research Institute of Environmental Medicine (USARIEM), located in Natick, MA, is to protect, sustain, and maximize the health and performance of military personnel through basic and applied research.

1.3 Background: USARIEM for the last 10 years has used the nutrient derived nutritional analyses for over 400 ration components tested. USARIEM currently has built the most up-to-date and accurate nutrition database for rations that has ever existed.

1.4 Scope: The contractor shall accomplish chemical and nutrient analytical services on USARIEM provided samples. To support this effort, USARIEM has a requirement for an Indefinite Delivery Indefinite Quantity (IDIQ) contract for the support of the analysis services.

1.5 Non-Disclosure Statement (NDS) (Deliverable Exhibit) : The contractor shall ensure that all contractor personnel are advised of nondisclosure policies as well as restrictions from communicating official business to media outlets. The contractor personnel may be required to sign specific non-disclosure statements as required by the contract. The contractor shall provide signed non-disclosure statements from each personnel assigned, prior to performing any services.

Section 2 General Requirement

2.1 Performance

2.1.1 Place of Performance: Services will be performed on-site at the contractor’s laboratory.

2.1.2 Period of Performance: Services are for a Base year with four 1-year option periods. 1 January 2018 through 31 December 2019.

2.2 Types of Services

2.2.1 Non-Personal Services: This PWS identifies services that are strictly non-personal in nature, as defined by Federal Acquisition Regulation (FAR) Part 37, Service Contracting. To ensure there is no appearance of any personal services, the Government shall neither supervise contractor personnel nor control the method by which the contractor performs the required tasks.

Under no circumstances shall the Government assign tasks or prepare work schedules for individual contractor personnel. It shall be the responsibility of the contractor to manage its personnel and to guard against any actions that give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contractor Officer (KO) immediately.

2.2.2 Severable/Non-Severable Services: This award identifies services that are severable in nature.

2.2.3 Inherently Governmental Functions: This requirement has been reviewed and contains no services that are inherently governmental functions.

2.3. Contract Management

2.3.1. Government Management: The Contracting Officer’s Representative (COR) for this contract will be appointed by the Contracting Officer (KO). The COR will serve as the primary point of contact for all activities and issues that occur under this contract.

2.3.2. Contractor Management: The contractor shall designate a single Program Manager (PM) to be the contractor’s authorized point of contact (POC) with the COR. The PM will be responsible for formulating and enforcing performance standards, assigning contractor schedules, reviewing performance quality, communicating policies, purposes, and goals to subordinates. This will include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract, or proposed changes or modifications to the contract.

The PM shall demonstrate capability in the overall management of complex tasks, and strong team building skills. (OPTIONAL if required)

2.3.2.1. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel used in performance of this contract. The Contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective scientific services performed in accordance with the requirements contained in the statement of work.

2.3.2.2. The contractor shall provide a draft Quality Control Plan (QCP) (Deliverable XX) with their proposal and a final QCP no later than 15 days after contract award. The contractor shall prepare and adhere to a QCP describing how the contractor intends to manage the contract to achieve the established standards set forth in the Performance Standards Summary Matrix and the contractor’s QCP.

2.4. Reports

2.4.1. Reports and documents delivered by the contractor in the performance of this contract shall be considered Technical Data as defined in the applicable FAR clause 52.227-14, Rights in Data. All documentation shall reflect the latest version of the work product or activity, unless specifically directed otherwise by the Government. All documentation shall be prepared in accordance with (IAW) standard industry practices, ensuring electronically produced documents which reflect logical flow of material, tables of contents indexes and page numbering. Where applicable, the contractor’s attention is called to the availability of commercial, industry, federal, and military guides, instructions, and standards for many of the topics addressed in this PWS and under this contract.

2.4.2. Contract Manpower Reporting (Deliverable 3). This is a mandatory requirement IAW Army Federal Acquisition Regulation Supplement (AFARS) 5137.91, Accounting for Contract Services.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the (Name Component) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.

The following information is provided for the Contractor’s use in completing the above report:

Product Service Code: Q301

Unit Identification Code for the Army Requiring Activity: W1D1AA

2.5 Contractor Personnel, Disciplines, and Specialities

2.5.1. General/Specialized Experience: The contractor shall have expertise as a chemical analytical laboratory. The laboratory must follow Association of Official Analytical Chemists (AOAC) guidelines and assure all laboratory technicians assigned to perform procedures in the laboratory are trained on SOPs for specific methods and all instruments are evaluated for peak shapes, sensitivity and proper run conditions prior to sample analysis. Each analytical run must include a series of standards and controls to monitor the performance of the analytical instrument and to minimize any drift that may occur during the course of the run.

2.6. Travel: No travel is required for this requirement.

2.7. Invoices: The contractor shall submit invoices monthly to Wide Area Work Flow (WAWF) with sufficient documentation to provide certification of invoice.

Section 3 Performance Requirements

3.1. The contractor shall provide all necessary materiel and personnel required to perform chemical nutrient analyticial services. The contractor shall provide non-personal services. The following section specifies the Performance Objectives and Performance Elements for the contract.

http://www.ecmra.mil/

3.1.1. General Requirements.

The contractor shall provide nutrient chemical analyses to support the USARIEM Ration Analysis and Database Program and ongoing protocols requiring chemical analysis of foods.

The Ration Analysis and Database Program catalogs the nutritional composition of ration components and makes this information available to Warfighters via the ComRaD website (http://hprc-online.org/comrad/). This program analyzes ration components when they are freshly procured (pre-storage) and after a 3-yr shelf-life simulation (post-storage) to assess nutrient changes in ration components over the course of their shelf-life.

Chemical analysis of protocol foods is required so that researchers are able to control nutrient consumption of volunteers during the testing period.

3.1.2. Specific Requirements: The contractor shall provide chemical nutrient analytical services of USARIEM provided samples to include:

3.1.2.1 Grouped analyses (required by the Ration Analysis and Database Program)

3.1.2.2 Pre-storage measures AOAC international methods are cited from the 18th edition and are subject to change if new additions are published during the lifetime of this contract)

1. Sample gram weight

2. Sample prep-food

3. Ash (AOAC international, method 923.03)

4. Calories (calculated)

5. Carbohydrates (calculated)

6. β carotene (AOAC International, method 2005.07)

7. Calcium, iron, magnesium, potassium, sodium, zinc, phosphorous (Inductively coupled plasma (ICP) Emission Spectrometry, AOAC international, method 984.27)

8. Nitrogen and protein (Dumas method, AOAC international method 968.06 and 992.15)

9. Fat (Acid hydrolysis)

10. Saturated, unsaturated, trans and omega fatty acids (calculated as triglycerides, method

996.06, AOAC international)

11. Folic Acid (microbiological method, AOAC international method 992.05)

12. Moisture (AOAC international method 925.09)

13. Niacin (microbiological method, AOAC international 944.13 and 960.46)

14. Pyridoxine (AOAC international method 961.15)

15. Riboflavin (microbiological method, AOAC international method 940.33 and 960.46)

16. Selenium (AOAC international method 2011.19)

17. Sugar profile (Gas chromatographic method)

18. Thiamin (AOAC international methods 942.23, 953.17 and 957.17)

19. Total dietary fiber (Prosky method, AOAC international method 991.43)

20. α-Tocopherol (High-performance liquid chromatography, HPLC)

21. Vitamin A as retinol (AOAC international methods 992.04, 992.06, and 2001.13)

22. Vitamin B12 (microbiological method, AOAC international methods 952.20 and 960.46)

23. Vitamin C (AOAC method 967.22)

3.1.2.3 Post-storage measures (all cited AOAC international methods are cited from the 18th edition and are subject to change if new additions are published during the lifetime of this contract)

1. Sample gram weight

2. Sample prep-food

3. β carotene (AOAC International, method 2005.07)

4. Folic Acid (microbiological method, AOAC international method 992.05)

5. Niacin (microbiological method, AOAC international 944.13 and 960.46)

6. Pyridoxine (AOAC international method 961.15)

7. Riboflavin (microbiological method, AOAC international method 940.33 and 960.46)

8. Thiamin (AOAC international methods 942.23, 953.17 and 957.17)

9. α-Tocopherol (HPLC)

10. Vitamin A as retinol (AOAC international methods 992.04, 992.06, and 2001.13)

11. Vitamin B12 (microbiological method, AOAC international methods 952.20 and 960.46)

12. Vitamin C (AOAC method 967.22)

3.1.2.4 Individual analyses (required by both the Ration Analysis and Database Program and study protocols; all cited AOAC international methods are cited from the 18th edition and are subject to change if new additions are published during the lifetime of this contract):

1. Vitamin D (Liquid chromatography-mass spectrometry (LCMS), AOAC international method 2011.11)

2. Amino acid profile (HPLC)

3. Caffeine (HPLC)

4. Saturated, unsaturated, trans and omega fatty acids (calculated as triglycerides, method

996.06, AOAC international)

5. Zinc (ICP Emission Spectrometry, AOAC international, method 984.27)

6. Carbohydrates (calculated)

7. Fat (acid hydrolysis)

8. Calories (calculated)

9. Calcium (ICP Emission Spectrometry, AOAC international, method 984.27)

10. Total Vitamin A (calculated from retinol and carotenes)

11. Vitamin C (AOAC method 967.22)

12. Insoluble Fiber (Prosky method)

13. Total dietary fiber (Prosky method, AOAC international method 991.43)

14. Galactoligosaccharides (High-performance anion exchange chromatography (HPAEC) method)

15. Fructan (Inulin) (Spectrophotometric method)

16. Moisture (AOAC international method 925.09)

17. Ash (AOAC international, method 923.03)

18. Nitrogen and protein (Dumas method, AOAC international method 968.06 and 992.15)

3.1.2.5 All analyses should be provided as a report and quality control procedures need to be available.

3.1.2.6 Contractor will be available to answer USARIEM questions regarding sample analysis

3.2. Performance Requirement Summary Matrix

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance in relation to performance objectives. The Government will finalize the QASP immediately following award, and the COR will provide a copy of the final QASP to the contractor. The QASP is a living document and may be updated by the Government as necessary.

The Government will use the following performance requirements to measure the performance of the contractor. The contractor shall meet the Performance Objective(s) and Acceptable Quality Level(s) within the “Performance Requirements Summary Matrix” (PRS Matrix).

PERFORMANCE REQUIREMENTS SUMMARY MATRIX

# PWS

Ref. Performance Objective Acceptable Quality

Level Performance Measurement Incentive

1 3.1.2 Contractor will analyze ration components for “Pre-and post-storage analysis” as well as individual nutrients outlined in PWS according to AOAC methods

100% nutrient analysis completed according to AOAC methods outlined in

PWS.

Nutrient analysis reports with results that state the method used for each nutrient analysis

Past Performance

2 3.1.2.5 Contractor will provide analysis to USARIEM personnel via electronic reports.

100% electronic reports

USARIEM

POC/ COR

should receive all reports electronically

Past Performance

3 3.1.2.6 Contractor will be available to USARIEM for questions regarding data analysis

Response to

USARIEM POC/

COR within 2 business days

USARIEM

POC/ COR

should receive a phone call.

Email or voicemail from the contractor in effort to answer questions

Past Performance

Section 4 Special Requirement

4.1 Security: There are not security requirements.

4.2 Government Furnished Equipment/Information/Computer Utilization: USARIEM will provide ration components and protocol foods to the laboratory for analysis.

Section 5 Deliverables

5.1 Deliverables: The contractor shall provide the following deliverable as listed. (E-Electronic, H Hardcopy)

Item PWS Ref Title Distribution E H Initial Subsequent Grouped Analyses

3.1.2.1 • Pre-storage analyses

• Post-storage analyses

As requested Y N As requested

As requested

Individual Analyses

3.1.2.4 • Vitamin D

• Amino Acid Profile

• Caffeine

• Saturated, unsaturated, trans and omega fatty acids

• Zinc

• Carbohydrates

• Fat

• Calories

• Calcium

• Total vitamin A

• Vitamin C

• Insoluble fiber

• Total dietary fiber

• Galactoligosaccharides

• Fructan

• Moisture

• Ash

• Nitrogen and protein

As requested Y N As requested

As requested

CMRA 2.4.2 • Contract Manpower Reporting

Annual Y N Annual October

Annual October