W81XWH-16-R-0021_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This purpose of this amendment is to incorporate changes from Q&As.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81XWH-16-R-0021

X 9B. DATED (SEE ITEM 11)

20-Jul-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Aug-2016

CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

W81XWH 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81XWH-16-R-0021

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L.1. GENERAL INSTRUCTIONS

This section provides general guidance for preparation of proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. The proposal shall also be compliant with all requirements as stated in the Performance Work Statement.

The Government intends to award a Single Award Indefinite-Delivery Indefinite Quantity (SA-IDIQ) contract to the Offeror that represents the best value as determined by the Government. This SA-IDIQ CONTRACT will utilize firm-fixed-price (FFP) and cost-plus-fixed-fee (CPFF) task orders based on whether the services provided are commercial (FFP) or non-commercial services (FFP or CPFF) as defined by the Federal Acquisition Regulation.

Additionally a cost reimbursable CLIN is reserved for Other Direct Costs (ODCs) which is designated for travel and purchases of materials as needed.

The use of contractor teaming arrangements (as defined in FAR 9.601(1)) and subcontractor relationships is acceptable. Any subcontracting/teaming arrangements contemplated by the Offeror must be presented in detail.

The details should disclose those portions of the task which will be subcontracted and the anticipated organizations with which subcontracting or teaming arrangements are planned. Since there is a direct relationship between the Cost/Price proposal and the Non-Cost/Price proposal, the Offeror shall include enough information on subcontracting/teaming arrangements to allow for a thorough proposal review from a technical and management perspective. The Offeror shall include evidence (e.g., statement of intent to enter into a teaming agreement) of all subcontractor relationships (with both large and small businesses) in the Volume I. Although this evidence shall be submitted in Volume I, only information presented in Volume II (e.g., narrative descriptions of subcontractor and teaming arrangements) will be considered when evaluating Management Capabilities, Experience, and/or Technical Approach.

The Offeror may submit a proposal as a prime contractor and also be included as a subcontractor to another prime contractor's proposal, since only one contract will ultimately be awarded.

The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation.

Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. This documentation shall cover all aspects of this solicitation and include the Offeror’s approach for integration and program management activities. Proposals must clearly demonstrate how the Offeror intends to accomplish the project and must include convincing rationale and substantiation of all claims.

Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete effective response to the solicitation are not desired.

The Offeror may describe its proposal through the use of graphs, charts, diagrams and narrative in sufficient detail for the Government to understand and evaluate the nature of the approach. In its evaluation and confidence assessment, the Government will consider the degree of substantiation of the proposed approaches in all proposal volumes.

The Government will evaluate only one proposal from each prime Offeror. The Government will not accept alternate proposals. Offerors’ proposals must include a statement that the proposal shall remain valid for a minimum of 180 days from the date of submission.

The Government intends to award without discussions. Therefore, the Offeror’s proposal is presumed to represent the Offeror’s best effort in response to the Solicitation. If discussions are required they will be conducted with Offerors in the competitive range to the extent deemed necessary by the Contracting Officer in accordance with FAR 15.306. Discussions will be conducted on the content of the proposal and, if discussions have been conducted, a Final Proposal Revision (FPR) will be solicited from those Offerors within the competitive range. A common cut-off date will be established for receipt of all FPRs.

Offerors are prohibited from modifying any documents, printed or electronic, associated with this solicitation and any amendments in any way, shape or form, unless specifically authorized to do so. The electronic solicitation documents posted on http://www.fbo.gov shall be the official documents for this solicitation.

All proposal information is subject to verification by the Government. Falsification of any proposal submission, documents, or statements may subject the Offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code.

All Offerors must comply with FAR 52.204-7 System for Award Management and DFARS 252.204-7004, Alternate A, System for Award Management. In complying with these provisions, the Offeror must ensure that ALL representations and certifications contained in Solicitation Section K are completed and uploaded to its SAM record at http://www.sam.gov by the date specified for receipt of proposals. Any Offeror that does not have an active SAM record or has a record that does not include all representations and certifications required in Section K may be found ineligible for award.

Any data previously submitted in response to another solicitation to USAMRAA or another agency shall be assumed to be unavailable during this proposal evaluation and source selection process. Proposal data shall not be incorporated into this proposal by referring to another proposal or other source.

The Government will not reimburse any Offerors for costs incurred as a result of preparation and submission of a proposal in response to this solicitation.

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be determined ineligible for award.

L.1.1. LABOR CATEGORY RATES AND DOL DETERMINATION

Labor rate adjustments may be requested from the Contracting Officer upon changes to the Wage Determination issued by the Department of Labor (Attachment 4). Only the labor categories covered under the Service Contract Labor Standards shall be eligible for adjustments in accordance with FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts).

L.1.2. TECHNICAL QUESTIONS

Questions concerning the solicitation are due no later than 03 August 2016 at 1:00 PM ET. Questions shall be submitted to the Contract Specialist, Ms. Samantha L. Connors at samantha.l.connors.civ@mail.mil by the due date and time. No telephone calls will be accepted. No questions received after the due date will be addressed. An amendment to the solicitation will be posted providing the answers.

L.1.3. PROPOSAL DUE DATE

No Later than 02 September 2016 at 1:00 PM ET.

L.2. PROPOSAL FORMAT AND CONTENT INSTRUCTIONS

http://www.fbo.gov/ http://www.sam.gov/ mailto:samantha.l.connors.civ@mail.mil

Failure to submit all documents concurrently, and in accordance with these instructions, may render a proposal unacceptable. The Government will not consider pages submitted in excess of the stated page limitations.

L.2.1. MEDIA

The Offeror shall provide one (1) compact disc (CD) containing all proposal Volumes using Microsoft Office applications. The Government will consider this CD the original copy. If a discrepancy exists between the original paper copy of the proposal and any electronic CD copy required to be submitted, the electronic CD copy will take precedence. Documents contained in electronic copies on CDs will be the considered the official proposal documents. Exhibit 1 Cost/Price Sheet shall be submitted as a Microsoft Excel spreadsheet.

L.2.2. PROPOSAL EVALUATION

To aid in evaluation, proposals shall be practical, specific and complete as well as being indexed (cross-indexed, as appropriate) and logically assembled. The proposal shall be in a clear, concise form. All pages of each proposal volume shall be single-sided, numbered and dated and include the solicitation number.

L.2.3. COST/PRICE INFORMATION. Cost/Price information shall be included in the cost/price proposal Volume only. The proposed cost/price shall not be discussed or exhibited in any other volume of the Offeror’s proposal.

L.2.3.1. INNOVATIVE APPROACHES. Wherever the Contractor is proposing an innovative approach that may significantly impact the cost/price, the Contractor shall identify this within the technical proposal, without actually referencing the labor rates or labor costs. Any significant inconsistency between the cost/price proposal and any other section of the proposal, if unexplained, may be interpreted as a lack of the Offeror’s understanding of the nature and scope of the requirement and the Offeror’s ability to perform the contract within the financial restraints therein.

L.2.4. THE OFFEROR’S PROPOSAL

The overall proposal shall consist of four (4) separate Volumes, individually titled. All copies of each Volume shall be appropriately titled. The required number of copies of each proposal Volume, each of which shall be contained in separate 3-ring binders, is as follows:

Proposal Volumes Volume Title Required # of Hard

Copies Page Limitation

Volume I Executed Solicitation Documents (Section K) and

SF 33 1 N/A

Volume II Executive Summary, Management Capabilities, Experience, and Technical Approach 4 50 Pages

Volume III Past Performance Narrative 1 15 Pages Volume IV Executive Summary and Cost/Price Proposal 1 N/A

L.3. PAGE LIMITATIONS

L.3.1. There are page limitations associated with each proposal volume. If the Offeror’s proposal volume exceeds the defined page limitations, the pages exceeding the limit will be removed and will not be evaluated.

L.3.2. The table of contents, solicitation compliance matrix, and tabs (printed one side only) will not be counted toward the page limitations.

L.4. CONTENT OF PROPOSAL VOLUMES

The Offeror shall submit content required to evaluate the Offeror’s non-cost/price evaluation factors and cost/price evaluation factors IAW Section M, Evaluation Factors.

L.4.1. VOLUME I Executed Solicitation Documents (Section K) and SF 33

The Offeror shall complete Page 1 of the Standard Form (SF) 33, Solicitation, Offer and Award. The Offeror shall fill out blocks 12 through 18 accordingly:

The Government requires a minimum acceptance period of not less than 180 calendar days. The Offeror shall complete Block 12 with full cognizance of the minimum acceptance period of 180 calendar days. “Acceptance Period” means the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of an offer. The offer may specify a longer acceptance period than the Government’s minimum requirement but shall not specify a shorter period.

If any amendments to the solicitation are issued, the Offeror must acknowledge each amendment number and date in Block 14 of the SF 33. Failure to acknowledge all solicitation amendments may render the Offeror ineligible for award.

The Offeror’s legal name and address in Block 15A on the SF33 must match the information for the Offeror in SAM at http://www.sam.gov including the corresponding Commercial and Government Entity (CAGE) code and Data Universal Numbering System (DUNS) number. The address listed in Block 15A will be the official mailing address used by the Government for letter correspondence, if necessary.

The name, title, signature and date identified in Block 16, 17 and 18 must be an authorized representative with authority to commit the Offeror to contractual obligation.

L.4.2. VOLUME II – Executive Summary, Management Capabilities, Experience, and Technical Approach

All sections of the Offeror’s proposal shall make direct reference to the corresponding PWS specification paragraph numbers. Proposed approach and methods shall be presented in a clear and logical order. Statements such as “will comply,” “meets the intent of,” or “we intend to meet the requirements” and the like will not suffice for evaluation purposes.

Volume II shall be divided into four (4) sections: Executive Summary, Management Capabilities, Experience, and Technical Approach further defined below. Volume II, shall not exceed fifty (50) pages, including appendices, matrices, and tables. Fold-outs (either 8 ½” by 14” or 11” x 17”) shall count as two (2) pages each. Proposals shall be single-sided, typed in 12-point, Times New Roman font using 1” margins on the top, bottom and sides. Graphics, tables and matrices are exempt from the 12-point font requirement; however, any materials not legible to the evaluators will be disregarded. Cover pages containing plain names (example - title pages) will not be included in total page counts. Quality Control Plan is excluded from the page count.

L.4.2.1. EXECUTIVE SUMMARY

The Executive Summary shall not exceed one (1) page.

L.4.2.2. MANAGEMENT CAPABILITIES

L.4.2.2.1 The Offeror should submit a Management Capabilities section that addresses:

• The Offeror’s organizational structure to include individuals’ authority, roles, responsibilities, internal reporting relationships and positions within the organization. If Offeror’s Technical Proposal includes subcontracting or teaming those relationships must be clearly defined and explained;

• Chain of command practices that will contribute in a positive manner to ensuring completion of all objectives

(particularly emphasizing communications, accounting, crosschecks) on schedule and/or early enough to take necessary corrective actions, and flexibility in allocating resources based on Government priorities;

http://www.sam.gov/

• Offeror’s methods for staffing, managing personnel, managing subcontractors, subcontracting plans, task management plans, including, but not limited to, mix of resources, teaming agreements, managing priorities, task monitoring, and decision making processes;

• The Offeror’s process and tools for creating and managing schedules unique to operating and managing specialized forensic sciences laboratory, including the need for emergency/contingency operations and 24/7 coverage; this also should include a risk management plan for a variety of situations to include natural disasters and mobilization;

• The Offeror’s plans for monitoring and reporting cost and progress;

• The Offeror’s proposed quality control plan, quality standards and processes for evaluating overall contract performance

L.4.2.3 EXPERIENCE

L.4.2.3.1. The Offeror’s proposal shall demonstrate:

• Corporate experience identical to, similar to, or related to performing services contained within the PWS.

• Relevant corporate experience in providing services to Government specialty/specialized scientific laboratories, specifically forensic laboratories, and programs identical, similar, or related to this PWS.

L.4.2.3.2 Offeror’s proposal should demonstrate as applicable: Specific examples of relevant corporate experience in the areas of basic and applied forensic sciences; quality management; program management and administrative support services; facility support services; Government regulations in relation to biosurety, the US Food and Drug Administration (FDA), Good Laboratory Practice and Good Clinical Practice; and information technology and management experience.

L.4.2.3.3 Offeror’s proposal shall include resumes for all individuals proposed to fill Key Personnel positions.

Resumes of Key Personnel do not count against the page totals. These resumes shall clearly describe the relevant experience possessed by the proposed Key Personnel and include a list of relevant training, education, and certifications. For those individuals proposed as Key Personnel who are not current employees of the prime Offeror, the proposal shall include a signed letter of intent.

L.4.2.4 TECHNICAL APPROACH

The Offeror’s proposal shall demonstrate:

• A clear understanding of the PWS and all the tasks to be performed, the methodology and flexibility that will be utilized, and how the approach will accomplish all tasks and subtasks, as necessary to ensure program success within the proposal’s required time frame.

• A technical approach that demonstrates a clear working knowledge of a Government research laboratory.

• A transition-in plan that 1) is achievable, and 2) meets and complies with the requirements established in

Section 7.13 of the PWS.

L.4.3. VOLUME III – PAST PERFORMANCE

The entirety of the Volume III past performance narrative shall not exceed fifteen (15) pages, including appendices, matrices, and tables. Fold-outs (either 8 ½” by 14” or 11” x 17”) shall count as two (2) pages each. Proposals shall be single-sided, typed in 12-point, Times New Roman font using 1” margins on the top, bottom and sides. Graphics, tables and matrices are exempt from the 12-point font requirement; however, any materials not legible to the evaluators will be disregarded.

L.4.3.1. PAST PERFORMANCE REFERENCES

The Offeror, shall submit NO MORE THAN three (3) past performance references for itself as the prime contractor of relevant contracts in scope, magnitude of effort, and complexities with this requirement. The Offeror shall also submit NO MORE THAN one (1) reference for each subcontractor proposed as defined in L.4.3.1.3. below. The contracts may be past or current as long as the recent performance did not end more than three (3) years prior to the due date for the submission of the Offeror’s proposal. The referenced contracts may have been with Federal, State, or City agencies and/or commercial customers.

L.4.3.1.1. Offerors are reminded the Government may elect to consider data obtained from other sources. Other sources available to the Government include, but are not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), and Contractor Performance Assessment Reporting System (CPARS). The burden of demonstrating relevancy of the past performance rests with the Offeror.

L.4.3.1.2. The Offeror shall provide a Past Performance Narrative that discusses the Offeror’s ability to perform all the requirements identified in the PWS. The narrative should include the following information:

(1) Customer's name, address and current telephone number and e-mail address provided for one (1) point of contact.

(2) Contract number, type and total original and present or final contract value.

(3) Date of contract, place(s) of performance, and period of performance.

(4) Brief description of contract work and comparability to the proposed effort. It is not sufficient to state that it is comparable in magnitude and scope. Rationale must be provided to demonstrate that it is comparable as set forth above.

(5) Method of acquisition: competitive or noncompetitive.

(6) Discuss any major technical problems and how they were overcome. List major deviations or waivers to technical requirements granted by the customer.

(7) Whether delivery was on time and, if not, why; adherence to program schedules, incentive performance (e.g., schedule and technical) history, if applicable.

(8) Cost and price management history, cost overruns and underruns, and cost and price increase modifications and the reasons, if applicable.

(9) List any contracts cancelled or terminated (partial or complete) within the past five (5) years and basis for termination (convenience, default, or cause). Include the contract number, name, address and telephone number of the terminating Contracting Officer. Include contracts “de-scoped" by the customer because of performance or cost problems.

(10) Average number of personnel on the contract per year and the turnover rate of personnel per year.

L.4.3.1.3. If the Offeror proposes to use subcontractors/teaming arrangements to perform 30 percent or more of the scope and objectives of this requirement, the Offeror shall provide the above information for each of the proposed subcontractors/teaming arrangements.

L.4.4. VOLUME IV – EXECUTIVE SUMMARY AND COST/PRICE PROPOSAL

L.4.4.1. PAGE LIMITATION

The Executive Summary shall not exceed one (1) page.

The cost/price proposal has no page limitation.

L.4.4.2. COST/PRICE PROPOSAL

Offerors shall provide cost/price proposals to meet the cost reimbursable and fixed price loaded labor hour nature of the contract. Offerors shall use the Government provided Microsoft Excel workbook (Exhibit 1 Cost/Price Sheet) in place of the Section B format for their submissions, but must supplement the spreadsheet with standard cost build up data. Offerors may modify Tab 6 (Indirect Rates and ODC’s) based on their accounting systems or use another spreadsheet. This part will require the Offerors to present their loaded and unloaded labor rates. The Offeror shall not propose labor rates that are derived from blending the labor rates of two or more separate Contractors, Subcontractors, or Consultants. In order for the Government to accurately evaluate the costs/prices proposed, the cost/price proposal shall be in a uniform format, presenting a detailed breakdown of the associated cost elements for each labor category.

All percentages and rates shall be rounded to two decimal places. The Offeror shall ensure mathematical computations are correct. Errors in arithmetic may be considered a reason to be removed from competition.

If an Offeror submits a Cost/Price Proposal utilizing an altered version of the Exhibit 1 Cost/Price Sheet (except for Tab 6 (Indirect Rates and ODC’s) or submits a spreadsheet of its own in place of the completed template provided in Exhibit 1 Cost/Price Sheet this may be considered a reason to be removed from the competition. Only cost/price proposals which utilize the template provided in Exhibit 1 Cost/Price Sheet will be evaluated. Please reference section L.2.1 of this solicitation for electronic submission requirements.

The Offeror shall refer to Attachment 2, Labor Category Descriptions, for definitions of the labor categories contained in Exhibit 1 Cost/Price Sheet. If the Offeror intends to propose any labor category that is consistent in duties with a description in Attachment 2 but differently titled, in accordance with its cost accounting procedures, the Offeror must cross map the description/title of its proposed labor category to the Government’s PWS to ensure its proposal receives a proper evaluation.

By submitting a proposal for the base contract, the Offeror agrees to pay the prevailing labor rates in accordance with the DOL Wage Determinations in the areas where services will be provided. For purposes of base contract proposal evaluation, the Offeror shall use the DOL wage determination for Kent Country, Delaware in developing the labor rate ranges. The Offeror shall asterisk those labor categories determined to be Service Contract Labor Standards positions. These specific positions will be subject to change in Task Orders depending on the location of the work and the prevailing DOL Wage Determination.

The Offerors shall propose labor rates or have a not applicable (N/A) listed for all labor categories listed in Exhibit 1 Cost/Price Sheet. The Offeror must provide a rate for each labor category it proposes. The Offeror shall not delete any lines from the spreadsheet or leave any fields blank. If the Offeror chooses not to propose a labor category that is included in the template, it shall state “N/A” in corresponding fields for that position.

If the Offeror intends to propose additional labor categories which are not included in the Cost/Price Proposal Template provided by the Government, it shall do so by adding the position and corresponding rates for each year in the spreadsheet by creating the position at the end of spreadsheet by adding as many rows as necessary with subsequent position numbers until all additional labor categories have been proposed each year. All additional proposed labor categories shall be mapped back to the PWS.

The Offeror shall provide cost build up data for loaded labor rates beginning with the unloaded labor rate through application of indirects and profit or fee. The Offeror shall not propose labor rates that are derived from blending two or more separate Contractors, Subcontractors, or Consultants.

L.4.4.3 FINANCIAL RESOURCES

To be determined responsible, a prospective Contractor must have adequate financial resources to perform the contract or the ability to obtain them. Offerors shall submit either reviewed or audited financial statements to include an Independent Accountants’ Review Report, Independent Auditor’s Report or compiled financial statements signed by the Chief Executive Officer (CEO) and the Chief Financial Officer (CFO) in accordance with Sarbanes-Oxley Act Section 302 certifying (a) The signing officers have reviewed the financial statements; (b) The financial statements do not contain any material untrue statements or material omission or be considered misleading;

(c) The financial statements and related information fairly present the financial condition and the results in all material respects; (d) The signing officers are responsible for internal controls and have evaluated these internal controls within the previous ninety days and have reported on their findings; (e) A list of all deficiencies in the internal controls and information on any fraud that involves employees who are involved with internal activities; and

(f) Any significant changes in internal controls or related factors that could have a negative impact on the internal controls.

L.4.4.4 OFFEROR’S ACCOUNTING SYSTEM

All Offerors are required to have an adequate accounting system to be eligible for award in accordance with FAR 16.3013(3). The adequacy of Offerors’ accounting systems will be determined using the Standard Form (SF) 1408 evaluation checklist. Offerors shall provide evidence of accounting system adequacy in the form of (a) Defense Contract Audit Agency (DCAA) cost accounting system audit report, (b) completed DCAA SF 1408, or (c) independent third-party audit report of accounting system and methods within the past two (2) years. Prior to award, a DCAA preaward survey will be requested to confirm the adequacy of accounting systems possessed by Offerors that appear to be otherwise eligible for award.

L.4.4.5. HOURLY LABOR RATES

The loaded and unloaded labor rates awarded in the prime contract shall be used by the prime contractor when proposing on task orders issued under this contract. The rate for each labor category shall not exceed the negotiated approved rates awarded in the prime contract. For orders, loaded rates shall be used for FFP contract line items (on-site) and unloaded rates shall be used for CPFF contract line items (on-site). All Subcontractors proposed must satisfy the requirements of FAR Part 44. Labor rates shall be proposed for Government On-Site in accordance with the descriptions provided and using the spreadsheets provided by the Government, see Exhibit 1 Cost/Price Sheet.

The Offeror shall show cost data in support of all labor rates. Discounted rates shall be offered at this time if available, however these are the maximum rates the Government will allow on task orders.

L.4.4.5.1. Loaded Hourly Labor Rate. The rate shall include direct labor cost, indirect costs, and profit.

L.4.4.5.2. Unloaded Hourly Labor Rates. The rate is direct labor cost and shall not include any other direct costs, indirect costs, or fee.

L.4.4.6. GOVERNMENT ON-SITE LABOR RATES (“ON-SITE”)

The Government on-site labor rates will be used when Contractor performance will primarily occur in Government-owned or operated facilities. Unless otherwise indicated, the Government will provide: space, office equipment, utilities, computer (and necessary computer accessories), basic office supplies, telephone and internet capabilities (if required). Since the Government provides these items, the cost of these items should not be included in the Contractors’ rates. In developing Government on-site labor rates, the Contractor should include: salary, benefits, indirect costs not covered above and any allowable profit/fees.

L.4.4.7. OTHER DIRECT COSTS (ODCs)

ODCs will not be evaluated as part of the base contract award. Offerors shall use plug numbers offered in the CLIN descriptions. ODCs will be determined at the task order level.

L.4.4.8. ON-CALL COMPENSATION

Offerors shall submit their approach for compensation of employees while in an on-call status.

L.4.4.9. COST/PRICE COMPETITION

The expectation is there will be adequate cost/price competition; therefore, the Offeror is not required to submit certified cost or pricing data IAW FAR 15.403-1(c). However, if after receipt of the proposals, the Contracting Officer determines additional data other than certified cost or pricing data is required, the Offeror shall provide it.

The Government reserves the right to request DCAA audit of cost or pricing data.

L.5. ADDITIONAL PROPOSAL SUBMITTAL INFORMATION

The proposal and all copies shall be either mailed or hand carried to: Samantha L. Connors, Contract Specialist, U.S.

Army Medical Research Acquisition Activity, 820 Chandler Street, Fort Detrick, MD 21702-5014. Proposals shall be clearly marked on the outside of any container or box with the solicitation number, the Contract Specialist name, and the Offeror’s company name and address. The Government will not be responsible for any lost or misdirected proposals due to failure to follow these instructions.

The point of contact (POC) for the delivery of the proposals is Ms. Samantha L. Connors at samantha.l.connors.civ@mail.mil. The Offeror is responsible for ensuring receipt of the proposals by the POC.

(End of Summary of Changes) mailto:samantha.l.connors.civ@mail.mil