RFP_W81XWH-16-R-0021.pdf

CODE

(Hour)

PAGE(S)

until local t ime

X

A X B X C

D

EX

X G F 46 - 69

70 - 79 X H 80 - 84 samantha.l.connors.civ@mail.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 84

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W81XWH 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

SEE SECTION L

conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

SAMANTHA L. CONNORS 301-619-6979

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 7

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

8 - 9 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

11 - 13 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 14 - 18 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 19 - 26 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

27 - 44

PART II - CO NTRACT CLAUSES

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

20 Jul 2016

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W81XWH-16-R-0021

Section A - Solicitation/Contract Form

NOTICE TO OFFERORS

This is the solicitation for the Armed Forces Medical Examiner System (AFMES) Scientific, Technical, Administrative, and Logistics Support Services (STALSS) requirement. Offerors must follow the instructions in Section L of this solicitation in order to be considered for award. Any amendments to this solicitation will be posted to http://www.fbo.gov under the corresponding solicitation number W81XWH-16-R-0021.

This acquisition is a total small business set-aside. The NAICS code is 541712 – Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology) with a small business size standard of 1,000 employees. The Product Service Code (PSC) is AN12.

A site visit for potential Offerors will be held on 07/29/16 at 10:00 AM ET. This visit will be at the Armed Forces Medical Examiner System, 115 Purple Heart Drive, Dover Air Force Base, DE 19902. Each potential Offeror shall be limited to no more than two (2) representatives. All attendees must be U.S. citizens. All potential Offerors shall submit the names of attendees to Samantha Connors no later than 4:00 PM ET on 07/27/16.

Contact Samantha L. Connors at samantha.l.connors.civ@mail.mil for additional information.

mailto:samantha.l.connors.civ@mail.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 20 Job Firm-Fixed-Price Services

FFP

Firm-Fixed-Price (FFP) Services - Contractor shall provide support services in accordance with the Performance Work Statement (PWS).

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 1 Job Cost-Plus-Fixed-Fee Services

CPFF

Cost-Plus-Fixed-Fee (CPFF) Services - Contractor shall provide support services in accordance with the Performance Work Statement (PWS).

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

UNIT UNIT PRICE MAX AMOUNT

0003 1 Job Other Direct Costs

COST

Other Direct Costs (ODCs) - The Contractor may be required to incur ODCs during contract performance in accordance with the Performance Work Statement (PWS). This CLIN will contain a Not-To-Exceed estimate of $500,000.00 each year, for a total of $2,500,000.00.

MAX COST

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Each Contractor Manpower Reporting

FFP

Contractor Manpower Reporting (CMR) - The Contractor, in accordance with USAMRAA Local Instruction, Contractor Manpower Reporting, shall report ALL Contractor manpower (including subcontractor manpower) required for performance of the contract. The reporting period shall be the period of performance not-to-exceed 12 months ending 30 September of each Government fiscal year and shall be reported by 31 October of each calendar year. Reporting shall be at the task order level.

Contractor shall provide the estimated total price (if any) incurred to comply with the annual CMR requirement.

The Unit Identification Code (UIC) and the Department of Defense Activity Address Code (DoDAAC) for AFMES is as follows:

UIC: W03K06

DoDAAC: W56DNH

CMR Reporting Certification: The Contractor shall provide evidence of compliance with the CMR requirement no later than 15 November of each year to the Contracting Officer's Representative (COR) and the Contract Specialist.

MAX

NET AMT

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$25,000.00 $110,000,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

$25,000.00 $75,000,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

SUPPLIES OR SERVICES AND PRICE

B.1. CONTRACT STRUCTURE

B.1.1 This acquisition is a total small business set-aside in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 19 – Small Business Programs.

B.1.2 The contract shall be a single award Indefinite-Delivery Indefinite-Quantity (IDIQ) contract. Task orders for commercial services awarded under the contracts will be Firm-Fixed-Price (FFP). Task orders for non-commercial services will be FFP or Cost-Plus-Fixed-Fee (CPFF). Commercial or non-commercial task orders may have cost reimbursement Contract Line Items (CLINs) for Other Direct Costs (ODCs).

B.1.3 All services to be ordered under this contract shall be set forth in individual task orders. The base contract is not funded. Funds will be obligated on task orders written against this contract. Some task orders under this contract may be incrementally funded pursuant to FAR 52.232-22, DFARS 252.232-7007, and/or USAMRAA 5152.232-9000. If the order is incrementally funded, the FAR/DFARS/USAMRAA clause(s) will be included in each order as applicable, and an incremental funding schedule will be provided.

B.2. MINIMUM GUARANTEE AND MAXIMUM CEILING

The minimum guarantee is $25,000.00 over the life of the contract. The anticipated maximum ceiling amount for the STALSS requirement is $110,000,000.00 for the entire ordering period. The Government is not obligated to issue orders up to the maximum amount of any contract award under this contract.

B.3. MINIMUM AND MAXIMUM TASK ORDER AWARD

The minimum task order award value is $25,000.00.

The maximum task order award value is $75,000,000.00.

B.4. ISSUANCE OF TASK ORDERS

B.4.1 All services to be performed under this contract shall be set forth in individual task orders. All orders will be issued in accordance with (IAW) the provisions of Section C, Section H, and all clauses listed in Section I. Clauses 252.216-7006 Ordering, 52.216-19 Order Limitation, 52.216-22 Indefinite Quantity, and 52.219-14 Limitations on Subcontracting will be applicable to each task order.

B.4.2 The unit of issue for each FFP CLIN issued on each task order under this contract shall be “Job.” Multiple payments are authorized against each “Job” unit of issue. The definition of “Job” will be clearly explained in the extended description of each task order CLIN. Each payment, however, shall not exceed the maximum amount as stated in each CLIN description of the task order issued under this contract.

B.5. TASK ORDER RATES

No task order will be awarded with rates higher than those approved in the base contract. Rates approved in the base contract are the maximum rates the Government will allow on task orders.

B.6. INDIRECT RATES FOR CPFF LABOR CATEGORIES

The costs of CPFF task orders include indirect rates that were submitted with the Contractor’s final cost/price proposal on XX/XX/16. The parties agree that these are capped rates for fringe benefits, labor overhead, G&A, and material overhead that shall not be exceeded. The final rates for these cost categories will be determined by DCAA.

If actual rates are lower than those set forth in the Contractor’s proposal, the Contractor shall bill and the Government will reimburse at the lower, actual rates. CPFF indirect rates can only be adjusted downward.

B.7. FIRM-FIXED-PRICE (FFP) LABOR RATES

All FFP labor rates submitted with the Contractor’s final cost/price proposal on xx/xx/16 are considered maximum ceiling rates for each labor category. These maximum ceiling rates are not renegotiable unless there is a price adjustment in accordance with FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards— Price Adjustment (Multiple Year and Option Contracts) or another reason to renegotiate these rates is mutually agreed upon by the Contractor and the Government.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Section C – Performance Work Statement

SEE ATTACHMENT 1

CONTRACTOR MANPOWER REPORTING

Contractor Manpower Reporting (CMR) (June 2015) (USAMRAA)

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Defense via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the applicable help desk at https://www.ecmra.mil/.

KEY PERSONNEL

KEY PERSONNEL (June 2015) (USAMRAA)

a. The Contractor agrees to utilize the following Key Personnel on this contract:

CONTRACTOR PROGRAM MANAGER

[ADDITIONAL POSITIONS TO BE LISTED AT THE TASK ORDER LEVEL WHEN APPLICABLE]

b. The above Key Personnel shall be utilized as necessary to fulfill the requirements of this contract.

c. The contractor must provide thorough and detailed documentation of the experience, abilities, and background for Key Personnel under this contract in the form of resumes or equivalent statements of qualifications. Such documentation shall include but not be limited to: name, curriculum vitae, type and description of experience.

d. The contractor agrees that during the contract performance period substitution for Key Personnel shall not be permitted unless such substitution is necessitated by sudden illness, death, or termination of employment. In any of these events, the contractor shall promptly notify the Contracting Officer and provide the information required by paragraph (e) below.

e. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution(s), a complete resume for the proposed substitute(s), and any other information requested by the Contracting Officer needed to approve or disapprove the proposed substitution(s). All proposed substitutes shall have qualifications that are equal to or higher than the qualifications of the person to be replaced. The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the contractor of his approval or disapproval thereof.

f. If any of the listed Key Personnel are subcontractor personnel, the contractor shall include the substance of this clause in any subcontract which he awards under this contract.

CONTRACTOR IDENTIFICATION

CONTRACTOR IDENTIFICATION (June 2015) (USAMRAA)

When contractor personnel perform the services required in this contract on a Government installation they are required to possess and wear an identification badge that displays his or her name and the name of the Company.

The contractor shall ensure that contractor personnel identify themselves as contractors when attending meetings, answering Government telephones, providing any type of written correspondence, or working in situations where their actions could be construed as official Government acts.

While performing in a contractor capacity, contractor personnel shall refrain from using their retired or reserve component military rank or title in all written or verbal communications.

CLAUSE APPLICABILITY MATRIX

Section C Clause Applicability Matrix

Orders may incorporate one or more clauses/instructions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of FAR and DFARS clauses may be accessed electronically at this address: https://www.acquisition.gov/

The following clauses/instructions apply at the Task Order level, as applicable, depending upon the contract type of the Order, or as specifically referenced in the applicable Task Order.

Clause Commercial

FFP

Non- Commercial

FFP

Non- Commercial

CPFF

Contractor Manpower Reporting (CMR) (June

2015) (USAMRAA)

X X X

Key Personnel (June 2015) (USAMRAA) X X X

Contractor Identification (June 2015)

(USAMRAA)

X X X

Section E - Inspection and Acceptance

Section E Clause Applicability Matrix

Orders may incorporate one or more clauses/instructions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of FAR and DFARS clauses may be accessed electronically at this address: https://www.acquisition.gov/

The following clauses/instructions apply at the Task Order level, as applicable, depending upon the contract type of the Order, or as specifically referenced in the applicable Task Order.

FFP

Non- Commercial

CPFF

52.246-4 - Inspection Of Services--Fixed Price X

52.246-5 - Inspection Of Services Cost- Reimbursement

X

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-5 Inspection Of Services Cost-Reimbursement APR 1984

Section F - Deliveries or Performance

SECTION F

F.1 PERIOD OF PERFORMANCE

The estimated ordering period is 02/01/17 – 01/31/22.

The ordering period will be included at time of award.

The task orders to be issued will have a base period and will include option periods.

REPORTS/MANUSCRIPTS/RELEASES

REPORTS, MANUSCRIPTS AND PUBLIC RELEASES

a. Contractors are encouraged to publish results of research supported by the Armed Forces Medical Examiner System (AFMES) in appropriate media forum. Any publication, report or public release, which may create a statutory bar to the issuance of a patent on any subject invention, shall be coordinated with appropriate patent counsel.

b. Manuscripts intended for publication in any media shall be submitted to the Contracting Officer and Contracting Officer's Representative (COR), simultaneously with submission for publication. Review of such manuscripts is for comment to the Principal Investigator, not for approval or disapproval. Courtesy copies of the reprint shall be forwarded to the Contracting Officer and COR, even though publication may be subsequent to the expiration of the contract.

c. The Contractor shall notify the Contracting Officer of planned news releases, planned publicity, advertising material concerning contract work, and planned presentations to scientific meetings, prior to public release. This is not intended to restrict dissemination of research information but to allow AFMES advance notice in order to adequately respond to inquiries.

d. Manuscripts, reports, public releases and abstracts, which appear in professional journals, media and programs, shall include the following statements:

(l) "This work is supported by the Armed Forces Medical Examiner System under Contract No. "

(2) "The views, opinions and/or findings contained in this report are those of the author(s) and should not be construed as an official Department of Defense position, policy or decision unless so designated by other documentation."

(3) As applicable, if the research involves the use of animals, the Contractor must include the following statement: "In conducting research using animals, the investigator(s) adhered to the Animal Welfare Act Regulations and other Federal statutes relating to animals and experiments involving animals and the principles set forth in the current version of the Guide for Care and Use of Laboratory Animals, National Research Council."

(4) As applicable, if the research involves human use, the Contractor must include the following statement: "In the conduct of research where humans are the subjects, the investigator(s) adhered to the policies regarding the protection of human subjects as prescribed by Code of Federal Regulations (CFR) Title 45, Volume 1, Part 46;

Title 32, Chapter 1, Part 219; and Title 21, Chapter 1, Part 50 (Protection of Human Subjects)."

(5) As applicable, if the research involves the use of recombinant DNA, the Contractor must include the following statement: "In conducting work involving the use of recombinant DNA the investigator(s) adhered to the current version of the National Institutes of Health (NIH) Guidelines for Research Involving Recombinant DNA Molecules."

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 01-FEB-2017 TO

31-JAN-2022

N/A ARMED FORCES MEDICAL EXAMINER

SERVICES

W03K AFME SYSTEM

115 PURPLE HEART DRIVE

DOVER AIR FORCE BASE DE 19902

W56DNH

0002 POP 01-FEB-2017 TO

31-JAN-2022

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-FEB-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-FEB-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

52.242-15 Stop-Work Order AUG 1989 52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I APR 1984

CLAUSES INCORPORATED BY FULL TEXT

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

(a) If the performance of all or any part of the work of this contract is delayed or interrupted (1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or (2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause shall not be allowed (1) for any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved, and (2) unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

(End of clause)

Section F Clause Applicability Matrix

Orders may incorporate one or more clauses/instructions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of FAR and DFARS clauses may be accessed electronically at this address: https://www.acquisition.gov/

The following clauses/instructions apply at the Task Order level, as applicable, depending upon the contract type of

FFP

Non- Commercial

CPFF

52.242-15 - Stop-Work Order X

52.242-15 - Stop-Work Order, Alternate I X

52.242-17 – Government Delay of Work X X

Reports, Manuscripts, and Public Releases X X X

Section G - Contract Administration Data

CONTRACT ADMINISTRATION

G.1. LABOR RATES

G.1.1 All task orders shall be issued in accordance with the established negotiated labor rates contained in the contract award as shown in Attachment 5.

G.1.2 Indirect Rates for Cost Reimbursable Labor Categories: The costs of CPFF task orders include indirect rates that were submitted with the Contractor’s final cost/price proposal on XX/XX/16. The parties agree that these are capped rates for fringe benefits, labor overhead, G&A, and material overhead that shall not be exceeded. The final rates for these cost categories will be determined by DCAA. If actual rates are lower than those set forth in the Contractor’s proposal, the Contractor shall bill and the Government will reimburse at the lower, actual rates. CPFF indirect rates can only be adjusted downward.

G.1.3 Firm Fixed-Price (FFP) Labor Rates: All FFP labor rates submitted with the Contractor’s final cost/price proposal on xx/xx/16 are considered maximum ceiling rates for each labor category. These maximum ceiling rates are not renegotiable unless there is a price adjustment in accordance with FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) or another reason to renegotiate these rates is mutually agreed upon by the Contractor and the Government.

G.2. VARYING LABOR CATEGORIES

Direct labor billed on individual orders may vary from the quantity of hours proposed, provided that the base contract ceiling cost/price is not exceeded, and the Government Contracting Officer's Representative (COR) approves. Labor categories may not vary from those specified in the task order unless authorized in writing by the Contracting Officer.

G.3. PAYMENT

G.3.1. Payment procedures will be indicated on each task order.

G.3.2. PAYMENT OF FIXED FEE

Each CPFF task order will be established with an estimated cost. The fixed fee rate will be applied to the estimated cost to determine the fixed dollar amount of the fee for each task order.

G.4. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR for this contract shall be assigned via a separate appointment letter.

G.5. TASK ORDER COR

The COR for each task order issued under this contract shall be assigned via a separate appointment letter.

G.6. CONTRACT MANAGEMENT

G.6.1. It is the Contractor’s responsibility to contact the Contracting Officer immediately if there is even the appearance of any technical direction that is or may be outside the scope of the contract. The Government will not reimburse the Contractor for work the Contracting Officer did not authorize and/or for work outside the scope of the contract.

G.6.2. The Contractor shall immediately notify the Contracting Officer for direction when a question arises regarding the authority of any person to act on behalf of the Contracting Officer under the contract.

G.7. INTERPRETATION OR MODIFICATION

No verbal statement by any person, and no written statement by anyone other than the Contracting Officer, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this contract. All requests for interpretation or modification shall be made in writing to the Contracting Officer and/or Contract Specialist.

G.8. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government will review monthly performance, progress reports and will attend regular task performance review meetings with the Contractor to survey quality of products and services according to the Quality Assurance Surveillance Plan (QASP) (Attachment 6) and the QASP of each task order issued under this contract.

G.9. ACCOUNTING AND APPROPRIATION DATA

The accounting and appropriation data for this contract will be set forth at task order award, and in any subsequent task order modification(s).

GOVERNMENT POINTS OF CONTACT

The following are Government Points of Contact for this basic contract. Different points of contact may be established at the task order level:

Contract Administrator (Specialist) Samantha L. Connors Phone: 301-619-6979 Email: samantha.l.connors.civ@mail.mil

Contracting Officer Philip H. Huff Phone: 301-619-2940 Email: philip.h.huff.civ@mail.mil

CPARS

Contractor Performance Assessment Reporting System (CPARS) (June 2015) (USAMRAA)

A CPAR assesses a contractor's performance and provides a record, both positive and negative, on a given contractor during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data, such as cost performance reports, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, contractor operations reviews, functional performance evaluations, and earned contract incentives. Performance evaluations are transmitted into the Past Performance Information Retrieval System (PPIRS) which is used by government agencies to assess contractor past performance for future acquisitions. The contractor shall appoint a Contractor Representative (CR) and provide this information to the Contracting Officer (KO) within 10 calendar days of award. The contractor POC shall have the authority to comment on the CPAR assessment on behalf of their company and within the timeframes established.

A CPARS assessment must be completed within 120 calendar days after the evaluation. Evaluations are sent to PPIRS within 14 calendar days after the government Assessing Official (AO) has submitted the rating. If the CR has not concurred/nonconcurred with the rating; PPIRS will show the government evaluation as “Contractor Comment Pending Review”. The CR has a total of 60 calendar days to concur/nonconcur with the assessment. After 60 days, mailto:samantha.l.connors.civ@mail.mil the CR can either concur/non-cur. The CR has the authority to: access the Government evaluation;

review/comment/concur or non-concur with the assessment within 60 calendar days after notification of the government’s assessment. The CR has the right to request a meeting (in writing) with the government within 7 calendar days of notification of an assessment. Once the government and the CR complete the evaluation; an automatic update will be sent to PPIRS and visible for Source Selection. If the CR fails to respond within 60 days, the assessment will be finalized. Training for CPARS can be found on the CPARS website:

https://www.cpars.gov/index.htm.

To access CPARS, the contractor must have a Public Key Infrastructure (PKI). It is suggested an ECA certificate of Medium Assurance should be purchased. This should be a Department of Defense identity certificate, not an e-mail certificate.

252.201-7000 Contracting Officer's Representative DEC 1991

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

[TO BE COMPLETED AT THE TASK ORDER LEVEL]

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

https://www.cpars.gov/index.htm.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC ____ Issue By DoDAAC ____ Admin DoDAAC ____ Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

5152.232-9000 INCREMENTAL FUNDING (November 2014)(USAMRAA)

[TO BE COMPLETED AT THE TASK ORDER LEVEL WHEN APPLICABLE]

a. It is estimated that the total cost to the Government for the full performance of this contract for the period of _______to_______ will be $_______. There have been funds allotted for reimbursement of allowable costs, and applicable fee incurred in the performance of this contract in the amount of only $______. It is estimated that such funded amount shall be sufficient to cover allowable expenses for the period _____ to _____. The amount of the funds currently allotted may be increased by the Contracting Officer without further concurrence of the contractor.

It is estimated that the remaining funds will be made available in accordance with the following schedule: Amount On or about $______ ______.

b. Pending the availability of additional funds, performance by the contractor shall be governed by the contract clause entitled “Limitation of Funds”, FAR 52.232-22.

(End Local Clause)

Section G Clause Applicability Matrix

Orders may incorporate one or more clauses/instructions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of FAR and DFARS clauses may be accessed electronically at this address: https://www.acquisition.gov/

The following clauses/instructions apply at the Task Order level, as applicable, depending upon the contract type of

Clauses Commercial

FFP

Non- Commercial

CPFF

252.201-7000 – Contracting Officer’s Representative

X X X

51 52.232-9000 INCREMENTAL FUNDING

(November 2014) (USAMRAA)

X

252.232-7006 - Wide Area Workflow Payment Instructions

Section H - Special Contract Requirements

SPECIAL CONTRACT REQUIREMENTS

H.1. TASK ORDER ISSUANCE

All task orders issued under this contract shall abide by terms and conditions outlined within this contract, and be within the scope reflected in Section B and Section C of this contract. Each task order shall contain the final negotiated terms and conditions regarding price/cost, performance, delivery, and other relevant factors. Task Order Proposal Requests (TOPR) will be used to request formal task order proposals.

H.2. TASK ORDER TYPES

The Contracting Officer will specify the order type for each task order based on commerciality determination. Task orders issued under this contract may be of the following types:

Firm-Fixed-Price (FFP) – Non-Commercial or Commercial Cost-Plus-Fixed-Fee (CPFF) – Non-Commercial

H.3. CONTRACTOR PROPOSALS FOR TASK ORDERS

Task order proposals shall be submitted in two parts – a non-price/cost proposal and a price/cost proposal. Both parts shall be submitted electronically in MS Office format via e-mail or CD to the Contract Specialist assigned to the requirement as identified in the TOPR issued for the individual task order.

H.3.1. Non-Price/Cost Proposal. Specific requirements for submission of non-cost/price proposals will be described in the TOPR issued for the individual task order.

H.3.2. Price Proposal. For the FFP task orders, the Contractor shall propose labor rates no higher than those in the base contract for the labor categories required by the TOPR. The Contractor shall not propose a labor rate or labor category not included in the base contract.

H.3.3. Cost/Price Proposal. When submitting an offer in response to a cost-type TOPR under this contract, the Contractor shall submit a cost proposal that reflects an in-depth, detailed presentation of each cost element proposed. The specific rate details of the fully burdened labor rate and other direct costs shall be disclosed with sufficient detail to review each item of the rate separately. For example, indirect rates shall include all the necessary supporting data including, details of the rate, budgets, actuals, rate calculations, etc. This data shall be disclosed at a sufficient level for proposal evaluation purposes. CPFF indirect rates will not be allowed to be discounted at the task order level.

H.4. LABOR

Uncompensated overtime, overtime, and temporary labor shall be fully disclosed in all proposal submissions.

H.5. EXCESS HOURS AND REGULAR OVERTIME (CPFF Task Orders Only)

Written approval from the Contracting Officer is required prior to incurring cost associated with hours worked in excess of the accepted proposal or overtime. Failure to obtain advanced written authorization may result in costs/charges being deemed unallowable and rejection of invoices.

H.6. SUBCONTRACTS

H.6.1. Subcontractors

The prime Contractor shall manage subcontract arrangements to ensure the subcontractor employees are fully qualified in accordance with the Performance Work Statement, labor categories and descriptions. The prime

Contractor shall provide back-up information to show adequate competition and price analysis if requested by the Government. Composite direct labor charges from two or more Contractors to form a single burdened or loaded labor rate are not allowable.

H.6.2. Additional Subcontractors

H.6.2.1. Prime Contractors shall obtain Contracting Officer approval of any new subcontractors proposed under this contract after the base contract award. The prime Contractor must ensure the Contracting Officer is provided the necessary documentation to justify the inclusion of a newly proposed subcontractor on an individual order. This justification documentation, as delineated below, shall be provided to the Contracting Officer within a reasonable amount of time prior to task order award in order for the Government to conduct proper due diligence. The Government may require a minimum of ninety (90) days, or more, to conduct any needed cost or technical analysis.

H.6.2.2. The prime Contractor must submit justification for proposing new subcontractors. The following documentation shall be included with this justification:

a. Technical Justification – The prime Contractor must explain what value will be added by the newly proposed subcontractor either for a specific individual task order or the base award contract for future task orders.

b. OCI Certification – The prime Contractor must verify the proposed subcontractor does not perform other work that may create an OCI situation. The prime Contractor must inform the Contracting Officer whether or not there are any potential OCI issues with the proposed subcontractor and, if there are OCI issues, how the OCI issues will be mitigated.

c. Prices/Rates Analysis – The prime Contractor must conduct a thorough review of the subcontractor’s proposed prices and rates and determine whether those prices/rates are fair and reasonable for this contract or for the specific individual task order. The prime Contractor must provide documentation of the price analysis that discusses the steps taken during the analysis to conclude the prices/rates are fair and reasonable.

H.6.2.3. Pursuant to FAR 52.215-2, Audit and Records – Negotiation, the Government reserves the right to audit the prime and any subcontractors selected. The prime Contractor is responsible for any subcontractors selected and shall inform all subcontractors of the Government’s right to audit. (See FAR 52.244-2).

H.6.2.4. All newly proposed subcontracting/teaming arrangements must also include signed subcontracting agreement(s). It is acceptable to provide a draft copy of subcontract agreements with the request to add a new subcontractor and a copy of the signed subcontract agreements after Contracting Officer approval of the new subcontractor. The new subcontractor shall not perform under this contract until the Contracting Officer has explicitly approved the inclusion of that new subcontractor.

H.6.3. Utilization of Small Business Concerns

Although Small Business Utilization and Subcontracting Plans are not required for this contract, the Government encourages all Prime Contractors to provide small businesses, HUBZone small businesses, small disadvantaged businesses, and women-owned small business concerns the maximum practicable opportunity to participate in contract performance consistent with its efficient performance.

H.7. TRAVEL

The cost of arranging, and all arrangements for travel, transportation, meals, lodging, and incidentals are the Contractor’s responsibility. Cost estimates for these expenses will be reviewed and certified by the COR and approved by the Contracting Officer prior to issuance of the task order. Travel costs incurred during the performance of work on task orders issued under this contract shall be incurred and billed in accordance with the cost principles and procedures described in FAR Part 31 and shall be comparable with the DoD Joint Travel Regulations.

H.8. TASK, COST AND PERFORMANCE SUMMARY REVIEWS

The Contractor shall meet with the COR and TOCOR to conduct a task performance review, discuss associated costs incurred for the current billing period and present the Monthly Report (Attachment 7). If any costs are questioned, the COR, TOCOR and/or the Contractor will alert the Contracting Officer immediately to attempt to resolve the issue. If the questioned cost cannot be expeditiously resolved, the Contracting Officer will provide guidance to the Contractor regarding submission of the current Public Voucher or invoice. Pending receipt of this guidance, the Contractor may only submit a Public Voucher for those costs incurred that are not being questioned.

If necessary, the Contracting Officer will make a determination of allowability and allocability of the cost. The Contracting Officer will notify the Contractor of his/her determination with copies sent to the COR and TOCOR.

H.9. PERFORMANCE EVALUATION PROCESS

H.9.1. The COR and technical quality advisor will complete and upload a monthly surveillance report and the Contractor’s Monthly Report (Attachment 7) into the Contracting Officer’s Representative Tracking (CORT) tool each month.

H.9.2. USAMRAA will use the Contractor Performance Assessment Reporting System (CPARS) to electronically capture assessment data and manage the performance evaluation process. CPARS is used to assesses a Contractor’s performance and provide a record, both positive and negative, on a given CONTRACT during a specific period of time. CPARS will be completed annually at the Base Contract level only.

DOD CONTRACTOR FOREIGN TRAVEL

DOD Contractor Foreign Travel (March 2016) (USAMRAA)

Approval of Foreign Travel. Foreign travel under this contract is defined as any travel outside of the continental United States and its territories and possessions. The cost of foreign travel is allowable only when specific written approval of the Contracting Officer is obtained prior to the commencement of the travel. This is a requirement for all DoD contractors traveling on official DoD business.

1. The following requirements will be accomplished by the contractor(s) prior to foreign travel on approval of the Contracting Officer. Allow 90 days for completion of training requirements and approval of the application process. Detailed information can be found on the MRMC website:

https://mrmc.amedd.army.mil/index.cfm?pageid=mrmc_resources.oconus. Select all the links under “Contractor Travel Requirements” and comply with the instructions. Consult the DoD Foreign Clearance Guide https://www.fcg.pentagon.mil

2. Mandatory training and minimum requirements must be met and a copy provided to the contracting officer 15 days prior to scheduled departure.

3. Costs incurred by contractor personnel on official company business, whether foreign travel and/or domestic/local travel, are allowable subject to the limitations in the Federal Acquisition Regulation (FAR clause 52.216-7 Allowable Cost and Payment); incorporated into this contract.

SCIENTIFIC MISCONDUCT

INVESTIGATING AND REPORTING POSSIBLE SCIENTIFIC MISCONDUCT (June 2015)

(USAMRAA)

a. "Misconduct" or "Misconduct in Science" is defined as fabrication, falsification, plagiarism, or other practices that seriously deviate from those that are commonly accepted within the scientific community for https://mrmc.amedd.army.mil/index.cfm?pageid=mrmc_resources.oconus https://www.fcg.pentagon.mil/ proposing, conducting or reporting research. It does not include honest error or honest differences in interpretations or judgments of data.

b. Contractors shall foster a research environment that prevents misconduct in all research and that deals forthrightly with possible misconduct associated with research for which U.S. Army Medical Research and Materiel Command funds have been provided or requested.

c. The contractor agrees to:

(1) Establish and keep current an administrative process to review, investigate, and report allegations of misconduct in science in connection with research conducted by the contractor;

(2) Comply with its own administrative process;

(3) Inform its scientific and administrative staff of the policies and procedures and the importance of compliance with those policies and procedures;

(4) Take immediate and appropriate action as soon as misconduct on the part of employees or persons within the organization's control is suspected or alleged; and

(5) Report to the Administrative Contracting Officer (ACO) a decision to initiate an investigation into possible scientific misconduct.

d. The contractor is responsible for notifying the ACO of appropriate action taken if at any stage of an inquiry or investigation any of the following conditions exist:

(1) An immediate health hazard is involved;

(2) There is an immediate need to protect Federal funds or equipment;

(3) A probability exists that the alleged incident will be reported publicly; or

(4) There is a reasonable indication of possible criminal violation.

PROPRIETARY INFORMATION

SAFEGUARDING PROPRIETARY INFORMATION (June 2015) (USAMRAA)

a. "Proprietary information" shall mean all information, whether disclosed orally, in writings, by drawings, or otherwise relating to the work to be performed under this contract, whether proprietary to the Government or one of its collaborating partners. Proprietary information includes, but is not limited to, information regarding properties, formulae, structures, manufacturing processes, and test results. Information ceases to be proprietary when it is generally available to the public or is available from sources other than the Department of the Army. All information submitted to the contractor under this contract shall be presumed to be proprietary to the Department of the Army or one of its collaborating partners until the Department of the Army announces to the contrary.

b. The contractor shall safeguard proprietary information both during and after the term of this contract, and shall neither appropriate, nor disclose, nor make unauthorized use of the proprietary information received under this contract. The requirements of this paragraph include, but are not limited to, the following:

(1) Maintain a high degree of physical security over proprietary information at all times;

(2) Discussion of proprietary information only among contractor's employees whose duties and responsibilities require knowledge of that information; and,

(3) Elimination of proprietary information in open publications by the contractor and its personnel.

c. The contractor shall require all personnel who receive proprietary information to execute the statement in paragraph d below when this contract becomes effective or when first employed (if employed after the contract becomes effective). All statements executed pursuant to this paragraph shall be forwarded to the U.S.