Solicitation_13R0008.doc

Section SF 1449 - CONTINUATION SHEET

Meeting Support

FFP

Provide Product Line Review (PLR) / Interim Progress Report (IPR) Meeting Support in accordance with the attached Performance Work Statement (PWS).

FOB: Destination

MAX

NET AMT

Focused Research

Provide Focus Research Meeting Support in accordance with the attached Performance Work Statement (PWS)

MAX

Other

Provide support to various scientific meetings as required in accordance with the attached Performance Work Statement (PWS).

MAX

Information Dissemination

Provide support to the production of various scientific reports/articles as required in accordance with the attached Performance Work Statement (PWS).

MAX

UNDEFINED

Subject Matter Expert (SME)

Provide Subject Matter Experts as needed to support the requirements in the PWS. This will be a not to exceed amount that will be established by the Government at the time of award. This requirement will be identified and initiated on each individual task order.

MAX

Other Direct Costs (ODCs)

COST

This Not to Exceed (NTE) amount will be provided by the Government for equipment, supplies, materials and travel to support the above services. For the purposes of this solicitation the estimated amount is $25,000.00. The actual NTE amount will be determined by the Government at the time of award.

MAX COST

Contractor Manpower Reporting

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Unit Identification Code (UIC) for the U.S. Army Medical Research and Material Command (USAMRMC) is W03JAA. The DODAAC for USAMRMC is W23RYX. Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting Officer no later than 30 November of each calendar year.

NET AMT

FFP

Provide Product Line Review (PLR) / Interim Progress Report (IPR) Meeting Support in accordance with the attached Performance Work Statement (PWS).

MAX

FFP

Provide Focus Research Meeting Support in accordance with the attached Performance Work Statement (PWS)

MAX

FFP

Provide support to various scientific meetings as required in accordance with the attached Performance Work Statement (PWS).

MAX

FFP

Provide support to the production of various scientific reports/articles as required in accordance with the attached Performance Work Statement (PWS).

MAX

UNDEFINED

FFP

Provide Subject Matter Experts as needed to support the requirements in the PWS. This will be a not to exceed amount that will be established by the Government at the time of award. This requirement will be identified and initiated on each individual task order.

MAX

COST

This Not to Exceed (NTE) amount will be provided by the Government for equipment, supplies, materials and travel to support the above services. For the purposes of this solicitation the estimated amount is $25,000.00. The actual NTE amount will be determined by the Government at the time of award.

MAX COST

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Unit Identification Code (UIC) for the U.S. Army Medical Research and Material Command (USAMRMC) is W03JAA. The DODAAC for USAMRMC is W23RYX. Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting Officer no later than 30 November of each calendar year.

NET AMT

FFP

Provide Product Line Review (PLR) / Interim Progress Report (IPR) Meeting Support in accordance with the attached Performance Work Statement (PWS).

MAX

FFP

Provide Focus Research Meeting Support in accordance with the attached Performance Work Statement (PWS)

MAX

FFP

Provide support to various scientific meetings as required in accordance with the attached Performance Work Statement (PWS).

MAX

FFP

Provide support to the production of various scientific reports/articles as required in accordance with the attached Performance Work Statement (PWS).

MAX

UNDEFINED

FFP

Provide Subject Matter Experts as needed to support the requirements in the PWS. This will be a not to exceed amount that will be established by the Government at the time of award. This requirement will be identified and initiated on each individual task order.

MAX

COST

This Not to Exceed (NTE) amount will be provided by the Government for equipment, supplies, materials and travel to support the above services. For the purposes of this solicitation the estimated amount is $25,000.00. The actual NTE amount will be determined by the Government at the time of award.

MAX COST

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Unit Identification Code (UIC) for the U.S. Army Medical Research and Material Command (USAMRMC) is W03JAA. The DODAAC for USAMRMC is W23RYX. Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting Officer no later than 30 November of each calendar year.

NET AMT

FFP

Provide Product Line Review (PLR) / Interim Progress Report (IPR) Meeting Support in accordance with the attached Performance Work Statement (PWS).

MAX

FFP

Provide Focus Research Meeting Support in accordance with the attached Performance Work Statement (PWS)

MAX

FFP

Provide support to various scientific meetings as required in accordance with the attached Performance Work Statement (PWS).

MAX

FFP

Provide support to the production of various scientific reports/articles as required in accordance with the attached Performance Work Statement (PWS).

MAX

UNDEFINED

FFP

Provide Subject Matter Experts as needed to support the requirements in the PWS. This will be a not to exceed amount that will be established by the Government at the time of award. This requirement will be identified and initiated on each individual task order.

MAX

COST

This Not to Exceed (NTE) amount will be provided by the Government for equipment, supplies, materials and travel to support the above services. For the purposes of this solicitation the estimated amount is $25,000.00. The actual NTE amount will be determined by the Government at the time of award.

MAX COST

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Unit Identification Code (UIC) for the U.S. Army Medical Research and Material Command (USAMRMC) is W03JAA. The DODAAC for USAMRMC is W23RYX. Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting Officer no later than 30 November of each calendar year.

NET AMT

FFP

Provide Product Line Review (PLR) / Interim Progress Report (IPR) Meeting Support in accordance with the attached Performance Work Statement (PWS).

MAX

FFP

Provide Focus Research Meeting Support in accordance with the attached Performance Work Statement (PWS)

MAX

FFP

Provide support to various scientific meetings as required in accordance with the attached Performance Work Statement (PWS).

MAX

FFP

Provide support to the production of various scientific reports/articles as required in accordance with the attached Performance Work Statement (PWS).

MAX

UNDEFINED

FFP

Provide Subject Matter Experts as needed to support the requirements in the PWS. This will be a not to exceed amount that will be established by the Government at the time of award. This requirement will be identified and initiated on each individual task order.

MAX

COST

This Not to Exceed (NTE) amount will be provided by the Government for equipment, supplies, materials and travel to support the above services. For the purposes of this solicitation the estimated amount is $25,000.00. The actual NTE amount will be determined by the Government at the time of award.

MAX COST

FFP

Input of the accounting for contract services information in the website operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" paragraph in Section C for specific reporting information. The Unit Identification Code (UIC) for the U.S. Army Medical Research and Material Command (USAMRMC) is W03JAA. The DODAAC for USAMRMC is W23RYX. Contractor Manpower Reporting is an annual requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor shall provide evidence of compliance with the CMR requirement to the COR, Contract Specialist, and Contracting Officer no later than 30 November of each calendar year.

NET AMT

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

CONTRACTOR MANPOWER REPORTING (CMR) - (ACCOUNTING FOR CONTRACT SERVICES) (APR 2011) (USAMRAA)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil. The required information includes: (l) Contract Number; (2) Delivery Order Number (If applicable); (3) Task Order Number (If applicable); (4) Requiring Activity Unit Identification Code (UIC); (5) Command; (6) Contractor Contact Information; (7) Federal Service Code (FSC); (8) Direct Labor Hours; (9) Direct Labor Dollars; and, (10) Location. In the event the Contracting Officer's Representative (COR)/Contracting Officer's Technical Representative (COTR) has not entered their data requirements first, the contractor must also enter the COR/COTR required data with the exception of fund cite, obligations, and disbursement data. The CMRA help desk can be reach at 703-695-5103 or 703-695-5058 for any technical questions. The help desk can also be contacted via email: contractormanpower@hqda.army.mil. As part of its quote or offer, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

CLAUSES INCORPORATED BY FULL TEXT

ARMY ELECTRONIC INVOICING INSTRUCTIONS (FEB 2006)

Contractor shall submit payment request using the following method(s) as mutually agreed to by the

Contractor, the Contracting Officer, the contract administration office, and the payment office.

___X_____ Wide Area Workflow (WAWF) (see instructions below)

________ Web Invoicing System (WInS)(https://ecweb.dfas.mil)

________ American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) formats

(http://www.X12.org and http://www.dfas.mil/ecedi)

________ Other (please specify)____________________________________

DFAS POC and Phone:____800-553-0527____________________________

WAWF is the preferred method to electronically process vendor request for payment. This application allows DOD vendors to submit and track Invoices and Receipt/Acceptance documents electronically.

Contractors electing to use WAWF shall (i) register to use WAWF at https://wawf.eb.mil and (ii) ensure an electronic business point of contact (POC) is designated in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days after award of this contract/order.

WAWF Instructions

Questions concerning payments should be directed to the Defense Finance and Accounting Service (DFAS)

[Contracting Office fill in DFAS location here as indicated on your purchase order/contract] at

[Contracting Office fill in DFAS vendor pay phone number here] or faxed to [Contracting Office fill in

DFAS vendor pay fax phone number here]. Please have your purchase order/contract number ready when calling about payments.

You can easily access payment and receipt information using the DFAS web site at http://www.dfas.mil/money/vendor. Your purchase order/contract number or invoice number will be required to inquire about the status of your payment.

The following codes and information will be required to assure successful flow of WAWF documents.

TYPE OF DOCUMENT [Check the appropriate type)

________ Commercial Item Financing

________Construction Invoice (Contractor Only)

________ Invoice (Contractor Only)

_______ (Invoice and Receiving Report COMBO)

________ Invoice as 2-in-1 (Services Only)

________ Performance Based Payment (Government Only)

________ Progress Payment (Government Only)

________ Cost Voucher (Government Only)

________ Receiving Report (Government Only)

________ Receiving Report With Unique Identification (UID) Data (Government Only)

UID is a new globally unique “part identifier” containing data elements used to track DoD parts through their life cycle.

________ Summary Cost Voucher (Government Only)

CAGE CODE: [Enter Contractor Cage Code here]

ISSUE BY DODAAC: [Enter Contracting Office DODAAC here]

ADMIN BY DODAAC: [Enter office administering contract here]

INSPECT BY DODAAC: [Enter Inspector’s DODAAC here if applicable]

ACCEPT BY DODAAC: [Enter Acceptor’s DODAAC here if applicable]

SHIP TO DODAAC: [Enter Ship to DODAAC(s) here]

LOCAL PROCESSING OFFICE DODDAC: [Enter LPO DODAAC here if applicable]

PAYMENT OFFICE FISCAL STATION CODE: [Enter Fiscal Station CODE]

EMAIL POINTS OF CONTACT LISTING: (Use Group e-mail accounts if applicable)

INSPECTOR: [Enter Inspector’s email address here]

ACCEPTOR: [Enter Acceptor’s email address here]

RECEIVING OFFICE POC: [Enter receiving office POC email address here]

CONTRACT ADMINISTRATOR: [Enter Contract Administrator’s email address here]

CONTRACTING OFFICER: [Enter Contracting Officer’s email address here]

ADDITIONAL CONTACT: [Enter email address(es) here]

For more information contact [Enter Contract Specialist’s and/or Contracting Officer’s name, email and phone here]

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (FEB 2012)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the CCR database accessed through https://www.acquisition.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

A. SUBMISSION OF PROPOSALS

Introduction and Purpose - This section specifies the format and content that offerors shall use in responding to this Request for Proposal (RFP). The intent is not to restrict the offerors in the manner in which they will perform their work, but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Offerors shall submit a proposal that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided should be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. Any proposal which does not provide, as a minimum, that which is required in this solicitation may be determined to be substantially incomplete and not warrant any further consideration.

The Government intends to evaluate proposals and award without discussions with contractors. Therefore, the contractor’s initial proposal should contain the contractor’s best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct discussions, the Contracting Officer (KO) determines that it is deemed necessary later. The Government may reject any or all proposals if such action is in the Government is best interest; accept other than the lowest proposal; and waive informalities and minor irregularities in proposals received.

SUBMISSION OF PROPOSALS: Proposals shall be submitted and received in three (3) Volumes no later than 2:00 PM EDT, 28 November 2012.

Volume 1 – TECHNICAL PROPOSAL

Volume 2 - PAST PERFORMANCE/PERFORMANCE RISK

Volume 3 – PRICE PROPOSAL& SMALL BUSINESS PARTICIPATION (SMALL BUSINESS SUBCONTRACTING PLAN)

1. Each volume shall be separate and complete, so that the evaluation of each one may be accomplished independently and concurrently with, evaluation of the others. Each Volume shall be submitted as a printed, individual hard copy to be accompanied by an electronic version on CD saved in Microsoft Office Applications (i.e. MS Word, Excel). Volumes 1, 2, and 3 with corresponding e-versions on CD comprise a complete proposal. Five (5) copies of each proposal shall be submitted via ground delivery and received at the following address no later than 28 November 2012 2:00 PM EDT.

Proposals shall be submitted to the following address:

Director

U.S. Army Medical Research Acquisition Activity (USAMRAA)

ATTN: MCMR-AAA-T/W81XWH-12-R-0045

820 Chandler Street

Fort Detrick, MD 21702-5014

2. All questions in reference to this solicitation shall be submitted in writing via email no later than 16 November , 2012 by 12:00 NOON EDT. Questions are to be submitted to both Ms Natrilla Maxwell, Contract Specialist at natrilla.maxwell@amedd.army.mil and Ms. Pamela.Nevels, Contracting Officer at Pamela.nevels@us.army.mil. Include the following in the email subject line: the solicitation number: W81XWH-13-R-0008, project title, and company name. Questions will not be addressed by telephone. Responses to all questions will be provided by amendment to the solicitation. In the event that multiple questions address the same issue, the Government reserves the right to answer a representative question that best exemplifies the issue. No additional questions will be accepted after the stated date(s).

3. Offerors shall refer to FAR 52.212-1, Instructions to Offerors Provisions, for general instructions on: submission, modification, revision and withdrawal of proposals; late proposals and revisions; offer expiration date; restrictions on disclosure and use of data; and contract award. Contractors shall complete and submit proposals prior to the time specified in Block 8 of the standard form (SF) 1449 in order to be considered for award. Proposals shall be received before the closing date and time specified in the RFP or the proposal will be considered untimely and may be rejected.

4. Evaluation of Proposals: The Government will evaluate proposals in accordance with the evaluation criteria set forth in the RFP.

5. An offeror’s proposal shall stipulate that it is predicated upon all the terms and conditions of this RFP.

6. It is understood that the offeror’s proposal will become part of the official contract file.

B. PROPOSAL FORMATTING & PACKAGING GUIDELINES

1. Format. The Government’s preferred format is as follows: The submission should be clearly indexed and logically assembled. Each volume should be clearly identified and should begin at the top of a page. All pages of each volume should be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. The proposal shall be clear and legible. Attachments shall conform to the following guidelines:

● Type Font: 12 point, 10 pitch (Times New Roman)

● Spacing: Single-spacing between lines of text; double-sided (duplex)

● Margins: 1.0 inches on all sides

● Acronyms: Spell out all acronyms the first time when they are used. One page following the proposal body is allocated to spell out acronyms, abbreviations and symbols.

● Language: English

● Format: Microsoft Office Applications (i.e. MS Word, Excel)

● Graphics & Tables: 8 point, 10 pitch (Arial).

In addition, each paragraph should be separated by at least one blank line. A standard, 12-point minimum font size applies. Times New Roman font is preferred. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

2. File Packaging. None of the proposal files shall be compressed (zipped). Zipped files cannot be opened by the Contracting Office.

3. Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be considered in the evaluation of the proposals and will be destroyed without review. Volume 1 shall be tabbed to separate major sections. Offerors may also tab the OCI Mitigation Plan and the draft QCP, and the draft Recruitment/Retention Plan. Tabs will not count against the indicated page limits and shall contain no other information besides tab title. Volume 2 shall be tabbed to separate major sections—e.g., Past Performance/Performance Risk. Offerors shall provide the number of hard and electronic file copies as follows:

Performance Risk

4. Electronic Copies. The Electronic Volumes shall be submitted electronically (on Compact Disc) in Microsoft Office Applications (i.e. MS Word, Excel)

C.

VOLUME CONTENT

1. Volume 1- (a separate CD)

The Technical Proposal is required to meet all requirements of the RFP, not just Evaluation Factors to be eligible for award. The Offeror shall submit a proposal comprehensive enough to provide the basis for a sound evaluation by the Government. The Technical Proposal shall not exceed 20 single-sided pages. Pages should be numbered consecutively throughout the document and not by sections. For any section of the proposal with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation. The following documents are NOT subject to the specified page limits:

· Title Page;

· Table of Contents;

· Purchasing or Travel Plan

· Draft OCI Mitigation Plan

· Draft Quality Control Plan;

· Resumes of Key Personnel and Letters of Intent

The Technical Proposal must include a discussion of the Offeror’s methodology to meet all the requirements of the contemplated award. The Technical discussion shall be specific, detailed, and complete enough to clearly and fully demonstrate that the Offeror understands the requirements and the inherent problems associated with the objectives of this procurement. Stating that the Offeror understands and will comply with the specifications, or paraphrasing the specifications is inadequate as are phrases such as, "Standard procedures will be employed" and "Well-known techniques will be used." The Technical Proposal must be sufficient as to how the Offeror proposes to comply with the requirements including a full explanation of the techniques and procedures the Offeror proposes to follow.

a. Corporate Experience. The offeror shall demonstrate experience planning, organizing and facilitating large scientific meetings. This includes developing documentation of meeting discussions, issues and results. Also provide experience producing scientific reports and/or articles.

b. Understanding the Requirement and Task Execution Plans. The Offeror shall demonstrate their understanding of the requirements for successful performance under this contract by providing a Task Execution Plan that identifies the proposed labor mix, proposed equipment, materials, supplies and their method for obtaining these resources for each task. If the Offeror has an established Purchasing Policies/Plan or a Travel Policy; they may be provided as an attachment.

c. Personnel Qualifications:The Offeror shall propose key personnel with relevant experience to ensure successful performance of the requirements of this contract. Offeror shall provide resumes that demonstrate the breadth, depth of experience, education and quality of the relevant experience. Resumes, Curriculum Vitae and Letters of Intent.

d. Organizational Conflict of Interest (OCI) Mitigation Plan: The Offeror shall provide a draft Organizational Conflict of Interest (OCI) Mitigation Plan. This shall include the Offeror methods to protect scientific information and mitigate any conflicts of interest that may arise during the performance of these tasks. A final OCI plan will be provided within 10 days after contract award.

e. Contractor Quality Control Plan: The Offeror shall provide their quality control methods and a draft Quality Control Plan to ensure successful completion of all requirements of the contract. A final Contractor Quality Control Plan shall be provided within 10 days after contract award.

2. Volume 2 – (A separate CD) PAST PERFORMANCE/PERFORMANCE RISK & SUBCONTRACTING PLAN

(a) Past Performance/Performance Risk The Offeror shall describe awards of a nature and complexity similar to this proposed service contract and provide references in which the Offeror is presently performing or has performed in the past (within last 3 years) for the same or similar services. The past performance can be Government and/or commercial in nature.

Each contract description should provide the following information: Project or contract title; award number, contracting agency, type of contract, and total dollar value; date of contract and period of performance; Government agency or firm for which the work has been performed, including address, points of contact (project manager and contracting officer, name, title, address and telephone number; brief description of the contract work, scope and responsibilities; the average number of personnel (key and other personnel) assigned to the respective contract(s). In addition, a brief description of how the cited work is the same or similar to the proposed effort being submitted.

The Past Performance Proposal may not exceed 10 pages inclusive of references.

Sample format for past performance information:

Contracting Organization:

Contract Number:

Contract Type:

Period of Performance:

Current Contract Value:

Contact Person:

DESCRIPTION OF WORK: (Provide a synopsis of work performed).

Past performance provided shall include both prime and subcontractor experience. Offerors shall describe problems encountered in the performance of similar services and describe how the problem(s) was/were resolved. The Offeror shall have the referenced sources submit a Past Performance Questionnaire (Attachment 2) directly to the Contract Specialist, Ms Natrilla Maxwell via email tonatrilla.maxwell@amedd.army.mil prior to the closing date of the solicitation. Past performance information obtained by the Government from other sources may also be used for evaluation. The information gathered will be used to assess the relevancy of previous services performed and to determine the degree of performance risk involved in accepting each Offeror's proposal. In the event an established Offeror is simply without a record of past performance, the Offeror's lack of past performance will be evaluated as an unknown risk having no favorable or unfavorable impact on the evaluation.

3. Volume 3 – PRICE PROPOSAL ( 1 CD that contains Price Proposal and Small Business Participation Plan/or Subcontracting Plan)

(a) Price Proposal shall consist of the following parts:

· Fully burdened hourly labor rates for all suggested labor categories and any additional proposed labor categories proposed.. The proposal shall include the rate for all Contract Line Item Numbers (CLINS) stated in Section B.2, Price/Cost Schedule of the SF 1449, with exception of Travel, which has already been estimated by the Government.

· Pricing information relating to Contractor Manpower Reporting requirements.

· Representations and Certifications as required below.

· Signed SF1449 and required acknowledged solicitation amendments.

(b) Small Business Participation (This should be included with the CD with the Price Proposal)

All offerors, both small and large businesses, are required to submit Small Business Participation Plan information in the following format in accordance with DFARS 215.304 that shall include the following:

(i) Type of Business of Prime Contractor: Check all applicable boxes

{ } Large

{ } Small (also check type of Small Business below)

{ } Small NonDisadvantaged Business

{ } Small Disadvantaged Business

{ } Woman Owned Small Business

{ } HUB Zone Small Business

{ } Veteran Owned Small Business

{ } Service Disabled Veteran Owned Small Business

{ } Historically Black College and Universities/ Minority Institutions

(ii) Total Contract Value: (Include options, etc) $___________

(iii) Dollar Value of your participation as a Prime Contractor: $__________

(iv) Dollar Value and Percentage of Total Contract Value of Subcontracts Planned for:

Dollar Value

% of Total Contract Value

Large

Total Small

Small NonDisadvantaged

Small Disadvantaged

Woman Owned Small

HUB Zone Small

Veteran Owned Small

Service Disabled Veteran

Owned Small

HBCU/ Minority Institutions

(v) Each participation percentage above shall be accompanied by detailed supporting documentation regarding the individual commitments. Detailed explanations shall also be provided when the percentages fall short of the DoD goals. NOTE: The sum of the dollar values and percentages of Small Non-Disadvantaged and Small Disadvantaged should equal the entries for Total Small. However, the sum of all the percentages under Paragraph (iv) need not equal 100% since the prime is not included and individual subcontractors may be counted towards more than one category. All percentages should use TOTAL CONTRACT VALUE as a baseline. Detailed explanations shall also be provided when the percentages fall short of the Small Business Goals listed below:

Small Business Category

Goal

Total Small

34.5%

Small Non-Disadvantaged

24.5%

Woman Owned Small

5%

Service Disabled Veteran Owned Small Business 5%

(vi) List principal supplies/services (be specific) to be subcontracted to:

Name of Company

Type of Service/Supply

Large:

Small:

Small NonDisadvantaged:

Small Disadvantaged:

Woman Owned

Small:

HUB Zone Small:

Veteran Owned Small Business:

Service Disabled Veteran Owned Small:

HBCU/ Minority Institution:

NOTE: For purpose of subcontracting, Historically Black Colleges and Universities/Minority Institutions (HBCUs/MIs) are considered as disadvantaged and should…